MINUTES BIBB COUNTY BOARD OF COMMISSIONERS September 23, :00 p.m.

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1 MINUTES BIBB COUNTY BOARD OF COMMISSIONERS September 23, :00 p.m. The regular meeting of the Bibb County Board of Commissioners was held in the Commission Boardroom on Tuesday, September 23, The meeting began at 6:25 p.m. Members present: Chairman Tommy C. Olmstead, Vice Chairman Samuel F. Hart, Sr., Commissioner Bert Bivins, III, Commissioner Charles W. Bishop and Commissioner Elmo A. Richardson, Jr. Staff present: Mr. Virgil L. Adams, County Attorney; Mr. Bill Johnston, Director of Buildings & Properties; Mr. Tommy Brown, Director of Human Resources; Ms. Deborah Martin, Finance Director; Mr. Bill Vaughn, Director of Support Services; Mr. Ken Sheets, County Engineer; Mr. Don Hoch, Director of Lake Tobesofkee; Mrs. Barbara Wood, Public Affairs and Mrs. Shelia Thurmond, Clerk of the Board. Sheriff Jerry Modena and Juvenile Court Judge Quintress Gilbert were also in attendance. News Media present: Mr. Travis Fain of The Telegraph. Chairman Olmstead recognized and welcomed Reverend E. Dewey Smith, Jr., Pastor of the Beulahland Bible Church for the PRAYER FOR THE DAY. Sheriff Jerry Modena announced that Reverend Smith was also an Honorary Major and Chaplain for the Bibb County Sheriff s Office. Chairman Olmstead asked everyone to stand for the recitation of the Pledge of Allegiance. ANNOUNCEMENTS - Chairman Olmstead reminded the Board that the ACCG Fall Policy Conference will be held September 29 through October 1. APPROVAL OF MINUTES On motion of Commissioner Richardson, seconded by Commissioner Bishop and carried, the Minutes of the Regular Commission meeting of September 9, 2003 and Special Called Meeting of September 11, 2003 (Re: Club Exotica) were approved as written. RECOGNITION OF VISITORS Chairman Olmstead recognized and welcomed the following visitors: Mr. Clifford Johnson, Kingston Court; Mr. Chip Cherry, Chamber of Commerce; Mr. Pat Topping, MEDC; Mr. Al 1

2 Stewart, Boeing; Mr. James Edmonds; Mr. Donald Richardson, Jr., College Street; Mr. Terry Grant, O Hara Drive North; Ms. Johnnie Mae Dawkins and Ms. Nettie Thomas of Kings Park Association, Inc.; Deputy Sean DeFoe, Sheriff s Office; Mr. Stephen Pace, Juvenile Court Clerk; Mr. Frank Patterson; Reverend Bobby Denegal, Middle Georgia Community Food Bank and Dr. Lindsay Holliday. Reverend Denegal addressed the Board by stating that this past June, the Middle Georgia Community Food Bank held a Hunger Awareness Day in Macon and Bibb County. He presented Commissioner Bivins with a certificate from the Food Lion grocery store and the Middle Georgia Community Food Bank in appreciation for his faithful work, unselfish effort and dedicated service to the community. On behalf of the Board, Chairman Olmstead commended Commissioner Bivins for his efforts. Dr. Lindsay Holliday addressed the Board by stating he would like to help with the new SPLOST. Dr. Holliday distributed copies of a statement to the members of the Board and read, verbatim, a copy of the same, a copy of which is attached. Chairman Olmstead stated that he was happy to report that two County employees have returned home and are back at work after having served in the Iraqi Conflict. He then presented a Resolution to Ms. Shandra Stewart of the Bibb County Juvenile Court and Mr. Tellis Walters of the Bibb County Sheriff s Office in recognition of their service to our country. He also presented them with a $50.00 gift certificate to the Willow on Fifth. He stated that the certificates were purchased with funds raised from selling the Support Our Troops buttons. Chairman Olmstead concluded by thanking Ms. Stewart and Mr. Walters for serving our country and representing Bibb County in such a fine way. Commissioner Bishop stated that he attended the Oglethorpe Award Presentation last week whereby The Boeing Company was presented with the award. He stated that the Board appreciates Boeing for being a part of the business community in Central Georgia and that he was really proud to be a part of the ceremony, especially when talking to some of the employees and how they talked about the company and how satisfied they were with management and how much input they had into the decision-making. He added that he wished the press had a little more attention to such a prestigious award that Boeing had received. Chairman Olmstead presented a Resolution to Mr. Al Stewart in recognition of Boeing s designation as the 2003 Georgia Oglethorpe Award winner for the State of Georgia. Mr. Stewart stated that on behalf of teammates at Boeing he appreciates everything that the Board does, that it is a total team effort which is what it s all about here in Middle Georgia, and this award only came about because they have a great team. Chairman Olmstead commended Mr. Stewart on behalf of Boeing and thank him for being here in Bibb County. REFERRALS: 2

3 The following items were referred to the ENGINEERING/PUBLIC WORKS COMMITTEE: 1. Correspondence from the Georgia Department of Transportation respecting the widening and reconstruction of sections of Jeffersonville and Millerfield Roads in Bibb County. These projects will also include the realignment of the junction of New Clinton Road. 2. Petition from Ms. Kay Goolsby for the paving of Britt Road in Bibb County. The following item was referred to the HUMAN RESOURCES & INFORMATION SERVICES COMMITTEE: Letters from Mr. Ecleamus Ricks, Administrator, Macon-Bibb County Health Department, advising of a vacancy on the River Edge Community Service Board. RECORD & INFORMATION: ACTION: Monthly departmental reports and agency activities received for the record: Clerk of State Court. Ratification of the following Resolutions of the Board of Commissioners: S S Honoring Sister Sherrell Nelson Hart for more than 50 years of service as Director of Music at Beulah Missionary Baptist Church; Recognizing the placement of a Historical Marker by the Georgia Historical Society at the site of the former Central City College in Macon. On motion of Commissioner Richardson, seconded by Commissioner Hart and carried, the before mentioned Resolutions were ratified. COMMITTEE REPORTS: Chairman Olmstead gave a brief report of his activities since the last meeting. They were as follows: 9/11 - Club Exotica Hearing 9/12-25 th Annual Georgia Music Awards Ceremony 9/15 - Meeting with Commissioner Richardson, representatives of RDC, Planning 3

4 & Zoning and Inspection & Fees Re: BRAC 9/17 - Meeting with The Facility LEC re: design of new jail 9/18 - Spoke to the 2003 Class of Leadership Macon. Noted was that the Clerk is a member of this year s class and that she has recently celebrated 20 years of service with Bibb County. 9/18 - Grand Opening & Ribbon Moe s Southwest Grill on Forsyth Road FINANCE, TAX AND REVENUE COMMITTEE - Committee Chairman Hart reported the following: 1. The Committee recommends approval of requisition #32408 in the amount of $ to Ballard Brothers Ice Company for bagged ice. The Committee further recommends that the Purchasing Agent proceed with establishing a term contract for bagged ice. 2. The Committee recommends approval of a supplemental appropriation to the FY 2003 General Fund budget in the amount of $225,000 for a local match on TEA Grants. 3. The Committee recommends approval of a supplemental appropriation to the FY 2004 budget in the amount of $11,100 to cover three (3) workstations at Sheriff s Office. 4. The Committee recommends that Board Chairman be given authority to sign resolution authorizing the Macon-Bibb County Urban Development Authority to issue revenue bonds in the amount of $13,105,000 covering the cost of expansion and renovations to the Bibb County Law Enforcement Center. County Attorney Virgil Adams read the Resolution by caption as follows: A RESOLUTION OF THE BOARD OF COMMISSIONERS OF BIBB COUNTY, GEORGIA REQUESTING THAT THE MACON-BIBB COUNTY URBAN DEVELOPMENT AUTHORITY ISSUE ITS REVENUE BONDS IN THE PRINCIPAL AMOUNT OF APPROXIMATELY $13,105,000 FOR THE PURPOSE OF FINANCING THE EXPANSION OF THE BIBB COUNTY LAW ENFORCEMENT CENTER; AND FOR OTHER PURPOSES. 4

5 On motion of Commissioner Hart and carried, the before mentioned Resolution was 5. The Committee recommends that Dunwoody Beeland Architects be given authority to develop a guaranteed maximum amount for the construction of the new detention center, parking areas, and exercise facilities at the Bibb County Law Enforcement Center. 6. The Committee recommends that the contract with PHS for medical services for prisoners at the Bibb County Law Enforcement Center be extended through November 30, The Committee recommends payment not to exceed $27,000 to GeoTechnical and Environmental Consultants covering work at the Bibb County Law Enforcement Center. 8. The Committee recommends approval for Chairman Olmstead to issue a letter of support for the concept of the proposal by Canterbury Affordable Housing. 9. The Committee recommends that authorization be given to Sammy Thompson to do an analysis for the possible renovation of the Engineering Annex, which is now vacant, for use by the Macon-Bibb County Board of Elections. 10. The Committee recommends that the bid for the Additions and Alterations to the Office Building of the Department of Family and Children Services be awarded to Williams and Associates based on item numbers 1, 2, 3, 4, 5, 6, and 7, for a total of $5,903, The Committee further recommends that Alternate #1 in the amount of $48, and Alternate #2 in the amount of $30, be awarded to Williams and Associates, resulting in a total contract amount of $5,981,

6 11. The Committee recommends that the Term Contract with Staples for Office Supplies be extended at the same unit prices for the term October 1, 2003 through December 31, The Committee recommends that the Term Contract with Georgia Duplicating Products for Copier Rental be extended at the same unit prices for the term of October 1, 2003 through December 31, The Committee recommends that the bid for Ocmulgee Heritage Greenway Trail Section One South, Phase I, previously awarded to Garbutt Construction in the amount of $672,284.05, be rescinded. The Committee further recommends that the bid for the Ocmulgee Heritage Greenway Trail Section One South, Phase I be awarded to Garbutt Construction in the amount of $728, RISK MANAGEMENT COMMITTEE - No Report. ENGINEERING/PUBLIC WORKS COMMITTEE - Committee Chairman Bishop reported the following: 1. The Committee recommends approval of the Ordinance establishing and constituting Hidden Creek Subdivision, Phase I, as Street Light District #5034. On motion of Commissioner Bishop and carried, the before mentioned Ordinance was TOBESOFKEE COMMITTEE - No Report. PUBLIC SAFETY COMMITTEE - No Report. Commissioner Bishop noted that the Georgia State Fair was in town and the members of the Macon 6

7 Exchange Club, all of which are volunteers, contribute their time, free of charge, toward the success of the fair. He stated that 25% of the proceeds from the fair go to the City of Macon, 50% to charity and 25% to the operation of the fair and Exchange Club. He also stated that because of last year s dismal turnout, meaning the Exchange Club didn t make as much money as it has in the past, they also gave the 25% operation fee to charity. He continued that 100% of the proceeds from last year s fair went to charity. Commissioner Bishop also noted that on Wednesday, employees of the City of Macon and Bibb County will be admitted to the fair free of charge and stated that he would encourage employees to go and take others with them and spend some money at the fair. He reiterated that the money from the Georgia State Fair stays in this community. He added that, hopefully, the people will realize that their participation is needed in local events in order to help the charities that we have here. HUMAN RESOURCES AND INFORMATION SERVICES COMMITTEE - No Report. ORDINANCES, RESOLUTIONS & LEGISLATIVE COMMITTEE - No Report. LICENSE & TAX COMMITTEE - No Report. PROPERTIES COMMITTEE - No Report. UNFINISHED BUSINESS - None. NEW BUSINESS - Commissioner Bivins stated that when there are communities in Bibb County, many of which are built with expensive homes and people have no street lights, and the County accepts these areas for street maintenance, he would like for the County to look into and possibly put on the next agenda to not consider accepting residences for street maintenance if there are no street lights. Chairman Olmstead stated that he would like to refer the matter jointly to Engineering and the County Attorney because of some legal implications. Chairman Olmstead then asked Mr. Sheets and Mr. Adams to get together and discuss the matter. There being no further business and on motion duly made and seconded, the meeting adjourned at 7:00 p.m. Clerk of the Board 7