SECTION VI CONVENTION REPORTS. Constitutions, Board of Directors, Archivist, Fiscal (this will be included with Today s Business),

Transcription

1 SECTION VI CONVENTION REPORTS Constitutions, Board of Directors, Archivist, Fiscal (this will be included with Today s Business),

2 Summary of actions by Northern Illinois Board of Directors during the past triennium December, 2011 Housing Allowance 2012 Audit engagement letter 2012 Bylaw changes Overtures to 2012 Convention January, 2012 Budget - Fiscal year 2012 moved, seconded, passed April, 2012 Living Word, Orland Park/ Rev. Steven Lange transfer from SELC district moved, seconded, passed Nominate the Rev. Dr. Gerald Schalk to Board of Regents, CUC moved, seconded and passed June, 2012 Audit FY 2011 moved, seconded accepted to accept Endowment awards moved, seconded and passed to make the grants as recommended by the administrative services committee, specifically, NID Endowments: $3,600 to Chicago Lutheran Muslim Mission Association, $ 1,000 to Deaf L.I.T.E. Workshop, $2,500 to King of Glory, Elgin, Kids Club Urban Endowments: $10,000 to Messiah Summer Day Camp, $2,550 to Korean Lutheran Ministry, Skokie, $5,000 to St. Paul, Rockford, $5,000 to Zion Lutheran Church (109 th and King Dr.) and $8,500 to Korean Lutheran Ministry, Skokie Appoint Dale Kuhfahl NID treasurer for moved, seconded, passed Appoint NID Administrative Services for Wayne Lewis, Roger Geske, Laura Latzke, Bob Skinner, Marie Payes, Dick Blatt, Fritz Buhlmann, Jeff Blackman, Dottie Hildebrandt, David Theis Day and time for BOD meetings moved and seconded to keep at the same day and time passed 1

3 September, 2012 Moved and seconded that the 2013 Concordia Health Plan for NID workers will include a Cafeteria Plan with Option C, Option D, and Option HDHP. passed. Moved and seconded to utilize the new retirement benefits option for new NID non-rostered hourly employees, effective January 1, passed. Moved and seconded to ask for an exception for circuits 21A and B, who no longer meet the circuit requirements for membership of a circuit passed Moved and seconded to ask the Administrative Services Committee and the Presidium to bring recommendations concerning the use of liquid net assets to the Board of Directors, at their next meeting passed. Replacement of board member, Daniel Teller, who took a call out of the NID. There were two other nominees on the ballot at the convention: Mark Bestul and Tom Acton. Mark Bestul declined the nomination. Tom Acton accepted the nomination. Moved and seconded, after receiving Tom Acton s biographical information, to elect Tom Acton as the North Region Ordained Minister position on the Board of Directors passed November, 2012 NID BOD representative to Synod Convention Discussion included the observation that several board members were already serving as voting delegates, so there s no need to send another NID BOD representative. Moved, seconded to not send a delegate passed Request to LCEF (National office) for a donation toward San Pablo mortgage background information, discussion Moved, seconded to ask LCEF to make a donation toward a matching grant and for Capital Stewardship Services to lead fund raising (gratis) toward removing the debt. Moved and seconded to approve that Risen Savior, Byron, operate with current constitution given that the changes recommended by the constitution committee be approved by the congregation by February 1 st. Passed. December, 2012 Audit engagement Letter: Moved and seconded to engage Mueller and Co. same price as for FY 2011 for FY 2012 passed Fiscal year 2013 Housing Allowance moved, seconded and approved Celebration property: moved and seconded to sell the property giving first right of refusal to Hope, working as Celebration Ministries, and 2 nd right of refusal to Immanuel, Richton Park, with the caveat that the property be sold at a minimum of the investment put into it. Approved 2

4 January, 2013 CUC Board of Regents replacement - Pastor Schalk was elected to the CUC Board or Regents. (Jennie Waters-Asher abstained.) FY 2013 budget approval moved, seconded, passed unanimously Mission Partner relationship with the Peru Lutheran Mission of LCMS World Missions: Moved that the NID enters into a missions partnership with the Peru Lutheran Mission of LCMS World Missions. This will include no NID budgeted funds, but NID congregations will be encouraged to give support in prayers, offerings and short term mission visits. President Gilbert will also serve as the moderator for the Peru Lutheran Mission Forum as requested by Rev. Theodore Krey, Latin American Regional Coordinator of LCMS World Missions. This relationship will be renewable with an annual report by the moderator to the NID Board of Directors. seconded and passed unanimously Sale of Celebration property: Moved that the first and second right of refusal be removed as a documented requirement of the sale. seconded and passed unanimously March, 2013 Reed Sander replacement Pres. Gilbert suggested putting notice in the Parish Information Connection asking for nominations, using the presidium (working as call committee) to bring a slate of candidates to the BOD to extend a call. Names would hopefully be available by the June board meeting. Input from others will be solicited. We re looking at 2/3 of fulltime position. Someone else would do curriculum. Another does the work for National School administration. There would possibly be another part timer. Moved and seconded to proceed with replacement facilitator of schools according to bylaws. Passed unanimously. Feasibility study for San Pablo - Moved and seconded to accept the LCEF proposal passed unanimously. BOD approval of Endowment Grant pool for 2013 of: NID Endowment - $12, Urban Endowment - $19, Education - $19, Moved, seconded and passed to approve these amounts for the grant pool. June, 2013 School Mission Facilitator replacement Endowment awards 3

5 September, 2013 Moved, seconded and passed a motion granting non-tenured call for Keith Wilharm, NLSA. Moved, seconded and passed a motion approving a housing allowance for Mike Zimmer. The NID BOD is heartened by the dedication and strong commitment of the laity and pastoral leadership to their congregational ministry at Risen Savior Byron. However, the Board is concerned that whle substantial costs have been incurred, no specific, measurable goals and objectives have been identified and implemented. Considering this, a motion was moved, seconded and passed to approve $15,000 of funding for the next six months, provided specific goals and clear objectives are developed. Training by NID consultant Jim Galvin in policy based governance should be scheduled and in place within four months. The Board will revisit the funding status in four months. Moved, seconded and passed a motion to adopt Proposal 1 (100% Self and 90% over Self NID paid premium) of the Concordia Health Plan for Cost increases remain a concern, since initial premium increases of 8-9% now appear to be 12% due to the Affordable Health Care Act. November, 2013 San Pablo initiative - Motion made and seconded to contract with Zacharias Advancement Consulting LLC to conduct the campaign for $48,000 for one year with the option to continue on a monthly basis for $4,000 per month, along with the following stipulations: Alan Zacharias will personally conduct the major donor phase of the campaign; Alan will be asked to sub-contract LCEF Capital Funding Services to conduct the congregation phase at no additional cost to the district; the campaign will be selffunding; and the NID will be the first major donor with a gift of $200,000. An additional amount may be considered later in the campaign. Written ballot: the vote passes with 11 yes, 3 no. BOD approves funding the $200,000 gift to the capital campaign for San Pablo out of the NID Endowment Fund moved, seconded, passed Christmas gifts for staff (same amounts as last year) (total $2,475) moved, seconded December, 2013 Moved, seconded and passed to approve auditors 4

6 Flexible Health Spending (HSA) accounts - moved, seconded and passed adopt the new FSA $500 rollover for calendar 2013 and future. January, 2014 The meeting of the Board of Directors was cancelled because of weather. It was agreed that a vote be taken by to approve the budget for the 2014/2015 fiscal year. Two board members did not vote. 16 board members voted in the affirmative. The budget passed. March, 2014 District to recognize ministry of Chaplain at the Lutheran Home in Arlington Heights Resolution: The BOD of the NID of the LCMS designates the position of chaplain at the Lutheran Home in Arlington Heights, filled by an LCMS pastor in good standing, a District Recognized Ministry. This ministry endorsement is not of the person or the place, but endorses the ministry that the chaplain is carrying out. Moved, seconded, passed. An Administrative Services Committee recommendation: recommend the following amounts for each endowment to be spent: (note to self, list the three endowments and the amounts.) NID Endowment $12, Urban Endowment $16, Education Endowment $17, moved, seconded, passed June, 2014 Chaplain Hines VA hospital Lynn Hanson The BOD of the NID of the LCMS designates the position of chaplain at the Hines VA hospital, Chicago, filled by an LCMS pastor in good standing, to be a District Recognized Ministry. This ministry endorsement is not of the person or the place, but endorses the ministry that the chaplain is carrying out. moved, seconded, passed San Pablo release of lien recommended by Administrative Services committee and passed San Pablo NID note subordination to LCEF Recommended by Administrative service committee and passed 5

7 FY 2013 Audit adoption recommended by administrative services committee, passed 2014 NID and Urban Grant Awards NID endowment Lord of Glory Grayslake Sports Skills VBS 5,000; St. Paul, Rockford Crossroads Kids Club $1,000; Our Savior Joliet Crossroad Life 6,448.20, Urban endowment grant 1 st Immanuel Leadership training 16, recommended by administrative services, passed New Song note 2-year extension recommendation by administrative services of a 2 year extension of current note, passed Lutheran Legacy Foundation Hispanic Ministry Endowment recommendation by administrative services to invest $10,000 to establish the NID Hispanic Ministry Endowment with the Lutheran Legacy Foundation passed Keith Wilharm extend call for NLSA director for one more year moved, seconded, passed September, 2014 Overtures for 2015 Convention Moved, seconded and passed to propose overture regarding Circuit Counselor to Circuit Visitor. Moved, seconded and passed to propose overture regarding number of members on the constitution committee. The BOD decided not to make an overture making explicit how the NID might make explicit Synod bylaw Military Caring Organization moved, seconded, and passed That the NID will identify itself as a Military Caring Organization and will notify Military Outreach USA of that. North Region Vice President moved, seconded and passed to elect Rev. Kris Whitby to this position. Enviando campaign guidelines moved by administration services committee and passed 6

8 November, 2014 NID Gift Acceptance Policy: An amendment to the proposed policy was proposed, seconded, and adopted that wherever the words must be approved by the NID Business Manager, the President and the Board of Directors prior to gift acceptance shall be replaced with the words must be approved by the President and the Board of Directors prior to gift acceptance with the recommendation of the NID Business Manager. The amended document was then moved, seconded, and adopted. Revised Articles of Incorporation: It was moved, seconded, and adopted to present the proposed revised articles of incorporation as a late overture to the district convention. 7

9 Constitutional changes approved by NID past Triennium December, 2011 None January, 2012 Zion, Naperville April, 2012 Immanuel, Palatine; St. John, Mt. Prospect; St. Peter, Arlington Heights; Peace, Plainfield; Trinity, Roselle; St. John, Lombard June, 2012 Zion, Hinsdale September, 2012 Good Shepherd, Des Plaines and Lord of Glory, Grayslake November, 2012 St. John, Darien December, 2012 Emmanuel, Dwight and St. Marks, St. Charles January, 2013 Immanuel, Des Plaines and St. John, Union March, 2013 Trinity, Lisle June, 2013 St. Paul, Addison; St. John, Chicago; Our Savior, Joliet; St. John, LaGrange, St. Matthew, Lemont, Fellowship of Faith, McHenry, St. Matthew, Hawthorn Woods 8

10 September, 2013 None November, 2013 None December, 2013 Good Shepherd, Bourbonnais January, 2014 None (meeting canceled because of weather) March, 2014 Immanuel, Palatine June, 2014 Divine Shepherd, Bolingbrook; Prince of Peace, Crystal Lake; Imannuel, Mokena; Trinity, West Chicago; St. Peter, Morrison September, 2014 None November, 2014 St. Peter, North Plato 9

11 District Archivist Report December 2014 This year the Northern Illinois District is celebrating the 100 th anniversary of the first NID convention that took place on June 28, 1909 at St. Mark s Lutheran Church in Chicago. The NID was actually formed in 1907 when the Illinois District was divided into the Northern, Central and Southern Illinois Districts. At the time it was formed, the Northern Illinois District consisted of 101 congregations. Thirty-five of these were in the City of Chicago. Fifty-seven other congregations within the district boundaries were founded prior to 1907 but they joined the NID at a later date. Eighty-three of the original 101 congregations are still active in the NID. A history display in recognition of the anniversary was prepared and first displayed at the Ablaze Rally on September 28, 2008 at the NIU Convocation Center. The congregations at Beautiful Savior, Chicago and Immanuel, Chicago disbanded in 2008 and the records will be relocated to the NID archives. They join records from Lord Jesus, Chicago, Trinity, Glencoe and Grace, Hazelcrest currently in the NID archives. These records will be temporarily retained at the NID archives before being removed to CHI for permanent preservation. The archives at the Northern Illinois District headquarters also contain a history file for each congregation in the district. Congregations and organizations are encouraged to send two copies of historical material such as anniversary booklets, pastor installation programs, etc. to the district archives. One copy will be forwarded to the Concordia Historical Institute (CHI) in St. Louis for permanent preservation. Congregations are encouraged to check the resources on the CHI website ( for information on anniversary celebrations and record retention/ preservation. Congregations are encouraged to have their older records placed on microfilm for preservation. Contact John Hallman for further details. A resource for researching German Lutheran Churches in Chicago is available on the Internet at: This web page includes a list of all current and past Northern Illinois District congregations in Chicago with names of some early pastors to help family researchers locate their ancestor s congregation. Each congregation has been numbered and a locator map is included that uses these numbers to identify the location of each congregation. Information on the area German Lutheran cemeteries Wunder's, Concordia (Forest Park), Bethania, St. Lukes, Concordia (Hammond, IN) and Ebeneezer has been included as well. 10

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