Standard Bidding Document (SBD) TENDER DOCUMENT FOR 3 AXIS CNC VERTICAL MACHINING CENTRE

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1 INDIA GOVERNMENT MINT (A Unit of Security Printing & Minting Corporation of India Limited) (Wholly owned by Government of India) (A Mini Ratna Category I CPSE) D-2, SECTOR-1, NOIDA (U.P.) Phone: Fax No igm.noida@spmcil.com Website : Standard Bidding Document (SBD) (Procurement of Goods and Services) TENDER DOCUMENT FOR 3 AXIS CNC VERTICAL MACHINING CENTRE Tender No NM/220/II/428/2017-PUR, dated This Tender Document Contains 25 Pages. Details of Contact person in India Government Mint, Noida regarding this tender: Satinder Singh DM(T) & I/C CPSO For General Manager India Government Mint, D-2, Sector -1, Noida UP satinder.singh@spmcil.com

2 Part C: Standard Bidding Document (SBD) Contents Section I: Notice Inviting Tender (NIT)... Section II: General Instructions to Tenderers (GIT)... Part I: General Instructions Applicable to all Types of Tenders... Part II: Additional General Instructions Applicable to Specific Types of Tenders:... Section III: Special Instructions to Tenderers (SIT)... Section IV: General Conditions of Contract (GCC)... Section V: Special Conditions of Contract (SCC)... Section VI: List of Requirements... Section VII: Technical Specifications... Section VIII: Quality Control Requirements... Section IX: Qualification/ Eligibility Criteria... Section X: Tender Form... Section XI: Price Schedule... Section XII: Questionnaire... Section XIV: Manufacturer s Authorization Form... Section XV: Bank Guarantee Form for Performance Security... Section XVI: Contract Form... Section XVII: Letter of Authority for attending a Bid Opening... Section XVIII: Shipping Arrangements for Liner Cargoes...

3 3 SECTION -1 NOTICE INVITING TENDER (NIT) INDIA GOVERNMENT MINT (A Unit of Security Printing & Minting Corporation of India Limited) (Wholly owned by Government of India) (A Mini Ratna Category I CPSE) D-2, SECTOR-1, NOIDA (U.P.) Phone: Fax No igm.noida@spmcil.com Website No. NM/220/II/428/2017-PUR Date Sealed tenders are invited from eligible and qualified tenderers for supply of following goods & services: Sl. No. Brief Description of Goods/ services Quantity (with unit) Earnest Money 1 3 AXIS CNC VERTICAL MACHINING CENTRE Rs. 52,000 /- 1 (One) ( Rupees Fifty Two thousand only) Type Of Tender (Two Bid/ PQB/ EOI/ RC/ Development/ Indigenization/ Disposal of Scrap/ Security Item etc.) Dates of sale of tender documents: Price of the Tender Document Place of sale of tender documents Closing date and time for receipt of Tenders Place of receipt of tenders Time and date of opening of Tenders Place of opening of tenders Nominated Person/ Designation to Receive Bulky Tenders (Clause 21.1 of GIT) Three Bid system i.e. Single stage three packet, National Competitive Bidding. From during office hours Rs. 500/- (Rupees Five Hundred only) India Government Mint, Noida up to 3:00 P.M. India Government Mint, Noida 1) at 03:30 P.M. for PQB 2) For Techno-Commercial Bid: - will be intimated later on to those who qualify in PQB. 3) For Price Bid: - will be intimated later on only to those whose Techno-Commercial Bid is accepted. India Government Mint, Noida Shri Satinder Singh, DM(T) & I/C CPSO

4 4 2. Interested tenderers may obtain further information about this requirement from the above office selling the documents. They may also visit our website mentioned above for further details. 3. Tender documents may be purchased on payment of non-refundable fee of 500/-.(Rupees Five Hundred Only) per set in the form of account payee demand draft/ cashier s cheque/ certified cheque, drawn on a scheduled commercial bank in India, in favour of General Manager, India Government Mint, Noida payable at Noida. The tenderers who are currently registered and also will continue to remain registered during the tender validity period with DGS&D or with NSIC, New Delhi, are exempted for payment of Tender Document Fee. 4. EMD in the form of account payee Demand Draft/Bankers Cheque/ Fixed Deposit Receipt from scheduled commercial bank only in favour of The General Manager, India Government Mint, Noida is to be furnished along-with PQB failing which tender will not be considered. The tenderers who are currently registered and also will continue to remain registered during the tender validity period with DGS&D or with NSIC, New Delhi, are exempted for payment of earnest money. In case the tenderer falls in these categories, it should furnish certificate copy of its valid registration details (with DGS and D or NSIC, as the case may be). However, the Security Deposit / Performance Deposit will be applicable. 5. If requested, the tender documents will be mailed by registered post/ speed post to the tenderers for which extra expenditure per set will be 50/-. The tenderer is to add the applicable postage cost in the non-refundable fee mentioned in Para 3 above. 6. Tenderer may also download the tender documents from the web site and and submit its tender by utilizing the downloaded document, along with the required non-refundable fee as mentioned in Para 3 above. 7. Tenderers shall ensure that their tenders, duly sealed and signed, complete in all respects as per instructions contained in the Tender Documents, are dropped in the tender box located at the address given below on or before the closing date and time indicated in the Para 1 above, failing which the tenders will be treated as late and rejected. 8. In the event of any of the above mentioned dates being declared as a holiday/ closed day for the purchase organization, the tenders will be sold/ received/ opened on the next working day at the appointed time. 9. The tenderer shall disclose in writing all relevant facts as to ownership of the agency and constitution of the business. If it is propriety concern, the name of the proprietor, if it is a firm, the names of all the partners and attested copy of the partnership deed and if it is a company, the names of all the directors, shall be disclosed. Further, if the said proprietor/ any of the partners/ any of the directors has/have substantial interest in any other agency, the said fact and the nature of the said interest shall also be disclosed. If the concerned agency has any associated concern/ subsidiary/principal/holding company/ holding firm, the same shall be disclosed with full particulars. 10. Bidder or his duly authorized representative (with authorization letter) can attend the tender opening if they wish to do so. 11. The tender documents are not transferable. 12. Note: Section No. XIII and XVIII are not applicable; other sections are available on our Website. 13. No Conditional Tender shall be accepted. 14. Any Security Breach by the Contracting will lead to: a) Termination of Contract b) Payment of damages Chief Purchase and Store Officer For General Manager India Government Mint, D-2, Sector -1, NOIDA UP

5 5 Section II: General Instructions to Tenderer (GIT) Kindly refer for further details

6 6 Section III: Special Instructions to Tenderers (SIT) The following Special Instructions to Tenderers will apply for this purchase. These special instructions will modify/ substitute/ supplement the corresponding General Instructions to Tenderers (GIT) incorporated in Section II. The corresponding GIT clause numbers have also been indicated in the text below: In case of any conflict between the provision in the GIT and that in the SIT, the provision contained in the SIT shall prevail. Sl. No GIT Clause No. Topic SIT Provision 1 4 Eligible goods and All goods and related services to be supplied under this services (Origin of goods) contract shall have their origin in India Tender Currency Bidders must quote in Indian Rupees only. Suppliers have to 3 14 PVC Clause & Formula Not Applicable. quote within two decimal place. Quotation with price quoted beyond two decimal place will be ignored Earnest Money Deposit (EMD) , 35.3 EMD, Price Preference As mentioned in NIT in favor of the General Manager, India Government Mint, Noida valid up to 60 days beyond the validity period of the tender. Micro and Small Enterprises are eligible to get the benefits under Public Procurement Policy for Micro & Small Enterprises (MSEs) Order 2012 as notified by the Government of India, Ministry of Micro, Small & Medium Enterprises, New Delhi vide Gazette Notification dated The major benefits allowed are as under: i. Issue of tender sets free of cost, ii. Exemption from payment of Earnest Money Deposit (EMD) 6 19 Tender Validity Tenders shall remain valid for acceptance for a period of Number of Copies of Tenders to be submitted Signing and Sealing of Tender days from the date of opening of Technical Bid. A Tenderer shall submit two copies of its tender marking them as Original and Duplicate. Tender will consist of Three bid system (PQB, Techno - Commercial bid & Financial bid) PQB, Techno commercial Bid and Price Bid are to be submitted in Three separate double sealed envelopes on or before the due date of submission of tender. It may noted that the price is

7 7 not to be quoted in PQB & Techno- commercial Bid. It shall only be quoted in Price Bid. Non- adherence to this shall make tender liable for rejection. Tenders shall be submitted in parts as below Part-I : PQB Containing documents confirming the experience, past performance, capacity/ capability related data, financial standing data, declaration etc. as specified under Section IX in this tender document. 2. EMD 3. Tender document fee. 4. Section X duly filled Part - II The tenderer shall submit detailed technical offer as per technical specifications given in Section VII and list of requirement given in Section VI of this tender document. The tenderer has to submit acceptance of all section of the tender document (GIT, SIT, GCC & SCC), quality control requirement, tender form, questionnaire etc. Part III: Price Bid The tenderer shall quote price strictly as per the Performa given in Section XI of this tender document. Tenderer shall sign all the pages of the tender document as token of the acceptance of all the tender conditions. A fourth sealed cover shall contain all the three packets of PQB, Commercial bid & Financial bid) and this sealed cover shall be superscribed with tender number / numbers and due date. Late tender shall not be accepted and Tenders submitted without EMD are liable to be rejected. Tenderers shall submit their offers only on prescribed form Pre-qualification Bidding This is a three bid tender. Initially the first packet containing PQB would be opened and evaluation would be done as per Qualification Criteria mentioned in Section IX. Thereafter the rest of tender would be handled as a two bid system for only those bidders who qualify in PQB.

8 8 10 Performance Security Performance 10% of the total value of the contract as in the form of D.D./Bank Guarantee from Scheduled Commercial Bank only will have to be paid by the successful bidder within 21 days of issue of L.O.I. order/purchase Order. The Bank Guarantee should remain valid for a period of 60 days beyond the date of completion of all contractual obligations of the contractor, including warranty obligations. Performance Security will be refunded to the contractor without any interest, whatsoever, after it duly performs and completes the contract in all respect but not later than 60 days of completion of all such obligations under the contract. In the event of non payment of S.D. by the successful bidder, amount of E.M.D. will be forfeited.

9 9 Section IV: General Conditions of Contract (GCC) Part I: General Conditions of Contract applicable to all types of Tenders Refer to our website for further details

10 10 Section V: Special Conditions of Contract (SCC) The following Special Conditions of Contract (SCC) will apply for this purchase. The corresponding clauses of General Conditions of Contract (GCC) relating to the SCC stipulations have also been incorporated below. These Special Conditions will modify/ substitute/ supplement the corresponding (GCC) clauses. Whenever there is any conflict between the provision in the GCC and that in the SCC, the provision contained in the SCC shall prevail. S. No GCC Clause No. Topic SCC Provision Packing Consignee: General Manager India Govt. Mint, Noida ORDER NO.: PACKING NO.: NET WEIGHT: GROSS WEIGHT: Pre-dispatch Inspection Pre-dispatch inspection may be carried out by I.G. Mint, Noida s representative at party s works. However it is at the discretion of I.G. Mint, Noida and final acceptance will be done at I.G. Mint, Noida, after carrying out all the required accuracy test etc Terms of Delivery Delivery - F.O.R. I.G. Mint, Noida on door delivery basis within 3 months from the date of issue of LOI/Purchase Order. The firm will arranged the unloading of material/goods at Mint site Transportation of Domestic Goods 1. Supplied material only through Registered Common Carriers. For Inter-state movement of goods, necessary Road permits are being issued by IGMN. 2. From supplier s factory site/godown to Mint premises will be arranged by supplier. Unloading and stacking in proper way to be done by the supplier Insurance All the transit insurance shall be arranged by the supplier with the Indian Insurance companies which will be to the account of the supplier Spare Parts Supplier shall undertaking of machine spares up to minimum 10 years Warranty Clause The Entire machine inclusive of all system/accessories should be covered under warranty for a period of 24 months from the date of commissioning Price Adjustment NOT APPLICABLE. Clause Option Clause NOT APPLICABLE Taxes and Duties 1. GST registration number to be provided. 2. Tax applicability/exemption to be stated , 22.1, Terms and Mode Payment will be made within 30 days after receipt, acceptance, 22.2, 22.4, of payments approval of concerned authority & subject to submission of bill in 22.3, 22.6 triplicate Quantum of LD If supplier fails to deliver any or all of the goods or fails to perform the services within the time frame(s) incorporated in the contract, SPMCIL shall, without prejudice to other rights and remedies available to SPMCIL under the contract, deduct from the contract price, as

11 liquidated damages, a sum equivalent to the 0.5% (or any other percentage if prescribed in the SCC) of the delivered price of the delayed goods and/or services for each week of delay or part thereof until actual delivery or performance, subject to a maximum deduction of the 10% (or any other percentage if prescribed in the SCC) of the delayed goods' or services' contract price(s). 11

12 12 Schedule No. Section VI: List of Requirements Brief description of goods and services (Related specifications etc. are in Section-VII) 1. 3 AXIS CNC VERTICAL MACHINING CENTRE Accounting unit Quantity Amount of Earnest Money Rs. 52,000/- EA 1 (One) (Rupees Fifty Two thousand only) Note: 1. The firm has to prove minimum 2 spares on their machine with minimum time and also provide the tools required for jobs, for that we will provide the technical drawings. 2. Spindle cartridge has to be assembled in temperature control environment. The bearings (FAG/SKF or equivalent) are to be preloaded till optimum limit. 3. Machine should have coolant ring on spindle head. 4. The machine should have low-friction linear Motion guide ways for all the axis traverses. The LM guides should have stick-slip free movement. 5. All guide ways should well covered by telescopic covers to avoid dust/chip/coolant etc. 6. Ball screws should have double nut pretensioning. Required Delivery Schedule: 1. The goods shall be delivered within 03 months from the date of LOI/PO. Deliver Destination: 1. 3 Axis CNC Vertical Machining Centre GENERAL MANAGER INDIA GOVERNMENT MINT (A UNIT OF SPMCIL) D-2, SECTOR-1 NOIDA PHONE NO: igm.noida@spmcil.com Terms of Delivery: 1. The delivery of goods within specified period as per agreement is the essence of contract. 2. The supplier shall deliver the goods and perform the services under the contract within the time schedule specified. 3. Bidders shall quote their price on door delivery basis.

13 13 Section VII: Technical Specifications Table Longitudinal travel X-Axis MM Table Cross Travel Y-Axis MM Head stock travel Z-Axis MM Spindle nose to table height MM Distance from spindle center to column face MM TABLE Size MM (850 to 900) X(550 to 600) SPINDLE AND AXIS Spindle speed RPM Spindle power kw Rapid travers X,Y,Z M/Min Guide Ways X,Y,Z LM Spindle taper ISO/BT/SK 40/50 ACCURACY Positioning Accuracy MM ±0.005 Repeatability MM ±0.002 AUTOMATIC TOOL CHANGER Tool Changing System Type Twin arm Tool storage capacity Nos. 20 to 25 Terms & Conditions: I. 1. The basic machine shall have a robust and vibration free construction and high power rating to ensure accurate milling of jobs. 2. Machine should have push buttons controlling the different functions of the machine. Devices should be protected against short-circuiting with proper safety measures. 3. Suitable lubrication system to be provided. 4. Standard operation and service tools shall be supplied along with the machine. 5. The machine shall be supplied with complete equipment ready for the connection to the power main. II. Maintenance manual must contain following things: 1. Assembly drawing of each sub - assemblies with indication of each components with their specification, part number and make. 2. Hydraulic, lubrication coolant circuit diagram with description of each element having their specification, make and part number. 3. Complete electrical circuit drg., including service manual of A.C. drive, if any. III. Attachment Accessories: 1. Re-circulating type coolant system. 2. Work piece illumination light. 3. Splash guards. 4. Foundation parts.

14 14 IV. Manuals / Documents: 1. Two Sets of documents for operation, maintenance and service manuals for machine and other equipment to be provided in English language only. 2. Service manual should contain following in addition to description: a. Assembly drawing of each sub-assemblies of machine with marked list of each components with its specification & make. b. Hydraulic, lubrication & coolant diagram with marked list of each component with its specification & make. c. Detail catalogue of bought-out items with its specification & make. 3. Sets of following documents will also be submitted a. Electrical schematic. b. Wiring diagram. c. Junction box & connection details. d. PLC user program (Hardcopy) with comments in English. e. Interface & commissioning manual of drive controller. f. PLC programming manual. g. Spare parts list along with ordering no. h. O & M manual of machine. Each document for operation, maintenance & service manual should be given on CD. V. General: 1. Total power requirement of the machine to be specified by the suppler. 2. Overall space required for installation of the machine to be specified by the Supplier. 3. Pre-dispatch inspection may be carried out by IG Mint, Noida representative at party s works. However it is at the discretion of IG Mint, Noida and final acceptance will be done at IG Mint, Noida, after carrying out all the required accuracy test etc. 4. Training of machine operation, mechanical and electrical maintenance should be provided free of cost at suppliers work for one week. VI. Services: 1. The Entire machine inclusive of all system/accessories should be covered under warranty for a period of 24 months from the date of commissioning. 2. Supplier shall undertaking of machine spares up to minimum 10 years. 3. Prove out of all components as per tender drawings after installation of machine. 4. Manufacturer should have established after sales and service network in India. 5. Breakdown calls to be attended within 48 hrs.

15 15 Section VIII: Quality Control Requirements Goods to be completed as per section VII: Technical Specification.

16 16 Section IX: Qualification/ Eligibility Criteria Experience & Past Performance Capability Equipment & manufacturing Facilities Financial Standing The tenderer should have Manufactured, supplied & installed and commissioned at least 01 no. of 3 Axis CNC Vertical Machine Centre during last five years ending on As per para 4 of Govt. of India, Ministry of Micro, Small & Medium Enterprises policy circular no. 1(2)(1)2016-MA dated , The condition of prior turnover & prior experience with respect to Micro, Small Enterprises in all public procurement subject to meeting of Quality & Technical Specifications has been relaxed. The Bidder Firm must have an annual Capacity to supplied & commissioned at least 01 no. of 3 Axis CNC Vertical Machine Centre. Bidder has to submit the following information regarding capacity and performance: a. Name of the machine utilized to supply the quoted product. b. The number of machines being utilized for the production and the capacity of each machine. c. Total Annual Capacity of the manufacturer. d. Supply orders in hand and proportionate capacity to supply quoted amount. Average Annual Turnover of the Bidder firm during last three financial years ending on should be more than Rs Lakh. Bidder Firm should not have suffered any financial loss for more than one year during the last three years ending on The net worth of the firm should not have eroded by more than 30% in the last three years ending on Note: 1. Tenderers must have valid registration no. of GST No., PAN No., ESI & EPF Registration No. & Service Tax No. 2. All experience, past performance and capacity /capability related / date should be certified by the authorized signatory of the bidder firm. The credentials regarding experience and past performance to the extent required as per eligibility criteria submitted by bidder may be verified from the parties for whom work has been done. 3. Audited copy of Balance Sheet and profits & loss Account statements of last three financial years i.e. FY, , & In case of unavailability of Balance Sheet & Profit & Loss statement for the above mentioned financial years, CA certificate for the same shall be furnished. 4. Copies of Work Orders / award letters along with certificates of successful completion of the similar job / services executed by the bidders during last 5 years ending on as a supporting document. 5. IGMN reserves the right to cross check the documents from the issuing department. The certificate of successful completion should also contain the details of work order, duration of the contract, quantum of business done and its satisfactory completion. 6. Acceptance to all term and condition of the tender without any deviation is to be given. 7. Tender has to be submitted with contact address and ID etc. duly filled and signed. 8. Bidder has to furnish stipulated documents in support of fulfillment of qualifying criteria. Nonsubmission or incomplete submission of documents may lead to rejection of offer.

17 17 Section X: Tender Form Date. To... (Complete address of India Government Mint, Noida) Ref: Your Tender document No. dated We, the undersigned have examined the above mentioned tender enquiry document, including amendment No , dated (if any), the receipt of which is hereby confirmed. We now offer to supply and deliver. (Description of goods and services) in conformity with your above referred document for the sum which is to be quoted in price bid only (total tender amount in figures and words), as shown in the price schedule(s), attached herewith and made part of this tender. If our tender is accepted, we undertake to supply the goods and perform the services as mentioned above, in accordance with the delivery schedule specified in the List of Requirements. We further confirm that, if our tender is accepted, we shall provide you with a performance security of required amount in an acceptable form in terms of GCC with modification, if any, in Section V Special Conditions of Contract, for due performance of the contract. We agree to keep our tender valid for acceptance for a period up to 120, as required in the GIT read with modification, if any in Section-III Special Instructions to Tenderers or for subsequently extended period, if any, agreed to by us. We also accordingly confirm to abide by this tender up to the aforesaid period and this tender may be accepted any time before the expiry of the aforesaid period. We further confirm that, until a formal contract is executed, this tender read with your written acceptance thereof within the aforesaid period shall constitute a binding contract between us. We further understand that you are not bound to accept the lowest or any tender you may receive against your above-referred tender enquiry... (Signature with date).. (Name and designation) Duly authorized to sign tender for and on behalf of..

18 18 Section XI: Price Schedule REF. TENDER NO. 1. Name of the Tenderer: 2. Opening date & time: Subject: Quotation for 3 Axis CNC Vertical Machining Centre. Sl. No. Goods Description Quantity Accounting HSN/SAC Unit Price Total Unit Price 1. 3 Axis CNC Vertical 01 No. Machining Centre (As Per Technical Specification - VII) 2 Less: Discount 3 Add: Packing charges (if any) 4 Add: Freight/Transportation charges (if any) 5 Add: Any other Taxes (if any) 6 Add: Any other Charges (if any) 7 Add: GST (As applicable) NOTE: Grand Total 1 Rates should be quoted FOR I.G. Mint, Noida. 2 All the charges should be clearly specified in the appropriate column. 3 Cutting/Overwriting should be avoided. 4 No conditional tender will be accepted. IMPORTANT: NO PRICE TO BE INDICATED IN THE FORMAT WHICH IS TO BE ENCLOSED ALONGWITH PQB (PART - I), TECHNO-COMMERCIAL TENDER (PART - II). HOWEVER, PRICE BID (PART-III), WHICH CONTAINS PRICES, SHOULD BE IN ABOVE MENTIONED PROFORMA ONLY AND TO BE ENCLOSED IN A SEALED COVER SEPERATELY. (Signature & seal of the contractor)

19 19 Section XII: Questionnaire The tenderer should furnish specific answers to all the questions/ issues mentioned below. In case a question/ issue does not apply to a tenderer, the same should be answered with the remark not applicable. Wherever necessary and applicable, the tenderer shall enclose certified copy as documentary proof/ evidence to substantiate the corresponding statement. In case a tenderer furnishes a wrong or evasive answer against any of the under mentioned question/ issues, its tender will be liable to be ignored. 1. Brief description and of goods and services offered: 2. Offer is valid for acceptance up to. 3. Your permanent Income Tax A/ C No. as allotted by the Income Tax Authority of Government of India : Please attach certified copy of your latest/ current Income Tax clearance certificate issued by the above authority. 4. Status : a) Are you currently registered with the Directorate General of Supplies & Disposals (DGS&D), New Delhi, and/ or the National Small Industries Corporation (NSIC), New Delhi, and/ or the present India Government Mint, Noida and/ or the Directorate of Industries of the concerned State Government for the goods quoted? If so, indicate the date up to which you are registered and whether there is any monetary limit imposed on your registration. b) Are you currently registered under the Indian Companies Act, 1956 or any other similar Act? Please attach certified copy(s) of your registration status etc. in case your answer(s) to above queries is in affirmative. 5. Please indicate name & full address of your Banker(s) : 6. Please state whether business dealings with you currently stand suspended/ banned by any Ministry/ Dep t. Of Government of India or by any State Govt... (Signature with date).. (Full name, designation & address of the Person duly authorized sign on behalf of the tenderer) For and on behalf of.... (Name, address and stamp of the tendering firm)

20 20 Section XIV: Manufacturer's Authorization FORM To, India Government Mint, Noida A Unit of Security Printing & Minting Corporation of India Limited (Wholly Owned by Govt. of India) Noida Dear Sirs, Ref.: Your Tender document No... dated... We... who are proven and reputable manufacturers of... (name and description of the goods offered in the tender) having factories at... here by authorize Messrs... (name and address of the agent) to submit a tender, process the same further and enter into a contract with you against your requirement as contained in the above referred tender enquiry documents for the above goods manufactured by us. We further confirm that no supplier or firm or individual other than Messrs... (name and address of the above agent) is authorized to submit a tender, process the same further and enter into a contract with you against your requirement as contained in the above referred tender enquiry documents for the above goods manufactured by us. We also hereby extend our full warranty, as applicable as per clause 16 of the General Conditions of Contract read with modification, if any, in the Special Conditions of Contract for the goods and services offered for supply by the above firm against this tender document. Yours faithfully, [Signature with date, name and designation] Note: This letter of authorization should be on the letter head of the manufacturing firm and should be signed by a person competent and having the power of attorney to legally bind the manufacturer.

21 21 Section XV: Bank Guarantee Form for Performance Security [insert: Bank s Name, and Address of Issuing Branch or Office] Beneficiary: [insert: Name and Address of India Government Mint, Noida] Date: PERFORMANCE GUARANTEE No.: WHEREAS. (name and address of the supplier) (hereinafter called the supplier ) has undertaken, in pursuance of contract no. dated. to supply (description of goods and services) (herein after called the contract ). AND WHEREAS it has been stipulated by you in the said contract that the supplier shall furnish you with a bank guarantee by a scheduled commercial bank recognized by you for the sum specified therein as security for compliance with its obligations in accordance with the contract; AND WHEREAS we have agreed to give the supplier such a bank guarantee; NOW THEREFORE we hereby affirm that we are guarantors and responsible to you, on behalf of the supplier, up to a total of. (amount of the guarantee in words and figures), and we undertake to pay you, upon your first written demand declaring the supplier to be in default under the contract and without cavil or argument, any sum or sums within the limits of (amount of guarantee) as aforesaid, without your needing to prove or to show grounds or reasons for your demand or the sum specified therein. We hereby waive the necessity of your demanding the said debt from the supplier before presenting us with the demand. We further agree that no change or addition to or other modification of the terms of the contract to be performed thereunder or of any of the contract documents which may be made between you and the supplier shall in any way release us from any liability under this guarantee and we hereby waive notice of any such change, addition or modification. We undertake to pay India Government Mint, Noida up to the above amount upon receipt of its first written demand, without India Government Mint, Noida having to substantiate its demand. This guarantee will remain in force for a period of sixty days after the currency of this contract and any demand in respect thereof should reach the Bank not later than the above date.. (Signature of the authorized officer of the Bank).. Name and designation of the officer. Seal, name & address of the Bank and address of the Branch. Name and designation of the officer.. Seal, name & address of the Bank and address of the Branch

22 22 Section XVI: Contract Form (Address of India Government Mint, Noida s office issuing the contract) Contract No. dated. This is in continuation to this office Notification of Award No.... dated. 1. Name & address of the Supplier:.. 2. India Government Mint, Noida s Tender document No dated. and subsequent Amendment No.., dated (If any), issued by India Government Mint, Noida 3. Supplier s Tender No dated.. and subsequent communication(s) No dated.. (If any), exchanged between the supplier and India Government Mint, Noida in connection with this tender. 4. In addition to this Contract Form, the following documents etc, which are included in the documents mentioned under paragraphs 2 and 3 above, shall also be deemed to form and be read and construed as part of this contract: (i) General Conditions of Contract; (ii) Special Conditions of Contract; (iii) List of Requirements; (iv) Technical Specifications; (v) Quality Control Requirements; (vi) Tender Form furnished by the supplier; (vii) Price Schedule(s) furnished by the supplier in its tender; (viii) Manufacturers Authorization Form (if applicable for this tender); (ix) India Government Mint, Noida s Notification of Award Note: The words and expressions used in this contract shall have the same meanings as are respectively assigned to them in the conditions of contract referred to above. Further, the definitions and abbreviations incorporated under Section V - General Conditions of Contract of India Government Mint, Noida s Tender document shall also apply to this contract. 5. Some terms, conditions, stipulations etc. out of the above-referred documents are reproduced below for ready reference: (i) Brief particulars of the goods and services which shall be supplied/ provided by the supplier are as under: Schedule Brief description of Accounting Quantity to Unit Price Total price No. goods/ services unit be supplied (in ) Any other additional services (if applicable) and cost thereof:.. Total value (in figure) (In words)

23 23 (ii) Delivery schedule (iii) Details of Performance Security (iv) Quality Control (a) Mode(s), stage(s) and place(s) of conducting inspections and tests. (b) Designation and address of India Government Mint, Noida s inspecting officer (v) Destination and dispatch instructions (vi) Consignee, including port consignee, if any (vii) Warranty clause (viii) Payment terms (ix) Paying authority. (Signature, name and address of India Government Mint, Noida s authorized official) For and on behalf of. Received and accepted this contract.. (Signature, name and address of the supplier s executive duly authorized to sign on behalf of the supplier) For and on behalf of (Name and address of the supplier). (Seal of the supplier) Date: Place:

24 24 Section XVII: Letter of Authority for attending a Bid Opening The General Manager (Refer to clause 24.2 of GIT) Unit Address Subject: Authorization for attending bid opening on (date) in the Tender of. Following persons are hereby authorized to attend the bid opening for the tender mentioned above on behalf of (Bidder) in order of preference given below. Order of Preference Name Specimen Signatures I. II. Alternate Representative Signatures of bidder or Officer authorized to sign the bid Documents on behalf of the bidder. Note: 1. Maximum of two representatives will be permitted to attend bid opening. In cases where it is restricted to one, first preference will be allowed. Alternate representative will be permitted when regular representatives are not able to attend. 2. Permission for entry to the hall where bids are opened may be refused in case authorization as prescribed above is not produced.

25 25 SECTION XIX: Proforma of Bills for Payments Name and Address of the Firm... Bill No...Dated... Purchase order...no...dated... Name and address of the consignee... S.No Authority for purchase Description Stores of Number or quantity Rate Price per Amount Total 2 Less: Discount 3 Add: Packing charges (if any) 4 Add: Freight/Transportation charges (if any) 5 Add: Any other Taxes (if any) 6 Add: Any other Charges (if any) 7 Add: GST (As applicable) 8 Net amount payable (in words ) Despatch detail RR No. other proof of despatch... Dated...(enclosed) Inspection Certificate No...Dated...(enclosed) Income Tax Clearance Certificate No...Dated...(enclosed) Modvat Certificate No...(enclosed) Excise Duty Gate pass...(enclosed) Place and Date Received...(Rupees)... I hereby certify that the payment being claimed is strictly in terms of the contract and all the obligations on the part of the supplier for claiming that payment has been fulfilled as required under the contract. Revenue stamp Signature and of Stamp Supplier

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