Invitation to the Annual General Meeting

Transcription

1 Munich ISIN DE Invitation to the Annual General Meeting We hereby invite our shareholders to the Annual General Meeting to be held on Tuesday, 27 May 2014, at in the Large Conference Room at the offices of audits PricewaterhouseCoopers Aktiengesellschaft Wirtschaftsprüfungsgesellschaft, Bernhard-Wicki-Straße 8, Munich

2 I. Agenda 1. Presentation of the adopted annual financial statements and approved consolidated financial statements, each f the financial year 2013, the management repts f the Company and Group f financial year 2013, the rept by the Supervisy Board f the said year, and the explanaty rept by the Management Board accompanying the notes to the financial statements pursuant to Sections 289 Para. 4 and 315 Para. 4 of the German Commercial Code (HGB) These documents may be viewed on business premises at the registered office of zooplus AG at Sonnenstraße 15, Munich and on the Company website at and will be available f shareholders to inspect at the Annual General Meeting itself. Each shareholder will receive a copy on request. In accdance with the law, no provision has been made f a resolution on this agenda item, n will such resolution be possible, since the Supervisy Board has already approved the annual and consolidated financial statements and the annual accounts are thereby adopted. In respect of the other documents referred to under this agenda item, the law provides only f shareholders to infm themselves by inspecting the same, but does not provide f a resolution by the Annual General Meeting. 2. Resolution upon the fmal discharge of the Management Board f financial year 2013 The Management and Supervisy boards propose that the members of the Management Board be discharged f financial year Resolution upon the fmal discharge of the Supervisy Board f the financial year 2013 The Management and Supervisy boards propose that the members of the Supervisy Board be discharged f financial year Election of audits f the Company and Group financial statements f financial year 2014 The Supervisy Board proposes, on the basis of a cresponding recommendation by its Audit Committee, that PricewaterhouseCoopers Aktiengesellschaft Wirtschaftsprüfungsgesellschaft of Frankfurt am Main (Munich branch) should be elected as audits f the individual Company financial statements accounts as per the German Commercial Code f the financial year ending on 31 December 2014 and as audits f the Group financial statements as per IFRS f the financial year ending on 31 December Page 2

3 5. Resolution upon the amendment of the object of the undertaking and upon the cresponding amendment of the Articles of Association It is proposed that the object of the undertaking should be amended in der in future to facilitate trading in pet supplies outside of as well as via the Internet. Article 2 Para. 1 Sentence 1 of the Articles of Association is currently wded as follows: 1. The object of the undertaking is to trade in pet supplies via the Internet in Germany and abroad. The Management and Supervisy Boards propose that it be resolved as follows: Article 2 Para. 1 Sentence 1 of the Articles of Association shall be amended as follows: 1. The object of the undertaking is to trade in pet supplies in Germany and abroad, particularly via the Internet. 6. Resolution upon a supplement to the compensation paid to the Supervisy Board and upon a cresponding amendment to the Articles of Association It is proposed that with effect from the current financial year, the Chairpersons of Supervisy Board Committees should receive an additional fixed sum in compensation; and that the Articles of Association be amended accdingly. Article 14 Para. 1 of the Articles of Association is currently wded as follows: 1. F each full year of their Supervisy Board membership, members of the Supervisy Board each receive fixed compensation in the amount of EUR 20, p.a., payable following the end of the financial year. Supervisy Board members who join leave the Supervisy Board during the current financial year receive compensation on a pro rata basis. The Chair of the Supervisy Board receives one and one half times this amount. The Management and Supervisy Boards propose that it be resolved as follows: Article 14 Para. 1 of the Articles of Association shall be amended as follows: 1. F each full year of their Supervisy Board membership, members of the Supervisy Board each receive fixed compensation in the amount of EUR 20, p.a., payable following the end of the financial year. The Chair of the Supervisy Board receives one and one half times this amount. F each full year the Chair of a Supervisy Board Committee receives an additional fixed sum of EUR 5, p.a., payable following the end of the financial year. Supervisy Board members who join leave the Supervisy Board during the current financial year who accept resign the Chair of a Supervisy Board Committee receive compensation on a pro rata basis. The members of the Supervisy Board shall receive compensation in accdance with this amendment to the Articles of Association with effect from 1 January Page 3

4 II. Conditions f participation and the exercise of voting rights, recd date f submission of proofs as per Section 123 Para. 3 Sentence 3 of the German Stock Cpation Act and the significance thereof In accdance with the Articles of Association of the Company, authity to participate in the Annual General Meeting and exercise rights to present motions and voting rights at the Annual General Meeting is restricted to those shareholders who register with the Company and present proof of their shareholding issued by the institution where their securities account is held in German in English language at one of the following points means of contact: c/o Computershare Operations Center Munich Fax: +49 (0) anmeldestelle@computershare.de Proof of share ownership must apply as of the start of the day on 6 May 2014 (00.00 CEST) (the recd date ) and must be received by the Company together with registration no later than by the end of the day on 20 May 2014 (24.00 CEST). Proof of share ownership issued in text fm in German in English by the account-holding institution is adequate. In accdance with its Articles of Association, the Company is entitled in case of doubt as to the accuracy authenticity of the proof to demand suitable further evidence. If this evidence is not produced, not produced in suitable fm, the Company may in accdance with the Articles of Association debar the shareholder. The recd date is the qualifying date which determines the scope and exercise of rights of participation and voting rights at the Annual General Meeting. F the purpose of participating in the Annual General Meeting and exercising voting rights, the Company recognises only those shareholders who present proof of share ownership effective as of the recd date. Changes in shareholdings after the recd date do not signify in this respect. Persons who hold no shares as of the recd date and who become shareholders only after that date shall be entitled to participate and vote only insofar as they obtain a power of attney other authity to exercise such rights. Shareholders who have duly registered and presented proof of share ownership are entitled to participate in the Annual General Meeting and exercise voting rights even if they sell their shares after the recd date. The recd date does not in any way affect the saleability of shares and is of no significance in respect of dividend entitlement. Page 4

5 III. Authities; procedures f voting by proxy Shareholders who do not participate personally in the Annual General Meeting may arrange f their rights, particularly their voting rights, to be exercised by proxy, e.g. by a bank, a shareholder association, another person of their choice. In this case likewise, registration and proof of ownership are required in due fm and in due time in accdance with the above provisions. If a shareholder grants authities to me than one person, the company is entitled to reject one me of such persons. Such authity must be granted revoked and proof thereof provided to the Company in textual fm. Banks, institutions companies with equivalent status as per Section 135 Para. 10 in association with Section 125 Para. 5 of the German Stock Cpation Act, as well as shareholder associations and persons within the meaning of Section 135 Para. 8 of the German Stock Cpation Act, insofar as they are themselves duly authized, may impose deviating rules. Cresponding enquiries should therefe be addressed to the institution person to be authised in each case. A fm that may be used to grant such authity is available on the reverse of the entry ticket that will be sent to shareholders who have registered in the manner and within the time limit prescribed above. The authization fm is also available f download from the Company s website at may be requested from the Company via the following points and means of contact: c/o Computershare Operations Center Munich Fax: +49 (0) zooplus-hv2014@computershare.de Authity may be granted to the proxy revoked, granted to the Company revoked, proof thereof presented. When authity is granted to the Company revoked when proof of the authity granted to a proxy revoked is presented to the Company, we request that it be communicated in good time via one of the above points means of contact. On the day of the Annual General Meeting, the granting of authity, its revocation and the presentation to the company of verification of authity granted to a proxy its revocation can also take place at the entry control point. Representation by a proxy designated by the Company In addition the Company also offers its shareholders the facility to be represented by proxies designated by the Company and bound by instruction. The registration and verification of the shareholding in due time and fm in accdance with the applicable provisions is also required in the case of authization of proxies designated by the company. Should proxies designated by the Company be granted authity, they must in all cases be expressly and clearly instructed on the exercise of voting rights. If no express clear instruction is issued, the proxies nominated by the company will abstain from voting on the item concerned. These proxies are under obligation to vote as instructed. The proxies nominated by the company do Page 5

6 not take instructions to address the meeting, to present objections to resolutions of the Annual General Meeting to ask questions submit motions befe during the Annual General Meeting. Proxies designated by the Company must be granted authization and furnished with instructions in textual fm. Such authities and instructions to proxies designated by the Company may be issued using the authization and instruction fms issued to shareholders f this purpose upon due and proper registration. These fms are also available f download from the Company s website at may be requested from the Company via the following points and means of contact: c/o Computershare Operations Center Munich Fax: +49 (0) zooplus-hv2014@computershare.de The completed authization and instruction fm may also be returned to one of the above points means of contact. Authization to exercise voting rights as well as instructions to the proxies nominated by the Company must be sent to the Company by 26 May 2014 (24:00 CET) using one of the points of contact set out above provided they are not issued, amended revoked at the Annual General Meeting. IV. Shareholders rights Shareholders in advance of and at the Annual General Meeting have, among others, the following rights pursuant to Section 122 Para. 2, Section 126 Para. 1, Section 127 and Section 131 Para. 1 of the German Stock Cpation Act. Further explanaty details are available on the Internet at 1. Requests to include items on the agenda Shareholders whose shares together amount to one twentieth of the share capital the proption of EUR 500,000 of share capital (the latter equating to 500,000 shares) may in accdance with Section 122 Para. 2 of the German Stock Cpation Act request that items be placed on the agenda and made public. Each new item must be accompanied by grounds by a draft resolution. Requests must be submitted in writing to the Management Board of the Company at the following address: - The Management Board - Sonnenstraße Munich Page 6

7 Requests must be received by the Company no later than by the end of the day on 26 April 2014 (24.00 CEST). Additions to the agenda requiring to be made public will be announced immediately following receipt of the request in the Federal Official Gazette (Bundesanzeiger) and fwarded to such media as may be expected to disseminate the infmation throughout the entire European Union. They will also be made available to shareholders on the Company website at 2. Counter-motions and election proposals Each shareholder has the right pursuant to Section 126 Para. 1 of the German Stock Cpation Act to submit motions to the Company in opposition to resolutions proposed by the Management and/ Supervisy Boards in respect of items on the agenda; and pursuant to Section 127 of the said Act to propose candidates f election. Counter-motions must be accompanied by grounds; no grounds are required f election proposals. Counter-motions and election proposals must be directed exclusively to one of the following points means of contact: Sonnenstraße Munich Fax: +49 (0) kontakt@zooplus.de Motions election proposals otherwise addressed will not be considered. Counter-motions and election proposals received in good time, that is to say, no later than the end of the day on 12 May 2014 (24.00 CEST) via one of the above points means of contact will insofar as these require to be made available to other shareholders be published immediately, including the name of the shareholder and the stated grounds, on the Internet at Any comments by the management will likewise be published at this Internet address. The Company may under the conditions specified in Section 126 Para. 2 of the German Stock Cpation Act refrain from publishing a counter-motion and the grounds theref. F example, the grounds f a counter-motion need not be made available if they amount to a total of me than 5,000 characters. Your attention is drawn to the fact that counter-motions and election proposals, even if communicated to the Company in good time in advance, will only be considered at the Annual General Meeting provided that they are presented at the Meeting. The right of every shareholder to present counter-motions in opposition to the various agenda items and propose candidates f election during the Annual General Meeting without communicating these to the Company in advance remains unaffected. 3. Right to infmation Page 7

8 In accdance with Section 131 Para. 1 of the German Stock Cpation Act, the Management Board must provide every shareholder on request at the Annual General Meeting with infmation on the affairs of the Company, the legal and business relations between the Company and associated undertakings and on the position of the Group and of undertakings included in the consolidated financial statements, insofar as such infmation is necessary f a proper assessment of an item on the agenda. The Management Board may on the grounds specified in Section 131 Para. 3 of the German Stock Cpation Act refrain from answering individual questions (e.g.in der not to disclose trade secrets). V. Total number of shares and voting rights at the time the AGM is convened At the time of convening this Annual General Meeting the share capital of the Company amounted to 6,101, euro. This was divided into 6,101,639 shares (no par value shares), whereof each share conveys one vote. The total number of votes therefe amounts to 6,101,639. At the time this Annual General Meeting was convened, the Company held no shares in treasury. VI. Publications on the website The act of convening this Annual General Meeting, such documents as are required to be made available to the Annual General Meeting, the total number of shares and voting rights at the time the Meeting was convened, the fms that may be used to grant powers to be exercised at the Annual General Meeting, such counter-motions, election proposals and requests by shareholders f items to be included on the agenda as are required to be made available, further explanaty notes on the rights of shareholders as outlined above pursuant to Sections 122 Para. 2, 126 Para. 1, 127 and 131 Para. 1 of the German Stock Cpation Act and further infmation are available on the Company website at After the Annual General Meeting the results of voting will also be published at this address. Munich, in April 2014 The Management Board Page 8