A G E N D A JAMES CITY COUNTY ECONOMIC DEVELOPMENT AUTHORITY REGULAR MEETING 101 D Mounts Bay Road, Williamsburg, VA September 14, :00 AM

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1 A G E N D A JAMES CITY COUNTY ECONOMIC DEVELOPMENT AUTHORITY REGULAR MEETING 101 D Mounts Bay Road, Williamsburg, VA September 14, :00 AM A. CALL TO ORDER B. ROLL CALL C. APPROVAL OF MINUTES 1. Minutes Adoption - July 13, 2017 Regular Meeting D. FINANCIAL REPORTS 1. Financial Reports - July and August 2017 E. CLOSED SESSION 1. Discussion of a prospective business or industry or expansion of an existing business or industry where no previous announcement has been made pursuant to Section (A)(5) of the Code of Virginia 2. Closed Session Certification F. NEW BUSINESS 1. Remote Participation Policy Update 2. Launchpad Liaison G. OLD BUSINESS 1. Next Steps for Economic Development Authority owned Parcel H. LIAISON REPORTS 1. Real Estate Committee Minutes - July 11, 2017 Meeting 2. GO Virginia Update I. DIRECTOR'S REPORT 1. September 2017 Report J. UPCOMING DATES OF INTEREST 1. 69th Virginia Conference on World Trade - October 17 and W & M Homecoming - October Celebration of Business Event - November 2 K. ADJOURNMENT 1. Adjourn until 8 am on October 12, 2017 for the Regular Meeting

2 ITEM SUMMARY AGENDA ITEM NO. C.1. DATE: 9/14/2017 TO: FROM: SUBJECT: The Economic Development Authority Teresa J. Fellows, Recording Secretary Minutes Adoption - July 13, 2017 Regular Meeting ATTACHMENTS: Description EDA-mins Type Minutes REVIEWERS: Department Reviewer Action Date Economic Development Authority Jordan, Amy Approved 9/11/2017-2:31 PM Publication Management Burcham, Nan Approved 9/11/2017-2:34 PM Economic Development Authority Clerk Fellows, Teresa Approved 9/11/2017-2:51 PM

3 M I N U T E S JAMES CITY COUNTY ECONOMIC DEVELOPMENT AUTHORITY REGULAR MEETING 101 D Mounts Bay Road, Williamsburg, VA July 13, :00 AM A. CALL TO ORDER B. ROLL CALL Paul W. Gerhardt Tim G. Harris Rick Shippey Absent Christopher J. Odle Marshall N. Warner Robin D. Carson, Vice Chairman Absent Thomas G. Tingle, Chairman Also Present: Amy B. Jordan, EDA Secretary Maxwell Hlavin, EDA Legal Counsel Teresa Fellows, EDA Recording Secretary Stephanie Lahr, EDA Fiscal Agent Kate Sipes, OED Assistant Director Christopher Johnson, Ombudsman Jason Purse, Assistant County Administrator Bryan Hill, County Administrator C. APPROVAL OF MINUTES 1. Minutes Adoption - June 8, 2017 Regular Meeting A motion to Approve was made by Marshall Warner, the motion result was Passed. AYES: 5 NAYS: 0 ABSTAIN: 0 ABSENT: 2 Ayes: Gerhardt, Harris, Odle, Warner, Tingle Absent: Carson, Shippey D. FINANCIAL REPORTS 1. June 2017 Financial Reports A motion to Approve was made by Marshall Warner, the motion result was Passed. AYES: 5 NAYS: 0 ABSTAIN: 0 ABSENT: 2 Ayes: Gerhardt, Harris, Odle, Warner, Tingle Absent: Carson, Shippey E. CLOSED SESSION

4 1. Discussion of a prospective business or industry or expansion of an existing business or industry where no previous announcement has been made pursuant to Section (A)(5) of the Code of Virginia, and consultation with legal counsel on a specific legal matter requiring the provision of legal advice pursuant to Section (A)(7) of the Code of Virginia. A motion to Enter a Closed Session was made by Paul Gerhardt, the motion result was Passed. AYES: 5 NAYS: 0 ABSTAIN: 0 ABSENT: 2 Ayes: Gerhardt, Harris, Odle, Warner, Tingle Absent: Carson, Shippey At 8:10 a.m., the EDA entered into Closed Session. At 8:39 a.m., the EDA re-entered Open Session. 2. Certification A motion to Certify the Closed Session was made by Tim Harris, the motion result was Passed. AYES: 5 NAYS: 0 ABSTAIN: 0 ABSENT: 2 Ayes: Gerhardt, Harris, Odle, Warner, Tingle Absent: Carson, Shippey F. NEW BUSINESS 1. Contribution to the Home Based Business Resource Fair and Conference A motion to Approve was made by Marshall Warner, the motion result was Passed. AYES: 5 NAYS: 0 ABSTAIN: 0 ABSENT: 2 Ayes: Gerhardt, Harris, Odle, Warner, Tingle Absent: Carson, Shippey Ms. Jordan gave a brief overview of the event and the sponsorship request that was included in the Agenda Packet. Staff recommends sponsoring the event at the Bronze level. G. OLD BUSINESS 1. Columbia Drive Update and Discussion Ms. Sipes addressed the Authority, stating that Mr. Barry Moses, Capital Projects Coordinator for the County, has stepped in to help push this project along with the Virginia Department of Transportation (VDOT). Mr. Moses stated that VDOT would not originally accept Columbia Drive into the state system because it did not have enough parcels to serve. However, last year, VDOT changed its mind and has declared it an industrial park road, so it is now possible to have it accepted into the state system once the punch list is satisfied. He recommends putting a plan together of what is going to be done to satisfy all of the punch list items, presenting that plan to VDOT for its review and then quickly moving forward with getting those items accomplished.

5 Mr. Tingle asked for a timeframe and potential costs. Mr. Moses stated that he hopes to present the plan to VDOT by September and he hopes that the cost estimate will be below $50, Joint Work Session Discussion Ms. Jordan previewed the draft PowerPoint presentation for the joint work session that was included in the Agenda Packet. As she went through the slides, general discussion ensued regarding little tweaks that could be done to clarify the information. Mr. Tingle recommended that the background on the IDA/EDA, and the information from the Code, should be taken out of the PowerPoint and just included as a handout or fact sheet. General discussion ensued regarding the accomplishments of the EDA during FY 2017 and the goals for the upcoming year. The final several slides included maps of the industrial parks and the Marina. The benefit of these slides is the visual representation of the opportunities that are still available in the James River Commerce Park and Green Mount Industrial Park. General discussion ensued regarding the Marina and how it ties into the beach area. Mr. Purse stated that there are more restrictions on the beach side of the street, which is why the Authority has control of the Marina side. He stated that the Authority needs to continue focusing on the Marina. Ms. Jordan highlighted the Authority s desire to create a destination and sense of place in the whole area down there. H. LIAISON REPORTS 1. BOS Liaison No update necessary. 2. Greater Williamsburg Chamber & Tourism Alliance A motion to Appoint Mr. Shippey as the liaison to the Greater Williamsburg Chamber & Tourism Alliance Sports Marketing Committee was made by Mr. Harris and the motion result was Passed. AYES: 5 NAYS: 0 ABSTAIN: 0 ABSENT: 2 Ayes: Gerhardt, Harris, Odle, Warner, Tingle Absent: Carson, Shippey Mr. Harris asked to have the Chamber come in and discuss the upcoming food event in November. 3. Planning Commission No discussion necessary.

6 4. Launchpad Mr. Harris stated that a management contract is signed, a budget approved and policies and procedures in place for the upcoming fiscal year. 5. Greater Williamsburg Partnership Mr. Tingle highlighted the GWP kick-off event that was held at Kingsmill the end of June. A budget has been adopted and most of the work to set up the organization has been done. The development of a marketing campaign is in the beginning stages. Mr. Tingle briefly gave an update on the GO Virginia meeting that was held in June. 6. RAISE Advisory Committee No discussion necessary. 7. JRCC Architectural Review Board No discussion necessary. 8. Real Estate Holdings Committee Mr. Odle gave an overview of the minutes from the June 2017 Committee meeting that were included in the Agenda Packet for the Authority s review. 9. Finance Mr. Tingle asked Mr. Warner to begin looking at some of the smaller items listed in the budget and to begin setting some priorities. I. DIRECTOR'S REPORT 1. July 2017 Report Ms. Jordan gave a brief overview of the report included in the Agenda Packet. Ms. Sipes gave an overview of the Marina project and the project financials that were included with the Director s Report. Discussion ensued regarding a date for an Industrial Site Tour in August and the potential dates for a retreat. J. ADJOURNMENT 1. Adjourn until 4 p.m. on July 25, 2017 for the Joint Work Session A motion to Adjourn was made by Marshall Warner, the motion result was Passed. AYES: 5 NAYS: 0 ABSTAIN: 0 ABSENT: 2 Ayes: Gerhardt, Harris, Odle, Warner, Tingle Absent: Carson, Shippey

7 At 10:22 a.m., Mr. Tingle adjourned the EDA. Thomas G. Tingle, Chairman Amy B. Jordan, Secretary

8 ITEM SUMMARY AGENDA ITEM NO. D.1. DATE: 9/14/2017 TO: FROM: The Economic Development Authority Stephanie Lahr, EDA Fiscal Agent SUBJECT: Financial Reports - July and August 2017 ATTACHMENTS: Description July Treasurer's Report August Treasurer's Report July Expenditure Report August Expenditure Report July and August Chart Type Exhibit Exhibit Exhibit Exhibit Exhibit REVIEWERS: Department Reviewer Action Date Economic Development Authority Fellows, Teresa Approved 9/11/2017-1:27 PM

9 FY 18 Jennifer D. Tomes, Treasurer Report of Collections Economic Development Authority July 2017 Budget Actual as of Actual as of % Difference FY /31/2017 7/31/2016 from Prev Year Expense Reimbursement $0.00 $4, $ % Interest Revenue $5, $ $ % Lease Income $14, $0.00 $ % Miscellaneous Revenue $0.00 $1, $ % Bond Fee Revenue $20, $0.00 $ % Marina Property $50, $0.00 $ % JCC Contribution $0.00 $7, $ % Launchpad Client Revenue $0.00 $0.00 $1, % Launchpad Member Contributions $0.00 $0.00 $ % Landlord Contributions $0.00 $0.00 $ % TOTALS $89, $13, $2, % Actual as of Actual as of % Difference 7/31/2017 7/31/2016 from Prev Year Checking Acct Balance $318, $166, % Investment Balance $230, $777, % TOTAL BANK BALANCE $549, $943, % LEDGER BALANCE* $517, $938, % *Ledger balance may vary from bank balance because of outstanding checks, deposits not posted to the bank account before month-end, and other adjustments.

10 FY 18 Jennifer D. Tomes, Treasurer Report of Collections Economic Development Authority August 2017 Budget Actual as of Actual as of % Difference FY /31/2017 8/31/2016 from Prev Year Expense Reimbursement $0.00 $4, $ % Interest Revenue $5, $ $1, % Lease Income $14, $0.00 $ % Miscellaneous Revenue $0.00 $1, $ % Bond Fee Revenue $20, $0.00 $ % Marina Property $50, $0.00 $ % JCC Contribution $0.00 $24, $ % Launchpad Client Revenue $0.00 $0.00 $2, % Launchpad Member Contributions $0.00 $0.00 $ % Landlord Contributions $0.00 $0.00 $69, % TOTALS $89, $30, $73, % Actual as of Actual as of % Difference 8/31/2017 8/31/2016 from Prev Year Checking Acct Balance $264, $94, % Investment Balance $230, $778, % TOTAL BANK BALANCE $494, $872, % LEDGER BALANCE* $491, $929, % *Ledger balance may vary from bank balance because of outstanding checks, deposits not posted to the bank account before month-end, and other adjustments.

11 JAMES CITY COUNTY EXPENDITURES- ALL FUNDS 11-Sep-17 James City County jccexp: Year ( 2018 ) Period ( 1 ) Ledger ID Ledger Description TOTAL BUDGET MTD EXPENSES ENCUMBRANCES YTD EXPENSES BALANCE ACTUAL % (021) EDA (259) EDA Operating ADVERTISING $ $0.00 $0.00 $0.00 $ % PROFESSIONAL SERVICES $0.00 $65.61 $0.00 $65.61 ($65.61) 0.00% PROMOTION $60, $6, $0.00 $6, $54, % TRAVEL AND TRAINING $ $0.00 $0.00 $0.00 $ % LOCAL TRAVEL $ $0.00 $0.00 $0.00 $ % ANNUAL AUDIT $10, $1, $8, $1, $ % OFFICE SUPPLIES $ $0.00 $0.00 $0.00 $ % LEGAL SERVICES $6, $ $0.00 $ $5, % COUNTY BDGT ASSISTANCE BY EDA $111, $39, $0.00 $39, $72, % VHSR $2, $0.00 $0.00 $0.00 $2, % JAMES RIVER COMMERCE CTR-OPS $25, $0.00 $0.00 $0.00 $25, % MAINLAND FARM OPER EXPENSES $ $0.00 $0.00 $0.00 $ % NN/WMBG INTL AIRPORT FUNDING $26, $0.00 $0.00 $0.00 $26, % OED DISCRETIONARY EXPENDITURE $ $0.00 $0.00 $0.00 $ % SMALL BUSINESS ASSISTANCE $25, $ $0.00 $ $24, % MARINA PROPERTY $747, $649, $51, $649, $46, % Subtotal (259) EDA Operating: $1,017, $697, $60, $697, $258, % Page: 1

12 JAMES CITY COUNTY EXPENDITURES- ALL FUNDS 11-Sep-17 James City County jccexp: Year ( 2018 ) Period ( 1 ) Ledger ID Ledger Description TOTAL BUDGET MTD EXPENSES ENCUMBRANCES YTD EXPENSES BALANCE ACTUAL % Subtotal (021) EDA: $1,017, $697, $60, $697, $258, % Page: 2

13 JAMES CITY COUNTY EXPENDITURES- ALL FUNDS 11-Sep-17 James City County jccexp: Year ( 2018 ) Period ( 2 ) Ledger ID Ledger Description TOTAL BUDGET MTD EXPENSES ENCUMBRANCES YTD EXPENSES BALANCE ACTUAL % (021) EDA (259) EDA Operating ADVERTISING $ $0.00 $0.00 $0.00 $ % PROFESSIONAL SERVICES $0.00 $85.93 $0.00 $ ($151.54) 0.00% PROMOTION $60, $0.00 $0.00 $6, $54, % TRAVEL AND TRAINING $ $0.00 $0.00 $0.00 $ % LOCAL TRAVEL $ $0.00 $0.00 $0.00 $ % ANNUAL AUDIT $10, $0.00 $8, $1, $ % OFFICE SUPPLIES $ $0.00 $0.00 $0.00 $ % LEGAL SERVICES $6, $ $0.00 $1, $5, % COUNTY BDGT ASSISTANCE BY EDA $111, $0.00 $0.00 $39, $72, % VHSR $2, $0.00 $0.00 $0.00 $2, % JAMES RIVER COMMERCE CTR-OPS $25, $0.00 $0.00 $0.00 $25, % MAINLAND FARM OPER EXPENSES $ $0.00 $0.00 $0.00 $ % NN/WMBG INTL AIRPORT FUNDING $26, $0.00 $0.00 $0.00 $26, % OED DISCRETIONARY EXPENDITURE $ $0.00 $0.00 $0.00 $ % SMALL BUSINESS ASSISTANCE $25, $ $0.00 $1, $23, % MARINA PROPERTY $747, $1, $49, $650, $46, % Subtotal (259) EDA Operating: $1,017, $3, $58, $700, $257, % Page: 1

14 JAMES CITY COUNTY EXPENDITURES- ALL FUNDS 11-Sep-17 James City County jccexp: Year ( 2018 ) Period ( 2 ) Ledger ID Ledger Description TOTAL BUDGET MTD EXPENSES ENCUMBRANCES YTD EXPENSES BALANCE ACTUAL % Subtotal (021) EDA: $1,017, $3, $58, $700, $257, % Page: 2

15 James City County Economic Development Authority Financial Report July & August 2017 Beginning Cash Balance: $ 558,473 Total Revenue: $ 30,856 Total Expenditures: $ 76,027 Accounts Payable $ 22,025 Ending Cash Balance: $ 491,277 JCC Contribution, Interest Revenue, Loan Repayment, Misc. Revenue During the month, the cash balance decreased. Expenditures 9% 5% EDA Regional Support Marina Property Promotion Miscellaneous Expenses 34% 52%

16 ITEM SUMMARY AGENDA ITEM NO. E.1. DATE: 9/14/2017 TO: FROM: SUBJECT: The Economic Development Authority Amy B. Jordan, EDA Secretary Discussion of a prospective business or industry or expansion of an existing business or industry where no previous announcement has been made pursuant to Section (A)(5) of the Code of Virginia REVIEWERS: Department Reviewer Action Date Economic Development Authority Fellows, Teresa Approved 9/11/ :13 PM

17 ITEM SUMMARY AGENDA ITEM NO. E.2. DATE: 9/14/2017 TO: FROM: SUBJECT: The Economic Development Authority Teresa J. Fellows, EDA Recording Secretary Closed Session Certification ATTACHMENTS: Description Certification Type Resolution REVIEWERS: Department Reviewer Action Date Economic Development Authority Jordan, Amy Approved 9/11/2017-2:42 PM Publication Management Burcham, Nan Approved 9/11/2017-3:03 PM Economic Development Authority Clerk Fellows, Teresa Approved 9/11/2017-3:04 PM

18 R E S O L U T I O N CERTIFICATION OF CLOSED MEETING WHEREAS, the Economic Development Authority of James City County, Virginia, (EDA) has convened a closed meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of the Virginia Freedom of Information Act (Section (A)(5) of the Code of Virginia); and WHEREAS, Section of the Code of Virginia requires a certification by the EDA that such closed meeting was conducted in conformity with Virginia law. NOW, THEREFORE, BE IT RESOLVED that the Directors of the Economic Development Authority of James City County, Virginia, hereby certify that, to the best of each member s knowledge: i) only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the closed meeting to which this certification resolution applies; and ii) only such public business matters were heard, discussed, or considered by the EDA as were identified in the motion, Section (A)(5), the discussion of a prospective business or industry or expansion of an existing business or industry where no previous announcement has been made. The undersigned hereby certifies that the above resolution was duly adopted by the Directors of the Economic Development Authority of James City County, Virginia, at a meeting duly called and held on September 14, 2017 and that such resolution is in full force and effect on the date hereof. Vice Chairman, Economic Development Authority James City County, Virginia ATTEST: Amy Jordan Secretary to the EDA VOTES AYE NAY ABSTAIN WARNER CARSON ODLE GERHARDT SHIPPEY TINGLE Adopted by the Economic Development Authority of James City County, Virginia, this 14th day of September, EDA-ex-res

19 ITEM SUMMARY AGENDA ITEM NO. F.1. DATE: 9/14/2017 TO: FROM: SUBJECT: The Economic Development Authority Maxwell Hlavin, EDA Legal Counsel Remote Participation Policy Update ATTACHMENTS: Description mem res Exhibit A Exhibit A - Clean Version Type Cover Memo Resolution Exhibit Exhibit REVIEWERS: Department Reviewer Action Date Economic Development Authority Jordan, Amy Approved 9/11/2017-2:32 PM Publication Management Burcham, Nan Approved 9/11/2017-2:59 PM Economic Development Authority Clerk Fellows, Teresa Approved 9/11/2017-3:00 PM

20 M E M O R A N D U M DATE: September 14, 2017 TO: FROM: The Economic Development Authority Max Hlavin, Assistant County Attorney SUBJECT: Adoption of a Revised Policy for Remote Participation in Meetings by Economic Development Authority Members The Economic Development Authority (the EDA ) currently has a policy, pursuant to Virginia Code Section (B)(1), governing remote participation in EDA meetings by members due to emergencies, personal matters or a disability (the Policy ). Virginia Code Section was recently amended during the 2017 General Assembly Legislative Session such that the Policy should be amended to reflect the new legislation. Namely, the General Assembly removed language in Virginia Code Section pertaining to emergencies and limited the number of times a member of a public body could remotely participate in a meeting because of a personal matter to two meetings each calendar year. Previously, remote participation by a member because of an emergency or personal matter was limited each calendar year to two meetings or 25% of the meetings of the public body, whichever was fewer. The proposed revised Policy, presented as Exhibit A, is in conformance with the new legislation such that reference to emergencies is removed and remote participation because of a personal matter is limited to two meetings each calendar year. There are also minor revisions to clarify certain portions of the Policy. MH/nb RParticptn-mem Attachment

21 ADOPTION OF A REVISED POLICY FOR REMOTE PARTICIPATION IN MEETINGS BY ECONOMIC DEVELOPMENT AUTHORITY MEMBERS WHEREAS, the James City County Economic Development Authority (the EDA ) has a policy, pursuant to Virginia Code Section (B)(1), governing remote participation in EDA meetings by EDA members (the Policy ); and WHEREAS, the Virginia General Assembly amended Virginia Code Section during the 2017 Legislative Session; and WHEREAS, the EDA desires to reauthorize, clarify and revise its Policy to conform to the newly amended Virginia Code Section NOW, THEREFORE, BE IT RESOLVED that the Economic Development Authority of James City County, Virginia, does hereby adopt the revised James City County Economic Development Authority Policy for Remote Participation presented as Exhibit A. The undersigned hereby certifies that the above resolution was duly adopted by the Directors of the Economic Development Authority of James City County, Virginia, at a meeting duly called and held on September 14, 2017 and that such resolution is in full force and effect on the date hereof. Vice Chairman, Economic Development Authority James City County, Virginia ATTEST: Amy Jordan Secretary to the EDA VOTES AYE NAY ABSTAIN WARNER CARSON ODLE GERHARDT SHIPPEY TINGLE Adopted by the Economic Development Authority of James City County, Virginia, this 14th day of September, RParticptn-res

22 JAMES CITY COUNTY ECONOMIC DEVELOPMENT AUTHORITY POLICY FOR REMOTE PARTICIPATION In accordance with of the Code of Virginia, the following policy is established for members remote electronic participation in Economic Development Authority (EDA) meetings due to a personal matter or a disability. A member may participate in a meeting through electronic communication means from a remote location that is not open to the public only as follows: 1. An emergency or personal matter a. On or before the day of a meeting, the member shall notify the chair of the EDA that the member is unable to attend the meeting due to an emergency or a personal matter. The member must identify with specificity the nature of the emergency or personal matter. The member should also notify the EDA s Secretary (i.e., the Director of Economic Development) if the member is unable to attend a meeting due to an emergency or personal matter that prevents the member s physical attendance. b. A quorum of the EDA must be physically assembled at the primary or central meeting location. The EDA members present must approve the remote participation by a majority vote, which shall be recorded in the EDA s minutes. The decision shall be based solely on the criteria in this policy, without regard to the identity of the member or matters that will be considered or voted on during the meeting. The Secretary shall record in the EDA s minutes the specific nature of the emergency or personal matter and the remote location from which the absent member participated. If the absent member s remote participation is disapproved because such participation would violate this policy, such disapproval shall be recorded in the EDA s minutes. c. Remote participation by the absent member due to an emergency or a personal matter shall be limited in each calendar year to two (2) meetings or 25 percent (25%) of the meetings of the EDA, whichever is fewer. 2. A temporary or permanent disability a. On or before the day of a meeting, the member shall notify the chair of the EDA that the member is unable to attend the meeting due to a temporary or permanent disability or medical condition that prevents his or her physical presence. The member should also notify the EDA s Secretary (i.e., the Director of Economic Development) if the member is unable to attend a meeting due to a temporary or permanent disability or other medical condition that prevents the member s physical attendance. b. A quorum of the EDA must be physically assembled at the primary or central meeting location. The Secretary shall record in the EDA s minutes the fact of the disability or other condition and the remote location from which the absent member participated.

23 3. For any remote participation, the Secretary shall make arrangements for the voice of the absent member or members to be heard by all persons in attendance at the meeting location. 4. The above provisions shall also be applicable to committee meetings of the EDA. 5. A member who is remotely participating in a meeting shall not be permitted to participate in any closed session of that meeting. Tom Tingle Chair Adopted by the Economic Development Authority of James City County, Virginia, this 14 th day of September, 2017.

24 JAMES CITY COUNTY ECONOMIC DEVELOPMENT AUTHORITY POLICY FOR REMOTE PARTICIPATION In accordance with of the Code of Virginia, the following policy is established for members remote electronic participation in Economic Development Authority (EDA) meetings due to a personal matter or a disability. A member may participate in a meeting through electronic communication means from a remote location that is not open to the public only as follows: 1. A personal matter a. On or before the day of a meeting, the member shall notify the chair of the EDA that the member is unable to attend the meeting due to a personal matter. The member must identify with specificity the nature of the personal matter. The member should also notify the EDA s Secretary (i.e., the Director of Economic Development) if the member is unable to attend a meeting due to a personal matter that prevents the member s physical attendance. b. A quorum of the EDA must be physically assembled at the primary or central meeting location. The EDA members present must approve the remote participation by a majority vote, which shall be recorded in the EDA s minutes. The decision shall be based solely on the criteria in this policy, without regard to the identity of the member or matters that will be considered or voted on during the meeting. The Secretary shall record in the EDA s minutes the specific nature of the personal matter and the remote location from which the absent member participated. If the absent member s remote participation is disapproved because such participation would violate this policy, such disapproval shall be recorded in the EDA s minutes. c. Remote participation by the absent member due to a personal matter shall be limited in each calendar year to two (2) meetings. 2. A temporary or permanent disability a. On or before the day of a meeting, the member shall notify the chair of the EDA that the member is unable to attend the meeting due to a temporary or permanent disability or medical condition that prevents his or her physical presence. The member should also notify the EDA s Secretary (i.e., the Director of Economic Development) if the member is unable to attend a meeting due to a temporary or permanent disability or other medical condition that prevents the member s physical attendance. b. A quorum of the EDA must be physically assembled at the primary or central meeting location. The Secretary shall record in the EDA s minutes the fact of the disability or other condition and the remote location from which the absent member participated.

25 3. For any remote participation, the Secretary shall make arrangements for the voice of the absent member or members to be heard by all persons in attendance at the meeting location. 4. The above provisions shall also be applicable to committee meetings of the EDA. 5. A member who is remotely participating in a meeting shall not be permitted to participate in any closed session of that meeting. Tom Tingle Chair Adopted by the Economic Development Authority of James City County, Virginia, this 14 th day of September, 2017.

26 ITEM SUMMARY AGENDA ITEM NO. F.2. DATE: 9/14/2017 TO: FROM: SUBJECT: The Economic Development Authority Amy B. Jordan, EDA Secretary Launchpad Liaison For EDA Discussion REVIEWERS: Department Reviewer Action Date Economic Development Authority Fellows, Teresa Approved 9/11/2017-2:43 PM

27 ITEM SUMMARY AGENDA ITEM NO. G.1. DATE: 9/14/2017 TO: FROM: SUBJECT: The Economic Development Authority Kate Sipes, OED Assistant Director Next Steps for Economic Development Authority owned Parcel ATTACHMENTS: Description mem Type Cover Memo REVIEWERS: Department Reviewer Action Date Economic Development Authority Jordan, Amy Approved 9/11/2017-2:38 PM Publication Management Burcham, Nan Approved 9/11/2017-3:02 PM Economic Development Authority Clerk Fellows, Teresa Approved 9/11/2017-3:04 PM

28 M E M O R A N D U M DATE: September 14, 2017 TO: FROM: SUBJECT: The Real Estate Committee of the Economic Development Authority Kate Sipes, Assistant Director, Office of Economic Development Next Steps for Economic Development Authority Owned Parcel At the July 2017 meeting, the EDA discussed the next steps needed to prepare the Economic Development Authority (EDA) owned parcel in the James River Commerce Center for construction of the approved shell building. Staff has requested cost estimates from two firms for the wetland permitting required before local land disturbing and building permits can be obtained. Stantec provided an estimate of $9,767 which includes reconfirmation of the wetland determination (expiring November 2017), the application for a general permit from the Army Corps of Engineers, an application for the Virginia wetlands permits from the Virginia Department of Environmental Quality, a Stormwater Pollution Prevention Plan and Department of Environmental Quality (DEQ) registration and Construction General Permit. Vanasse Hangen Brustlin, Inc. (VHB) provided a proposal for a larger scope of work in Staff followedup requesting an updated price for Task 2.1 only; VHB confirmed that the price was unchanged. Task 2.1 is estimated at $9,460, which includes an extension request of the existing wetland determination and the application for a general permit from the Army Corps of Engineers. However, this does not include the application for the Virginia wetlands permit from DEQ, a Stormwater Pollution Prevention Plan or DEQ registration and Construction General Permit, which are required before construction can commence. Proposals will be available for viewing at the meeting. The Real Estate Holdings Committee will be reviewing the proposals at their meeting on September 11, 2017 and should have a recommendation for the EDA at their meeting on September 14, KS/nb EDAOwnparStps-mem

29 ITEM SUMMARY AGENDA ITEM NO. H.1. DATE: 9/14/2017 TO: FROM: SUBJECT: The Economic Development Authority Christopher Odle, Chairman of Real Estate Holdings Committee Real Estate Committee Minutes - July 11, 2017 Meeting ATTACHMENTS: Description RE_mins Type Minutes REVIEWERS: Department Reviewer Action Date Economic Development Authority Jordan, Amy Approved 9/11/2017-2:42 PM Publication Management Burcham, Nan Approved 9/11/2017-3:02 PM Economic Development Authority Clerk Fellows, Teresa Approved 9/11/2017-3:04 PM

30 MINUTES REAL ESTATE HOLDINGS COMMITTEE of the JAMES CITY COUNTY ECONOMIC DEVELOPMENT AUTHORITY Offices of Kauffman & Canoles, 4801 Courthouse Street, Suite 300 Williamsburg, VA July 11, :00 AM A. Call to Order B. Roll Call Robin Carson Absent Paul Gerhardt Christopher Odle, Chairman Also Present: Amy Jordan, EDA Secretary Teresa Fellows, EDA Recording Secretary Carroll Collins, Kimley-Horn & Associates Ron Kagawa, Kimley-Horn & Associates Mike Casey, Kimley-Horn & Associates C. Approval of Minutes from June 7, 2017 A motion to Approve was made by Mr. Gerhardt and the motion result was Passed. AYES: 2 NAYS: 0 ABSTAIN: 0 ABSENT: 1 Ayes: Gerhardt, Odle Absent: Carson Mr. Odle gave a brief overview of the discussion held at the June 7, 2017, Real Estate Meeting including next steps for the EDA-owned parcel at the James River Commerce Center (JRCC). Ms. Jordan explained that staff is in the process of soliciting proposals for the wetlands delineation and other environmental permitting. She also noted that there is no broadband or fiber running to the JRCC, which could limit the opportunities to attract advanced manufacturing to the center. Staff has begun soliciting proposals for getting broadband or fiber run to the center and will update the Committee at a later date. D. Kimley-Horn Discussion on Abilities through On-Call Contract & Discuss Options for JCC Marina Mr. Odle briefly discussed the County s view of the JCC Marina area. While the Shaping Our Shores document shows large amounts of retail and residential, the County views the area as more of a community asset. He briefly described a park-like setting that other localities have done with their waterfront property, which seems to be more along the lines of what the County is envisioning. Ms. Jordan stated that Kimley-Horn & Associates was invited to this meeting because the County has them through On-Call Contract and they have done some other engineering work at the Marina and are familiar with the property. She thought it would be good to bring them in to discuss what services might be needed out there and what they could provide through their On-Call services. She also noted that she had recently met with staff from the Jamestown-Yorktown Foundation, Jamestown Settlement and the

31 National Park Service. Everyone is on board with making the whole area as a very interactive space that is a destination for people to come and spend all day. Carroll Collins, Project Manager at Kimley-Horn & Associates, introduced his colleagues Ron Kagawa and Mike Casey, both of whom are landscape architects. Mr. Kagawa stated that one of the first things he noticed when he walked the area is that the everyday user does not see boundary lines, so it is important that the area is seamless and that it all works together. He stated that they determined from their site visit that there are three tiers of things that need to be done. Tier 1 includes fixing critical infrastructure and some of the small things that can be done quickly, like signage. Tier 2 and Tier 3 would include the larger projects that involve design and implementation. Mr. Odle stated that from his discussion with County Administration, his understanding is that they want something done sooner rather than later. So a three- to five-year plan is not feasible. Things need to move forward quickly. The economic impact of the space is irrelevant at this point; creating a sense of place and something that benefits the community is what is important. He stated that there needs to be a shift in the focus to the next generation. There are many young people that have no inclination to live here after college, and we need to begin to look at how to develop places that appeal to the next generation. General discussion ensued regarding the slope and topography of the land, and the potential development opportunities, including a boutique hotel, restaurants with alfresco dining and green space or a park space. It was noted that there are employees working at Jamestown Settlement all year long that could be potential customers as well as all the traffic that drives by the property going to and coming off the Ferry. The realignment of the entrance to line up with the Colonial Parkway was also discussed. It was restated that the focus is on the 10-acre parcel at the Marina that the EDA owns. Obviously, the rest of the property is owned by the County and thought needs to be given to how it works with the rest of the area, but ultimately the EDA is focused on the Marina property. Ms. Jordan stated that there are several uses for the property that must be accommodated. The boat repair needs to be available on-site, but it does not necessarily have to stay in the place that it is now. There must be a new bathhouse with restrooms and showers. There needs to be a marina service building, which either will be used by Parks & Recreation, or if the running of the Marina is contracted out, then those operations would operate out of that building. There will be a need for a new tasting room once the old building comes down. The new tasting room could be added onto the warehouse building to be something else entirely. We also know that we need to have some type of restaurant or alfresco dining, so those are the things that we know we need, and then there are the other things that have been discussed like an amphitheater. Parking needs will have to be addressed as well. General discussion ensued about the two boathouses, the Marina store and the harbormaster. Dry storage was discussed as well, since the boathouses affect the view of the river. Mr. Gerhardt recommended putting dry storage off to the side somewhere, which could also accommodate the store and harbormaster. The buildings should be skinned or designed in such a way as to blend in with the area. Discussion ensued regarding the parcel above the EDA controlled area, the RPA areas and the other land and environmental restrictions. Discussion also covered potential avenues for funding and the long-term operation of the Marina. Going forward, it was recommended that a plan be formulated for the items that we know need to be accommodated. From there, perhaps the Tier 2 plan is for the park or amphitheater space. Looking into acquiring the parcel above would be a long-range goal. A shared parking agreement with the Jamestown- Yorktown Foundation would be a good parking solution for the short term.

32 E. Adjournment A motion to Adjourn was made by Mr. Gerhardt and the motion result was Passed. AYES: 2 NAYS: 0 ABSTAIN: 0 ABSENT: 1 Ayes: Gerhardt, Odle Absent: Carson At 9:24 a.m., Mr. Odle adjourned the Committee. Christopher Odle, Committee Chair Teresa Fellows, Recording Secretary

33 ITEM SUMMARY AGENDA ITEM NO. H.2. DATE: 9/14/2017 TO: FROM: SUBJECT: The Economic Development Authority Thomas G. Tingle, Chairman, Economic Development Authority GO Virginia Update ATTACHMENTS: Description Memo Type Cover Memo REVIEWERS: Department Reviewer Action Date Economic Development Authority Jordan, Amy Approved 9/11/2017-2:41 PM Publication Management Burcham, Nan Approved 9/11/2017-3:03 PM Economic Development Authority Clerk Fellows, Teresa Approved 9/11/2017-3:04 PM

34 M E M O R A N D U M DATE: September 14, 2017 TO: FROM: SUBJECT: The Economic Development Authority Thomas Tingle, Chairman, Economic Development Authority GO Virginia Region 5 Council (Hampton Roads) Update to James City County Region 5 Council Meetings Council continues to meet often over the summer, focusing on the Regional Economic Growth & Diversification Plan being prepared by the consultant (ODU, George Mason Center for Regional Analysis and Natelson Dale Group) June 28 (Norfolk): Kickoff with Consultant July 25 (Virginia Beach): Review of initial findings/research August 14 (Chesapeake): Review of first Plan draft August 25 (Hampton): Review and approval of final Plan Upcoming Meetings/Agenda for Region 5 Council September 22 (Location To Be Determined (TBD)): Review funding criteria for proposals, review next steps, appoint committee to review proposals October 31: Submittal deadline for proposals to Region 5 Council November 14 (Location TBD): Approve proposals to be submitted to state for funding consideration Other Region 5 Council Action Dr. John Olson, Campus President of ECPI in Newport News, was appointed to Council Nominating Committee appointed, chaired by Anne Conner; members Mike Kuhns (Peninsula Chamber), Bruce Bradley (HR Community Foundation) and Tom Tingle Requests have been sent to all localities for participation in Scale-up program (directly from Reinvent Hampton Roads). City of Williamsburg hosted meeting for all Peninsula localities with Reinvent Human Resources representative on August 8. Growth and Diversification Plan Draft Highlights Proposes Five Priority Clusters: o Port Operations, Logistics and Warehousing o Advanced Manufacturing o Cyber Security, Data Analytics and Mod-Sim o Shipbuilding and Ship Repair o Water Technologies o Unmanned Systems and Aerospace (added at August 25, 2017, meeting with unanimous recommendation from Peninsula localities) Growth in Employment remains flat for most localities in Human Resources, although Greater Williamsburg Partnership localities are performing above average for the Metropolitan Statistical Area (see attached table)

35 GO Virginia Region 5 Council (Hampton Roads) Update to James City County September 14, 2017 Page 2 TT/nb Go-VARegion5-mem

36 ITEM SUMMARY AGENDA ITEM NO. I.1. DATE: 9/14/2017 TO: FROM: SUBJECT: The Economic Development Authority Amy B. Jordan, EDA Secretary September 2017 Report ATTACHMENTS: Description Memorandum Type Cover Memo REVIEWERS: Department Reviewer Action Date Economic Development Authority Fellows, Teresa Approved 9/12/2017-8:55 AM

37 M E M O R A N D U M DATE: September 14, 2017 TO: FROM: The Economic Development Authority Amy Jordan, Director of Economic Development SUBJECT: Director s Report, September 2017 Go Virginia - The Economic Development Directors of the Virginia Peninsula have met several times this summer to explore and discuss potential projects for a Go Virginia submission. Submissions for projects are due October 31, All six directors submitted a letter to support Unmanned Systems and Aerospace for inclusion in the Targeted Industries Sectors identified by Go Virginia Region 5. Based on the response by the directors and other Peninsula leadership at its August meeting, the Region 5 Board voted to include Unmanned Systems and Aerospace as a six cluster. The College of William &Mary Homecoming Event - The College of William & Mary Office of Economic Development and the Cohen Career Center have invited alumni to meet local economic development officials at a Homecoming Reception on Saturday, October 21, The event will be held at the Cohen Career Center Rooftop Patio, on Stadium Drive between Zable Stadium and the Sadler Center, from 2 p.m. until the end of the game. The invitation was released Friday, September 8, 2017 and received over 30 confirmations in the first 30 minutes, so it is anticipated to be a well-attended event. The event targets alumni that are local or out-of-town businessperson, future entrepreneurs and those considering moving their business to the Greater Williamsburg. Please RSVP by October 12, 2017, at A limited number of complimentary game tickets are available, so RSVP early to ensure ticket availability. For more information please contact: Julie Summs at jgsumms@wm.edu or Lillian Stevens at lillian.stevens@wm.edu. Celebration of Business (COB) Nomination Process - COB has been set for the evening of November 2, 2017, at Jamestown Settlement. Staff request working with the Chair and/or his nominee to develop a list of nominees to be presented and voted upon at the October Economic Development Authority (EDA) meeting. Incentives - The Local Enterprise Zone incentive will sunset at the end of this calendar year. Currently, this is the only administratively approved incentive offered. In order to stay competitive, staff is beginning to research what other similar localities are offering, especially in ways that would advance opportunities in our targeted sectors. Staff would like to work with Marshal Warner, as the Finance representative to the EDA, to develop new incentive options to be presented to the EDA later this year. Chefs Go Six students graduated on August 31, 2017, from the pilot program. The County issued a NewsFlash (press release) with a photo of the graduates. One of the students has been accepted into the prestigious American Culinary Federation Apprenticeship program this fall. The next program will begin accepting applications in October 2017 for Spring Many thanks to Robin Carson for her work creating this new workforce development program. Strategic Planning - It is time to set a date for the EDA retreat. This retreat will allow the EDA to review its strategic priorities and set an implementation strategy moving forward. Staff recommends either replacing the October or December EDA meeting date with the retreat extending the time from 8 a.m. to noon unless the EDA feels a separate meeting date is needed.

38 Director s Report, September 2017 September 14, 2017 Page 2 Billsburg Brewery - Construction is progressing at the marina. The plumbing is completed for the production tanks and brewing is set to start this week. The deck is complete for the taproom and the interior has been transformed. The Virginia Tourism Commission is scheduled to make a presentation of a grant check to Billsburg Brewery at 10 a.m. on September 28, 2017, with Todd Haymore, Secretary of Commerce and Trade, scheduled to attend. Rent payments to the EDA began in September 2017 and was set up through automatic electronic payment for all future deposits. Staff is processing final paperwork and payment requests related to the construction. The Grand Opening date is dependent upon product availability with the anticipated ribbon cutting occurring in October LPGA - On August 29, 2017, the LPGA and Kingsmill Resort announced a contract extension for the Kingsmill Championship for an additional three years ( ). Staff will begin working with Kingsmill to make some modifications to its sponsorship packet to improve the experience and participation. Staff would also like to explore the possibility of making Thursday a Greater Williamsburg Partnership Day if the other two localities are interested in participating. Upcoming Dates to Remember: Anheuser Busch Open House - September 16, 2017 Billsburg Brewery Presentation of Check by the Virginia Tourism Commission, September 28, 2017 Peninsula Workforce Development Council Annual Meeting - October 16, 2017, at the Williamsburg Winery Virginia Chamber 69th Virginia Conference on World Trade, October 17-18, 2017, at the Williamsburg Lodge The College of William & Mary Homecoming Alumni event, October 21, 2017, at Cohen Career Center Rooftop Patio Celebration of Business, November 2, 2017, at Jamestown Settlement Virginia Camber 8th Annual Virginia Economic Summit, December 1, 2017, at the Williamsburg Lodge AJ/nb DirReport-Sept2017-mem

39 ITEM SUMMARY AGENDA ITEM NO. K.1. DATE: 9/14/2017 TO: FROM: SUBJECT: The Economic Development Authority Teresa J. Fellows, EDA Recording Secretary Adjourn until 8 am on October 12, 2017 for the Regular Meeting REVIEWERS: Department Reviewer Action Date Economic Development Authority Fellows, Teresa Approved 9/11/2017-1:12 PM