MINUTES SALEM PLANNING COMMISSION September 4, 2018

Transcription

1 MINUTES SALEM PLANNING COMMISSION September 4, 2018 Reviewer: Elzinga COMMISSIONERS PRESENT Stephen Elzinga Rich Fry, President Chane Griggs, Vice-President Ian Levin Brian McKinley Joshlene Pollock Brandon Smith 1. ROLL CALL COMMISSIONERS ABSENT Drew Wright (Excused) Ashley Schweickart (Excused) **See note below STAFF PRESENT Lisa Anderson-Ogilvie, Deputy CD Director and Planning Administrator Natasha Zimmerman, Deputy City Attorney Pamela Cole, Planner II Jennifer Scott, PW Project Coordinator Angela Williamson, Recorder With a quorum present, President Rich Fry called the meeting to order at 5:30 P.M. 2. COMMUNICATIONS FROM THE COUNCIL, BOARDS, COMMISSIONS AND AGENCIES 3. FIRST OPPORTUNITY FOR APPEARANCE OF INTERESTED CITIZENS: This time is available for interested citizens to comment on specific agenda items other than public hearings, deliberations and the merits of land use issues that are reviewable by the Planning Commission at public hearings. Each person s comments will be limited to three minutes. 4. CONSENT CALENDAR: 4.1 Approval of Minutes August 21, 2018 Minutes (Commissioner Griggs) Recommended Action: Approve Motion: Move to approve the Consent Calendar. Motion by: Commissioner Griggs

2 Seconded by: Commissioner McKinley Questions or Comments by: Vote: Aye: Elzinga, Fry, Griggs, Levin, McKinley, Pollock, and Smith Nay: Absent: Wright, Schweickart Abstentions: Action: Approved the Consent Calendar. VOTE: Yes 7 No 0 Abstain 0 Absent 2 (Schweickart, Wright) 5. ADDITIONAL AGENDA ITEMS: 5.1 Our Salem Stakeholders Advisory Committee Appointments Commissioner Fry appointed Commissioner Levin and Commissioner Schweickart. 6. PUBLIC HEARINGS: Hearings begin no earlier than 5:30 p.m. unless otherwise noted. The statement of criteria will be read at the beginning of the hearings. Mr. Fry read the following statement into the record: I would like to note for the record, that it is possible that individuals I had, have, or could have a business relationship with may be participating in tonight s decision-making process. I am currently unaware of any such individual s intent to participate, but will advise the Commission at my first opportunity if my situation should change. I make this disclosure to fulfill the requirements of Section 62 of the City of Salem Charter. Mr. Fry asked all Commissioners who would like to make that statement to raise their hands. Commissioners Elzinga, Fry, Griggs, Levin, McKinley, Pollock Schweickart and Smith concurred. Commissioner Wright was absent. 6.1 Class 3 Design Review / Class 3 Site Plan Review / Class 2 Adjustment / Class 2 Driveway Approach Permit / Case No.: DR-SPR-ADJ-DAP18-05 for property located at 245 Patterson St NW Ward 1 West Salem N.A.; (Pamela Cole; PCole@cityofsalem.net) Summary: Design review, site plan review, adjustment, and driveway approach permit application for a proposed building and parking area for an outpatient medical services use. Request: A consolidated Class 3 Design Review, Class 3 Site Plan Review, Class 2 Adjustment, and Class 2 Driveway Approach Permit application to develop a building of approximately 9,964 square feet and a parking area for an outpatient medical services use on a property zoned ESMU (Edgewater Street Mixed Use) and located at 245 Patterson Street NW (Polk County Assessor Map and Tax Lot 073W21DC04000). The Adjustments are requested to provide a maximum setback of approximately 25 feet from Patterson Street NW and 2nd Street NW where a maximum setback of 10 feet is allowed, to place the building along approximately 38% of the frontage on 2nd Street NW where a minimum of 50% is required, and to provide a 20-foot-wide vehicle maneuvering area north of the building where a 22-foot-wide vehicle maneuvering area is required. SALEM PLANNING COMMISSION September 4, 2018 / Page 2

3 Case Manager, Pamela Cole, entered the presentation, staff report and all attachments into the record and proceeded with her presentation. **Note: Commissioner Schweickart arrived at 5:41 P.M. Staff recommends that the Planning Commission adopt the facts and findings of these staff report and APPROVE Class 3 Design Review, Class 3 Site Plan Review, Class 2 Adjustment and Class 2 Driveway Approach Permit Case No , subject to the following conditions: Condition 1: Condition 2: Condition 3: Condition 4: Condition 5: Condition 6: Condition 7: Condition 8: Condition 9: Condition 10: Condition 11: Provide pedestrian amenities between the proposed parking lot and the Second Street NW right-of-way to include a paved plaza at least 10 feet by 10 feet adjoining the west side of the pedestrian connection, at least one permanent bench, and pedestrian-scale lighting illuminating the bench. Provide pedestrian amenities between the building and the Patterson Street NW right-of-way to include a paved plaza or permeable-surface outdoor seating area at least 10 feet deep by 15 feet wide adjoining the pedestrian connection. Provide at least one transparent window in each room on the south side of the building, except for restrooms, storage rooms, and janitorial closets. Provide awnings over the secondary entrances at the northeast and northwest corners of the building. If pavement for vehicle maneuvering area is added north of the building outside of the alley right-of-way, provide a minimum 5-foot-wide paved pedestrian walkway or landscaping between the building and the nearest edge of the vehicle maneuvering area. Convey land for dedication of right-of-way to equal a 20-foot radius at the corner of Patterson Street NW and Second Street NW. Widen the alley to equal a 20-foot-wide improvement abutting the subject property to accommodate two-way traffic accessing the proposed offstreet parking. Construct sidewalk improvements along the entire frontages of Patterson Street NW and Second Street NW where the existing sidewalk does not conform to Public Works Design Standards (PWDS), including the existing curb ramp at the intersection. Close all unused existing driveway approaches. Design and construct a storm drainage system for the new and replaced impervious surfaces in compliance with SRC Chapter 71 and 2014 Public Works Design Standards (PWDS). Dedicate sufficient right-of-way along the northern boundary of the subject property to widen the existing public alley to a width of 20 feet. SALEM PLANNING COMMISSION September 4, 2018 / Page 3

4 Condition 12: Condition 13: The property shall be developed according to the approved site plan and elevations included as Attachment B of this report, as modified by the conditions of approval. Any further adjustments beyond those approved in this decision shall require a future land use action. Questions or Comments of Staff by: Griggs, Pollock Persons Testifying: Applicant: Matthew Stoffregen CB Two Architects, Liberty St. SE, Ste. 100 Questions for the Applicant by Commissioners: Pollock, Fry, Schweickart, Griggs Neighborhood Association: Tyson Pruett, West Salem N.A Gilmer St NW Questions for the Neighborhood Association by Commissioners: Pollock Support: Neutral: Oppose: E.M. Easterly, 775 Fir Gardens NW Requested for the record to be held open. Questions for the Mr. Easterly by Commissioners: Griggs Steve Anderson 3240 Gehlar Rd NW Requested for the record to be held open. Questions for the Mr. Anderson by Commissioners: Pollock, McKinley, Fry Anthony Meyer Neighbor to subject property Questions for the Mr. Meyers by Commissioners: Fry Applicant: Steve Ward West Tech Engineering, Inc., 3841 Fairview Industrial Dr. SE, Ste. 100 Questions for the Applicant by Commissioners: Griggs, Fry SALEM PLANNING COMMISSION September 4, 2018 / Page 4

5 Questions or Comments of Staff by Commissioner: Pollock, Elzinga At this time, Commissioner Griggs made a motion: Motion: Move to continue the public hearing until the date certain of September 18, Comments by: Motion by: Commissioner Griggs Seconded by: Commissioner McKinley VOTE: Vote: Aye: Elzinga, Fry, Griggs, Levin, McKinley, Pollock, Schweickart, Smith Nay: Absent: Wright Abstentions: Yes 8 No 0 Abstain 0 Absent 1 (Wright) Action: Moved to continue the public hearing to a date certain of September 18, *********************************************************************************************************** 7. SECOND OPPORTUNITY FOR APPEARANCE OF INTERESTED CITIZENS: (Other than agenda items) 8. PLANNING ADMINISTRATOR S REPORT 9. COMMISSIONER COMMENTS FOR THE GOOD OF THE ORDER Commissioner Pollock asked for clarification for setbacks (landscape). * * * * There being no further business for the record, the meeting was adjourned at 6:53 P.M. SUBMITTED: ATTESTED: Rich Fry, President Lisa Anderson-Ogilvie, AICP Deputy Community Development Director and Planning Administrator SALEM PLANNING COMMISSION September 4, 2018 / Page 5