Community Redevelopment Agency Board Meeting Monday April 28, :30 p.m. City Hall, 2 nd Floor (Hagler- Mason Conference Room) 222 W. Main St.

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1 1. Call Meeting to Order 2. Board Member Disclosure Community Redevelopment Agency Board Meeting Monday April 28, :30 p.m. City Hall, 2 nd Floor (Hagler- Mason Conference Room) 222 W. Main St. Agenda a. Board Members disclose ownership or control of interest directly or indirectly of property in the CRA 3. Chairman s Report 4. Action Items: a. Approve March 13 th, 2014 Meeting Minutes 5. Discussion Items: a. Financial Status of the CRA b. Downtown Improvement Board Presentation recapping the 2014 year. c. Incentives for Development of Multi-Family Residential and Infill Residential d. Need for new formal RFP for release of Hawkshaw property. e. CRA Bylaws 6. Old Business: 7. New Business: 8. Adjourn If any person decides to appeal any decision made with respect to any matter considered at such meeting, he will need a record of the proceedings, and that for such purpose he may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. The City of Pensacola and the CRA adhere to the Americans with Disabilities Act and will make reasonable accommodations for access to city services, programs, and activities. Please call (or TDD ) for further information. Requests must be made at least 48 hours in advance of the event in order to allow the city time to provide the requested services.

2 April 22, 2014 Pensacola, Florida A regular meeting of the Community Redevelopment Agency was held on March 13, 2014, commencing at 3:40 PM, with Chairperson Brian Spencer presiding. Members present were, Megan B. Pratt Andy Terhaar, Gerald Wingate, Sherri Myers, Jewel Cannada-Wynn and Charles Bare. Members absent were P.C. Wu, and Larry Johnson. CRA Chairperson Spencer called the meeting to order. CRA Members Pratt, Terhaar and Chairperson Spencer disclosed for the record that they are presently owners or controllers of interest directly or indirectly of property in the CRA. DISCUSSION ITEM 3.A Florida Gulf Coast Fisheries Hatchery/Enhancement Center Reference Material: Enclosed Power Point from Eric Olson City of Pensacola Initiatives Coordinator, Eric Olson, made his presentation based on the provided Power Point. There were several questions from the CRA Board Members and from the members of the public after this presentation was complete. ADD HERE DISCUSSION ITEM 3.B Incentives for Development of Multi-Family Residential and Infill Residential CRA Chairman Brian Spencer elected to have this item removed from discussion. ACTION ITEM 4.A Approval of January 21, 2014 CRA Board Meeting Minutes Reference Material: Transcription of Minutes dated January 21, 2014 Recommendation: That the Community Redevelopment Agency approve the minutes of the January 21, 2014 meeting as presented. CRA Member Andy Terhaar made a motion to approve the minutes and CRA Member Jewell Cannada-Wynn seconded the motion. CRA Chairperson Spencer called for the vote. The motion passed unanimously ACTION ITEM 4.B Election of Chair and Vice-Chair (Nominations From the Floor) CRA Chairman Brian Spencer announced that after serving for two years as Chair he would like to remove his name from the list.

3 CRA Member Myers thanked CRA Chair Spencer for his service. Nominations from the floor for CRA Chairman began from CRA Member Sherri Myers as she nominated Councilman Bare for Chairman. Councilman Bare accepted. CRA Member Megan Pratt nominated Councilman Terhaar. Councilman Terhaar accepted. Councilman Spencer nominated Councilman Wingate. Councilman Wingate accepted. Councilman Terhaar nominated Councilwoman Pratt and she declined. Nominations were then closed and the votes were completed. Mr. Gray announced that Councilman Charles Bare was elected CRA Chairman and then nominations for the Vice-Chair began with a nomination from CRA Member Sherri Myers for Councilman Wingate. CRA Member Wingate accepted and then CRA Member Jewell Cannada-Wynn nominated Councilman Terhaar. He accepted the nomination. CRA Member Bare nominated Councilwoman Myers and she declined. At that time the nominations were closed and the votes were completed. Mr. Gray announced that CRA Member Andy Terhaar was elected CRA Vice-Chairman. NEW BUSINESS: CRA Member Bare presented some documents for information purposes only. The meeting adjourned at 5:21 pm 2

4 DOWNTOWN IMPROVEMENT BOARD 2014 strategic overview P U B L I S H E D A P R I L

5 The Downtown Improvement Board wants everyone to know that Downtown has H.E.A.A.R.T. Of course, this is not news in recent years, everyone has come to realize the essential organ pumping a full Urban Renewal. A Renaissance is underway for retailers, residents and the thousands of visitors both local and from out of town who visit everyday. The DIB has launched a branding initiative around the smart acronym H.E.A.A.R.T. standing for: Housing Economic Development Aesthetics Arts and Culture Retail Transportation These areas of focus, H.E.A.A.R.T., amplify Downtown s unique and strong sense of place fueling residential growth and business investment while remaining a family friendly community open to all ages and backgrounds. A deliberate and focused effort to collaborate, assist and align with outside agencies to advance the core goals and priorities of the DIB results in both financial and human efficiency of scale. H.E.A.A.R.T. is the pulse of Downtown and reminds us of our core and our well-being the guiding principals that keeps Downtown healthy, attractive and balanced for sustainable growth. Goals & Priorities for Fiscal Years Attract more quality retail establishments to Downtown 2. Increase residential offerings and occupancy 3. Increase visits to downtown 4. Improve Community Awareness About the economic impact of Downtown and the DIB 5. Strengthen collaborative relationships with outside agencies

6 Strategic Priorities Retail Update the downtown retail strategy and continue the recruitment of quality retail mixed-use. Create additional marketing materials to attract more quality retail interest utilizing print, electronic, and social medias. Advertising: Create ownership of campaigns for business. Give them the collaterals in template format so that they can have ownership and take responsibility. Encourage them to add the DIB logo and link to DIB website. Remind them of the importance of having links. Ownership of Downtown App. Including using App to identify parking, events, and opportunities. Advertising: Implement a way to advertise our events. Flags on 20 light posts on Garden and on Palafox would be a way to generate visual activity and promote upcoming activities. Develop an inventory of available space for retail Implement a cleaning program for beautification of Downtown Beautification Fund temporary holiday cleaning crew Find funding for daily cleaning Combine forces and identify all the players - Report from Keep Pensacola Beautiful on what services they are currently providing Work with Keep American Beautiful to identify grants and programs Create a plan for strategic placement of trash receptacles and ash trays and develop funding for this program. Create a public awareness campaign on littering Create sponsorship opportunities for major businesses for beautification and acknowledge those businesses with small single signage. Focus maintaining and cleaning Palafox Implement more frequent power washing of Palafox Remove key planters on Palafox to open up more seating for business. Explore solar powered garbage and recycling containers Residential Pursue Restore Act funds to a.) facilitate the development of a large scale mixed-use and mixed-income development in the downtown area, and b.) facilitate the implementation of a cultural heritage tourism initiative Host a Downtown open house or tour activity with Realtors Host forum to understand issues and current residential, opinions, ideas and concerns Work with planning committee to insure that the brick sidewalk pattern within the downtown district is restored and repaired using the same materials and pattern when disturbed by utility, signage, or signalization work Become a pedestrian and bike friendly community. Follow up on bicycle racks, art project and bicycle station near Maritime Park and Jefferson Street Parking Garage

7 Tourism & Visits to Downtown Tourism Board: The DIB should have representation on that board and earmark funding to advertise Downtown Pensacola. Coordinate with the City of Pensacola and its new branding graphics for the placement of a way-finding signage system in downtown. Improve DIB event calendar for all area festivals, events, and activities in and around downtown. Develop a plan for driving the conversation around a water taxi Develop and implement a public art program License to Use agreement for Food Trucks. Define the area for food trucks and generate fee structure. These funds should go straight to public space beautification. License to Use Agreement for restaurants and business using the public sidewalks. Petition City Hall to amend LTU so that fee amounts are based on the number of chairs/tables on the street and petition that the extra funding go directly towards public space beautification managed by DIB. Work with the city regarding boundaries of LTU seating areas to preserve pedestrian ingress and egress. Look into allowing restaurants to use Palafox parking spaces for outside dining after 6:00pm. Support the development of diverse activities emanating from downtown. To cite but a few examples support cultural tours through surrounding neighborhoods, showcase the arts, entertainment, and music scenes, and expand entertainment offerings and activities at the Community Maritime Park. Encourage the City to restore the lighting and use of Plaza Ferdinand Promote improved transportation linkages to downtown for members of the active duty military Create an urban plaza occasionally by using bollards to close Intendencia between Palafox and Jefferson. Collaborate with city planning regarding zoning guidelines for the Palafox central core. Economic Development Expand the DIB district Assist and support the development of the PNJ property Improve the connections between parking areas and the core. Encourage implementation of CRA plans for waterfront Communication & Collaboration Address runoff and drainage issues on Palafox Create a system of official communication between city and DIB. DIB should create a list of infrastructure items to be supported by the next round of LOST funding

8 Continue to support implementation of the Mayor s plan to reposition the Port of Pensacola Collaborate freely and openly with core agencies directly impacting the goals and priorities for Downtown including but not limited to: City of Pensacola, Escambia County, ECUA, CMPA, UWF, Sports Association, The Chamber of Commerce, Visit Pensacola, Pensacola Association of Realtors. Participate in the development of the annual strategies implementation plan for the Escambia County Housing Consortium Five-Year Plan Cooperate with the City in exploring the idea of a rapid response team for downtown development and remodel projects Encourage the city to promote rehab of housing in immediate areas impacting downtown and market through DIB website. Work with the city to initiate a publicized campaign of aggressive code enforcement to make property owners accountable for dilapidated structures. Require that such structures be repaired, demolished, or sold in a timely manner. Providing small-business loans and better funding for owner-occupied development will help create new business and spur the redevelopment of infill property. The proposed infill housing program may stimulate the development of vacant residential lots. Create an easy to use Zoned Parking Map with fee structure in multiple formats to go in all shops, VIC s and Downtown website. Co-create a downtown housing-market study that could be the basis for anyone wanting to develop housing in the downtown and surrounding neighborhoods Work with the City to re-design the License To Use fee structure creating a more equitable system with a graduated fee structure based on the use. Also work with code enforcement to ensure adequate pedestrian access on the sidewalks.

9 About and Financial Process The Pensacola Downtown Improvement Board (DIB) is an independent state agency funded by a special tax levy on properties within its district boundaries. The district consists of 40 blocks that encompass the urban core of downtown Pensacola and was created under Florida State law chapters , and A majority of property owners within this 40 block district voluntarily agree to pay an extra 2 mills in property tax to fund the DIB s activities. For example, 2 mills on a property with an assessed value of $100,000 would increase that property tax bill by $200 per year. A five (5) member Board of Directors comprised of downtown property/business owners governs the agency and sets policy. The Board s policy direction is implemented by the Executive Director s oversight of a multi-disciplined management team. Over 100 volunteers who are business/ property owners and/or residents within the Downtown District serve on one or more of the eight committees that help guide the DIB Board of Directors. Current Board Ron Butlin* Executive Director of the Downtown Improvement Board *Mr. Butlin is an officer of the agency but not a member of the board. Susan Campbell Susan Campbell Jewelry Jim Homyak Board Member Teri Levin Treasurer - Levin Rinke Resort Realty Burney Merrill Chair - Merrill Land Company John Peacock Vice Chair - Downtown Property Owner Grover Robinson Escambia County District IV Commissioner Brian Spencer City Councilman - District 6

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41 PROPOSED CITY OF PENSACOLA COMMUNITY REDEVELOPMENT AGENCY BYLAWS Adopted on XXXXXXX ARTICLE I THE ORGANIZATION 1.1 Name. The name of this agency is the City of Pensacola Community Redevelopment Agency ( CRA ), which was created by Resolution No adopted by the Pensacola City Council on September 25, The CRA is a dependent special district. 1.2 Powers. The CRA derives its powers from Chapter 163, Part III, Florida Statutes as amended ( the Act ) and from other powers delegated to it by law. 1.3 Purpose. The CRA is established to eliminate and prevent the development and spread of slums and blight as defined in the Act through the implementation of a Community Redevelopment Plan ( Plan ) adopted and amended from time to time by the City. The purpose of the Plan is to identify policies and actions to remedy the conditions of slum and blight that have been determined to exist within the Community Redevelopment District ( District ) established by Resolution No Principal Office. The CRA s principal office shall be at any place within the City as the CRA Board ( Board ) designates. 1.5 Documents. The official set of all CRA books and records shall be maintained at the City of Pensacola Clerk's Office and shall be open for public inspection as provided by law. 1.6 Contracts and Purchasing. The CRA may enter into contracts for goods and services necessary to carry out the adopted Plan. The CRA shall abide by the same purchasing policies and laws as the City of Pensacola. ARTICLE II CRA BOARD 2.1 Members. In accordance with Resolution No , the Board shall consist of the nine members of the Pensacola City Council. 2.2 Compensation. Board members shall serve without compensation, but shall be entitled to reimbursement for actual and necessary expenses incurred in discharging their duties, in accordance with the City s reimbursement policies and the approved CRA budget. ARTICLE III CRA OFFICERS AND STAFF

42 3.1 Chair. The chair shall be elected by the CRA Board during the month of November. The Chair shall preside at all CRA meetings, execute all instruments in the name of the CRA, appoint committees with approval by the Board, and perform all other duties required by the Board. 3.2 Vice Chair. The vice chair shall be elected by the CRA Board during the month of November. In the absence of the Chair, the Vice-Chair shall exercise all functions of the Chair. 3.3 Chair Pro Tem. In the absence of the Chair and Vice-Chair, Board members shall select a member present as temporary Chair to conduct the meeting and perform the duties of the Chair. 3.4 Attorney. The CRA may appoint a CRA Attorney, who shall be a qualified member of the Florida Bar and shall not be the City Attorney. As needed to perform legal work for the CRA, the CRA Attorney may consult with outside counsel. 3.5 Compensation. Officers who are not Board members may be compensated as the Board deems appropriate. However, an officer performing CRA duties as part of employment with the City cannot be compensated directly by the CRA, although the CRA may reimburse the City for the cost of services provided by the officer pursuant to an Inter-local Agreement or Memorandum of Understanding between the City and the CRA. ARTICLE IV CITY STAFF SUPPORT 4.1 Inter-local Agreement. An Inter-local Agreement between the City and the CRA shall provide for long term CRA use of City staff deemed necessary to accomplish redevelopment activities in the District. The agreement shall describe the responsibilities of the City and the CRA and show the estimated costs or the manner in which costs shall be determined. 4.2 Memorandum of Understanding. To accomplish necessary, short-term, redevelopment activities not contemplated by the Inter-local Agreement, a Memorandum of Understanding between the City and the CRA shall provide for City staff support to the CRA for such activities. The memorandum shall describe the scope of City staff support to the CRA and the estimated costs or the manner in which costs shall be determined. ARTICLE V -- MEETINGS 5.1 Regular Meetings. The Board shall meet regularly at least once each month at such time and place as it may prescribe, with at least 24 hours notice provided to Board members and the public. 5.2 Special Meetings. Special meetings, which must be limited to the subject(s) specified on the agenda, may be called by any three Board members or the Chair upon at least 24 hours notice to Board members and the public. Agendas for special meetings shall be prepared in accordance with Sections and below.

43 5.3 Emergency Meetings. For urgent matters requiring immediate Board action, emergency meetings may be called by the Chair. Prior public notice shall not be required, but shall be provided as soon as possible if feasible. Agendas for emergency meetings shall be prepared in accordance with Sections and below. 5.4 Notice. Notice procedures for Board meetings shall be the same as for City Council meetings. 5.5 Quorum. The presence of five Board members shall constitute a quorum for meeting purposes. If a quorum is not present, the chair may reschedule the meeting, with notice to be given to each absent Board member. 5.6 Voting. Except as otherwise provided by these bylaws, the affirmative vote of at least five Board members shall be required for any Board action to be valid. 5.7 Agenda. The following procedure is established for agenda preparation for regular meetings: The agenda shall be prepared by the Chair with the assistance of City Staff under the terms of an Inter-local agreement Board members desiring agenda items shall make the request to the Planning Department at least seven days before the meeting A copy of the agenda and all supporting data shall be provided to the Board and the CRA Attorney at least three days before the meeting A copy of the agenda and all supporting data shall be available to the public through appropriate electronic media as soon as possible, but no later than 24 hours after such information is provided to the Board. ARTICLE VI FINANCIAL MANAGEMENT 6.1 Fiscal Year. The CRA s fiscal year shall begin on October 1 st of each year. 6.2 Budget. The Chair shall prepare the CRA s annual budget, to be completed in time for inclusion within the City s budget. The budget shall include funds to be paid to the City under any Inter-local Agreement or Memorandum of Understanding between the CRA and the City and any contractually-required debt service. 6.3 Accounting Practices. The CRA shall comply with all State Department of Banking and Finance uniform accounting practices and procedures for units of local government. 6.4 Supervision of Accounts. The Chair shall be responsible for the internal supervision and control of CRA accounts. Such oversight may be delegated to City staff under an Inter-local Agreement; however, the Chair shall remain accountable. 6.5 Annual Report. No later than May 31 st of each year, the CRA shall file with the City Clerk a report of its activities for the preceding fiscal year, including a complete financial statement setting forth its assets, liabilities, income, and operating expenses as of the

44 end of the fiscal year. At the time of filing the report, the CRA shall publish in a local newspaper of general circulation a notice that the report has been filed with the City Clerk and is available for inspection during business hours in the City Clerk s office. 6.6 Audit. Within six months after the end of each fiscal year, an audit of the Redevelopment Trust Fund ( Fund ) shall be conducted by an independent certified public accountant in accordance with the rules of the State Department of Banking and Finance. The audit report shall describe for the fiscal year the amount and source of deposits into the Fund, the amount and purpose of withdrawals from the Fund, the amount of principal and interest paid on any indebtedness to which increment revenues are pledged, and the remaining amount of such indebtedness. The audit may be accomplished in conjunction with the City s annual audit, by the same certified public accountant, with the audit report submitted to the appropriate State agency as a single report, provided the CRA component is presented as a separate section of the report. The CRA shall provide by registered mail a copy of the audit report to each taxing authority as defined by the Act (does not include school districts). 6.7 Expenditures. All expenditures of CRA funds shall be in accordance with adopted procedures of the City and all applicable laws, the CRA s adopted budget as amended from time to time during the fiscal year, Fund requirements, and the Plan. Expenditures must be approved by the Chair. Any individual expenditure brought before the Board for approval shall identify the provision in the Act or the Plan that justifies the expenditure. In addition, any individual expenditure of $5,000 or greater shall require Board approval. 6.8 Borrowing. The affirmative vote of at least six Board members shall be required to authorize the CRA to borrow money. Borrowed funds may be used only for purposes allowed by the Act and the Plan. ARTICLE VII -- DISPOSAL OF CRA REAL PROPERTY The sale, lease, disposal or transfer of CRA real property, or any interest therein, shall be consistent with the Act. The Board shall strive to obtain market value for the sale or lease of any CRA-owned land, or clearly state for the record the reason(s) the transaction is below market value. ARTICLE VIII -- AMENDMENT OF BYLAWS Amendments to these bylaws shall require the affirmative vote of at least six Board members.