The National Gender and Equality Commission-Kenya ELECTION MONITORING TOOLS 2017

Transcription

1 The National Gender and Equality Commission-Kenya ELECTION MONITORING TOOLS 07 TOOLS FOR PHASE (PRE-PRIMARIES, PARTY PRIMARIES AND PRE-CAMPAIGN PERIOD) National Gender and Equality Commission (NGEC) Headquarters Solution Tech Place, st Floor, Longonot Road, Upperhill, next to Crowne Plaza Hotel P.O.BOX 7-000, Nairobi, Kenya Tel + (0) / + (0) Kisumu Office Reinsurance Plaza, rd Floor, Wing B Oginga Odinga Street Nakuru Office Tamoh Plaza, st Floor, Kijabe Street P.O BOX -0 NAKURU Garissa Office Opposite Care International Offices, Garissa town monitoring@ngeckenya.org

2 NGEC, 07

3 TABLE OF CONTENTS Acknowledgments Background... Introduction... Tools:. Party Primaries Monitoring tool.... Observation of Political Meetings and Rallies.... Monitors Daily Reporting Template Coordinators Daily Reporting Template. Incident Form Complaints Form

4 ACKNOWLEDGMENTS The tools contained in this booklet were prepared through the generous support from: Government of Kenya Coffey International International Development Law Organization (IDLO) Collaborative Centre for Gender and Development (CCGD) Oslo Centre, Norway We give special thanks to the institutions that prepared and validated the instruments including: National Cohesion and Integration Commission (NCIC) Kenya National Bureau of Statistics (KNBS) Election Observation Group (ELOG) United Disabled Persons of Kenya (UDPK) Chepkitale Indigenous People s Development Project (CIPDP) Nubian Rights Forum (NRF) Help Age International Office of the Registrar of Political Parties (ORPP) Endorois Welfare Council (EWC) UN Women Think Africa Kenya Sign Language Interpreters (KSLI) Mainyoito Pastoralists Integrated Development Organization (MPIDO) Electoral Laws and Governance Institute (ELGI) All tools herein have been used by the National Equality and Gender Commission (NGEC) to observe and monitor the Political Party Primaries and the Pre-campaign period of the 07 General Election.

5 BACKGROUND The National Gender and Equality Commission (NGEC) is a Constitutional Commission established pursuant to Articles 9 () and () of the Constitution and operationalized through the National Gender and Equality Commission Act 0 (NGEC Act), with an overall mandate of promoting gender equality and freedom from discrimination as per Article 7 of the Constitution. The NGEC s target groups include women, youth, persons with disabilities (PWDs), children, the older members of society and minorities and marginalized groups and commonly, also referred to as Special Interest Groups (SIGs). The functions of the commission are partly set out in Article 9() and fully in Section 8 (a) to (n) of the NGEC Act. In respect to Phase of the 07 General Elections, the Commission key focus areas are: - Pre-party primaries - Party Primaries and - Political meetings and rallies (Pre-Campaigns) The activities will largely focus on participation and inclusion of SIGs namely women, youth, people with disabilities (PWDs), older members of society, minorities and marginalized groups and communities in the process of elections as either voters and/or aspirants. The commission will also monitor incidences of gender based violence as a driver of inequality and discrimination.

6 INTRODUCTION The Commission will be engaged in the monitoring and observation of the 07 pre-polling process between th April 07 and 7th July 07. The process includes: a) Pre-Primary Phase These consist of all the events leading to the day of party primaries which include: ) Campaigns by aspirants ) Transportation of materials to the venue ) Schedule of party primaries ) Availability of a party list and register of members ) Preparedness of party officials, agents and aspirants b) Party Primaries This is the actual day of voting by the party members and guided by a schedule of each political party. The activities of the day include: ) Time of opening and closing of the polling station. ) Accessibility of the venue and communication to SIGs ) Method of voting ) Availability of materials (ballot papers, booths, ballot boxes etc.) ) Complaints and concerns from SIGs ) Staffing levels 7) Security 8) Tallying and announcements c) Political Meetings and Rallies There is a period after the party primaries but before the official gazetted campaign period (which is days before the election) where parties carry out rallies and campaigns. This is what can be referred to as the Observation of Political Meetings and Rallies. The activity focused on: ) ) ) ) Nature of the meeting/rally Accessibility of the venue and communication to SIGs Involvement of SIG candidates in the rally/meeting Incidents of violence at the rally/meeting The tools have been formulated appropriately to aid monitors undertake the task.

7 TOOL Party Primaries Monitoring

8 ' Con idential: Form NGEC/PPM/07/00 The National Gender and Equality Commission-Kenya Checklist for monitoring gender equality and freedom from discrimination in the 07 Kenya general election Party Primaries Monitoring tool National Gender and Equality Commission Headquarters Solution Tech Place, st Flr, Longonot Road, Upperhill, next to Crowne Plaza Hotel P.O.BOX 7-000, Nairobi, Kenya Tel + (0) / + (0) Kisumu Of ice Reinsurance Plaza, rd Floor, Wing B Oginga Odinga Street Nakuru Of ice Tamoh Plaza, st Floor, Kijabe Street P.O BOX -0 NAKURU Garissa Of ice Opposite Care International Of ices, Garissa town monitoring@ngeckenya.org 07

9 Form Number Instructions to observers/monitors: This form should only be used by NGEC authorized persons. Please ill all information required. All illed in check lists and blank ones should be submitted to NGEC regional coordinators. Keep all checklists safe and observe con identiality. USE ONE TOOL FOR EACH OBSERVATION EPISODE A Identi ication Variable Of ice use only Variable Of ice use only A Name of the County A A A7 Name of the Ward. Name of the place/venue. Time of arrival at the site (Use hrs clock system) hrs A8 A9 Name of the observer/ monitor.. A Observer/ monitor mobile number 0 A0 Category of observer/monitor. Temporary Monitor. NGEC. Other (specify) A Name of Party or independent candidate assessed A Did the party present any SIG as a candidate in the station you are observing? Yes= No= B B Pre Primaries Monitoring ( ill this hours or more before party primaries) Were there any campaigns? Were there any SIGs involved in the campaigns? B Yes = No = Yes = No = A A B If yes in B, state category they fall in Tick as many as apply Women = Youth = Elderly = PWDs = A Name of the Constituency Type of Ward Time of departure from the site (Use hrs clock system hrs Urban Rural Name of the Nearest PS CODE... Polling Station DK=999.. A If independent candidate, state category. He or she is.. B. Woman = Youth = Elderly = PWDs = Minority/ Marginalized = Can t tell=8 Did the party uphold the interests of the SIGs during the campaigns? Yes = No = 7 P a g e N G E C P a r t y P r i m a r i e s - M o n i t o r i n g t o o l s

10 Form Number B If yes in B, state the considerations observed: Tick as many as apply Communication Assistance = Physical Accessibility = Special arrangements = other Special arrangements (specify) =... C Campaign Monitoring Nature of the campaign C B Tick all that apply C What time did the campaign begin (Use hrs clock system) C What time did the campaign close (Use hrs clock system) C Was the venue accessible to SIG aspirants and SIG members among the general public? C Are there security of icials in the venue or nearby? C7 What category of SIG aspirants are present in the campaign? C C8 What was the most commonly observed role of the SIGs in the campaign Circle as many as apply SIG speak Ushe Securi Audie er r ty nce Women PWD Youth Elderly Minority Marginalized Presidential... Governor Senate MP County Women Rep MCA : hrs : hrs Was media present? What reception did SIG candidates receive from masses at campaign venues? Yes No If NO, was the venue inaccessible to: Tick as many as apply Expectant mothers Elderly PWDs Yes No Yes No Tick as many as apply Woman Youth Persons with disabilities Elderly Marginalized groups Minorities no SIGs aspirants present Applauded and cheered Accepted to address the rally Rejected to address the rally Violence Heckling Page NGEC Party Primaries -Monitoring tools 7 8

11 Form Number Other (specify) C9 In the audience, were there SIGs C0 Did you hear or see messages on the following? Tick as many as apply Woman Youth Persons with disabilities Elderly Marginalized groups Minorities no SIGs in the audience rights of SIGs avoid violence towards SIG... Equal representation Special seats for SIG consideration of SIGs in election report cases of violence on SIG Other (speci iy) C C Did you see any voter education materials at the venue of campaign? Were there any incidences of violence targeting SIGs? (If yes, please ill in the Incidence Form) C If yes in C describe the type of violence D. PREPAREDNESS FOR PRIMARIES Yes No Yes No Tick as many as apply physical harm Hate speech Bribery sexual harassment Incitement to violence Other (specify).. Page NGEC Party Primaries -Monitoring tools 9 7 7

12 Form Number D D D Were the following materials/services available? (Circle as many as applies) Ask one SIG present (D AND D): Are you aware of all procedures and requirements for the upcoming nomination? And do you have any concerns about preparedness of nominations as related to SIGs E. DAY OF NOMINATION Opening List of Aspirants Register of Party Members Ballot boxes Ballot papers Brailed ballot papers Sign language Interpreters Booths Indelible Ink Schedule of Venue Other (specify). Yes No... Tick all that apply inadequate security lack of accessibility to venue lack of communication services Tampering with materials delayed start of the activity harassment of SIGs incomplete party register delay ending the activity sexual abuse for SIGs compromised agents other specify Page NGEC Party Primaries -Monitoring tools 0

13 Form Number E At what time was the nomination centre opened? (Use hr clock system) Observe and record the number of the party primary of icials present E At the time of opening were the following materials and services present? Tick all that apply E : hrs Total: Women Youth (Male) (Female) PWDs (Male) (Female) List of Aspirants List of party members Register of Party Members Ballot boxes Ballot papers Brailed ballot papers Sign language Interpreters Booths... Indelible Ink Security Polling Clerks Presiding of icers Aspirants agents Observers Media Power backup Other (specify). Page NGEC Party Primaries -Monitoring tools

14 Form Number E E E E7 E8 Tick all the statements that apply to the party primary polling venue: Different from the designated venue Well arranged (for different functions) Well marked (signage) for SIGs Accessible to SIGs (for instance ramps) Tick the procedures followed during the opening of the Witnessing of ballot boxes to polling station: be empty Witnessing of sealed ballot boxes Tallying of all the ballot papers Witnessing of the register Well labelled ballot boxes... Were all SIGs assisted to follow and understand most Yes of the procedure undertaken in E No Did SIG aspirants have agents Complete the table F. VOTING F Tick the voting method used F Were the SIGs consulted on the method of voting? F Were there any incidences of violence targeted towards SIGs? (If yes, please ill in the Incidence Form) F Tick the special assistance or priority measures provided to SIGs Yes No Category Females Number of agents PWD Secret ballot Acclamation Queuing (Mlolongo) Consensus Other (specify).. Yes No No queuing Communication assistance Marking ballots Yes No Page NGEC Party Primaries -Monitoring tools

15 Form Number F Were there any reported concerns or complaints related to SIGs? (Tick appropriately) G. CLOSING (CONCLUDING CASTING OF VOTES) List of registered voters from IEBC Non-members voting Multiple voting SIG Members denied voting Request for not prescribed documents in the voting regulations Voter intimidation Accessibility Long waiting time Non-responsiveness by of icials Registration of new members during voting Bribery and forgery Under-age voting Ferrying of voters Voter buying G : hrs At what time was the nomination centre closed? (Use hr clock system) Were there voters locked out of the voting process due to time? G G IF YES, were any of the locked out voters SIGs G Was the procedure of securing ballot boxes followed? (Tick appropriately) Yes No Yes No Sealing the lid Taking an account of spoilt/unused ballots Recording and documentation e.g. Seal Numbers Secured in presence of agents/aspirants/observers/sigs Complaints Were SIGs assisted to follow or understand through the Yes process in G No Was the proper procedure for preparation of counting Veri ication of the seal followed? Counting/tallying space (Tick appropriately) accessible to SIGs Presence of communication services for SIGs Adequate lighting Presence of agents representing SIG aspirants Presence of security Presence of declaration forms Others (specify) Did sorting of the votes happen? Yes Yes, with complaints No G G G7 7 Page NGEC Party Primaries -Monitoring tools

16 Form Number G8 Were SIGs assisted to follow or understand the process of sorting Did the counting of the votes happen? G0 During counting, did you witness any of the following incidences? (Tick appropriately) G Indicate if any of the SIG aspirant was declared winner. Indicate only when certain and from of icial reports G9 Yes No Yes Yes, with complaints No Violence to SIGs General violence Intimidation Attempted Rigging Rigging Insults sexual harassment Category PWD Woman Youth Minority Marginalized Name 7 Make additional notes for anything else not captured in the tool. Be precise and non-judgmental. Only 8 Page NGEC Party Primaries -Monitoring tools

17 TOOL Observation of Political Meetings and Rallies

18 Con idential: Form NGEC/OPMR/07/00 The National Gender and Equality Commission-Kenya Checklist for monitoring gender equality and freedom from discrimination in the 07 Kenya general election Observation of political meetings and rallies National Gender and Equality Commission Headquarters Solution Tech Place, st Flr, Longonot Road, Upperhill, next to Crowne Plaza Hotel P.O.BOX 7-000, Nairobi, Kenya Tel + (0) / + (0) Kisumu Of ice Reinsurance Plaza, rd Floor, Wing B Oginga Odinga Street Nakuru Of ice Tamoh Plaza, st Floor, Kijabe Street P.O BOX -0 NAKURU Garissa Of ice Opposite Care International Of ices, Garissa town monitoring@ngeckenya.org 07

19 Form Number Instructions to observers/monitors: This form should only be used by NGEC authorized persons. Please ill all information required. All illed in check lists and blank ones should be submitted to NGEC regional coordinators. Keep all checklists safe and observe con identiality. Use one tool per each meeting/rally A Identi ication Variable Of ice use only Variable Of ice use only A A Name of the Ward. Name of the place/venue of meeting. Time when the meeting started (Use hrs clock system) A : hrs A9 Observer mobile number A Name of party holding the meeting. A A A7 Name of the County... Name of the Constituency Type of Ward A8 Time when the meeting ended (Use hrs clock system) : hrs 0 A0 Name of the observer/ monitor A Name of independent candidate holding the meeting B. VENUE Is the venue physically accessible to SIGs? B B If no in B, which groups were unable to access the venue B Is there presence of security at the venue? B C C Tick all that apply What communications materials/services are available to SIGs aspirants and voters Political Rally/Meeting Monitoring What is the main category of the rally /meeting Tick one Page 7 Urban Rural.. Yes No PWD-physically challenged PWD others older members of society women Yes No Braille message sign language interpreters materials in Swahili and local languages Materials in large fonts language interpreters other specify. Presidential Governor Senate MP County Women Rep NGEC tool for poli cal rallies and mee ngs

20 Form Number C C C What time did the meeting/rally begin (Use hrs clock system) What time did the meeting/rally close (Use hrs clock system) Were there SIG aspirants in the meeting Tick all that apply C Were there SIGs in the audience C Who were majority of SIGs in the audience C7 What was the main role of the SIGs in the audience MCA. hrs. hrs PWD Woman Youth Minority None PWD Woman Youth Minority PWD Woman Youth Minority SIG Women PWD Youth Elderly Minority Marginaliz ed C8 C9 Speak to any SIG: Are there concerns about this rally/meeting What were the key messages of the meeting/rally related to SIGs Tick all that appply Page spea ker Us her Secu rity None Not inclusive of political needs of SIGs Disregards opinions of SIGs Spread negative messages about SIGs other specify. vote in SIGs Peaceful elections vote a given political party Acceptance of outcome of elections use violence when necessary exclude some people from elections give priority to SIGs in polling NGEC tool for poli cal rallies and mee ngs Audi ence 7 8 8

21 Form Number women have their reserved seats shun sexual harassment Unity C0 C C Were there malpractices during the meeting/rally In case of any incidences ill the Incidence Form Make additional notes for anything else not captured in the tool. Be precise and nonjudgmental. Only Page 9 None Threats sexual harassment Insults physical harm Incitement Destruction of opponents materials Inducement/receiving money other specify NGEC tool for poli cal rallies and mee ngs

22 TOOL Monitors Daily Reporting Template 0

23 Form ID. Monitor daily repor ng Monitors Daily Repor ng Template for Monitoring Poli cal Party Primaries AND Poli cal Party Rallies and Mee ngs, 07 National Gender and Equality Commission Headquarters Solution Tech Place, st Flr, Longonot Road, Upperhill, next to Crowne Plaza Hotel P.O.BOX 7-000, Nairobi, Kenya Tel + (0) / + (0) Kisumu Of ice Reinsurance Plaza, rd Floor, Wing B Oginga Odinga Street Nakuru Of ice Tamoh Plaza, st Floor, Kijabe Street P.O BOX -0 NAKURU Garissa Of ice Opposite Care International Of ices, Garissa town monitoring@ngeckenya.org 07 SUBMITTED BY (Name) COUNTY DATE : / Monitor Code ACTIVITY : POLITICAL PARTY Name of independent candidate / This template is used to record summary of all incidences, omissions and commissions in respect to gender equality and inclusion for the PWD, women, youth and minority and marginalized groups and communities in the 07 political party nominations and political rallies and meetings. Include reports from independent candidates. Page NGEC. Monitors summary repor ng tool April 8, 07

24 Form ID. Monitor daily repor ng Describe the main ac vity completed Key findings: Describe the key findings of the day Including descrip on of any forms of discrimina on, inequali es observed, harassment, SGBV towards special interest groups: State any affirma ve ac on arrangements accorded to special interest groups (or lack of ) during the period of observa on Page NGEC. Monitors summary repor ng tool April 8, 07

25 TOOL Coordinators Daily Reporting Template

26 Form ID. Incidence Incident Form for Monitoring Poli cal Party Primaries AND Poli cal Party Rallies and Mee ngs, 07 National Gender and Equality Commission Headquarters Solution Tech Place, st Flr, Longonot Road, Upperhill, next to Crowne Plaza Hotel P.O.BOX 7-000, Nairobi, Kenya Tel + (0) / + (0) Kisumu Of ice Reinsurance Plaza, rd Floor, Wing B Oginga Odinga Street Nakuru Of ice Tamoh Plaza, st Floor, Kijabe Street P.O BOX -0 NAKURU Garissa Of ice Opposite Care International Of ices, Garissa town monitoring@ngeckenya.org 07 SUBMITTED BY (Name) DATE : / / TIME OF INCIDENT : A.M /P.M Monitor Code ACTIVITY : POLITICAL PARTY CONCERNED Independent candidate concerned COUNTY Loca on of the Incident This template is used to record summary of all incidences towards PWD, women, youth and minority and marginalized groups and communities in the 07 political party nominations and political rallies and meetings. Record where incidence involves SIGs as victims or perpetrators as aspirants or voters including independent candidates. Page NGEC Incidence form April 8, 07

27 Lorem ipsum Form ID. Incidence Instruc ons: Please complete the following form whenever you witness or hear about an incident which may impact the electoral process.. INCIDENT Please give a detailed account of the incident, specifying who, what, where, when, why. Specify whether you actually observed the incident or whether it was reported by someone else. If reported by someone else, please specify who Provide your assessment of the incident. Does this incident seem indica ve of a sustained problem or is it isolated in nature? How does this incident impact on electoral rights such as security of the person, nondiscrimina on, right to free expression or assembly, etc? Page NGEC Incidence form April 8, 07

28 Form ID. Incidence. WHAT NEXT? What are the possible implica ons of this incident? Have you heard rumors or explana ons on what is expected to occur, if anything? what it source of this informa on, do you consider the source credible?. FOLLOW-UP Inform your immediate supervisor of the incidence. Record date and me the incidence was reported Page NGEC Incidence form April 8, 07

29 TOOL Incident Form 7

30 Form ID. Incidence Incident Form for Monitoring Poli cal Party Primaries AND Poli cal Party Rallies and Mee ngs, 07 National Gender and Equality Commission Headquarters Solution Tech Place, st Flr, Longonot Road, Upperhill, next to Crowne Plaza Hotel P.O.BOX 7-000, Nairobi, Kenya Tel + (0) / + (0) Kisumu Of ice Reinsurance Plaza, rd Floor, Wing B Oginga Odinga Street Nakuru Of ice Tamoh Plaza, st Floor, Kijabe Street P.O BOX -0 NAKURU Garissa Of ice Opposite Care International Of ices, Garissa town monitoring@ngeckenya.org 07 SUBMITTED BY (Name) DATE : / / TIME OF INCIDENT : A.M /P.M Monitor Code ACTIVITY : POLITICAL PARTY CONCERNED Independent candidate concerned COUNTY Loca on of the Incident This template is used to record summary of all incidences towards PWD, women, youth and minority and marginalized groups and communities in the 07 political party nominations and political rallies and meetings. Record where incidence involves SIGs as victims or perpetrators as aspirants or voters including independent candidates. Page NGEC Incidence form April 8, 07

31 Form ID. Monitor daily repor ng Describe the main ac vity completed Key findings: Describe the key findings of the day Including descrip on of any forms of discrimina on, inequali es observed, harassment, SGBV towards special interest groups: State any affirma ve ac on arrangements accorded to special interest groups (or lack of ) during the period of observa on Page 9 NGEC. Monitors summary repor ng tool April 8, 07

32 Form ID. Incidence. WHAT NEXT? What are the possible implica ons of this incident? Have you heard rumors or explana ons on what is expected to occur, if anything? what it source of this informa on, do you consider the source credible?. FOLLOW-UP Inform your immediate supervisor of the incidence. Record date and me the incidence was reported Page NGEC Incidence form April 8, 07 0

33 TOOL Complaints Form

34 Form ID COMPLAINTS FORM Instructions to observers/monitors:. This form should only be used by NGEC authorized persons.. This form should only be used when the complainant has personally launched a complaint with the observer/ monitor.. Please ill or assist the complainant to ill in all the information required. In instances where the complainant cannot read and write, the observers/monitors are required to ill the statements of complainant and verify the recorded statement by reading to them for con irmation.. All observers/monitors are to strictly observe con identiality herein.. All illed complaints forms should be submitted immediately to NGEC coordinator.. Each complaint form applies to only a single complainant or group. Note: All observers are required to have an ink pad for thumb prints signature for complainants who cannot write..0 BIO DATA a. Observer/Monitor Details Variable Coding A. Date (dd/mm/yyyy) A. Name of the Constituency A. Name of observer.. b. Complainant(s) details B. Full Names First name.. Maiden.. Surname B. Gender Male Female B.7 Postal Address Date: Variable A. Name of the County A. Name of the Ward Page A. Primary cell number 0 of monitor B. Occupation/ Profession. B. Nationality Kenyan Other (specify) B. Approx. Age (in complete B. contacts of years).. complainant.. B.8 Residential Address. c. Name Person/ Organization against whom complaint is lodged C. Name of the Person/ Organization... C. Postal address. Coding the B.9. Tell number Contacts if known C.Tel number C. Usual residence/location NGEC FIELD BASED COMPLAINT FORM

35 Form ID.0 NATURE OF COMPLAINT (Tick as appropriate) a) b) c) d) e) f) g) h) i) j) k) l) m) n) o) p) Violence Hate Speech and Discriminative materials Campaigning outside the stipulated time of (am and 7pm) and any campaigns after nd March 0 Sexual Gender Based Violence Bribery Multiple voting Undue in luence of voters e.g. threats and intimidations Forgery Personation Misuse of public resources Political Party campaign venue clashing Plagiarism and destruction of campaign materials belonging to another party Tampering or destroying election materials Voter transportation Malpractices by IEBC of icials Any others (specify)... Language of Recording Complaint: Tick either language: English.0 STATEMENT OF FACTS: Kiswahili (The statement should include the time, location of the incident, witness details, and brief overview of the incident as it occurred). Relief/Redress Sought (what does the complainant want).. Page NGEC FIELD BASED COMPLAINT FORM

36 Form ID.. Immediate Relief/Redress given IF ANY.. Recorded By: (Name of the statement maker)...0 DECLARATION a.) I, hereby con irm that the information I have recorded herein is true to the best of my knowledge, information and belief. Mark/ Complainant s Signature...Date / / b). Statement recorded and name)... read over to the complainant (insert observer/ monitors Signature of monitor...date / /.0 Complaints processing: Inform your supervisor about the complaint Page NGEC FIELD BASED COMPLAINT FORM

37 ... National Gender and Equality Commission (NGEC) Headquarters Solution Tech Place, st Flr, Longonot Road, Upperhill, next to Crowne Plaza Hotel P.O.BOX 7-000, Nairobi, Kenya Tel + (0) / + (0) Kisumu Office Reinsurance Plaza, rd Floor, Wing B Oginga Odinga Street Nakuru Office Tamoh Plaza, st Floor, Kijabe Street P.O BOX -0 NAKURU Garissa Office Opposite Care International Offices, Garissa town monitoring@ngeckenya.org