PERFORMANCE CONTRACTS 2014/15 FINANCIAL YEAR 11 TH CYCLE GUIDELINES CORRUPTION ERADICATION INDICATOR REPORTING TEMPLATE

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1 PERFORMANCE CONTRACTS 2014/15 FINANCIAL YEAR 11 TH CYCLE GUIDELINES CORRUPTION ERADICATION INDICATOR REPORTING TEMPLATE INSTITUTION QUARTER.2014/15 COMMITMENT LEVEL... LEVEL CATEGORY OUTPUT (S) SUB-INDICATORS QUARTER 1. Anti-Corruption Corruption Prevention/ Minutes of quarterly Integrity Committee set committee meetings up and operationalized chaired by (the committee shall be CSs/AOs/CEOs chaired by the CSs/AOs/CEOs as Concrete actions taken appropriate and HODs as by the committee to members) tackle corruption and unethical practices Anti-corruption Policy developed and operationalized Policy document Anti-corruption structures and systems Open and maintain gift and conflict of interest Enforcement of the policy (CRA, corruption reporting mechanism, commitment to protect whistle blowers) Gift and conflict of interest register Page 1 of 5

2 register Disclosure reports annually Duly filled EACC selfdeclaration/vetting Number of self- forms declaration forms for CSs/PSs/AOs/CEOs and HODs for all MDAs Corruption Risk CRA report Assessment undertaken; (Institutions that do not have the capacity to undertake CRA can request EACC for support on undertaking the same) 2. Institutionalization of Corruption Prevention Corruption Risk Mitigation Plan developed and implemented Anti-corruption capacity building Continued implementation on reporting of the anti- CRA plan Quarterly implementation reports Number of integrity officers trained on anticorruption, ethics and integrity Number of CPC members trained See the indicator (s) provided under level 1 and apply as appropriate Page 2 of 5

3 corruption under level 1 Leadership and Report on actions taken management on corruption and commitment unethical conduct 3. Corruption control Institutional capacity on integrity, ethics and anticorruption enhanced Internal controls on corruption and unethical practices enforced Continued implementation on reporting of the anticorruption under level 1 and institutionalization of corruption prevention under level 2 Internal and external reports on corruption acted on All staff of public entities vetted Outcomes and impact of the anti-corruption implementation in Level 1 and 2 evaluated Reports of training of staff on integrity, ethics and anti-corruption Report on specific control measures undertaken to fight corruption See the indicator (s) provided under level 1 and 2 (apply as appropriate) Reports on action taken Vetting reports Evaluation Report Page 3 of 5

4 Recommendations of the Implementation reports evaluation report implemented 4 Zero tolerance to Continue implementation See the indicator (s) corruption of measures under level provided under level 1, 2 1, 2 and 3 as appropriate and 3 (apply as appropriate) Implementation of Implementation reports evaluation recommendation continued 5 Integrity certification High standard of ethical culture maintained Transparency, accountability and quality service delivery maintained Self-evaluation on the anti-corruption measures undertaken Integrity certification Reports on measures taken to maintain high ethical culture Unqualified audit reports Evaluation report Report of EACC on integrity certification Overall ranking on the corruption perception index Notes: 1. Institutions are required to submit a workplan on the implementation of the sub-indicator in the first quarter; in addition they should Page 4 of 5

5 submit procurement plan. 2. Institutions are required to progress from level one (1) to level five (5) to attain Integrity Certification within a period of three (3) years failure to which institutional management commitment to fighting corruption and promotion of ethics will be put to question and appropriate sanctions taken. 3. Institutions that remain in the same level for more than two (2) years will attract penalty of reduced scores, and an EACC review of management commitment to implementation. 4. Institutions will be required to submit quarterly reports to EACC using prescribed format clearly indicating corruption prevention strategies implemented during the reporting quarter. 5. In all categories, institutions are required to submit with the quarterly reports, information on all tenders and contracts awarded which are above the threshold of Ksh.500, The information submitted should include: names of the directors of companies and contract/tenders prices, using the template on our website. Page 5 of 5