MAB (MUSEI ARCHIVI BIBLIOTECHE) MUSEUMS, ARCHIVES, LIBRARIES: PROFESSIONALS IN THE FIELD OF CULTURAL HERITAGE

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1 1.09 Objavljeni strokovni prispevek na konferenci 1.09 Published Professional Conference Contribution Grazia Tatò MAB (MUSEI ARCHIVI BIBLIOTECHE) MUSEUMS, ARCHIVES, LIBRARIES: PROFESSIONALS IN THE FIELD OF CULTURAL HERITAGE Abstract: On June 12, 2012, the Italian National Archival Association (ANAI-Associazione Nazionale Archivistica Italiana), the Italian Association of Libraries (AIB-Associazione Italiana Biblioteche) and the Italian branch of the International Council of Museums (ICOM Italy) signed the memorandum of association of the MAB (Musei Archivi Biblioteche) Museums, Archives, Libraries: Professionals in the Field of Cultural Heritage, a coordination of associations safeguarding, managing and valorising the cultural heritage. This Committee aims to be the proper authority for the development of proposals and initiatives to get cultural operators ready to develop and compare cooperation experiences and to solve criticalities. Key words: archives, libraries, museums, professionalism, valorization Izvleček: Muzeji, arhivi, knjižnice: Strokovnjaki na področju kulturne dediščine Italijansko nacionalno združenje arhivistov (ANAI - Associazione Nazionale Archivistica Italiana), Združenje italijanskih knjižnic (AIB - Associazione Italiana Biblioteche) in italijanska veja Mednarodnega muzejskega sveta (ICOM Italija) so 12. junija 2012 podpisali memorandum združenja MAB (Musei Archivi Biblioteche - Professionisti del patrimonio culturale) o koordinaciji varovanja, urejanja in vrednotenja kulturne dediščine. Cilj odbora je prevzeti vodilno vlogo pri razvoju predlogov ter iniciativ, ki bi kulturnim ustanovam omogočile pridobivanje in primerjavo izkušenj na področju medsebojnega sodelovanja ter reševanje problemov. Ključne besede: arhivi, knjižnice, muzeji, strokovnost, vrednotenje Possible relationships and interrelationships between different cultural heritages have long been considered in Italy. Archivists, however, have always been highlighting the differences between the "archival cultural good" and the other goods. In fact, it is incontrovertible that, unlike other assets, archives are not, although very rarely, born for cultural purposes, but for administrative and legal purposes. Moreover, documents are not normally equipped with an aesthetic aspect that are part of, or characteristic of, artistic prose or literary works, etc Prof. Grazia Tatò, Ph. D., International Institute for Archival Science of Trieste and Maribor, Trieste, Italy, graztat@tin.it. 77

2 G. Tatò: MAB (Musei Archivi Biblioteche) Museum, Archives, Libraries: Professionals in the Field of Cultural Heritage Therefore, there is a substantial difference, which is a fruit of archivists' imagination, but substantial differences also exist between archaeological, artistic, architectural and bibliographical goods. A junction point exists, anywhere, in the common nature of cultural heritage, and also in the "necessary" connections between different types of assets: In fact, there is no library or museum that does not have an archives, at least its own, but often also archives of other creators converged in the institution because of donations or other reason; there is no archives that does not have a library, and almost always museums too have one; art collections of various kinds are often found in archives and libraries. Moreover, if we try to put ourselves on the side of users, all sophisticated reflections of cultural operators, archivists, librarians or museals lose some of their importance. It is certainly not a matter of not recognizing or not giving the due recognition to the scientific importance of each sector, but only to reconnect the wires of a discourse that can help serious research through paths using different cultural heritages. It is also a matter of creating a network between operators, closing ranks and working closely together to enforce the extraordinary heritage that all countries have and do not always know how to fully exploit. In view of all this, on June 12, 2012, the presidents of national associations of professional librarians (AIB), museums (ICOM) and archivists (ANAI) gave birth to the MAB (Museums, Archives, Libraries), a coordination of associations whose funding charter is shown below. It is useful to point out that these are associations of cultural operators and not institutions, so are those who work directly to voluntarily undertake the defense of the protected cultural heritage protected, and also of their own work. ART. 1 - ESTABLISHMENT AND PURPOSE On the initiative of AIB - Italian Library Association, ANAI - Italian Association of Archivists and Italy (ICOM - International Council of Museums - Italian National Committee), the MAB is established, Museums Archives Libraries - Professionals of the cultural heritage, a coordination of associations working in the field of protection, management and promotion of cultural heritage. The coordination is intended as a place to develop proposals and actions that pose the professionals in the field of cultural heritage in a position to develop collaborative experiences, to discuss the criticality of individual disciplines and to promote organizational, regulatory, technical and scientific for cultural institutions and cultural heritage in general. ART. 2 - OBJECTIVES AND ACTIVITIES Without prejudice to the autonomy of individual member associations, both in pursuing their goals in both modes of organization, the coordination is proposed as a tool for representing instances of professional cultural institutions, it promotes coordination cultural, technical, scientific and organizational activities of operators 78

3 of archives, libraries, museums and cultural institutions, and promotes initiatives with coordinated action of exchange of information, cooperation and integration between the different areas of activity and between different parts of the country and promotes initiatives to promote knowledge of Italian cultural heritage, stimulating forms of participation and active citizenship by organizations and individuals; provides programs and prepares instruments for the growth and strengthening of existing cultural institutions and the promotion of new initiatives, offers training and qualification for members of the Member Associations working for the protection, conservation, cultural heritage, and proposes initiatives to raise awareness and knowledge in cultural associations and private citizens interested in supporting the activities of Museums, Archives and Libraries, conducts studies and research, promotes active collaboration between agencies public institutions, private companies, cultural associations and voluntary organizations in every context and/or opportunity where you can develop profitable contacts, represents all the member associations to institutions, public and private conduct other activities as may be necessary for the accomplishment of the purposes identified in this memorandum. ART. 3 - MEMBERS AIB - Italian Library Association, ANAI - Italian Association of Archivists and Italy ICOM (International Council of Museums - Italian National Committee) are associations that have formed MAB Museums Archives Libraries - Professionals of cultural heritage. A similar MAB can join professional associations involved in the protection and development of innovative professional scientific and technical institutions and cultural systems and the protection and enhancement of the assets. The membership application is accepted subject to the approval of the Board of directors (or similar body) of each of the founding associations. The signatories agree to coordinate their internal involved in the action of MAB their territorial divisions operating in the different Italian regions (regional sections). ART. 4 - BODIES AND ORGANIZATION To ensure the authority of representation, manage operations of MAB and ensure the necessary organizational coordination the folowing bodies are established: a) the Conference of Presidents of national AIB, ANAI ICOM Italy and b) the local committees which include representatives designated the individual regional sections of AIB, ANAI and ICOM Italy where they will be activated. The local committees will also have a characterization supra. Each committee appoints its own territorial spokesperson/coordinator who is responsible for providing necessary timely exchange of information between components and between the Committee and the Conference of Presidents national, thus ensuring the necessary coordination. The Conference of Presidents of national AIB, ANAI ICOM Italy and establishing a coordination of operational secretariat with the task of fully executing the actions agreed by the Conference of Presidents, to manage the economic and financial aspects of MAB and properly collect and sort all documents produced by the activity of MAB. The coordination of operational secretariat in the conduct of its business, coordinates with the Secretaries of the Associations promoters to ensure the highest level of circulation of information and documentation. 79

4 G. Tatò: MAB (Musei Archivi Biblioteche) Museum, Archives, Libraries: Professionals in the Field of Cultural Heritage ART. 5 - INITIATIVES The organization of supra-regional initiatives is decided in the Conference of national Presidents, if necessary, through web consultations. Local initiatives are planned and organized by the respective Territorial Committee and are carried to advance knowledge of the national Conference of Presidents, in order to ensure the necessary coordination, allowing interventions to tips and tricks, develop appropriate support activities. ART. 6 - USE OF THE LOGO AND CORPORATE IMAGE Decisions on the use of MAB Logo are reserved for the Conference of national Presidents and local committees (after informing the Conference of national Presidents) which is entrusted with the task of assessing individual initiatives. To promote the sharing of information and coordination of the image, web pages have been activated (which can be developed into a website itself) at For consistency individual local committees will have to register domain names that correspond (e.g. etc ) and must systematically use the website as a tool for information and promotion. ART. 7 RESOURCES The burden of the activities of the MAB national and the regional and territorial shall be borne by the individual member associations, according to criteria of selffinancing. The management of the resources obtained from external sources, public or private, is attributed to the consensus of Member Associations that provide the best opportunities organizational acts, in relation to any single initiative in the lead. Sources of funding received and expenditure incurred for MAB initiatives are highlighted in the budget of the Association leader and are notified on the website of MAB. ART. 8 - TRANSITIONAL RULE. CONSTITUTION IN ASSOCIATION Associations promoting evaluate, in ways and times to be agreed, the opportunity to proceed with the establishment of a federation with its charter and corporate bodies, to achieve a more comprehensive level of operational integration in relation to the purposes and activities listed in art. 2. ART. 9 - FINAL PROVISION Although not expressly provided for in this Statute, the rules of the Civil Code and the applicable legislative provisions are applicable. On the guidelines, which resulted in the birth of the National MAB between the Italian Library Association (AIB), the Italian Association of Archivists (ANAI) and the International Council of Museums - Italian National Committee (ICOM) the memorandum of MAB Section Friuli Venezia Giulia as shown below is signed on July 80

5 24, For regional associations Sections active in the Friuli Venezia Giulia it was pretty easy reaching an agreement quickly, because since 2000 were held regularly on December some days of confrontation between archivists and librarians to which occasionally had also been invited art historians, and this long habit, now acquired, to "talk", to deal with the problems and seek solutions together, have made it easy to quickly formalize the charter of this new body. MAB - FRIULIVENEZIAGIULIA- MUSEUMS, ARCHIVES, LIBRARIES - Cultural heritage professionals CONSTITUTION ART. 1 - ESTABLISHMENT AND PURPOSE As a result of the memorandum signed by the national presidents of AIB, ANAI, ICOM Italy, on June 12, 2012, the Presidents of the AIB, ANAI, ICOM Friuli Venezia Giulia constitute today the MAB Museums Archives Libraries - Professionals of the cultural heritage of Friuli Venezia Giulia. The Regional Coordination is intended as a place to develop proposals and actions that pose the professionals of the cultural heritage in a position to develop collaborative experiences, to discuss the criticality of individual disciplines and to promote organizational, regulatory, technical and scientific cultural institutions and cultural heritage in general. ART. 2 - OBJECTIVES AND ACTIVITIES Without prejudice to the autonomy of individual member associations, both in pursuing their goals in both modes of organization, the Regional Coordination: 1. is proposed as a tool for representing instances of professional cultural institutions; 2. promotes cultural coordination, technical-scientific and organizational activities of operators of archives, libraries, museums and cultural institutions; 3. promotes coordinated action with the exchange of information, cooperation and integration between the different areas of activity and between different parts of the region; 4. promotes initiatives to promote awareness of regional cultural heritage, stimulating forms of participation and active citizenship by organizations and individuals; 5. provides programs and prepares instruments for the growth and strengthening of existing cultural institutions and the promotion of new initiatives; 6. offers training and qualification for members of the Associations members who work for the protection, conservation and enhancement of the cultural heritage; 7. cognitive and proposes initiatives to raise awareness to cultural associations and private citizens interested in supporting the activities of Museums, Archives and Libraries; 8. conducts studies and research; 81

6 G. Tatò: MAB (Musei Archivi Biblioteche) Museum, Archives, Libraries: Professionals in the Field of Cultural Heritage 9. promotes active collaboration among government agencies, institutions, private companies, cultural associations and voluntary organizations; 10. in every context and / or occasion where you can develop profitable contacts, represents all the member associations to institutions, public and private; 11. conduct other activities as may be necessary for the accomplishment of the purposes identified in this memorandum. ART. 3 - MEMBERS The sections of Friuli Venezia Giulia AIB - Italian Library Association, ANAI - Italian Association of Archivists and Italy ICOM (International Council of Museum - Italian National Committee) are the associations that have formed MAB Museums Archives Libraries - Professionals of the cultural heritage of Friuli Venezia Giulia. A similar MAB can join professional associations in the area of the region and interested in the protection and development of innovative professional scientific and technical institutions and cultural systems and the protection and enhancement of the assets. The membership application is accepted subject to the approval of the regional bodies of each of the founding associations. It 'also the possibility of collaborations, governed by memoranda of understanding or agreements with institutions and entities other than the three associations. ART. 4 - BODIES AND ORGANIZATION To ensure the authority of representation, manage operations of MAB and ensure the necessary organizational coordination are established: a) The Committee consists of the territorial regional presidents of AIB, ANAI and ICOM Italy and may appoint a spokesperson/coordinator who is responsible to provide the necessary timely exchange of information between components of the Committee and between it and the national Conference of Presidents, thus ensuring the necessary coordination. The Presidential Committee provides for the coordination of regional operational secretariat with the task of fully executing the actions agreed by the Committee of Presidents, to manage the economic and financial aspects of MAB and properly collect and sort all the documents produced by the MAB. The coordination of operational secretariat in the conduct of its business, co-ordinates with the Secretaries of the Associations promoters to ensure the highest level of circulation of information and documentation. ART. 5 - INITIATIVES The organization of supra-regional initiatives is decided by the Committee of Presidents territorial, where necessary, through web consultations. Local initiatives are planned and organized by the Committee territorial and are carried to advance knowledge of the national Conference of Presidents, in order to ensure the necessary coordination, allowing interventions to tips and tricks, develop appropriate support activities. 82

7 ART. 6 - USING OF THE LOGO AND CORPORATE IMAGE Decisions on the use of the Logo MAB Committee are reserved area (after informing the Conference of Presidents national) which is entrusted with the task of assessing the individual initiatives. To promote the sharing of information and coordination of the image will be used web pages (which can be developed into a website itself) at For consistency, the Committee will record the territorial corresponding domain name (ex: as a tool for information and promotion. ART. 7 - RESOURCES The burden of the activities of regional MAB is the responsibility of individual Member Associations, according to criteria of self-financing. The management of the resources obtained from external sources, public or private, is attributed to the consensus of Member Associations that providing the best opportunities organizational acts, in relation to any single initiative in the lead. Sources of funding received and expenditure incurred for MAB initiatives are highlighted in the budget of the Association leader and be notified on the website of MAB. ART. 8 - FINAL PROVISION Although not expressly provided for in this Statute, the rules of the Civil Code and applicable laws in the field are applicable. Finally, on October 17, a memorandum of understanding was drawn up between the MAB Friuli Venezia Giulia and the University of Trieste as quoted below, and contacts have been established to sign a similar protocol with the University of Udine. The purpose of these additional agreements is to create a network of partnerships that will help, especially in this particularly difficult time to find the time, ideas and energy to support the cultural and educational activities. MEMORANDUM OF UNDERSTANDING FOR COOPERATION IN THE FIELD OF SCIENTIFIC INFORMATION OF TEACHING AND RESEARCH AIMED AT HISTORY FOR PROMOTION AND PROTECTION OF CULTURAL HERITAGE WHEREAS The activities of study, research and teaching conducted at the university could contribute to a greater updating and development of professionalism, the organization's processes and technologies for the purposes of historical knowledge, the protection and promotion of cultural heritage; To power this process of continuous renewal is also necessary to develop a steady flow of information and all forms of cooperation feasible and costeffective in relation to the activities of research, teaching and study; The Presidential Decree 382/80 provides for the possibility of reaching forms of cooperation between universities and public and private organizations both in 83

8 G. Tatò: MAB (Musei Archivi Biblioteche) Museum, Archives, Libraries: Professionals in the Field of Cultural Heritage terms of research and advisory services (Article 66) for the testing of new teaching activities (to 92); The University of Trieste is to support the performance of activities of study or research of mutual interest and educational activities, which may also include the use of facilities and External logistics in order to complete the academic training of students; MAB - Museums Archives Libraries - Territorial Committee of Friuli Venezia Giulia - in line with the program of development of its activities in the fields of archival library, museum and education (both vocational training, both in the development of research instruments, As for the organization and management of cultural heritage), research and cultural events, provides for in the articles of cooperation with various institutions in the framework of different projects; BETWEEN the University of Trieste - represented by the rector prof. Francesco Peroni, which operates not by itself but as a legal representative, resident for his function at the registered office of the university itself, Piazzale Europa n. i - Trieste, referred to as "University" and MAB - Museums Archives Libraries - Territorial Committee of Friuli Venezia Giulia, represented by the Presidents of Sections Friuli Venezia Giulia dr. Cristina Marsili for I'AIB and dr. Grace Tatò for ANAI and dr. Alberfo Garlandini National President of ICOM, hereinafter referred to as "MAB" AGREED THE FOLLOWING MEMORANDUM OF UNDERSTANDING FOR COOPERATION IN THE FIELD OF INFORMATION SCIENTIFIC TEACHING AND RESEARCH AIMED AT THE HISTORY PROMOTION AND PROTECTION OF CULTURAL HERITAGE Art. 1 The University and the MAB are intended to achieve a closer link between the academic world and the realities involved in institutional history, safeguarding, use, teaching and promotion of cultural heritage, implementing forms of cooperation in the fields of information, updating, teaching, study and research, even partial compliance with the provisions of the following Articles. Art. 2 The MAB is committed to give special favor any requests destined to provide its expertise to the University I joint activities. Other collaborations may concern: 1. the organization of educational visits and internships for individual students or groups of students at facilities belonging to MAB; 2. the organization of conferences, seminars and conferences; 84

9 3. the conduct of research on cultural heritage; 4. carry out regional, national and international related to cultural heritage, computer processing and information systems, education and cultural activities; 5. any other project agreed by the parties considered adequate to achieve the objectives set out in the introduction. Art. 3 For the implementation and management of the activities referred to in the preceding article, the Parties shall each designate a contact person with the task of drawing together the common lines of action periodically checking on implementation. The cooperation referred to in the previous article will cover all the disciplines for which the University may deem appropriate intake of experiences in the MAB, to improve and expand the knowledge and professional skills of the students. Collaborations adopted on the basis of this Protocol shall govern the terms and conditions of their respective commitments, including the use of their premises and equipment, the location and width of the spaces, the provision of utilities and services necessary for the operation structures, including as regards the safety and health protection. Art. 4 The University and the MAB may determine, through collaborations in art. 3, programs and joint research projects in collaboration with the individual departments. In every work written or relating to the specific operations research referred to in this Act, shall be referred to the intervention of the Parties as organizations sponsoring activities themselves. The ownership of the scientific results of operations research carried out in collaboration will be determined from time to time depending on the contribution of each entity. Art. 5 In order to enable the general applied research on specific projects also multidisciplinary, the Parties shall make available to each other the use of their equipment and of its technical services. People belonging to the Contracting Parties are required to comply with the disciplinary regulations and safety standards in force in the execution venues of the activities related to this Convention, in mutual respect for the law for the safety of workers referred to in Legislative Decree no. N. 81/08 and subsequent amendments and additions. 85

10 G. Tatò: MAB (Musei Archivi Biblioteche) Museum, Archives, Libraries: Professionals in the Field of Cultural Heritage Art. 6 The Parties undertake not to bring to the attention of others information, technical data, documents and information of a confidential nature, on the other side of which they know by virtue of this commitment. The share of results from intellectual property and research economically significant, and the rights to the economic use of the results thereof, will be determined from time to time depending on the contribution of each entity, without prejudice to the moral and patrimonial rights the authors of the results of inventive activity. Any matters not specifically covered in this document, including those relating to intellectual property, will be defined by specific agreements between the Parties in accordance with applicable law, that will still be subject to the approval of the bodies. Art. 7 The implementation of this protocol does not involve the university and the MAB any expense, unless other arrangements approved by the respective boards who have the power. Art. 8 This protocol has a term of three years with effect from the date of signing and may be renewed at maturity, for further periods of three years, with an exchange of written communications, at least three months before the deadline. The Contracting may terminate the protocol with a prior notice of three months to be notified by registered letter A / R. Art. 9 The data used in implementation of this Convention, will be used for the sole purpose of complying with current regulatory provisions for the protection and confidentiality of data and information. Art. 10 For any dispute relating to this Convention, not otherwise resolved, is responsible exclusively to the Court of Trieste. Art. 11 The signatories of this Protocol shall assume the obligations of the other Parties nor may assume obligations on behalf of the other Parties, and so bound to third parties without specific permission. It is excluded any warranty obligations contracted by the University on the MAR; equally impossible to have any guarantee of MAB bond university. 86

11 Art. 12 The present Convention shall be registered in case of use in accordance with article 4 - Rate of Part II of the Presidential Decree n. 131/ Any registration fees shall be borne by the requesting Party. Trieste, 17 October The Rector of the University of Trieste The President AIB FVG The President ANAI FVG The President of ICOM POVZETEK MAB (MUSEI ARCHIVI BIBLIOTECHE): PROFESSIONISTI DEL PATRIMONIO CULTURALE (MUZEJI, ARHIVI, KNJIŽNICE: STROKOVNJAKI NA PODROČJU KULTURNE DEDIŠČINE) Med arheološko, umetniško, arhitekturno, bibliografsko in arhivsko kulturno dediščino obstajajo velike razlike. Obstaja pa tudi skupna točka v naravi te kulturne dediščine ter potrebnih povezavah med različnimi tipi: vsaka knjižnica ali muzej ima arhiv, vsaj svojega, med drugim pa se najde tudi arhivsko gradivo drugih ustvarjalcev, ki so jih ustanove zbrale ali pridobile; vsak arhiv ter skoraj vsak muzej ima svojo knjižnico; v arhivih in knjižnicah pogosto najdemo tudi zbirke različnih umetnin. Z namenom vzpostavitve skupne mreže, ki bi delovala v smislu promoviranja kulturne dediščine, ki jo imajo vse države, a je včasih ne znajo ceniti, so predsedniki nacionalnih združenj knjižnic, muzejev in arhivov podpisali sporazum MAB (Musei Archivi Biblioteche). Na podlagi tega sporazuma med Združenjem italijanskih knjižnic, Italijanskim nacionalnim združenjem arhivistov in Mednarodnim muzejskim svetom - Italijanskim narodnim odborom, je bil 24. julija 2012 podpisan sporazum MAB, sekcije za beneško regijo. Sporazum sekcije za beneško regijo je bil hitro dosežen, saj arhivisti in knjižničarji na tem območju že od leta 2000 dobro sodelujejo. 17. oktobra 2012 je bil podpisan še sporazum med MAB, sekcijo za beneško regijo in Univerzo v Trstu, vzpostavljeni pa so tudi kontakti za podpis sporazuma z Univerzo v Vidmu. Članek predstavlja besedila omenjenih sporazumov. 87