Approved by the Panel June 18, 2013

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1 Approved by the Panel June 18, 2013 National Boating Education Standards Panel Minutes March 21-22, 2013 In-Person Meeting San Antonio, TX Meeting Continuation May 13, 2013 Teleconference These minutes are the only public record of the National Boating Education Standards Panel (ESP) meeting. The minutes are prepared by National Association of State Boating Law Administrators (NASBLA) staff and are provided to both the ESP members and those on the EZ-ESP mailing list. The minutes reflect the panel s actions on any comments submitted for its consideration, and reflect the general discussion of other ESP actions based on official motions made at the panel meeting. All discussion, materials, and data are considered proprietary to ESP and NASBLA, and are not appropriate for public use. Written consent must be obtained from NASBLA before the minutes are used outside the scope of panel activity. The meeting minutes serve as notification of the disposition of any and all comments submitted through the call for proposed revisions, call for comments, comments, consensus ballot, and public review periods. An effort to resolve all rejected comments will be made. Any negative comment not resolved or withdrawn will be considered an unresolved objection and will be recirculated for panel consideration. Any change of vote by a panel member must be substantiated in writing. If resolution is not achieved, the commenter has a right to appeal. Please contact NASBLA staff (esp@nasbla.org) for further details. The National Boating Education Standards Panel (hereafter referred to as the panel ) convened its two-day inperson meeting at the Hyatt Riverwalk in San Antonio, Texas on Thursday, March 21 and Friday, March 22, The session was recorded, and the full audio recording of the meeting was posted on NASBLA s Basecamp at on April 2, The recordings are divided into eight files, labeled as March 21, 2013 ESP AM (edited and unedited versions); March 21, 2013 ESP PM (edited and unedited versions); March 22, 2013 ESP AM (edited and unedited versions);and March 22, 2013 ESP AM (edited and unedited versions). These files will be retained on Basecamp at least until the panel reviews, corrects as necessary, and approves these written minutes. The March meeting was recessed and later reconvened on May 13, The recess allowed the NASBLA Executive Board, meeting in session on May 8-9, 2013, to consider revisions to Panel Rules as recommended by the Panel to address matters of process for disposition of comments. (Note: as reflected in these minutes, language was reformatted by NASBLA staff in order to improve consistency and uniformity). These minutes capture the process of initial Rule recommendations on March 21-22, and acknowledge staff revision to clarify and capture intent and adoption of staff revisions by the Executive Board on May 8-9. The minutes further capture the Panel s May 13 th acknowledgement of, and support for, Executive Board action adopting revisions of Panel Rules. The continuation session of this Panel meeting was recorded, and the full audio was posted on NASBLA s Basecamp on May 13, 2013 at %20Full%20Panel%20Call%20-%20Continuation%20of%20M.mp3. Meeting Attendance March 21-22, 2013 Panel members present: Jeff Johnson (presiding), Joseph Connolly, Joe Gatfield, Cindy Kalkomey, Terry Leitz, John Malatak, Betsy Woods, Mike Gladhart, MariAnn Koloszar, Bob Sweet, Chris Edmonston, John Annino, Ed Huntsman, Kerry Moher. Panel members absent: Robin Freeman * (* denotes prenotice of absence). NASBLA staff present: Ron Sarver and Pamela Dillon. USCG Technical Grant Manager present: Wayne Stacey. 1

2 Approved by the Panel June 18, 2013 May 13, 2013 Panel members present: Jeff Johnson (presiding), Joseph Connolly, Joe Gatfield, Cindy Kalkomey, Terry Leitz, John Malatak, Betsy Woods, Mike Gladhart, MariAnn McKenzie (formerly Koloszar), Bob Sweet, Chris Edmonston, John Annino, Ed Huntsman, Kerry Moher, Robin Freeman. Panel members absent: none. NASBLA staff present: Hannah Helsby and Pamela Dillon. USCG Technical Grant Manager present: Wayne Stacey. March 21-22, 2013 Meeting Agenda: (see pages of these minutes) (Audio tape reference: March 21 AM session) Welcome ESP Chair Mr. Jeff Johnson convened the meeting, welcoming members. Johnson then asked Pam Dillon to call the roll. Roll Call of Panel Members Dillon confirmed those in attendance. Panel member Joseph Connolly joined the meeting shortly after roll call. Member Kerry Moher joined the meeting during the afternoon session on March 21 due to a flight delay, resulting in the final attendance of 14 (fourteen) of 15 (fifteen) panel members. Dillon confirmed the establishment of a quorum (12 of 15) during roll call. A quorum was maintained through the two-day session until recess on March 22, 2013 at approximately 3:00 central time. [Note: quorum is one-half of the members]. See above for the roster of panel members present. After roll call, Chair Johnson introduced and welcomed guests. Dillon then provided some administrative announcements regarding optional dinner plans and filing of reimbursement forms. Johnson asked Panel Member for opening comments. Hearing none he expressed his special thanks to USCG Representative Wayne Stacey for his attendance. Regarding the Agenda, Johnson announced that we will add a short presentation by Bob Sweet to an appropriate point of the agenda. He also briefly discussed some potential changes to the Panel rules to be added to the agenda under Rules and Process Work group report. Reading of Ethics Statement Dillon read portions of the Panel Member Code of Ethics noting that each Panel member has posted signed Code of Ethics and Conflict of Interest statements. Review and Acceptance of the February 19, 2013 Meeting Minutes Johnson called for consideration of the minutes from the panel s teleconference meeting from February 19, The final draft for approval of the written minutes had been posted on and announced to the panel via Basecamp on March 11, Johnson asked panel members if they had additional revisions to, or comments regarding, the minutes as posted. Hearing none, Johnson moved for the posted minutes to be approved. Without objection, the February 19, 2013 meeting minutes were accepted by the panel members present. Johnson asked Pam Dillon to provide her report. Staff Report: Dillon reviewed the materials provided in the Panel notebook: Tab 1: Minutes of the February 19, 2013 meeting with the new statement language posted under the heading. 2

3 Approved by the Panel June 18, 2013 Tab 2: Level 1 Basic Boating Knowledge with drafts of cover sheet and page 2. These include placeholders for a numbering system (to be developed), consensus language, statement regarding restrictions of use, date, NASBLA and Sport Fish Restoration and Boating Trust Fund logo, copyright, Panel membership at the time of the final standard ballot and statement regarding the request for interpretations. Tab 3: ESP Level 1 comments- Closed Raw Data All Info Fields (names): This PDF document should serve as our MASTER sheet. It includes all data captured during the Call for Proposed Revision period in the order in which it was received. This data includes the Date Entered, First Name, Last Name, Comment Type, Section Number, Statement, Proposal, and Panel Disposition (now blank). Each comment has been given a reference number (REF #) which will remain with the comment as the data is sorted for further consideration. Tab 4: ESP Level 1 comments- Closed Raw Data Editorial SORTED by section number: This PDF file includes only the Comment Type labeled as Editorial by the person submitting the comment. The reference number (REF #) is shown, and the Date Entered, First Name, and Last Name fields have been hidden. In order to sort comments based on section number, a new column has been added labeled Section Number- 1 Place Decimal. This was added for the sole purpose of replacing the text information found in the Section Number field with a numeric-based column in order to use the Excel spreadsheet sort function to batch sections indicating common points in the standard. The following additional fields remain: Comment Type, Section Number, Statement, Proposal and Panel Disposition. Tab 5: ESP Level 1 comments- Closed Raw Data Technical SORTED by section number: Similar to #3 above, this PDF file includes only the Comment Type labeled as Technical by the person submitting the comment. The reference number (REF #) is shown, and the Date Entered, First Name, and Last Name fields have been hidden. In order to sort comments based on section number, a new column has been added labeled Section Number- 1 Place Decimal. This was added for the sole purpose of replacing the text information found in the Section Number field with a numeric-based column in order to use the Excel spreadsheet sort function to batch sections indicating common points in the standard. The following additional fields remain: Comment Type, Section Number, Statement, Proposal and Panel Disposition. Tab 6: Paddlesport Education Standard as reformatted by the Resources and Efficacy Workgroup. Tab 7: Decision Tree from January 2013 meeting. Guidelines for use of decision tree as presented during the February 2013 meeting. Tab 8: Flowchart of Panel Process Panel Rules (May 8, 2012 version) All documents are also available on Basecamp. Dillon briefly discussed requirements of the application for an ANSI Standards Developing Organization (SDO) ( per%20organization%20acceditation% pdf). Discussion ensued regarding NASBLA s role and requirements in positioning itself for application as an SDO. Ron Sarver will work with the Executive Board to ensure any NASBLA needs, including any potential By-laws updates, are addressed in preparation for the Annual Meeting in September Additional discussion referenced Standard section 8, 9, and 10 and the impacts of potential changes to the current Level 1 Standard. It is noted that NASBLA retains responsibility to address any needed updates for existing standards 8, 9, or 10 and for current administrative policies for NASBLA course approval. Dillon then showed versions of ABYC documents from ABYC Standards Week which illustrated how this ANSI- 3

4 Approved by the Panel June 18, 2013 approved process presented simplified minutes, agenda formatting, processing of action items, request for interpretation, and the summary of Action Items. She presented, via data projection, an illustration of how ABYC captured their committee s disposition of comments describing how ABYC allows for comments to be withdrawn. Panel Rules do not specifically provide this option and Dillon recommends that this be considered as a recommended change to the Rules. Dillon will continue to incorporate formatting changes to Panel documents based on the ABYC models over the next several meetings. Johnson thanked Dillon for her update and asked if panel members had questions. Hearing none, he then asked workgroup Chair Chris Edmonston for the Rules and Process Workgroup progress report. Rules and Process Workgroup Due to the nature of the Workgroup report which involved recommendations for Panel Rule revisions, Edmonston did not provide a report. Instead, he asked the Panel under the leadership of the Chair to review and act on proposed Panel Rules changes for recommendation to the NASBLA Executive Board in the near future. Consideration of Revisions to Panel Rules Chair Johnson moved the Panel through a number of potential changes to the May 8, 2012 version of Panel Rules with the following results. A DRAFT copy of all changes proposed during the March segment of the meeting is found in Appendix B. A FINAL copy of the Rules, as adopted by the Executive Board and acknowledged by the Panel in May 13 Action, is found in Appendix E. Citing the lack of identified efficacy methods suitable to this process; remove the efficacy piece from Part III Objective A. Simplify the remaining language. After discussion, language was revised as follows: PART III. STANDARDS PANEL OBJECTIVE AND SCOPE OF WORK A. Objective. The objective of the Standards Panel is to identify and implement a consensus-based process in conformance with ANSI Essential Requirements for the purposes of reviewing, developing, revising, and promulgating, using risk-based assessments, NASBLA s National Boating Education Standards and Paddlesports Education Standards, and any other national boating education standards that the Executive Board authorizes the Panel to address. In its standards development work, it is further the objective of the Panel to gauge the efficacy of the Standards based on risk assessments and analyses that use the U.S. Coast Guard s Recreational Boating Statistics and other available, relevant, and reliable boating accident and participation data; and on other applicable boating safety and education research studies and scientific resources. March 21 Action: It was moved by Ed Huntsman and seconded by John Malatak to accept this rewording. After discussion, the motion was adopted by the Panel members present. May 13 Action: The statement using risk-based assessments was removed due to redundancy to language added in other areas of the Rules. This change was adopted by Panel members without objection. Citing the need for housekeeping, change Part VII Standards Panel Procedures to remove a reference to Remove the second paragraph in total as it is duplicated elsewhere in the Rules. The footnote associated with this section will remain. After discussion, language was revised as follows: PART VII. STANDARDS PANEL PROCEDURES 4

5 Standards shall be reviewed on a five (5)-year cycle basis, beginning in Approved by the Panel June 18, 2013 During the review cycle, the Panel shall determine whether any revisions, additions or withdrawals to the Standards are necessary based upon: results of risk assessments and analyses conducted using the U.S. Coast Guard s Recreational Boating Statistics and other available, relevant, and reliable boating accident and participation data; findings from other applicable boating safety and education research studies and scientific resources; and input solicited from parties directly and materially affected by the Standards, including, but not limited to, individuals, organizations, companies, government agencies, and research institutions. March 21 Action: It was moved by Ed Huntsman and seconded Cindy Kalkomey to accept this rewording. After friendly amendment (changing basis to cycle ), the motion was adopted by the Panel members present. Remove language regarding necessary training in consensus-decision making. After discussion, language was revised as follows: A. STANDARDS DEVELOPMENT INITIAL REVIEW CYCLE A2. In 2011, the first Standards Panel shall be seated and begin organizing its standards development work. The Panel shall review the procedures and processes described in these Rules; receive further instruction on the ANSI Essential Requirements upon which they are based and training on consensus decision making; develop decision criteria for assessing the proposal and approval of Standards; subject the procedures and criteria to test run(s), as feasible; clarify and recommend amendments to these Rules, as warranted; begin gathering and reviewing recreational boating accident and participation data and relevant scientific resources and research studies for its ongoing standards development work; and generally prepare for implementing a call for proposed revisions to the most currently approved version of the Standards. March 21 Action: It was moved by Ed Huntsman and seconded by Chris Edmonston to accept this rewording. After discussion, the motion was adopted by the Panel members present. Revise language as indicated to update time frame, Panel methodology, and options for Panel disposition. After discussion, language was revised as follows: A6. The Panel, using decision criteria developed in its first year (as referenced in A2 of this Part) and risk assessments based on available, relevant, and reliable information such as boating accident statistics, boater survey and participation data; and on other applicable boating safety and education research studies, scientific resources, and subject matter expertise, by simple majority, must dispose of each submission received during the call for proposed revisions using one of the following three formats: 1) Accepted. (No comment necessary) 2) Accepted in principle. The general ideas in the submission were accepted, but they may not be entirely on topic or all parts may not be able to be used. (No comment necessary) 3) (A reason for the rejection must be provided) NOTE: A submission under consideration by the Panel may be withdrawn by the person submitting the original comment. A request for withdrawal may be made in person during a full Panel meeting or may be submitted in either written form or electronically to the Chair of the Panel. Such withdrawals become 5

6 Approved by the Panel June 18, 2013 part of the record and written minutes. March 21 Action: It was moved by Bob Sweet and seconded by Joe Gatfield to accept this re-wording. After discussion, the motion was adopted by the Panel members present. May 13 Action: This language as originally recommended was modified. The original intent remains and is found in A4 and A6 (also reflected in B5 and B7) as indicated in italics below. This change was adopted by Panel members without objection. A4: The Panel shall consider only submissions of proposed revisions received during the call period. A submission received during the call period may be withdrawn by the original submitter prior to the Panel s disposition of the comment as referenced in A6 of this Part. The submitter s request for withdrawal may be made in person during a full Panel meeting or in written or electronic form to the chairperson of the Panel. Such withdrawals shall become part of the record and written minutes. All submissions received after the closing of the call period shall be held and considered during the next review cycle of the Standards... A6: The Panel, using decision criteria as referenced in A2 of this Part, and results of risk assessments based on available, relevant, and reliable information such as boating accident statistics, boater survey and participation data; and on other applicable boating safety and education research studies, scientific resources, and subject matter expertise, by simple majority must dispose of each submission received during the call for proposed revisions using one of the following three formats: 1) Accepted. (No comment necessary) 2) Accepted in principle. The general ideas in the submission were accepted, but they may not be entirely on topic or all parts may not be able to be used. (No comment necessary) 3) (A reason for the rejection must be provided) In disposing of submissions under this paragraph, the Panel may raise and address additional editorial or technical points that had not been proposed during the original call period, but that are deemed necessary to provide consistency and clarity as a result of submissions that are accepted or accepted in principle." Revise language as indicated to update time frame and Panel methodology. After discussion, language was revised as follows: B. STANDARDS DEVELOPMENT - FUTURE REVIEW CYCLES B1. The provisions in this Subpart B describe the procedures for the five (5)-year review cycles beginning in B2. The Standards Panel shall determine whether any revisions, additions or withdrawals to the Standards are necessary based upon relevant, and reliable information such as boating accident statistics, boater survey and participation data; and on other applicable boating safety and education research studies, scientific resources, and subject matter expertise.: results of risk assessments and analyses conducted using the U.S. Coast Guard s Recreational Boating Statistics and other available, relevant, and reliable boating accident and participation data; findings from other applicable boating safety and education research studies and scientific resources; and input 6

7 Approved by the Panel June 18, 2013 solicited from parties directly and materially affected by the Standards, including, but not limited to, individuals, organizations, companies, government agencies, and research institutions. March 21 Action: It was moved by Bob Sweet and seconded by Terry Leitz to accept this re-wording. After discussion, the motion was adopted by the Panel members present with one abstention (Connolly). May 13 Action: This language as originally recommended was modified for consistency (italics added). This change was adopted by Panel members without objection. B2: The Panel shall determine whether any revisions, additions or withdrawals to the Standards are necessary using results of risk assessments based on available, relevant, and reliable information such as boating accident statistics, boater survey and participation data; and on other applicable boating safety and education research studies, scientific resources, and subject matter expertise. Revise language as indicated for consistency with previously accepted revisions: B7. The Panel, using decision criteria (as referenced in A2 of this Part) and by simple majority, must dispose of each submission received during the call for proposed revisions using one of the following three formats: 1) Accepted. (No comment necessary) 2) Accepted in principle. The general ideas in the submission were accepted, but they may not be entirely on topic or all parts may not be able to be used. (No comment necessary) 3) (A reason for the rejection must be provided) NOTE: A submission under consideration by the Panel may be withdrawn by the person submitting the original comment. A request for withdrawal may be made in person during a full Panel meeting or may be submitted in either written form or electronically to the Chair of the Panel. Such withdrawals become part of the record and written minutes. March 21 Action: It was moved by Ed Huntsman and seconded by Bob Sweet to accept this re-wording and to add it to additional areas where needed. After discussion, the motion was adopted by the Panel members present. May 13 Action: This language as originally recommended was modified. The original intent remains and is found in A4 and A6 (also reflected in B5 and B7) as previously indicated. This change was adopted by Panel members without objection. Policy and Planning Workgroup Johnson asked Policy and Planning workgroup Chair Joe Gatfield for updates. Gatfield noted the workgroup met on March 7, 2013 and minutes are posted on Basecamp. During prior workgroup meetings, the group researched other standards-related groups to determine potential conflicts. It also re-visited the ANSI Self-Audit noting additional items to be monitored once the panel moves forward. Regarding the Paddlesports Standard Title, Scope, and Purpose, Gatfield presented a template for potential use for current and all future standards. (Note: Document posted at %2013.doc.) 7

8 Approved by the Panel June 18, 2013 The Workgroup presented the following DRAFT of Title, Scope and Purpose for the current Paddlesports Standard. Much discussion about use of the proposed term of Human-propelled and Level ensued: Title: Level 1 - Basic Human-propelled Watercraft Knowledge (Paddlesports Etc.) Scope: This is the minimum voluntary standard that applies to all basic human-propelled watercraft boating courses in the U.S. states and territories and District of Columbia. Purpose: To establish the national standard for use by course providers to meet the needs of recreational boaters for basic human-propelled watercraft knowledge in order to identify and reduce primary risk factors and mitigate their effects on recreational boating. Gatfield also presented an overview of a numbering system concept for Panel s information. He indicated the draft (posted to Basecamp) will be presented later during the meeting. Johnson thanked the workgroup and asked them to continue their deliberations. After a short break, Johnson introduced guests, then asked Resources and Efficacy Workgroup Chair Betsy Woods for updates on behalf of the workgroup. Resources and Efficacy Workgroup Woods updated the Panel on the group s work, thanking MariAnn Koloszar for her work on re-formatting the Paddlesports Standard. This standard will continue to be revised per Panel direction. Woods commented on the BARD web tool, now available on the USCG Boating Safety Division website at: The website was projected on the screen and was briefly reviewed for the Panel members. Woods noted the value of this tool for the panel s use. Woods and the Panel thanked USCG Representative Wayne Stacey for providing the Workgroup a link to this tool prior to its release to the public. Johnson thanked the workgroup for its work and asked if the panel had questions. He encouraged Panel members to continue to discover and forward resource materials to the workgroup to post for our future website. Hearing no further questions for the Workgroup, Johnson proposed clearing some agenda items (specifically items listed as 7, 8 and 9 on the agenda). Request for Interpretations to Level 1 Basic Boating Knowledge Standard None received. Old Business: On-Water Skills Standard Development Update Dillon provided an update via PowerPoint received from facilitator Brian Dorval regarding the On-Water Standards Setting process. Dillon noted use of the term human-propelled watercraft. A discussion ensued regarding the future placement and oversight of the on-water standards once finalized. (Note: A PDF version of the on-water presentation is posted on 4/3/13 under On-Water Standards files on Basecamp at t%20update%203%2021%2013-%20to%20esp.pdf ). Based on Panel member request, Dillon will update files regarding the on-water standards work to Basecamp prior to our next meeting. 8

9 Approved by the Panel June 18, 2013 (Audio tape reference: March 21 PM session) Paddlesports Standards Dillon reviewed the status of the current Paddlesport Standard referring to the draft re-formatted document in Tab 6 of the meeting notebook. This version lists the Title, Scope and Purpose as to be finalized. John Malatak noted the words In Consultation with the American Canoe Association on the cover sheet, asking for an update on the ACA s involvement and interest. After discussion, Dillon stated she would discuss this matter with the ACA Chief Operating Officer Chris Stec and provide an update to the Panel. Johnson referenced the previously discussed Title and Scope as presented by the Policy and Planning Workgroup recommending that this be accepted and recommending the Purpose statement be slightly revised and accepted. He also referenced the use of the letter P in the current paddlesport standard. Discussion ensued on approaches to letter the various standards with the following resulting action. March 21 Action: Develop alpha-numeric architecture for use in labeling boating education standards similar to ABYC s alpha-numeric approach. Motion by Chris Edmonston, Second by Cindy Kalkomey. Passed unanimously. Johnson assigned this task to the Policy and Planning Workgroup. With additional discussion, the Paddlesport Title, Scope and Purpose statement was revised to read as follows: Title: Level 1 Basic: Human-Propelled Boating Knowledge (Paddlesports, Etc.) (Working DRAFT) Scope: This is the minimum standard that applies to all human-propelled boating courses in the U.S. states and territories and District of Columbia. Purpose: To establish the national standard for use by course providers to meet the needs of recreational boaters for human-propelled boating knowledge in order to identify and reduce primary risk factors and mitigate their effects on recreational boating. March 21 Action (including several friendly amendments): Accept the Title, Scope, and Purpose statement as a working draft. Motion by Bob Sweet, second by Mike Gladhart. Motion passed. (Note: Panel Member Kerry Moher arrived at this point on March 21.) Staff was directed to clean up the Human-propelled standard to make it consistent in font, indents, etc. with the Level 1 Basic Boating Knowledge as the template. The discussion revealed an additional item to be revised in Panel Rules, Part III, Section B2. B2. Concurrent with this review and update process, the Panel will establish and develop practices of operation that will allow NASBLA to be recognized as the standards development organization in North America- the U.S. states and territories and District of Columbia for recreational boating. March 21 Action: Change Part III, Section B2 language to be consistent with language in Human- Propelled standard scope. Moved by Ed Huntsman, second by Chris Edmonston. Motion passed. Call for Proposed Revisions Level 1: Basic Boating Knowledge After a short break, Johnson asked Bob Sweet to present his overview of the Comments received during the Call for Proposed Revisions to Level 1: Basic Boating Knowledge. 9

10 Approved by the Panel June 18, 2013 Sweet summarized his observations of the 120 comments received from 13 commenters using a PowerPoint presentation. His presentation is available on Basecamp at: ( of%20comments-sweet.pptx ). He reviewed BARD data illustrating how accident data compares to the current standard and provided thoughts on how to proceed. Sweet s presentation raised process questions as to whether the Panel is constrained to reviewing ONLY the sections of the standard which received public comments OR whether the Panel may address additional sections as an indirect result of the public comments. Johnson reiterated the Panel Rules which restrict the Panel s actions to only those sections receiving comments during the open call period. Call for Proposed Revisions Editorial Comments Johnson then moved to the editorial comments reviewing the Panel s procedures for this review. Members used the reference material from Tab 4 of the notebook and draft decision criteria previously accepted in Tab 7. Johnson asked Chris Edmonston to assist by presenting the comments one by one for the panel s disposition. Documentation of Panel disposition of the 19 submitted editorial comments is found in Appendix C. Each comment was presented, with a motion and a second made for disposition. Discussion was held with a final vote voiced by panel members to determine the panel disposition. These changes will be incorporated into the Level 1 Basic Boating Knowledge document which will be presented at a future date for a Panel vote and posted for additional public comment per Panel Rules. Additional Panel action resulting from the review of editorial comments is captured below: Recommendation for change to Panel Rules: The Panel deliberated on the pros, cons, and means to address additional desired changes arising from the review of public comments. After broad-ranging discussion, Ron Sarver read a segment of ABYC s rules which allow a panel member to recommend additional comments verbally during the first meeting when comments are being considered. This allows for this type of item to be addressed. The Panel, with the goal to allow for consistency throughout the document, drafted the following language for addition to Panel Rules Part III, Section A. STANDARDS DEVELOPMENT - INITIAL REVIEW CYCLE: A4. The Panel shall consider only submissions of proposed revisions received during the call period. The Panel may, however, submit verbal comments on new editorial or technical points during the first ESP meeting of the review of the standard. All submissions received after the closing of the call period shall be held and considered during the next review cycle of the Standards. March 21 Action: Recommend to the NASBLA Executive Board revision to Panel Rules Part III, Section A to add: The Panel may, however, submit verbal comments on new editorial or technical points during the first ESP meeting of the review of the standard. Move by Joseph Connelly, second by John Malatak. Passed unanimously. May 13 Action: This language as originally recommended was modified. The original intent remains and is found in A4 and A6 (also reflected in B5 and B7) as previously indicated. This change was adopted by Panel members without objection. As a result of this action, and pending future Executive Board review of this Panel Rule recommendation, the Panel proceeding with disposition of comments, noting those which are dependent upon future Executive Board s action. 10

11 Approved by the Panel June 18, 2013 Adoption of NASBLA Style Guide: After considering editorial comments 35 and 66, it became evident that document style corrected in one area would trigger that a similar change be made at other areas of the standard not specifically named. March 21 Action: Adopt AP style guide to apply to all standards within Panel s oversight. Move Ed Huntsman, second by Terry Leitz. Motion failed. March 21 Action: Adopt NASBLA style guide to apply to all standards within Panel s oversight. Move Ed Huntsman, second by Terry Leitz. Motion passed unanimously. After determining the panel disposition for all submitted editorial comments, Johnson announced a recess until 8:00 AM the next morning. (Audio tape reference: March 22, 2013 AM) March 22, Call for Proposed Revisions Technical Comments Johnson called the meeting to order asking who would be available to continue past the announced meeting adjournment at noon. Seeing that a quorum would be retained, Johnson announced the work would continue if needed so long as a quorum remained. He announced that he would assign panel teams of two to research technical points as needed. Johnson then announced the review of technical comments. Members used the reference material from Tab 5 of the notebook in addition to the draft decision criteria available in Tab 7. Chris Edmonston presented the comments one by one for the panel s disposition. After each comment was presented, Johnson asked for a motion of disposition and a second. Discussion was held. Johnson called for a final vote to determine the Panel disposition. Documentation of the Panel s disposition of technical comments is found in Appendix D. (Note: The Panel took comfort breaks as needed and ordered in a working lunch. At approximately 1:00 PM Panel members Chris Edmonston and Betsy Woods excused themselves from the meeting. Ed Huntsman assumed the role of presenting each comment for discussion. The Panel quorum was retained to meeting recess.) (Audio tape reference: March 22, 2013 PM) After all technical comments were reviewed, the panel completed additional action as a result of its deliberations: March 22 Action: Recommend to the Executive Board to consider a stand-alone Water-Jet Propelled Watercraft standard. Move by Joseph Connolly, seconded by Cindy Kalkomey. Motion approved. March 22 Action: Allow NASBLA staff to review and edit language of standard per the NASBLA stylebook any existing spelling, grammatical, and typographical errors. Move by Joseph Connolly, seconded by MariAnn Koloszar. Motion approved. Johnson reminded the Panel of next steps in the process. After the Panel reviews and approves the documentation of the intended standard, all technical changes (as noted in Appendix D) will be combined with editorial changes (as noted in Appendix C) and incorporated into Level 1 Basic Boating Knowledge. This Panel draft standard will be posted at a future date for a Panel vote per Panel Rules. 11

12 Approved by the Panel June 18, 2013 Johnson reminded panel members of their obligation to review the posted draft documents and to identify and address corrections (if possible) prior to our next meeting. New Business: None Meeting Dates: Teleconference meetings begin at 2:00 eastern time. April 17, 2013 (Teleconference) Note: This was cancelled on April 8, May 13, 2013 (Teleconference) June 18, 2013 (Teleconference) July 30, 2013 (Teleconference) August 19, 2013 (Teleconference) September 12-13, 2013 (In-person meeting Boise ID) Meeting in Recess Hearing no additional business, Johnson thanked the panel members and staff for a considerable amount of work completed. Pending the Executive Board s review of the recommended changes to Panel Rules, Johnson noted that this meeting would not be adjourned at this time. Johnson announced the Panel was in recess until the April 17, 2013 teleconference. NOTE: The April date was subsequently cancelled. The meeting was reconvened on May 13, The meeting recessed at approximately 3:00 PM CT. (Audio tape reference: May 13, 2013 Continuation Meeting Agenda found on page 16 of these minutes.) 1C: May 13, 2013 Meeting Reconvenes ESP Chair Mr. Jeff Johnson reconvened the meeting via teleconference call at 2:00 pm EDT. After welcoming members, Johnson asked Pam Dillon to call the roll. 2C: Meeting Attendance Dillon confirmed all 15(fifteen) panel members were present and confirmed the establishment of a quorum. [Note: quorum is one-half of the members]. See above for the roster of panel members present. 3C: Review of DRAFT Minutes from March 21-22, 2013 A correction was made by MariAnn McKenzie to action item 17. Minutes remain in DRAFT and will be presented for approval, with added information from this session, at the June meeting. 4C: Executive Board Action Report Johnson updated the Panel on staff language revisions to Panel Rules and subsequent approval of the revised language by the Executive Board. He shared that re-wording was done in the spirit of what the Panel had originally recommended and that it was not the intent to change meaning, only to re-format and reword for consistency and accuracy. He then asked Dillon to review the changes as considered by the Executive Board. Dillon walked the Panel through the re-wording of each of the changes referencing two documents posted May 13, 2013 to Basecamp noting that one version is track changes and the second is a PDF file with changes accepted. Using the draft minutes as a road map she walked the Panel through the new language of the Rules as adopted by the Executive Board. (NOTE: A summary of this revised language has been previously noted in these minutes. The Panel Rules, amended May 8-9, 2013, are attached as Appendix E.) Johnson asked for Panel action in support of the Rules, providing the opportunity for Panel members to voice objection to the new language. No objection was voiced. It was noted that, without objection, the amended 12

13 Panel Rules, approved by the Executive Board on May 8-9, 2013, are now in place. Approved by the Panel June 18, 2013 During this discussion, Chris Edmonston raised a question regarding how the Panel will address critical changes such as updates to life jacket laws. Johnson reminded all that the Panel has authority to review the Standard under conditions when it is determined that a risk to life exists. (NOTE: See Part VIII). 5C: Review of Action Items/ Panel Team Reports Johnson moved to a review of Action Items as found in Appendix A. May 13 updates are captured in this document. Johnson asked for an update from the Panel Teams: Rules and Process Edmonston: No update. Policy and Planning Gatfield: Work in Progress. A work session has been scheduled. Team will focus on the Alpha-Numeric charge. Resources (formerly Resources and Efficacy) Woods: Group has been renamed due to changes in Panel Rules. 6C: New Business Dillon announced that NASBLA received word that the USCG approved funding for the Education Standards Panel for two additional meetings. Thanks to Wayne Stacey for his continued support. Huntsman announced the release of the 2012 USCG Boating Statistics. Johnson announced that national Wear Your Life Jacket to Work Day is May 18. He challenged Panel members to take a photo and post it via NASBLA. 7C: Future Meetings The list of future Panel meetings (previously noted) was reviewed. There are no known conflicts for these dates including the Boise, ID meeting. 8C: Next Steps/ Closing Comments Johnson referenced the Action Item list and asked for these issues to be addressed by the two person teams within the next 6-8 weeks. 9C: Meeting Adjournment Johnson thanked everyone for their continued work. It was moved by Bob Sweet and seconded by John Annino to adjourn the meeting. Motion passed. Meeting adjourned at 3:05 pm EDT. 13

14 Approved by the Panel June 18, National Boating Education Standards Panel Meeting Agenda San Antonio, TX Hyatt Riverwalk Hotel March 21, :00 AM 5:00 PM March 22, :00 AM 12:00 PM Note: Meal and Comfort BREAKS will be announced at appropriate times in the agenda. TENTATIVE: Panel Dinner at 6:30 PM off-site on March 21. Thursday & Friday, March 21-22, Blanco Room 1. Welcome, Opening Remarks, Introductions Jeff Johnson, Chair 1.1 Call to Order and Welcome 1.2 Introduction of Special Guests 1.3 Panel Member Opening Comments Members 1.4 Administrative announcements Pam Dillon, NASBLA Staff 1.5 Agenda Overview/Acceptance Johnson 2. Meeting Attendance Dillon 1.1 Roll Call/ Confirmation; Establishment of Quorum 1.2 Reading of Ethics Statement 3. Approval of Minutes from February 19, 2013 Johnson 4. Staff Report Dillon 4.1 Overview of Meeting Materials 4.2 ANSI Requirements for Standard Developing Organizations (SDOs) Document Management Systems/ Formats from ABYC and ANSI 4.3 Discuss process for Requests for Interpretation (RFI) 4.4 EZ-ESP Status Update: Posting of multiple standards or other process documents 5. Workgroup Reports/ Review of Previously Assigned Action Items 5.1 Rules and Process Chris Edmonston 5.2 Policy and Planning Joe Gatfield 5.3 Resources and Efficacy Betsy Woods 14

15 6. Standard 1: Level 1 Basic Boating Knowledge Johnson/ Dillon 6.1 Process and input overview, gaps identified, areas of improvement 6.2 Presentation of Standard 1 work documents 6.3 Resolution of Call for Proposed Revisions 6.4 Identify Action Items 7. Paddlesports Standard Johnson/Dillon 7.1 Process and input overview, gaps identified, areas of improvement 7.2 Presentation of Standard work documents 7.3 Prepare to issue a Call for Proposed Revision 7.4 Identify Action Items 8. Request for Interpretation 8.1 None received to date 9. Old Business 9.1 On-Water Skills Standard Development Update Dillon 10. New Business 10.1 Panel Chair 10.2 Panel Members 10.3 Guests (Limited to 2 minutes unless previously agreed by Chair) 11. Schedule Future Meetings: 11.1 April 2013 (teleconference) 11.2 May 2013 (teleconference) 11.3 June 2013 (teleconference) 11.4 July 2013 (teleconference) 11.5 August 2013 (teleconference) 11.6 September 2013 (in-person) NASBLA Annual Conference, Boise, ID 12. Closing Comments All 13. Meeting Adjourned Approved by the Panel June 18,

16 Approved by the Panel June 18, National Boating Education Standards Panel DRAFT Meeting Continuation Agenda May 13, :00 EDT/ 1:00 CDT/ 12:00 MDT/ 11:00 PDT/ 10:00 AKDT Dial-in information is: access code C indicates this agenda is a continuation of the previous meeting. 1C. Meeting Reconvenes Jeff Johnson, Chair 1.1 Call to Order 1.2 Continuation Agenda Overview/Acceptance Johnson 2C. Meeting Attendance Dillon 1.1 Roll Call/ Confirmation; Establishment of Quorum 3C. Review of DRAFT Minutes from March 21-22, 2013 Johnson NOTE: Review for content only/ No action needed 4C. Chair/ Staff Report of Executive Board Actions Johnson/Dillon 4.1 Panel Rules as revised March 21-22, Panel Rules Staff housekeeping revision to Final Panel 4.3 Report of Executive Board Actions 4.4 Discussion regarding reconsideration of previous Panel Actions 5C. Review of Action Items/ Panel Team Reports Johnson/ All 5.1 Review of Action Item list (Appendix A in Draft Minutes) 5.2 Workgroup Updates Rules and Process Policy and Planning Resources and Efficacy 6C. New Business 7C. Future Meetings: 7.1 June 18, 2013 (teleconference) 7.2 July 30, 2013 (teleconference) 7.3 August 19, 2013 (teleconference) 7.4 September 12-13, 2013 (in-person) NASBLA Annual Conference, Boise, ID 8C. Review Next Steps/ Closing Comments All 9C. Meeting Adjourned 16

17 Approved by the Panel June 18, 2013 Appendix A: Summary of Action Items - with 5/13/13 Updates # Action Item Origination Date 1 3/21/13 Application as SDO 2 3/21/13 Standards 8, 9, 10 and course approval admin policies Regarding Action Item Status RE: NASBLA s role and requirements in positioning itself for application as an SDO staff to review potential policies or By-laws updates in advance of the Annual Meeting in September 2013 Re: Standard section 8, 9, and 10 and the impacts of potential changes to the current Level 1 Standard. Ensure NASBLA is positioned for any needed updates for existing standards 8, 9, or 10 and current administrative policies Ron Sarver and Pam Dillon to take lead on this, prepare language for Ex Board consideration. 5/13/13: Pending Ongoing - Ron Sarver/Pam Dillon to oversee this. Advise panel of any conflicting components. 5/13/13: Pending for NASBLA course approval. 3 3/21/13 On-water Update basecamp files Dillon 5/13/13: On-going 4 3/21/13 Panel Rules Present recommendations for revision to Executive Board 5 3/21/13 Paddlesport Standard Finalize the Title, Scope and Purpose and approve re-formatted draft Sarver 5/13/13: Completed/ Passed Panel 5/13/13: Pending/ Will be completed with Action Item 8 and 20. Should have by June meeting. 6 3/21/13 Paddlesport Check with ACA regarding an update Dillon 5/13/13: Dillon and Johnson reached out to Chris Stec. No update yet. 7 3/21/13 General Develop an alpha-numeric architecture for use in labeling boating education standards similar to ABYC s alpha-numeric approach. 8 3/21/13 General Staff was directed to clean up the Human-propelled standard to make it consistent in font, indents, etc. with the Level 1 Basic Boating Knowledge as the template 9 3/21/13 General Apply NASBLA style guide to edit entire standard (after Ex Board approval of rules). 17 Policy and Planning Workgroup 5/13/13: Pending Dillon 5/13/13: Pending Pending Ex Bd approval to change the sections not previously identified via comments. 5/13/13: Will advance prior to next meeting.

18 10 3/22/13 Basic Boating Knowledge /22/13 Section Comment #6 Technical comment Comment #30 Technical comment Approved by the Panel June 18, 2013 Assigned to Panel Team (Woods and Edmonston) for review of proposed changes in International Standard and Federal Regulations. No time frame. 5/13/13: This is pending until federal rules change. This will continue to be monitored by Team. Panel Rules Part VIII allows for this to come forward based on federal changes. Assigned to Panel Team Malatak and Kalkomey to draft proposed changes. No time frame. 5/13/13: Pending 12 3/22/13 Section 2.5 Comment #1 Technical Put NFPA on basecamp and resource library. Wayne to forward to Betsy. 5/13/13: In process. 13 3/22/13 Section 3.5 Comment #90 Technical Panel accepted in principle to eliminate parts of the trailering section. 14 3/22/13 General regarding process Comment #45 technical (see example) 15 3/22/13 Section 6.3 ANSI requirements require international measurements 16 3/22/13 Section /22/13 Section Comment 105 Technical Comment 108 Technical 18 Request Executive Board to consider a separate standard for trailering and transport. 5/13/13: Pending scheduled for Executive Board agenda in June. In future, send comments like this back to the commenter to have them separate this for panel consideration (may need to revise instructions). 5/13/13: Pending Where needed, include both degrees C and F in standard. 5/13/13: Will complete via Styleguide review. Panel team (Gladhart and Sweet) to review and re-draft standard as written. 5/13/13: Redraft is posted to Basecamp. Johnson will forward draft to SME to vet re-draft. Panel team (Huntsman and McKenzie) to reword to include International code flag A (Alfa) from federal regulations. 5/13/13: Redraft is posted to Basecamp. Panel to review for discussion.

19 Approved by the Panel June 18, /22/13 Section 7.5 Comment 109 Technical Panel team (Connolly and Moher) to compare this to paddlesport standard and to provide recommendation for changes as needed. 5/13/13: In process. 19 3/22/13 General Approved Panel Action Recommend to the Executive Board to consider a stand-alone Water-Jet propelled watercraft standard. 20 3/22/13 General Approved Panel Action Allow staff to edit per the NASBLA stylebook and address any errors in grammar and spelling. Pending 5/13/13: Pending Scheduled for Executive Board in June. Pending 5/13/13: In progress. Will have by June meeting. 21 3/22/13 General Review ANSI self-audit. Policy and Planning 5/13/13: Pending 19

20 Appendix B National Boating Education Standards Panel Rules Approved by NASBLA Executive Board March 1, 2011; amended April 11, 2011; Jan. 25, 2012; May 8, 2012 Final Draft 3/21-22/2013 For Executive Board Action NATIONAL BOATING EDUCATION STANDARDS PANEL RULES PART I. INTRODUCTION The National Association of State Boating Law Administrators (NASBLA) is a national, nonprofit organization representing the U.S. state and territorial recreational boating authorities responsible for administering and enforcing recreational boating laws. Over its 50-year history, NASBLA has provided national leadership to focus policies and resources on reducing risks associated with recreational boating; fostered partnerships and coalitions among key stakeholders in the boating community to ensure safe and secure boating environments; and strived to provide models and standards that support best practices and consistency among the states and territories. In keeping with the Association s mission, the National Boating Education Standards originally adopted by the NASBLA membership in 1999 and amended seven times since have prescribed the minimum body of knowledge to effect safe, legal, and enjoyable recreational boating and have served as the basis for boating education courses approved by NASBLA and recognized by the U.S. Coast Guard. In 2009, separate Paddlesports Education Standards, developed in consultation with the American Canoe Association for the purpose of addressing manuallypowered vessels, were approved by the NASBLA membership. Today, the National Boating Education Standards are referenced in numerous state laws and regulations as the minimum criteria for state-mandated boater education; however, several state legislatures have enacted process rules in conflict with these Standards. Through its establishment of the National Boating Education Standards Panel referenced in these Rules, and the Panel s adoption of an open, consensus-based standards development process conforming to the Essential Requirements of the American National Standards Institute, NASBLA seeks to provide national agreement and consistency in boating education program content and course delivery for the nation s boaters. PART II. DEFINITIONS As used in these Rules, unless otherwise stated: 1. ANSI means the American National Standards Institute. 2. ANSI Essential Requirements means the minimum acceptable due process requirements applying to activities associated with developing consensus for the purposes of approving, revising, reaffirming, and withdrawing standards sanctioned as American National Standards. In abbreviated form, the requirements are: Openness; Lack of Dominance; Balance; Coordination and harmonization; Notification of standards development; Consideration of views and objections; Consensus vote; Appeals (procedural); Written procedures; and Compliance. 1