The meeting was called to order at 7 pm with a moment of silence followed by the Serenity Prayer The Twelve Traditions were read.

Transcription

1 Date: November 15, 2018 Intergroup Service Committee of the 5 th District Inc. Monthly IGR Meeting The meeting was called to order at 7 pm with a moment of silence followed by the Serenity Prayer The Twelve Traditions were read. Introduction of new IGR's: Four new IGR's were welcomed Roll Call of Officers and IGR's Officers: Chair: Bill G [Ex] Vice Chair: Peggy R [UnEx] Treasurer: David B [*] Secretary: Barbara C [*] Office Manager: Linda B [*] Members at Large: Jim s [*] Les B [*] Wendell W [Ex] Andy C [*] Chris C [*] (*) Indicates present Groups Represented: Serenity by the Sea, Living Sober, Bare with us, Can Do, New Beginnings, Eye opener, Friday Recovery, SOS group, Sisters in Sobriety, Keep it Simple, I am responsible, Lunch Bunch, Monkey off your back, North Port Group, Wings. REPORTS Chairperson- Bill G- not present, no report. Treasurer - David 8- Treasurer's Report was reviewed. Motion to accept report was unanimous. Secretary-Barbara C - Report is on the web site. There were no questions. Motion to accept was unanimous. Office Manager - Linda read her report ( copy of report attached). Motion to accept report was unanimous. COMMITTEE REPORTS Events Minutes of Nov I, 2018 was submitted to Intergroup. No one present from that committee. David B read to report ( copy of report attached). Motion to accept the report was unanimous.

2 Web Chair- Wendell W was not present. No report. OLD BUSINESS Qualifying of Jim B - Jim was passed over for his qualifications for Member at large. He gave his qualifications and motion to accept was unanimous. NEW BUSINESS The officers of the steering committee had nothing to present for New Business. Jean M- Reported that the Unity Committee headed by Chris C will start taking appointments with home groups to talk about Service work. NEXT IGSC Meeting: December 5, 2018 NEXT IGR Meeting: December 20, 2018 MOTION TO ADJOURN LORD'S PRAYER

3 Office Manager s Report-IGR Meeting Our sincere appreciation goes out to two AA members in Venice for their contribution of this lovely furniture which we received on when their new furniture arrived. It has vastly improved the appearance and appeal of our office for members to gather or come in for their purchases. Groups please be sure to send us your flyers for upcoming Holiday events. Yesterday we were informed the Easy Does It Club is holding a Thanksgiving Day Feast on starting at 1:00 pm and ending at 3:00 pm. Dishes to share are welcomed. Their address is Harper Ave Port Charlotte. Unfortunately a flyer was not provided. The Christmas Alkathon at St. Nathaniels in North Port is our sole Holiday event posted on our bulletin board and website. IGRs please note, effective in December, if you intend to purchase items while attending the IGR meeting please arrive by 6:15 pm. The cash register will close by 6:40 pm to ease the confusion during the sign-in process. In addition, no sales will occur after the meeting. One other item to take back to your Groups is that if your Group has a new GSR going to District meetings, unaccompanied by a former or current GSR or Alternate, please inform them all information the new GSR needs to know can be found on District s Website, aadistrict5.org. At their Website under District 5 General Service there is a link to New GSR Orientation Packet. Recently Groups have directed new GSRs to the Intergroup Office to learn everything they need to know about being a GSR. While this OM has been very accommodating, it is information which the new GSR should obtain at their first District Meeting. The Area 15 and Area 1 Delegates were contacted to determine their instructions for funds and literature gathered for delivery to them. The Area 15 Delegate indicated direct monetary contributions should not be sent. In addition, no literature should be sent to her contrary to her ed message. The Area 1 Delegate, Linda W., tearfully expressed her appreciation for our contribution of 80 pocket size Big Books, 80 Daily Reflections, 275 Meeting in a Pocket booklets, together with assorted boxed items from the Men s Saturday Home Bound Meeting and copies of pocket size Big Books and 12 & 12 s from the Tuesday Night Beginners Group (E). 75 of the 275 Meeting in a Pocket books were purchased by the Solutions at Noon Group. Our attempt to drive the literature to Panama City as requested by 11-5 did not occur and will be shipped today. Cash/checks received (to date totaling $401.68) are being deposited as Group/Member Contributions to help offset the cost of Intergroup s purchase of literature which cost $1, The new Brother printer arrived and was installed by our IT Chair on The total price paid was $ due to his shopping skills and was well below the $250 approved for its purchase. Its first uses were during the in-house creation of 275 Meeting in a Pocket books. This tedious task undertaken by the OM and Volunteers consumed many hours The last quote from a printer for these booklets were $1.30 each. A member of our Steering Committee is once again exploring this option. The Anniversary/Birthday Card supply is exhausted. In March 2018, 200 were printed/copied at Office Depot at a cost of $ The Club contributions from 3-18 to date totals $249 through participation from 7 members. During 2017, it totaled $116 with 3 participants. The Steering Committee discussed the reintroduction of the card at the Steering Committee Meeting. The OM has attempted copying the present card with poor results. The Steering Committee determined the card should not be reprinted since interest was so low. Our regular October inventory orders totaled approximately $1,300 ($1,265.98). October Phone calls: AA: 53 Detox: 1 12 Step: 3 Alanon: 4 Office: 35 Other: 16

4 We have a temporary opening for a day shift closer on Wednesday, 3-6pm through the end of the year. This shift was covered by our Daytime Office/Phone Coordination who must now take a temporary leave of absence. Office Volunteer absenteeism in October totaled 7 shifts. Our new Daytime Office/Phone Coordinator filled 4 of those shifts since prior notice had been provided. After discussion with our Night/Weekend Coordinator, attempts to cover the absenteeism will come under her supervision. All bills were paid and tax payments made on time. The October 31 Bank Statement has been reconciled. The 2019 Florda Annual Resale Cert for Sales Tax has been downloaded and placed on the OM Window for viewing. Your trusted servant, Linda B

5 Minutes of the Events Committee November 1, 2018 Present: Bill G., Mary G., Pat S., Marcia M., and Terri C. Mary G. summarized the Golf Outing which took place in September: Income Expenses Profit $2,100 1, A summary of the October 6th Dance was (as of 11/1/18): Income Expenses Profit $1, , We discussed Upcoming Events. New Year's Eve Alkathon at the Alano Club sponsored by Intergroup and will be coordinated by Pat S. Women's Bowling will be February 24, Marcia M. will coordinate reserving lanes with bowling facility in Venice. Pat S. will work on flyers and Marcia M. will work on tickets. Discussed tickets will be $20 for bowlers and $5 for attendees (not bowling). Marcia M. will be in touch with bowling alley to reserve; will require $350 deposit. Old Timers' Dinner is tentatively scheduled for March 30, Will be confirmed. Founders' Day tentatively will be June 1, Pat S. will check with First Alliance Church in Port Charlotte (Midway) to see if they are available and can accommodate us. Golf Tournament will be in September -- date to be determined. Dance -- shooting for October - date to be determined. Gratitude Dinner -- tentatively set for November 23, Mary summarized all the details for the upcoming Gratitude Dinner this Saturday, November 3. She has all the volunteers, logistics, speakers, etc. handled. Bill G. brought up that the Events Committee will prepare a budget for each event for next year to be completed by December for the 2019 Budgets. The group will work on this.

6 It was noted that Diane P. will be stepping down as Chair of the Events Committee at the end of the year; we will need a new Chair and we also need to recruit new members for our Committee. We will all be working to that end. The meeting was adjourned at 7:25 p.m.