DOING BUSINESS WITH US. Schenectady, NY
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1 DOING BUSINESS WITH US Schenectady, NY
2 Presenta2on Overview Ø Challenge: Be A Compe22ve Vendor Ø Commodi2es Ø How to Become A Vendor Ø SubmiAng A Bid Ø Vendor Selec2on Ø Procurement Process Ø Doing Business With Rivers Casino Ø Q & A 2
3 Challenge: Be a Compe22ve Vendor Ø Rivers Casino is taxed at a rate of 45 percent by the State of New York. As such, the casino looks to vendors to compe22vely bid on items/services at rates that allow the casino to supply superior, innova2ve goods/services to our customers and, at the same 2me, protect the borom line. Compe22ve bidding includes incorpora2ng best prices or buyer incen2ves on each bid. 3
4 Commodi2es Items Include: Ø Equipment and Office Supplies Cell Phones, Computers, Copiers, Printers, Radios, TVs, Copy Paper, Toner Ø Food, Beverage & Vending Trashcan Liners, Cups, Plas2c Gloves Ø Facility Services Electrical, Elevators, Flooring, HVAC, Pest/Odor Control, Pain2ng, Landscaping Ø Transporta>on Limousines, Vehicle Maintenance, Bus Service for VIP Players Ø Employee Services Badging, Uniforms 4
5 How to Become a Vendor Ø Submit an introductory packet via to: vendor@riverscasinoandresort.com Ø Include in your introductory packet: Company History, Contact Informa>on NAICS Code(s) This allows the Procurement Department to issue the RFIs, RFPs and RFQs to qualified commodity Vendors Premier Product/Service References Supplier Diversity Ques>onnaire & New York Diversity Cer>fica>ons (if applicable) Rivers Casino is commired to Supplier Diversity. To ensure fulfillment of this commitment, Rivers Casino strives to exceed expecta2ons in u2lizing vendors that are iden2fied as minority, woman, veteran, and disabled veteran-owned enterprises, as well as local business enterprises. It is important to be cer2fied by the State of New York. 5
6 SubmiAng A Bid Upon submission and acceptance of your introductory packet, your company will be included on s containing nobce of RFIs, RFQs, and RFPs pertaining to your offered commodibes. Items to Review: Ø Request for Informa>on (RFI), Request for Quota>on (RFQ) or Request for Proposal (RFP) Ø Scope of Work Details the specifica2ons for goods and/or services requested Ø Rivers Casino Terms & Condi>ons TBD, pending New York State Gaming Commission (NYSGC) approval Ø Covenants Against Kickbacks Kickbacks are defined as any cash, fee, commission, credit, gic, gratuity, thing of value or compensa2on of any kind in exchange for favorable treatment in obtaining or retaining any purchase order or contract servicing with Rivers Casino. 6
7 Vendor Selec2on Ø Quality The best goods and services for our customers A minimum standard for goods and services will be provided by the specific opera2ng department in the RFP/RFQ. Subs2tu2ons must be approved by the opera2ng department prior to supplying to the casino. Ø Service Dependability and Accountability Deadlines and delivery dates are cri2cal. Availability to accommodate last minute orders and/or requests is also important. Ø Technology Ability to submit forms, including bid documents, to the casino the casino via . The casino recognizes the legality and security of electronic communica2on ( ). Bid documents will be provided and accepted via . Ø Price A compe22ve price that provides quality goods and services 7
8 Procurement Process Ø Bid Evalua>on Once a bid has been received (on the Bid Response Form), Vendors may amend their bid as long as the amended bid is received before the deadline. All responses will be evaluated (using a Bid Evalua2on Form) on the basis of price, payment terms, incen2ves, extended warran2es, rebates, and overall best value weighted factors. Ø Purchase Order Award Acer the Bid Evalua2on, and at Rivers Casino s sole discre2on, a Purchase Order will be awarded to the selected Vendor. 8
9 Doing Business With Rivers Casino Ø NYSGC Requirements (pending approval) On July 7, 2015, the New York State Gaming Commission proposed the addi>on of 9 NYCRR Parts 5303 through 5307 on licensing and registra>on of gaming facility employees and vendors. The full text of the proposed rules can be found on the Gaming Commission s website at: h"p://on.ny.gov/1mxrg6b Ø Payment Terms Rivers Casino standard terms are Net 30 Days. Will consider shorter payment terms with early payment discount. Ø Audit Rivers Casino reserves the right to perform financial or inventory audits as deemed necessary before, during or acer the term of a Purchase Order. Rivers Casino must be permired to conduct such audits with any or all of its Procurement, Financial and/or Internal Audit resources. Addi2onally, Rivers Casino further reserves the right to conduct such audits with the assistance of a third party firm. 9
10 Ques2ons? 10
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