elitigation Integrated Electronic Litigation System 2013

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Cuthbert Richardson
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1 elitigation Integrated Electronic Litigation System 2013

2 Overview Brief introduction to elitigation Parties Accessing the online case file Filing documents: eforms vs PDFs Document search Amendment of documents Administrative requests Extracting orders of court Frequently Asked Questions

3 Brief introduction to elitigation Communication centre modeled after folders Filing and service Receipt of documents from the Courts and other law firms Online case file Almost the same case file as the Courts Minus internal documents Billing reports Downloadable as Excel spreadsheets Online cause book searches Stored searches and search results

4 metaphor

5 User Profiles Inbox Lawyers and Paralegals will receive items in their Inbox from cases that have been assigned to them; items from other cases of the firm will not appear in their Inbox. Filing Clerks will receive in their Inbox all items for all cases in the firm. NB. Para 27, PD on obligation to check Inbox regularly Alerts & Notifications Only solicitors and their team assigned to a case will receive alerts. If there has been no assignment of case and restriction of case access, all users in the firm will receive the alerts.

6 ONLINE CASE FILE

7 Case Information Summary information about nature of case, amounts in dispute, reliefs claimed, sub-cases, related cases.

8 Party Information Information about parties and their solicitors, eg contact details.

9 Documents Documents in the case and sub-cases; filters for certain categories of documents.

10 Hearing: History and Future List of past and future hearings.

11 Billing Information List of filing, service and hearing fees incurred.

12 PARTIES

13 Adding and Removing Parties When filing an originating process When amending an originating process By filing a add/remove party eform

14 Editing Party s Particulars

15 Editing Party s Particulars Particulars may be edited at any time provided that supporting document is provided Once approved by registry, the updated information will be taken into the case file NB. Para 24 and 31(7), PD

16 Specify capacity when providing party information and it will be displayed Specifying a Party s capacity

17 ACCESSING THE ONLINE CASE FILE

18 Online Case File Notice of appointment Grants access Notice of discharge / intention to act in person Terminates access Confirmation of Appointment Grants access Corrects case file access issues due to data entry errors in EFS Amounts to a representation to the Court

19 Online Case File Expected behaviour Access for duration of the case and any appeal thereafter, plus 3 months You will be able to access the online case file as long as your firm represents a party in the case Access to the online case file will not extend to Documents that are internal to the Judiciary, e.g. Minute Sheets Documents that are sealed ( these have an icon of a lock next to it) Access to documents such as applications for injunctions and writs of execution will only be accessible three months after the filing of the document Pack-N-Go Entire case file into a single PDF (limited to accessible documents) See Para 24, PD

20 eforms vs PDFs FILING DOCUMENTS

21 4-Step E-Filing Wizard

22 Step 1 Selection of case file and document to be filed; data entry for document.

23 Step 2 Filing up eform or uploading PDF document.

24 Step 3 Administrative requests, eg urgent handling, fee waiver, electronic service. If available, option to pick your own hearing dates.

25 Step 4 Each link opens new window containing data entered in previous steps.

26 (Originating) Summons & Orders Use of eforms to allow pre-populated draft orders after hearing Automatic engrossment if no changes Attach schedules as PDF documents DIY hearing dates for summons before registrars If feasible, confer with opposing counsel on a suitable date NB. Para 64, PD Pre-population of prescribed prayers Standardisation of prayers for common applications Substituted service Service out of jurisdiction Renewal of writ of summons or originating summons Garnishee Examination of Judgment Debtor Extension of time to file Memorandum of Service Extension of validity of Writ of Execution

27 Filing a Summons eform Prescribed prayers or standard prayers will be populated in the (originating) summons eform for selected natures of application.

28 Filing a Summons eform Prescribed or standard prayers may be edited or deleted; new prayers and sub-prayers may be added.

29 Checklists Used in Probate, Judicial Management and Corporate Entities Winding Up applications to reduce errors, eg missing documents or wrong set of documents.

30 Service of Documents File and Serve Reduction in service fees Flat $2 per document per party Certificate of service Automatically generated and stored in case file

31 DOCUMENT SEARCH

32 Document Search For identifying the correct document title to pick.

33 Document Search Moratorium to ease transition No imposition of rejection fees No imposition of filing fee of $50 when seeking a refund of un-used documents Moratorium will end after 6- month run-in period ROD: 30 June 2013

34 Cause Book Searches Modular approach No result fee Per module per year charges Full access to results Single search No more composite litigation search Search results stored in case file Saved searches can be re-run Module Civil Cases Bankruptcy Insolvency Probate Power of Attorney Execution Admiralty Module Civil Cases Probate Execution Case Types S, OS, OM/OP/JM/OS, CA B, OSB CWU, OS, OM/OP/JM/OS P, DP, CAVP PA WSS, WP ADM, CAVA, S Case Types DC, MC, OSS, DCA DCP, DCCVP WSS, WP

35 Online Inspection Inspection of case file No fee for downloading soft copies Only for certified true copies and hardcopy extract of probate/letters of administration NB. Para 24, PD Free verification of some court documents Originating processes, orders & judgments, writs of execution

36 AMENDMENT OF DOCUMENTS

37 Filing an amended document Easiest way is to select the document to be amended from the Document Tab of the case file and proceed to file an amendment.

38 Amendment of eforms For example, originating processes and summonses When eform is amended, new version will be generated without any markups Specify the basis for amendment Amendment version number will be automatically generated NB. Para 35(9), PD

39 Amendment of PDF For example, pleadings For amendment of pleadings, coloured markups still required NB. Para 35(6), PD Amendment version number will be automatically generated Amendments of Statements of Claim in migrated cases In EFS, writ of summons and statement of claim filed as single PDF in some cases To amend statement of claim, re-file original statement of claim and request for waiver of filing fee After acceptance, proceed to file the amended version

40 ADMINISTRATIVE REQUESTS

41 Administrative Requests Set of eforms for making administrative requests No filing fees or e-filing charges Requests to be typed into the eform directly Adopt an electronic workflow Make request directly or the text of the request to your secretary, which can then be cut-and-pasted into the eform directly No necessity to attach a letter to the eform NB. Para 27, PD

42 Administrative Requests Accessible from Documents Tab of case file

43 Administrative Requests Administrative requests may be found under the Request category.

44 EXTRACTING ORDERS OF COURT

45 Extracting Orders of Court Link to draft order of court Inbox notification of hearing outcome Hearing tab Draft order of court generated by system based on orders approved or amended by registrar in electronic minute sheet View and amend draft order of court Save as draft and print out to obtain opposing counsel s approval Requirement for approval from opposing counsel to be complied with offline Upload as Draft Judgment/Order pursuant to o 42, r 8 DO NOT attach in eform NB. Para 75, PD If no changes are made, draft order will be automatically approved and issued

46 Composing Order of Court Signed approved draft order of court to be uploaded ad Draft Judgment/Order Puruant to Ord 42 R 8 ; DO NOT attach in eform.

47 Frequently Asked Questions Searchable FAQ section

48 The Next Lap 1 5 May Upgrade of Front End Servers August Preview Heavy Filers Q Subordinate Courts launch Family Court launch

49 MICROSITE

Frequently Asked Question - Electronic Filing - Santa Cruz Superior Court

Frequently Asked Question - Electronic Filing - Santa Cruz Superior Court 1. Basic E-Filing Questions How does e filing work? Electronic filing or e-filing enables filers and courts to efficiently process documents and fees online. efileca manages the flow of information among