Full Council of Governors Meeting Wednesday 4 November 2015 The Hall, Honeywell Centre, Oldham. Representative from Tameside & Glossop CCG

Transcription

1 Full Council of Governors Meeting Wednesday 4 November 2015 The Hall, Honeywell Centre, Oldham Present John Schofield Clive Brown Ann Yates Derek Rowley Judith Appleby Norma Bewley Beryl Whiteley Pat Knight Ryan Cowan Mary Foden Linda McGrath James Kelly John Reddy Pauline Barnett Lorraine Chipeta Irving Normie Judy Williams Gill Dascombe Kirsty Ogden Lynzi Shepherd Jan Trainor Kate Clarkson Liz McCoy Lisa Featherstone Karen Hurley Cllr. Peter Joinson Cllr. Jean Stretton Clare Todd Cllr. Jackie Lane Cllr. Michael Young Chairman Public Governor, Bury Public Governor, Bury Public Governor, Bury Public Governor, Bury Public Governor, Oldham Public Governor, Oldham Public Governor, HMR Public Governor, HMR Public Governor, Stockport Public Governor, Stockport Public Governor, Tameside & Glossop Public Governor, Tameside & Glossop Public Governor, Rest of England Public Governor, Trafford Public Governor, Trafford Public Governor, Trafford Staff Governor, Allied Health Professionals Staff Governor, Corporate and Support Staff Governor, Corporate and Support Staff Governor, Nursing Staff Governor, Nursing Staff Governor, Social Care Appointed Governor, Bury CCG Appointed Governor, HMR CCG Appointed Governor, Rochdale MBC Appointed Governor, Oldham Council Representative from Tameside & Glossop CCG Appointed Governor, Tameside MBC Appointed Governor, Trafford Council In Attendance: Robert Ainsworth (Non-Executive Director), Gill Bailey (Assistant Trust Secretary), Joan Beresford (Non-Executive Director), Louise Bishop (Trust Secretary), Keith Bradley (Non-Executive Director), Lisa Howarth (Secretary to the Council of Governors), Mike Livingstone (Non-Executive Director), Michael McCourt (Chief Executive), Stephen Nixon (Audit Manager, Grant Thornton UK LLP), Donna Wrigley (Membership and Engagement Officer). 1

2 Apologies: Ed Barber (Public Governor, Tameside & Glossop), Brian Beedham (Public Governor, Oldham), Tony Berry (Non-Executive Director), Paul Carter (Public Governor, Stockport), Graham Davies (Public Governor, Stockport), Graham Foulkes (Appointed Governor, Oldham CCG), Sandra Jowett (Non-Executive Director), Steven Moss (Public Governor, Tameside & Glossop), Dr My (Staff Governor, Medical & Dental), Mohammed Sarwar (Public Governor, HMR), Cllr June Somekh (Appointed Governor, Stockport MBC), John Starkey (Public Governor, Oldham), Margaret Stoneman (Public Governor, HMR), Dr Chris Tower (Appointed Governor, Trafford CCG). 1. Apologies for absence Mr Schofield (Chairman) notified the group of apologies received for the meeting. Mr Schofield welcomed Lisa Featherstone, Bury CCG and Clare Todd, Tameside & Glossop CCG to the Council of Governors. Mr Schofield further introduced Mr Keith Bradley and Mr Mike Livingstone, newly appointed Non-Executive Directors. Mr Schofield provided an update from the Closed Meeting of the Council of Governors which was held prior to today s meeting regarding a serious breach of the Code of Conduct. 2. Declarations of Interest Mr Schofield advised that this was a standing item on the agenda and required that, where a member of the Council of Governors had an interest in any agenda item scheduled for discussion, they would declare it at the beginning of the meeting and withdraw from the discussion on that item. Mr Schofield declared an interest against agenda item Minutes of the previous meeting of the Council of Governors 3.1 Minutes of meeting held on 5 August 2015 Mr Schofield presented the minutes of the previous meeting for approval. Mr Ainsworth referred to page 9 in relation to his terms of office, this should read 1 January 2015 to 31 December 2016 (not 2017). Apart from those afore mentioned, the Council of Governors approved the minutes of the last meeting as a true record. 2

3 3.1 Matters Arising/Action Plan Referring to the action sheet, in relation to action one, Mrs Foden (Public Governor, Stockport) enquired if any further development sessions would be arranged regarding Devolution Manchester. Mr McCourt suggested holding a development session in February 2016 when further clarity would be available on the strategic case for 2016/17. LH to approach Katy Calvin-Thomas A number of actions in item two were ongoing and would be addressed in the New Year. Mr Schofield advised that all other actions were complete. 4. Council of Governor Activity Report Mr Schofield presented the Governors activity report for the period July to September 2015 for information and requested that Governors forward any anomalies to Miss Howarth (Secretary to the Council of Governors) outside of the full meeting. The list was extensive and Mr Schofield praised the Governors for their involvement. The Council of Governors noted the report. 5. Chairman s and Non-Executive Director Activity Report Mr Schofield presented the Non-Executive Director activity report for the period 12 June to 13 August The Council of Governors noted the report. 6. Chief Executive Report 6.1 Chief Executive Update Mr McCourt (Chief Executive) presented the Chief Executive update which had been submitted to the Board of Directors in October Mr McCourt advised of a number of Executive Director changes. Mr Richard Spearing had been seconded to Trafford to take up a new role as Integrated Network Director, and Ms Katy Calvin-Thomas had been seconded full time to Devolution Manchester. Subsequently there had been a number of portfolio changes in order to cover the responsibilities that were within Mr Spearing s and Mrs Calvin-Thomas portfolios. Referring to Devolution Manchester, Mr McCourt advised that the strategic case would be presented to NHS England in November/December 2015 with the outcome of funding to be received in December 2015/January

4 Mr McCourt further advised of an ED to ED meeting to be held on Friday 13 November 2015 with all six CCGs represented to discuss the current financial position. Mr McCourt proposed facilitating a development session in February/March 2016 regarding the Trust s operational plan 2016/17. Development session to be held in February/March re: Operational Plan 2016/17 Mr McCourt thanked those governors who attended the Annual General Meeting and Principles of Care awards evening on Wednesday 30 September The event was a celebration of the Trust and its staff; and congratulations were awarded to the highly commended Bury Learning Disabilities Dementia Team, and the Bury Children s Diabetes Nurses who were named overall winners. The Council of Governors received the report. 6.2 Monitor Quarterly Feedback Report: Q1 2015/16 Mr McCourt presented the Monitor quarterly feedback report for Q1 2015/16 and advised the Trust s current ratings were: Continuity of services rating: 4 Governance rating: Green The Council of Governors noted the report. 6.3 Governors Questions Mr Schofield advised that in the absence of the Governors pre-meeting, questions were requested in advance of the meeting. No questions were received prior or at the meeting from the Council of Governors. 7. Appointment and Remuneration Committee 7.1 Appointment and Remuneration Committee on 8 October 2015 Mr Schofield presented the minutes of the Appointment and Remuneration Committee which met on 8 October 2015 and advised that actions from this meeting were included on today s agenda. The Council of Governors noted the minutes of the meeting. 7.2 NED Role Description & 7.3 Chairman Role Description Ms Bishop (Trust Secretary) presented the NED and Chairman Role Descriptions for approval. 4

5 Ms Bishop explained that earlier in the year, the internal auditors (KPMG) conducted an audit on the Trust s compliance with the Monitor Code of Governance, and a rating of substantial assurance was received. The auditors further identified a number of minor recommendations, such as the development of written role descriptions. Role descriptions were developed and circulated to the Appointment and Remuneration Committee in advance of the meeting on 8 October 2015, comments had been received from two Governors and incorporated into the documents. Governors at the Committee unanimously approved the role descriptions and recommended they be submitted to the Council of Governors for approval. The Council of Governors approved the role descriptions. 7.4 SID Role Description & 7.5 Division of responsibilities between Chair and Chief Executive Ms Bishop further presented the Senior Independent Director role description and the division of responsibilities between the Chair and Chief Executive to the Council of Governors for information. As previously advised, the role descriptions had originated from the internal audit on the Trust s compliance with the Monitor Code of Governance. Role descriptions would be submitted to the Board Appointment and Remuneration Committee in November 2015 for comments, prior to submission to the Board of Directors for approval. The Council of Governors noted the reports. 8. Strategy and Development Committee 8.1 Briefing note from Strategy and Development Committee held on 14 October 2015 Mr Schofield advised that the function of this Committee was to receive updates and assurance on issues of service delivery and the strategic plans of the Trust. Unfortunately the meeting on the 14 October 2015 was not quorate and therefore had to be cancelled. The next meeting will be held in the New Year as per the schedule of meeting dates for

6 9. Performance and Assurance Committee 9.1 Briefing note from Performance and Assurance Committee held on 2 September 2015 Miss Shepherd (Staff Governor, Corporate and Support) presented the briefing note from the Performance and Assurance Committee held on Wednesday 2 September The function of the Committee was to seek assurance that the Trust was meeting appropriate standards of healthcare. Governors received papers for the meeting beforehand. Five boroughs were represented by nine Public Governors and one Staff Governor and the meeting was chaired by the Chairman, John Schofield. Phil Cheetham (Director of Performance and Information) presented the Quarterly Performance and Information Board Report and provided assurance on progress being made across a range of statutory and internal measures. Andrea Morris (Lead for Integrated Governance - Community Services) and Zoe Molyneux (Lead for Integrated Governance - Mental Health) presented the Quality Governance Report for Mental Health and Community Health Services for Quarter /16 along with a presentation regarding the Duty of Candour. Emma Tilston (Deputy Director of Finance) presented a financial overview as at July Finally, Mr Schofield presented the Membership Analysis Report for April to June 2015 and presented a report on issues raised by Governors. 10. Council of Governors 10.1 Feedback from Local Constituency Meetings Mr Schofield advised that feedback from Local Constituency Meetings were provided within the papers for information. Ms Bishop further advised an outline agenda had been developed in order to help with the functionality of the meeting Bury Mr Brown advised 12 members of the public had shown an interest in working with the Trust but was struggling with opportunities/resources to facilitate a focus group. Mr Brown would continue to liaise with the membership office and further discussion would be held at the next meeting. 6

7 Stockport Mrs Foden advised Clair Carson (Assistant Director of Operations for Mental Health), would be in attendance at future meetings Tameside and Glossop No further information was reported Oldham Mrs Bewley advised Governors had offered to volunteer at future service user involvement groups to work alongside services Heywood, Middleton and Rochdale Mr Cowan advised Margaret Stoneman (Public Governor) was due to have a knee operation and the Council expressed their best wishes and support to Margaret Trafford Mrs Trainor advised that the previous meeting had been cancelled due to a clash with Equality and Diversity mandatory training Governance Reporting Mr Schofield presented the Q2 2015/16 Governance quarterly report which was submitted to Monitor in October Attendance Dashboard Report Mr Schofield presented the latest attendance report, reminding the group that this formed a standing agenda item and was therefore submitted to each meeting. Mr Schofield noted that the constitution and Code of Conduct provided for any Governor who failed to attend three consecutive meetings of the Council of Governors without reasonable explanation to be potentially excluded. Mr Schofield further noted that lack of attendance from some of the Appointed Governors. This was being reviewed and letters sent out. Mr Schofield acknowledged the input from those Appointed Governors who did regularly attend meetings but stressed the need to review the contributions from the Appointed Governors more broadly. 11. Other Reports 11.1 PwC Annual Audit Letter Ms Bishop, on behalf of Mr Tony Berry (Non-Executive Director and Chair of Audit Committee), presented the annual audit letter from PwC (External Audit). 7

8 In addition to the presentation to the Council from Helen Springhall (PwC) in August 2015, the letter provided the Council of Governors with a high level summary of the results from the annual audit of the financial statements and quality report for the year ending 31 March Ms Bishop reported an unqualified audit opinion was issued in relation to the Trust s accounts, annual governance statement and quality report Audit Committee Annual Report Ms Bishop, on behalf of Mr Berry, presented the Audit Committee Annual Report 2015 for information and advised a development session would be arranged in the New Year. Development session to be arranged in January Feedback from Governors Away Day Ms Bishop reported that the Governors Away Day was held on 22 October 2015 and comprised of two parts. Part one was attended by Helen Abbott and Tim Griffiths, who provided an update on Devolution Greater Manchester. Part two looked back on the work commenced from the previous away day regarding Governor involvement and engagement with DBUs. In order to collect feedback on the content of the day, an evaluation sheet was circulated at the end of the session for all attendees to complete and return to the Membership Office. 12. Any other Business 12.1 Schedule of meeting dates for 2016 Mr Schofield presented the meeting matrix for 2016 for approval. Cllr Young advised that local Government elections would be held on 5 May 2016 and therefore enquired if the full Council of Governors meeting scheduled for 4 May 2016 could be re-arranged. Mr Schofield agreed to communicate with the full Council of Governors to see if this would be possible but with a caveat to proceed with the majority vote. Subject to resolution of the above point, the Council of Governors approved the 2016 meeting matrix. 13 Date and time of next meeting The next meeting was scheduled to take place on Tuesday 2 February 2016 from 2.00 pm at the Honeywell Centre, Oldham. 8