Ethical considerations: UN Supplier Code of Conduct & UNICEF s GTCs

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Steven Atkinson
5 years ago
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1 CCE industry consultation Copenhagen, 22 March 2018 Ethical considerations: UN Supplier Code of Conduct & UNICEF s GTCs Katinka Rosenbom Chief Contracting UNICEF/UN059891/Romeo

2 UNICEF guiding procurement principles Each UN organization has a different mandate but all UN organizations share the same procurement principles Fairness, integrity and transparency through competition (clear & appropriate regulations/rules applied to all suppliers, fair process, equal treatment of suppliers, transparent system) Economy and effectiveness (meet requirement in terms of quantity, quality, timeliness at the right place. Economy=minimize cost, Effectiveness=meet end-user interest) Best value for money (Consider the optimum combination of factors in meeting the end user needs; BVM does not mean lowest cost but best ROI) Promotion of objectives of UNICEF (fulfilling the mandate, goals and objectives)

3 UN Supplier Code of Conduct UN Supplier Code of Conduct Children s Rights and Business Principles No Child Labor, No Landmines UNICEF s Policy on Conduct Promoting the Protection and Safeguarding of Children UN Supplier Code of Conduct Zero-tolerance for all forms of fraud and corruption Information disclosure policy Zero tolerance policy on gifts and hospitality from suppliers All UN and UNICEF registered suppliers acknowledge the UN Code of Conduct. (rev. Sept 2013). Based on the UN charter, the principles of the Global Compact and ILO standards; The UN expects that these principles apply to suppliers and their employees, parent, subsidiary or affiliate entities, and subcontractors; that they are seen as minimum standards that suppliers strive to meet and exceed them. The code addresses: Labour conditions: Freedom of Association, no force or compulsory, no child labour, discrimination, standards for working conditions. Human Rights: No Harassment, Harsh or Inhumane Treatment, no manufacture or sale of mines. Environment: Compliance with regulations, manage chemical and hazardous materials; waste and air emissions, Minimize Waste, Maximize Recycling. Ethical conduct: No corruption, conflict of interest declaration, no gift and hospitality, post employment restrictions.

UNICEF s GTCs: Ethical standards overview UNICEF s General Terms and Conditions Article 7 (Ethical Standards) Anti-fraud Anti-corruption Sexual Exploitation and Abuse Post-employment

4 UNICEF s GTCs: Ethical standards overview UNICEF s General Terms and Conditions Article 7 (Ethical Standards) Anti-fraud Anti-corruption Sexual Exploitation and Abuse Post-employment restrictions Conflict of Interest Disclosure Sanctions and suspension UNICEF may terminate a contract with immediate effect and no liability in case of breach of Article 7 of the GTC

5 GTCs para 7.2 (b) post employment restrictions 7.2 (b) The Supplier represents and warrants that the following requirements with regard to former UNICEF officials have been complied with and will be complied with: (i) During the one (1) year period after an official has separated from UNICEF, the Supplier may not make a direct or indirect offer of employment to that former UNICEF official if that former UNICEF official was, during the three years prior to separating from UNICEF, involved in any aspect of a UNICEF procurement process in which the Supplier has participated. (ii)during the two (2) year period after an official has separated from UNICEF, that former official may not, directly or indirectly on behalf of the Supplier, communicate with UNICEF, or present to UNICEF, about any matters that were within such former official's responsibilities while at UNICEF. 5

6 GTCs para 7.2 (c) duty to declare any conflict of interest 7.2 (c) The Supplier represents that, in respect of all aspects of the Contract (including the award of the Contract by UNICEF to the Supplier and the selection and awarding of sub-contracts by the Supplier), it has disclosed to UNICEF any situation that may constitute an actual or potential conflict of interest or could reasonably be perceived as a conflict of interest. 6

7 GTCs para 7.7 prevention of sexual exploitation or abuse 7.7 The Supplier represents and warrants that it has taken and will take all appropriate measures to prevent sexual exploitation or abuse of anyone by its Personnel including its employees or any persons engaged by the Supplier to perform any services under the Contract. For these purposes, sexual activity with any person less than eighteen years of age, regardless of any laws relating to consent, will constitute the sexual exploitation and abuse of such person. In addition, the Supplier represents and warrants that it has taken and will take all appropriate measures to prohibit its Personnel including its employees or other persons engaged by the Supplier, from exchanging any money, goods, services, or other things of value, for sexual favours or activities or from engaging in any sexual activities that are exploitive or degrading to any person. This provision constitutes an essential term of the Contract and any breach of this representation and warranty will entitle UNICEF to terminate the Contract immediately upon notice to the Supplier, without any liability for termination charges or any other liability of any kind. 7

8 UNICEF s Policy on Conduct Promoting the Protection and Safeguarding of Children UNICEF s Policy on Conduct Promoting the Protection and Safeguarding of Children re-affirms UNICEF s long-standing commitment to promote the protection and safeguarding of all children, and to promote the universal understanding that the best interests of the child must be a paramount consideration in all actions affecting children. The policy is available at UNICEF s procurement policies webpage: 8

9 Good UNICEF practices when working with suppliers Avoid Conflicts of Interest Conduct business during working hours Make an agenda and minutes for all meetings Zero-Tolerance Policy towards unethical behaviour Do not accept gifts and gratuities Bring a colleague to all meetings Use a meeting room, not your office Ensure sufficient distance especially if relationship of many years Intention: Protect the supplier and staff!

10 UNICEF s procurement policies webpage Webpage address: Makes publicly available UNICEF s General Terms and Conditions, Long Term Arrangement standard Contractual Provisions and UNICEF s PO/service contract standard Contractual Provisions Provides information/links to all the key UNICEF (and UN) policy documents including the UN Supplier Code of Conduct, the Global Compact, UNICEF s Policy Prohibiting and Combatting Fraud and Corruption, UNICEF s Policy on Conduct Promoting the Protection and Safeguarding of Children, UNICEF s Information Disclosure Policy and UNICEF Procedure on Sustainable Procurement. Supplier feedback/complaints: Your views are important to us and your feedback and complaints are taken seriously in Supply Division. If you have any complaint, please contact Quality Assurance Centre: sd.complaints@unicef.org 10

11 Thank you!

FirstRand Suppliers Code of Conduct

FirstRand Suppliers Code of Conduct - 2 - table of contents 1. WHY DOES FIRSTRAND HAVE A SUPPLIERS CODE OF CONDUCT POLICY? 3 2. POLICY SCOPE 3 2.1 Who does the policy apply to? 3 2.2 Who is a supplier