Agenda. 1. Call To Order. 2. Roll Call. 3. Pledge of Allegiance. 4. Visitor Comments. 5. Special Presentation(s) 6. Consent Agenda

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1 Agenda Packet Page # 1 1 Worthington City Council Agenda Louis J.R. Goorey Municipal Building John P. Coleman Council Chamber Monday December 10, 2018 ~ 7:30 PM 6550 N. High Street Worthington, Ohio T: CITY COUNCIL MEMBERS Bonnie D. Michael President Scott Myers President Pro-Tem Rachael Dorothy Council Member Douglas Foust Council Member Beth Kowalczyk Council Member David Robinson Council Member Douglas Smith Council Member CITY STAFF MEMBERS Matthew Greeson City Manager D. Kay Thress Clerk of Council 1. Call To Order 2. Roll Call 3. Pledge of Allegiance 4. Visitor Comments 5. Special Presentation(s) 5.A. Caboose Donation from the Rutherford Family 6. Consent Agenda Executive Summary: The Rutherford family is offering to donate a caboose for the train observation area planned at McCord Park. Recommendation: Motion to acknowledge and accept the donation of the caboose from the Rutherford family. Notice to the Public: There will be no separate discussion of Consent Agenda items as they are considered to be routine by the City Council and will be adopted by one motion. If a member of the City Council, staff, or public requests discussion on a particular item, that item will be removed from the Consent Agenda and considered separately. To address City Council regarding an item on Consent Agenda, please submit a fully completed speaker s slip to the Clerk of Council prior to the beginning of the meeting.

2 Agenda Packet Page # A. Approval of the Minutes 6.A.I. 6.A.II. Meeting Minutes - December 3, 2018 (Special Meeting) Meeting Minutes - December 3, 2018 (Joint Meeting) 6.A.III. Meeting Minutes - December 3, 2018 Recommendation: Introduce and Approve as Presented 6.B. Ordinance No Old Worthington Mast Arm and Street Light Rehabilitation Amending Ordinance No (As Amended) to Adjust the Annual Budget by Providing for an Appropriation from the Capital Improvements Fund Unappropriated Balance to Pay the Cost of the Old Worthington Street Light and Mast Arm Rehabilitation Project and to Proceed with said Project. (Project No ) Executive Summary: This Ordinance appropriates funds for the Old Worthington Mast Arm and Street Light Rehabilitation Project Recommendation: Approve as Presented Legislative History: Introduced on December 3, C. Ordinance No Appropriation - New & Replacement Equipment & Various Projects Amending Ordinance No (As Amended) to Adjust the Annual Budget by Providing for Appropriations From the Capital Improvements Fund Unappropriated Balance to Pay the Cost of the 2019 New and Replacement Equipment Items and for Certain Projects as Identified in the 2019 Five-Year Capital Improvements Program and all Related Expenses and Determining to Proceed with said Projects. Executive Summary: This Ordinance appropriates funds to procure the new and replacement equipment provided in the Capital Improvement Plan (CIP) for Fiscal Year This Ordinance also appropriates funds for multiple projects identified in the CIP. Recommendation: Approve as Presented Legislative History: Introduced on December 3, 2018

3 Agenda Packet Page # D. Resolution No Appointment - Parks & Recreation Commission Appointing Rachel DeNoewer as a Member to the Worthington Parks & Recreation Commission. Executive Summary: This Resolution appoints Rachel DeNoewer to the Parks & Recreation Commission. Recommendation: Introduce and Approve as Presented 6.E. Resolution No Appointments & Reappointments to Boards & Commissions Appointing and Re-appointing Members to Various City Boards and Commissions Executive Summary: This Resolution appoints two new individuals and appoints other individuals to the Volunteer Firefighters Dependents Board and the Volunteer Peace Officers Dependents Board Recommendation: Introduce and Approve as Presented 6.F. Resolution No Renewal of Right of Way Agreement - Columbia Gas of Ohio Inc. Approving an Agreement and Permit for Columbia Gas of Ohio Inc., Ohio Corporation, to Operate and Maintain a Natural Gas Distribution System Within the City of Worthington Pursuant to and Subject to the Provisions of Chapter 949 of the Codified Ordinances of the City of Worthington. Executive Summary: This Resolution approves a right of way agreement with Columbia Gas of Ohio Inc. for three years. Recommendation: Introduce and Approve as Presented End of Consent Agenda 7. Public Hearings on Legislation 7.A. Ordinance No Collective Bargaining Agreement with IAFF Local #3498 Approving the Provisions of a Collective Bargaining Agreement Between the City of Worthington, Ohio and the International Association of Firefighters Local

4 Agenda Packet Page # 4 4 #3498 and Authorizing the City Manager to Execute Same on Behalf of the City. Executive Summary: This Ordinance approves the collective bargaining agreement between the City of Worthington and the International Association of Firefighters Local #3498 and authorizes the City Manager to execute this agreement. Recommendation: Approve as Presented Legislative History: Introduced on December 3, New Legislation to Be Introduced 8.A. Resolution No Transfer of Funds Adjusting the Annual Budget by Providing for a Transfer of Previously Appropriated Funds Executive Summary: This Resolution authorizes the transfer of previously appropriated funds in the amount of $107,390 in the General Fund and $1,400 in the Street Maintenance and Repair Fund to cover expenses as anticipated in the appropriate accounts. Recommendation: Introduce and Approve as Presented 8.B. Ordinance No Accepting the Sanitary Sewer - Kemper House Accepting Sanitary Sewer Improvements constructed in a public easement located at the Kemper House of Worthington Executive Summary: This Ordinance accepts the new sanitary sewer at the Kemper House as a public sewer. Recommendation: Introduce for Public Hearing on January 7, C. Ordinance No Acquisition of Real Estate - Northeast Gateway Intersection Project Determining to Proceed with the Acquisition of Real Estate Interests for the Northeast Gateway Intersection Improvement Project, Authorizing the City Manager to Acquire Certain Parcels Without Further Council Action, and Requiring Adoption of a Resolution to Authorize Acquisition of Other Parcels. (Project No ) Executive Summary: This Ordinance determines to proceed with the acquisition of parcels needed for the Northeast Gateway Project and authorizes the City

5 Agenda Packet Page # 5 5 Manager to purchase certain parcels without further Council action. Recommendation: Introduce for Public Hearing on January 7, Reports of City Officials 9.A. Policy Item(s) 9.A.I. Permission to Advertise for Bid - East Wilson Bridge Road Waterline Replacement Executive Summary: Staff requests authorization to bid the East Wilson Bridge Road waterline replacement project. Recommendation: Motion to authorize the solicitation of bids. 9.A.II. Objections to Renewal of a Liquor Permit Executive Summary: All permits to sell alcoholic beverages in Worthington will expire on February 1, To maintain permit privileges, every permit holder must file a renewal application. Ohio Revised Code Section (B) provides the legislative authority with the right to object to the renewal of a permit and to request a hearing. Instructions are attached. Recommendation: Motion to Not Object to the renewal of permits 9.A.III. Cancellation of December 17, 2018 Meeting Recommendation: Motion to cancel the December 17, 2018 City Council Meeting 10. Reports of Council Members 11. Other 12. Executive Session 13. Adjournment

6 Packet Page # 6 5.A. - Caboose Donation from the Rutherford Family Item 5.A. Page 1 of 4 Date: December 7, 2018 STAFF MEMORANDUM City Council Meeting December 10, 2018 To: From: Subject: Matthew H. Greeson, City Manager Darren Hurley, Director of Parks & Recreation Caboose Donation from the Rutherford Family EXECUTIVE SUMMARY The Rutherford family is offering to donate a caboose for the train observation area planned at McCord Park. RECOMMENDATION Motion to acknowledge and accept the donation of the caboose from the Rutherford family. BACKGROUND/DESCRIPTION The McCord Park Master Plan includes a Train Observation Area along the railroad tracks on the east side of McCord Park. The project, in partnership with the Worthington AM Rotary Club, is designed to provide an educational and fun area for park users to observe and learn about the trains that go past the park and their history. Rotary representatives had been searching for a caboose to be a part of the project. The Rutherford family approached the City of Worthington during that search and indicated they had a caboose on their private property in Upper Arlington that they were hoping to donate to a use that would maintain it and use it for public benefit. After City and Rotary representatives toured the caboose and evaluated its place in the project, the decision was made to recommend accepting the donation and including it in the project. The Worthington AM Rotary has committed to paying for the relocation of the caboose and facilitating its renovation with other local partners. At the City Council Meeting, staff would like to introduce the Rutherford family, give an overview of the caboose and its history, and acknowledge their generous donation publicly. Representatives from the Rutherford family and the Worthington AM Rotary will be on hand for the presentation. ATTACHMENTS Photograph of caboose McCord Park Master Plan showing train observation area (Item F)

7 5.A. - Caboose Donation from the Rutherford Family Packet Page # 7 Item 5.A. Page 2 of 4

8 5.A. - Caboose Donation from the Rutherford Family WILSON BRIDGE R D. E E A B K G TRACKS EXISTING RAILROAD L D E E M J G O I H N NORTHIGH DR. F G K EASTVIEW DR. N WORTHINGTON COMMUNITY CENTER C N N SCALE: 1 = 50-0 KEY A RECONFIGURED ENTRY DRIVE F TRAIN OBSERVATION DECK L NEW PARKING ±42 SPACES PARKING DATA B EXISTING WYB SHED G RESERVABLE SHELTER M EXPANDED PARKING ±67 SPACES EXISTING PARKING: ± 406 SPACES C MODIFIED GUEST DROP OFF H GENERAL OPEN PARK SPACE (±0.6 ACRES) N MODIFIED COMMUNITY CENTER PARKING ±291 SPACES PROPOSED PARKING: ± 404 SPACES D PROPOSED RESTROOM, CONCESSIONS, STORAGE, SHELTER E PEDESTRIAN PATH (±1/2 MILE LOOP) I PLAYGROUND TRAIL J FULL SIZE SOCCER/FIELD HOCKEY FIELD K PROPOSED VEGETATION SCREEN landscape architecture planning urban design Packet Page # 8 O 80% REMAINING OF EXISTING COMMUNITY GARDENS McCord Park Master Plan C Columbus: Cincinnati: 100 Northwoods Blvd Millington Court Suite A Suite 118 Columbus, Ohio Cincinnati, Ohio p p Item 5.A. Page 3 of 4

9 5.A. - Caboose Donation from the Rutherford Family WILSON BRIDGE R D. E E A B K G TRACKS EXISTING RAILROAD L D E E M J G O I H N NORTHIGH DR. F G K EASTVIEW DR. N WORTHINGTON COMMUNITY CENTER C N N SCALE: 1 = 50-0 KEY A RECONFIGURED ENTRY DRIVE F TRAIN OBSERVATION DECK L NEW PARKING ±42 SPACES PARKING DATA B EXISTING WYB SHED G RESERVABLE SHELTER M EXPANDED PARKING ±67 SPACES EXISTING PARKING: ± 406 SPACES C MODIFIED GUEST DROP OFF H GENERAL OPEN PARK SPACE (±0.6 ACRES) N MODIFIED COMMUNITY CENTER PARKING ±291 SPACES PROPOSED PARKING: ± 404 SPACES D PROPOSED RESTROOM, CONCESSIONS, STORAGE, SHELTER E PEDESTRIAN PATH (±1/2 MILE LOOP) I PLAYGROUND TRAIL J FULL SIZE SOCCER/FIELD HOCKEY FIELD K PROPOSED VEGETATION SCREEN landscape architecture planning urban design Packet Page # 9 O 80% REMAINING OF EXISTING COMMUNITY GARDENS McCord Park Master Plan C Columbus: Cincinnati: 100 Northwoods Blvd Millington Court Suite A Suite 118 Columbus, Ohio Cincinnati, Ohio p p Item 5.A. Page 4 of 4

10 Packet Page # 10 6.B. - Old Worthington Mast Arm and Street Light Rehabilitation Item 6.B. Page 1 of 3 Date: November 29, 2018 STAFF MEMORANDUM City Council Meeting December 10, 2018 To: From: Subject: Matthew H. Greeson Dan Whited, Director of Service & Engineering Steve Tennant, Maintenance Superintendent Ordinance No Appropriation: Old Worthington Mast Arm and Street Light Rehabilitation EXECUTIVE SUMMARY This Ordinance appropriates funds for the Old Worthington Mast Arm and Street Light Rehabilitation Project. RECOMMENDATION Approve as Presented BACKGROUND/DESCRIPTION In early 2018, Steve Tennant, Maintenance Superintendent, researched the condition of street lights and mast arms in Old Worthington, specifically along the High Street Corridor from North Street to South Street, and Dublin-Granville Road from Evening Street to Morning Street. He solicited quotes from painting contractors for the painting and executed a contract for that work to be completed. In addition, some general rehabilitation of the street lights and mast arms, and electrical service line replacement was completed, via in-house staff, and outside vendors. The work is on-going. Staff will continue the rehabilitation work and is planning to also proceed with conversion of the Old Worthington street light system to LED lighting. This project would be bid and completed over the next six to nine months. Staff is requesting an appropriation from the Capital Improvements Fund Unappropriated Balance in the amount of $85,000 to pay costs of the Old Worthington Street Light and Mast Arm Rehabilitation Project and all related expenses to fund the project.

11 Packet Page # 11 6.B. - Old Worthington Mast Arm and Street Light Rehabilitation Item 6.B. Page 2 of 3 Work is anticipated to take place during the winter and spring of 2019, depending on weather conditions. FINANCIAL IMPLICATIONS/FUNDING SOURCES (if applicable) Funding in the amount of $85,000 was included in the 2018 Capital Improvements Program. ATTACHMENTS Ordinance No

12 Packet Page # 12 6.B. - Old Worthington Mast Arm and Street Light Rehabilitation Item 6.B. Page 3 of 3 ORDINANCE NO Amending Ordinance No (As Amended) to Adjust the Annual Budget by Providing for an Appropriation from the Capital Improvements Fund Unappropriated Balance to Pay the Cost of the Old Worthington Street Light and Mast Arm Rehabilitation Project and to Proceed with said Project. (Project No ) WHEREAS, the Charter of the City of Worthington, Ohio, provides that City Council may at any time amend or revise the Budget by Ordinance, providing that such amendment does not authorize the expenditure of more revenue than will be available; NOW, THEREFORE, BE IT ORDAINED by the Council of the Municipality of Worthington, County of Franklin, State of Ohio: SECTION 1. That there be and hereby is appropriated from the Capital Improvements Fund Unappropriated Balance to Account No the sum of Eighty Five Thousand Dollars ($85,000) to pay the cost of the Old Worthington Street Light and Mast Arm Rehabilitation Project and all related expenses (Project ). SECTION 2. For the purposes of Section 2.21 of the Charter of the City, this ordinance shall be considered an Ordinance Determining to Proceed with the Project, notwithstanding future actions of this Council, which may be necessary or appropriate in order to comply with other requirements of law. SECTION 3. That notice of passage of this Ordinance shall be posed in the Municipal Administration Building, the Worthington Library, the Griswold Center and the Worthington Community Center and shall set forth the title and effective date of the Ordinance and a statement that the Ordinance is on file in the office of the Clerk of Council. This Ordinance shall take effect and be in force from and after the earliest period allowed by law and by the Charter of the City of Worthington, Ohio. Passed Attest: Clerk of Council President of Council

13 Packet Page # 13 6.C. - Appropriation - New & Replacement Equipment & Various Projects Item 6.C. Page 1 of 5 Date: 11/28/2018 STAFF MEMORANDUM City Council Meeting December 10, 2018 To: From: Subject: Matthew H. Greeson Scott F. Bartter, Finance Director Ordinance No Appropriation - New & Replacement Equipment & Various Projects EXECUTIVE SUMMARY This Ordinance appropriates funds to procure the new and replacement equipment provided in the Capital Improvement Plan (CIP) for Fiscal Year This Ordinance also appropriates funds for multiple projects identified in the CIP. RECOMMENDATION Approve as Presented BACKGROUND/DESCRIPTION In addition to appropriating funds for the 2019 New and Replacement Equipment program, this Ordinance appropriates funds for the CIP projects listed below. Funding for additional projects, where expenses are expected to exceed the $50,000 competitive bid threshold, will be appropriated throughout the year. The projects funded with this Ordinance are: Building Improvement Program 2. Central Business District Paver Renovation Project 3. Community Center Leisure Pool Diamond Brite Resurfacing 4. Fire Hydrant Replacement & Painting Program 5. Fleet Garage Floor Sealing 6. Olentangy River Road Guardrail 7. Perry Park Restroom Roof Replacement and Building Improvements 8. Rush Run Analysis 9. Rush Run-South Street/McCoy Slope Repair and Rehab 10. Service and Engineering Building Roof 11. Traffic Signal and Lighting Project 12. Village Green NE Brick Paver Replacement

14 Packet Page # 14 6.C. - Appropriation - New & Replacement Equipment & Various Projects Item 6.C. Page 2 of Community Wayfinding Signage FINANCIAL IMPLICATIONS/FUNDING SOURCES This Ordinance appropriates $1,967,500 to fund the 2019 New and Replacement Equipment Program and $566,000 to fund the other twelve (12) projects, which is consistent with the 2019 Capital Improvements Program ATTACHMENTS Ordinance No

15 Packet Page # 15 6.C. - Appropriation - New & Replacement Equipment & Various Projects Item 6.C. Page 3 of 5 ORDINANCE NO Amending Ordinance No (As Amended) to Adjust the Annual Budget by Providing for Appropriations From the Capital Improvements Fund Unappropriated Balance to Pay the Cost of the 2019 New and Replacement Equipment Items and for Certain Projects as Identified in the 2019 Five-Year Capital Improvements Program and all Related Expenses and Determining to Proceed with said Projects. WHEREAS, the Charter of the City of Worthington, Ohio, provides that City Council may at any time amend or revise the Budget by Ordinance, providing that such amendment does not authorize the expenditure of more revenue than will be available; NOW, THEREFORE, BE IT ORDAINED by the Council of the Municipality of Worthington, County of Franklin, State of Ohio: SECTION 1. That there be and hereby is appropriated from the Capital Improvements Fund Unappropriated Balance to Account No the sum of One Million Three Hundred Sixty-Seven Thousand Five Hundred Dollars ($1,367,500.00) to pay the cost of 2019 New and Replacement Equipment items on the list attached hereto. The amounts shown are estimates with final costs to be within 10% of each item. SECTION 2. That there be and hereby is appropriated from the Capital Improvements Fund Unappropriated Balance to Account No the sum of Two Hundred Thousand Dollars ($200,000.00) to pay the cost of the 2019 Building Improvement Program and all Related Expenses (Project No ). SECTION 3. That there be and hereby is appropriated from the Downtown Tax Increment Financing Municipal Public Improvement Fund Unappropriated Balance to Account No the sum of Twenty Thousand Dollars ($20,000.00) to pay the cost of the CBD Paver Renovation and all related Expenses (Project No ). SECTION 4. That there be and hereby is appropriated from the Capital Improvements Fund Unappropriated Balance to Account No the sum of Fifty Thousand Dollars ($50,000) to pay the cost of the Community Center Leisure Pool Diamond Brite Resurfacing and all Related Expenses (Project No ). SECTION 5. That there be and hereby is appropriated from the Capital Improvements Fund Unappropriated Balance to Account No the sum of Twenty-Five Thousand Dollars ($25,000.00) to pay the cost of the Fire Hydrant Replacement & Painting Program and all Related Expenses (Project No ).

16 Packet Page # 16 6.C. - Appropriation - New & Replacement Equipment & Various Projects Item 6.C. Page 4 of 5 ORDINANCE NO SECTION 6. That there be and hereby is appropriated from the Capital Improvements Fund Unappropriated Balance to Account No the sum of Sixteen Thousand Dollars ($16,000.00) to pay the cost of the Fleet Garage Floor Sealing and all Related Expenses (Project No ). SECTION 7. That there be and hereby is appropriated from the Capital Improvements Fund Unappropriated Balance to Account No the sum of Twenty-Five Thousand Dollars ($25,000.00) to pay the cost of the Olentangy River Road Guardrail and all Related Expenses (Project No ). SECTION 8. That there be and hereby is appropriated from the Capital Improvements Fund Unappropriated Balance to Account No the sum of Fourteen Thousand Dollars ($14,000.00) to pay the cost of the Perry Park Restroom Roof Replacement and Building Improvements and all Related Expenses (Project No ). SECTION 9. That there be and hereby is appropriated from the Capital Improvements Fund Unappropriated Balance to Account No the sum of Twenty-Five Thousand Dollars ($25,000) to pay the cost of the Rush Run Anaylsis and all Related Expenses (Project No ). SECTION 10. That there be and hereby is appropriated from the Capital Improvements Fund Unappropriated Balance to Account No the sum of Thirty-One Thousand Dollars ($31,000.00) to pay the cost of the Rush Run-South Street/McCoy Slope Repair and Rehab and all Related Expenses (Project No ). SECTION 11. That there be and hereby is appropriated from the Capital Improvements Fund Unappropriated Balance to Account No the sum of Fifty Thousand Dollars ($50,000.00) to pay the cost of the Service/Engineering Building Roof and all Related Expenses (Project No ). SECTION 12. That there be and hereby is appropriated from the Capital Improvements Fund Unappropriated Balance to Account No the sum of Fifty Thousand Dollars ($50,000.00) to pay the cost of Traffic Signals and Lighting and all Related Expenses (Project No ). SECTION 13. That there be and hereby is appropriated from the Downtown Tax Increment Financing Municipal Public Improvement Fund Unappropriated Balance to Account No the sum of Ten Thousand Dollars ($10,000.00) to pay the cost of the Village Green NE Brick Paver Replacement and all Related Expenses (Project No ).

17 Packet Page # 17 6.C. - Appropriation - New & Replacement Equipment & Various Projects Item 6.C. Page 5 of 5 ORDINANCE NO SECTION 14. That there be and hereby is appropriated from the Capital Improvements Fund Unappropriated Balance to Account No the sum of Fifty Thousand Dollars ($50,000.00) to pay the cost of the Community Wayfinding Signage and all Related Expenses (Project No ). SECTION 15. For purposes of Section 2.21 of the Charter of the City, this ordinance shall be considered an Ordinance Determining to Proceed with the Projects, notwithstanding future actions of this Council, which may be necessary or appropriate in order to comply with other requirements of law. SECTION 16. That notice of passage of this Ordinance shall be posted in the Municipal Administration Building, the Worthington Library, the Griswold Center and the Worthington Community Center and shall set forth the title and effective date of the Ordinance and a statement that the Ordinance is on file in the office of the Clerk of Council. This Ordinance shall take effect and be in force from and after the earliest period allowed by law and by the Charter of the City of Worthington, Ohio. Passed Attest: President of Council Clerk of Council

18 Packet Page # 18 6.D. - Appointment - Parks & Recreation Commission Item 6.D. Page 1 of 2 Date: December 5, 2018 STAFF MEMORANDUM City Council Meeting December 10, 2018 To: From: Subject: Matthew H. Greeson, City Manager Robyn Stewart, Assistant City Manager Resolution No Appointment - Parks & Recreation Commission EXECUTIVE SUMMARY This Resolution appoints Rachel DeNoewer to the Parks & Recreation Commission. RECOMMENDATION Introduce and Approve as Presented BACKGROUND/DESCRIPTION One member of the Parks and Recreation Commission decides to not seek re-appointment after his term expires at the end of this year. City Council reviewed applications for the position and discussed the position with three individuals. This Resolution appoints Rachel DeNoewer to a two-year term on the Commission commencing January 1, ATTACHMENTS Resolution No

19 Packet Page # 19 6.D. - Appointment - Parks & Recreation Commission Item 6.D. Page 2 of 2 RESOLUTION NO Appointing Rachel DeNoewer as a Member to the Worthington Parks & Recreation Commission. WHEREAS, the Worthington Parks & Recreation Commission consists of nine members, at least seven of whom must be residents of the City; and, WHEREAS, there is currently a vacancy on the Parks & Recreation Commission for a two-year term commencing January 1, 2019; and, WHEREAS, City Council has reviewed applications from interested individuals and conducted interviews with two applicants. NOW THEREFORE, BE IT RESOLVED by the Council of the Municipality of Worthington, County of Franklin, State of Ohio: SECTION 1. That Rachel DeNoewer is hereby appointed to serve on the Parks & Recreation Commission for a two-year term commencing January 1, SECTION 2. That the Clerk be and hereby is instructed to record this Resolution in the appropriate record book upon its adoption. Adopted Attest Clerk of Council President of Council

20 Packet Page # 20 6.E. - Appointments & Reappointments to Boards & Commissions Item 6.E. Page 1 of 2 Date: December 5, 2018 STAFF MEMORANDUM City Council Meeting December 10, 2018 To: From: Subject: Matthew H. Greeson, City Manager Robyn Stewart, Assistant City Manager Resolution No Appointments & Reappointments to Boards & Commissions EXECUTIVE SUMMARY This Resolution appoints two new individuals and re-appoints other individuals to the Volunteer Firefighters Dependents Board and the Volunteer Peace Officers Dependents Board. RECOMMENDATION Introduce and Approve as Presented BACKGROUND/DESCRIPTION The Volunteer Firefighters Dependents Board, and the Volunteer Peace Officers Dependents Board have members whose terms are or have expired. This Resolution reappoints two individuals who have expressed interest in continuing to serve and appoints two new individuals. The following appointments are made by this Resolution: 1. Volunteer Firefighters Dependents Board: Beth Kowalczyk and Paul Feldman (oneyear term commencing January 1, 2019) 2. Volunteer Peace Officers Dependents Board: Scott Myers and Robyn Stewart (oneyear term commencing January 1, 2019) ATTACHMENTS Resolution No

21 Packet Page # 21 6.E. - Appointments & Reappointments to Boards & Commissions Item 6.E. Page 2 of 2 RESOLUTION NO Appointing and Re-appointing Members to Various City Boards and Commissions. WHEREAS, the Volunteer Firefighters Dependents Board and the Volunteer Peace Officers Dependents Board have terms that expires this year; and, WHEREAS, one member of the Volunteer Firefighters Dependents Board and one member of the Volunteer Peace Officers Dependents Board have expressed a desire to continue their service; and, WHEREAS, City Council desires to re-appoint these members to new terms; and, WHEREAS, City Council has identified a new member for the Volunteer Firefighters Dependents Board and a new member of the Volunteer Peace Officers Dependents Board. NOW THEREFORE, BE IT RESOLVED by the Council of the Municipality of Worthington, County of Franklin, State of Ohio: SECTION 1. That Paul Feldman is hereby re-appointed to the Volunteer Firefighters Dependents Board for a one-year term commencing January 1, SECTION 2. That Scott Myers is hereby re-appointed to the Volunteer Peace Officers Dependents Board for a one-year term commencing January 1, SECTION 3. That Beth Kowalczyk is hereby appointed to the Volunteer Firefighters Dependents Board for a one-year term commencing January 1, SECTION 4. That Robyn Stewart is hereby appointed to the Volunteer Peace Officers Dependents Board for a one-year term commencing January 1, SECTION 5. That the Clerk be and hereby is instructed to record this Resolution in the appropriate record book upon its adoption. Adopted Attest Clerk of Council President of Council

22 Packet Page # 22 6.F. - Renewal of Right of Way Agreement - Columbia Gas of Ohio Inc. Item 6.F. Page 1 of 4 Date: December 6, 2018 STAFF MEMORANDUM City Council Meeting December 10, 2018 To: From: Subject: Matthew H. Greeson D. Kay Thress, City clerk Resolution No Renewal of Right of Way Agreement and Permit for Columbia Gas of Ohio Inc. EXECUTIVE SUMMARY This is a renewal of a Right-of-Way Agreement and Permit for Columbia Gas of Ohio Inc. Section 949 of the City s Codified Ordinances requires that persons desiring to utilize the City s Rights of Way to provide public utility and/or telecommunications services, other than cable television service, obtain a Telecommunication and Utility Permit. The City has received an application from Columbia Gas of Ohio for renewal of its permit that expired in November This Resolution authorizes the City Manager to sign the above-mentioned permit for the use of the Rights-of-Way in Worthington. The permit is for three years. RECOMMENDATION Introduce and Approve as Presented ATTACHMENTS Resolution No

23 Packet Page # 23 6.F. - Renewal of Right of Way Agreement - Columbia Gas of Ohio Inc. Item 6.F. Page 2 of 4 RESOLUTION NO Approving an Agreement and Permit for Columbia Gas of Ohio Inc., Ohio Corporation, to Operate and Maintain a Natural Gas Distribution System Within the City of Worthington Pursuant to and Subject to the Provisions of Chapter 949 of the Codified Ordinances of the City of Worthington. WHEREAS, Columbia Gas of Ohio, Inc. is a utility providing natural gas in the City of Worthington; and, WHEREAS, the City of Worthington has enacted a comprehensive Right-of-Way Ordinance, Chapter 949 of the Codified Ordinances of the City of Worthington; and, WHEREAS, City Council found the technical ability, and plan for services of Columbia Gas of Ohio acceptable; and, WHEREAS, Columbia Gas of Ohio has held a permit to occupy and use the rightof-way within the City for the past eighteen years; and, WHEREAS, the authority is nonexclusive; and, WHEREAS, Columbia Gas of Ohio has certified that the company meets the criteria of Section of the Codified Ordinances of the City of Worthington for the issuance of a permit; NOW, THEREFORE, BE IT RESOLVED by the Council of the Municipality of Worthington, County of Franklin, State of Ohio: SECTION 1. That pursuant to Chapter 949 of the Codified Ordinances of the City of Worthington, an agreement between the City of Worthington and Columbia Gas of Ohio, an Ohio Corporation, as attached hereto and made a part hereof is hereby authorized and approved and the City Manager is hereby authorized and directed to execute said agreement on behalf of the City, upon approval thereof by the Director of Law. SECTION 2. That the Clerk of Council be and hereby is instructed to record this Resolution in the appropriate record book. Adopted Attest: President of Council Clerk of Council

24 Packet Page # 24 6.F. - Renewal of Right of Way Agreement - Columbia Gas of Ohio Inc. Item 6.F. Page 3 of 4 TELECOMMUNICATIONS AND UTILITY PERMIT FOR THE USE OF PUBLIC RIGHTS-OF-WAY WITHIN THE CITY OF WORTHINGTON, OHIO This Agreement is executed on this day of, 2018, by and between Columbia Gas of Ohio, Inc., an Ohio corporation, ( Company ) and the City of Worthington, Ohio, an Ohio municipal corporation (the City ) pursuant to Resolution No. adopted by the Worthington City Council on, 20. Now, therefore, in consideration of the foregoing and of the covenants, promises and conditions hereinafter set forth it is hereby agreed as follows: I. That the Company, a corporation organized under the laws of the State of Ohio, its successors and assigns, is hereby granted the non-exclusive right, privilege and authority in accordance with the provisions of Chapter 949 of the Codified Ordinances of the City to acquire, construct, maintain and operate a telecommunications system and/or utility in the City in and under, above, across and along the streets, alleys, thoroughfares, public rights-of-way, public property and easements as the same now exist or may hereafter be laid out in the City, with minimum interference with the proper use of same, for the provision of all competitive telecommunications services as authorized by the Public Utilities Commission of Ohio. II. III. IV. The Company shall construct and operate the telecommunications and/or utility system in accordance with all laws, ordinances, construction standards, governmental requirements, FCC technical standards and any other standards incorporated by reference. Nothing in this Agreement permits the Company to provide any other utility services or cable television services. The Company shall comply with the applicable requirements of Chapter 949 of the City Codified Ordinances. The Company shall pay the annual permit fee as determined by City Codified Ordinances Section V. The Company agrees that all contractors and subcontractors proposed for work on construction, installation, operation, maintenance and repair of the system shall be properly licensed under the laws of the state of Ohio and all City ordinances. VI. Subject to the final requirements of this Section VI, in those areas where telephone and electric services are provided by underground facilities, the Company shall place all new facilities underground. In all other areas, the Company agrees to use its Best Efforts (as defined in Chapter 949 of the City Codified Ordinances) to place all facilities in the City right-of-way underground except for equipment which is customarily placed on or above the ground in conjunction with underground transmission facilities. In addition, where the City Manager or his designee determine that such transmission facilities should not be located underground, the City Manager shall have the authority to relieve the Company of the requirement to do so. In making such a determination, the City Manager may take into account unusual circumstances or physical characteristics including but not limited to the existence of underground facilities which might interfere with the operations of the Company, topographical features or use requirements which may interfere with existing facility locations. The City Manager may also relieve the Company of the requirement to locate transmission facilities underground when to do so in a particular circumstance

25 Packet Page # 25 6.F. - Renewal of Right of Way Agreement - Columbia Gas of Ohio Inc. Item 6.F. Page 4 of 4 would not be in the best interest of the City. The installation of above-ground locator wire markers is prohibited. VII. VIII. IX. The rights, privileges and authority hereby granted shall not be effective prior to acceptance of this Agreement by the Company and the City and shall terminate three years from the date of acceptance. The Company shall, at its sole cost and expense, fully indemnify, defend and hold harmless the City, its officers, public officials, boards and commissions, agents and employees from and against any and all lawsuits, claims, causes of action, actions, liability, and judgments for injury or damages in connection with this permit, the Company system, and construction, installation, maintenance, and repair thereof. Whenever in this Agreement the City or Company is referred to, such reference shall be deemed to include the respective successor or assign of either, and all rights, privileges, and obligations herein contained shall bind and inure to the benefit of such respective successor or assign, in which the predecessor of such successor or assign is divested of all such rights, privileges, or obligations, whether so expressed or not. X. The terms and provisions of this Agreement are joint and several, and the invalidity of any part shall not affect the validity of the Agreement. XI. If this permit involves the installation of small cell facilities or wireless support structures in the right of way, then the Company shall also comply with the applicable requirements of Chapter 955 of the City Codified Ordinances. In the case of any conflict between the requirements of Chapter 955 and Chapter 949 of the City Codified Ordinances, the provisions of Chapter 955 shall control. COLUMBIA GAS OF OHIO, INC. Witness Witness By: Name: Title: CITY OF WORTHINGTON Witness Witness By: Name: Title: Approved as to Form: Law Director, City of Worthington

26 Packet Page # 26 6.A.I. - Meeting Minutes - December 3, 2018 (Special Meeting) Item 6.A.I. Page 1 of 1 Worthington City Council Special Meeting Minutes Monday, December 3, 2018 ~ 6:30 p.m N. High Street Worthington, Ohio CALL TO ORDER Roll Call, Pledge of Allegiance Worthington City Council met in Regular Session on Monday, December 3, 2018, in the John P. Coleman Council Chambers of the Louis J.R. Goorey Municipal Building, 6550 North High Street, Worthington, Ohio. President Michael called the meeting to order at or about 6:30 PM Roll Call Members Present: Rachael Dorothy, Douglas Foust, Scott Myers, and Bonnie D. Michael. (Beth Kowalcyzk, and Doug Smith joined the meeting as they arrived.) Member(s) Absent: David Robinson Also present: Clerk of Council Kay Thress MOTION Ms. Dorothy made a motion to meet in Executive Session to consider appointments of public officials. The motion was seconded by Mr. Foust. The motion carried by the following vote: Yes 4 Dorothy, Foust, Myers and Michael No 0 Council recessed at 6:30 p.m. from the Regular meeting session. ADJOURNMENT MOTION Mr. Foust made a motion to return to open session and adjourn the Special Meeting. The motion was seconded by Ms. Dorothy. President Michael declared the meeting adjourned at 7:23 p.m. APPROVED by the City Council, this 10 th day of December, Clerk of Council President of Council

27 Packet Page # 27 6.A.II. - Meeting Minutes - December 3, 2018 (Joint Meeting) Item 6.A.II. Page 1 of 3 City of Worthington and Sharon Township Joint Meeting Minutes December 3, 2018 CALL TO ORDER Roll Call, Pledge of Allegiance: Worthington City Council met in Joint Session on Monday, December 3, 2018, in the John P. Coleman Council Chambers of City Hall, 6550 North High Street, Worthington, Ohio. Worthington City Council President Michael called the meeting to order at or about 7:30 P.M. City Council Members Present: Rachael R. Dorothy, Douglas Foust, Beth Kowalczyk, Scott Myers, Douglas K. Smith, and Bonnie D. Michael Sharon Township Trustees Present: Lindsay S. Duffey, John H. Oberle, Laura A. Kunze Member(s) Absent: David Robinson Also present: City Manager Matthew Greeson, Assistant City Manager Robyn Stewart, Director of Law Tom Lindsey, Director of Finance Scott Bartter, Director of Service & Engineering Dan Whited, Director of Planning & Building Lee Brown, Director of Parks & Recreation Darren Hurley, Chief of Fire & EMS John Bailot, Chief of Police Jerry Strait, Clerk of Council D. Kay Thress, Assistant City Clerk Ethan Barnhardt There were approximately eleven visitors present. PLEDGE OF ALLEGIANCE President Michael invited those in attendance to stand and join in the recitation of the Pledge of Allegiance. BOARD APPOINTMENT Walnut Grove and Flint Union Cemetery Board of Trustees At-Large Member Mr. Greeson welcomed the Sharon Township Trustees to tonight s meeting. He reported this as being the time to jointly appoint a member to the Cemetery Board of Trustees. He believes the incumbent, Courtney Chapman is here this evening and desires to be reappointed. MOTION Mr. Oberle nominated Courtney Chapman to serve as the At-Large representative to the Joint Cemetery Board. The nomination was seconded by Ms. Dorothy. The motion to re-appoint Courtney Chapman to the Joint Cemetery Board carried unanimously by a voice vote.

28 Packet Page # 28 6.A.II. - Meeting Minutes - December 3, 2018 (Joint Meeting) Item 6.A.II. Page 2 of 3 President Michael congratulated Mr. Chapman for being reappointed and thanked him for his many years of service. When asked by Ms. Dorothy if he wanted to share anything about his almost thirty years of being on this Board of Trustees, Mr. Chapman commented that members need to appreciate what a privilege it has been to work with the Cemetery Trustees and the Advisory Committee and both City Council and Township Trustees. We have the greatest group of people that anybody can ask for and that is the real joy of this job. He thanked Council and the Trustees for the privilege and opportunity to do that. Ms. Michael recalls the great strides that have been made at the Flint Road Cemetery that began with nothing. We have two wonderful cemeteries. Ms. Dorothy thanked Mr. Chapman for his leadership for the Board and for organizing the Advisory Committee. What a huge working group that has brought forward many plans for both Walnut Grove and Flint Road. Without their great work and Mr. Chapman s leading none of this would have happened. While there is still a long way to go, they have come a long way. She appreciates all the time he has spent. Mr. Chapman shared that Friday night they had an appreciation dinner for the Advisory Committee and Trustees. The theme of that dinner was that they were part of the story and the story continues because of all of you. The story really began in He has read the original minutes from the Cemetery Board and the from the Village Council of Worthington from 1858 and 1859 as the cemetery was being formed. The agreement between the Township and Village was also being formed at that time. The story continues. With the homestead that we just acquired, we see that as our forever office 100 years from now. So, we are just in the middle of a very long story. It is a real honor for him to be a part of it. He thanked everyone. Ms. Michael thanked Mr. Chapman again as well as the staff from the cemetery. Mr. Oberle agreed that it is great for the Trustees to be here with their friends from City Council. While they all serve on numerous boards and participate in a great deal of volunteering, it is a privilege for him to serve on the Cemetery Board with this team. Of everything he does, it is probably one of the most selfless organizations. There are no egos. Everyone is there to help the residents, to make it a better place. Everyone works as a team and we are getting a great deal accomplished. We are under budget in terms of spending and our revenue is strong this year. The redevelopment and the planning at the cemetery is top notch. We win with people. We have a great staff and we really have one person to point to and that is Courtney. He has kind of been our leader and he has taught him a great deal about leadership. It is great that he has been reappointed. Mr. Chapman clarified that it is the leadership and support that Council and the Township Trustees provide that makes it all possible. OTHER Page 2 of 3

29 Packet Page # 29 6.A.II. - Meeting Minutes - December 3, 2018 (Joint Meeting) Item 6.A.II. Page 3 of 3 ADJOURNMENT MOTION Ms. Duffey made a motion to adjourn the meeting. The motion was seconded by Ms. Kowalczyk. The motion to adjourn carried unanimously. President Michael declared the meeting adjourned at 7:37 p.m. APPROVED by the City Council, this 10 th day of December Clerk of Council President of Council Page 3 of 3

30 Packet Page # 30 6.A.III. - Meeting Minutes - December 3, 2018 Item 6.A.III. Page 1 of 11 CITY OF WORTHINGTON Worthington City Council Minutes December 3, N. High Street Worthington, Ohio CALL TO ORDER Roll Call, Pledge of Allegiance Worthington City Council met in Regular Session on Monday, December 3, 2018, in the John P. Coleman Council Chambers of the Louis J.R. Goorey Municipal Building, 6550 North High Street, Worthington, Ohio. President Michael called the meeting to order at or about 7:37 p.m. ROLL CALL Members Present: Rachael R. Dorothy, Douglas Foust, Beth Kowalczyk, Scott Myers, Douglas K. Smith, and Bonnie D. Michael (David Robinson arrived at 7:39 p.m.) Member(s) Absent: Also present: City Manager Matt Greeson, Assistant City Manager Robyn Stewart, Director of Law Tom Lindsey, Director of Finance Scott Bartter, Director of Service & Engineering Dan Whited, Director of Planning & Building Lee Brown, Director of Parks & Recreation Darren Hurley, Chief of Fire John Bailot, Chief of Police Jerry Strait, Clerk of Council D. Kay Thress, Assistant City Clerk Ethan Barnhardt There were 11 visitors present. PLEDGE OF ALLEGIANCE President Michael invited all to stand and join in reciting the Pledge of Allegiance to the flag. VISITOR COMMENTS There were no comments. CONSENT AGENDA Approval of Meeting Minutes Meeting Minutes November 19, P age

31 Packet Page # 31 6.A.III. - Meeting Minutes - December 3, 2018 Item 6.A.III. Page 2 of 11 Ordinance No Ordinance No Ordinance No Resolution No Authorizing the City Manager to Execute a Contract Between the City of Columbus Board of Health and the City of Worthington for Health Services. Authorizing the City Manager to Enter into a Contract with the Village of Riverlea for the Provision of Police Protection. Approving the City Manager's Appointment of the Franklin County District Board of Health as the Provider of Plumbing Inspection Services in the City of Worthington. Amending the Staffing Chart of the City of Worthington to Reflect the Positions Authorized in the 2019 Operating Budget. Introduced by Ms. Kowalczyk Resolution No Approving the City Manager's Appointment of Donald W. Schofield as Alternate Chief Building Official and Alternate Master Plans Examiner for the Division of Building Regulation. Introduced by Mr. Smith Resolution No Approving 2019 Grant Funding for the Old Worthington Partnership and the Worthington Historical Society. Introduced by Ms. Kowalczyk Resolution No Approving Re-Appointments to the Worthington International Friendship Association Board of Trustees Introduced by Mr. Smith President Michael asked if there was anyone who wished to have any of the aforementioned pieces of legislation removed from the Consent Agenda. MOTION Ms. Kowalczyk moved, Ms. Dorothy seconded a motion to approve the Consent Agenda. The clerk called the roll on the Consent Agenda. The motion carried by the following vote: 2 P age

32 Packet Page # 32 6.A.III. - Meeting Minutes - December 3, 2018 Item 6.A.III. Page 3 of 11 Yes 7 Robinson, Kowalczyk, Myers, Foust, Dorothy, Smith, and Michael No 0 The Consent Agenda was thereupon declared duly passed and is recorded in full in the appropriate record book. PUBLIC HEARINGS ON LEGISLATION Ordinance No Providing for the Adoption of the Annual Budget for the Fiscal Year 2019 and Appropriating Sums for Current Operating Expenses. President Michael read the following budget totals into the record: Total General Government. $ 7,243,124 Total Division of Police $ 6,408,351 Total Department of Service & Engineering. $ 2,828,529 Total Department of Parks & Recreation.. $ 5,872,638 Total Department of Planning & Building $ 812,191 Total Division of Fire... $ 6,965,743 TOTAL GENERAL FUND (101)... $30,130,576 Total Street Maintenance & Repair Fund (202)... $ 916,272 Total State Highway Fund (203). $ 147,721 Total Water Distribution Fund (204). $ 118,772 Total Sanitary Sewer Fund (205) $ 82,272 Police Pension (212).. $ 680,000 Law Enforcement Trust.. $ 12,500 MMVLT Fund.. $ 150,000 Enforcement Education Fund. $ 3,500 Court Clerk Computer $ 51,900 Economic Development Fund. $ 463,000 Law Enforcement Continuing Education.. $ 20,000 Total Revolving Funds. $ 495,000 Capital Improvement Fund. $ 2,051,463 General Bond Retirement Fund. $ 1,403,000 OBBS Surcharge.. $ 7,500 TIF Distribution (Worthington Station) $ 130,500 TIF Distribution (Worthington Place The Heights).. $ 189,000 TIF Distribution (933 High Street). $ 19,000 TIF Distribution (Downtown Worthington).. $ 7,600 TIF Distribution (Worthington Square) $ 27,700 TIF Distribution (W. Dublin Granville Road).. $ 96,000 PACE Fund (Columbus Finance Authority). $ 33,000 3 P age

33 Packet Page # 33 6.A.III. - Meeting Minutes - December 3, 2018 Item 6.A.III. Page 4 of 11 MOTION Mr. Robinson made a motion to amend Ordinance No to include the numbers just read. The motion was seconded by Mr. Foust. Mr. Greeson detailed how this is the culmination of two months of City Council work and another two months of staff work preceding that. The General Fund Operating Budget is approximately $30 million, and it funds the day to day services of the City of Worthington. This year s budget is very similar in terms of supporting services to the adopted budget last year with one change being the addition of a School Resource Officer, which was added mid-year this past year. Essentially, we are maintaining the exemplary services that are already provided by the City. There is also going to be some utilization of one-time revenue for studying how we charge for recreational programs, as well as water and sewer infrastructure. Additionally, since we are an older community, maintaining infrastructure is critically important, there will be strategic assessments of traffic signals and water lines to help make better long-term decisions. Some changes were made to the operating budget, as indicated in previous meetings, specifically moving and changing the organization of the Revolving Fund to make it more user friendly. Changes that were made throughout the budget process, either recommended by staff or requested by Council, were detailed in a memorandum included in the agenda package by Mr. Bartter. Ms. Dorothy asked for the number of full-time equivalents (FTEs) that the City currently employs. Mr. Bartter answered that there are 196 FTEs for Ms. Dorothy then inquired about the highest level of FTEs that the City has employed and then asked if we had reduced staffing since our all-time high. Mr. Bartter said that is correct we have reduced staffing, it used to be over 200 FTEs. Ms. Kowalczyk thanked staff for their presentations and hard work. She then described how her first budget process has been painless, with staff answering all of her questions. Mr. Greeson thanked Council for their time put into this process, and staff for their work on the budget, in particular Ms. Stewart, Mr. Bartter and his finance team, and all of the department directors. There being no additional comments, the motion to amend Ordinance No carried unanimously by a voice vote. There being no additional comments, the clerk called the roll on Ordinance No (As Amended). The motion carried by the following vote: Yes 7 Robinson, Kowalczyk, Myers, Foust, Dorothy, Smith, and Michael No 0 Ordinance No (As Amended) was thereupon declared duly passed and is recorded in full in the appropriate record book. 4 P age