Request for Professional Services

Transcription

1 Request for Professional Services FOR Uniform Supply Service Contract CITY OF BLUE SPRINGS Jackson County, Missouri Bid Opening July 10, 2013????,July 9, 2018 July 19, 2018 at 2:00 p11:00 a.m.

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3 INVITATION TO BID FOR Uniform Supply Service Contract Sealed bids will be received at the City of Blue Springs Public Works Building, office of the Operations Manager, 500 SE Sunnyside School Road, Blue Springs, Missouri, until 2:00 p.11:00 a.m. on Wednesday July 10, 2013Monday, July 9Thursday, July 19, 2018, for a Uniform Supply Service Contract. At said time and place, and promptly thereafter, all bids that have been duly received will be publicly opened and read aloud. The Bid Information package will be available on Monday, July 1, 2013Monday, June 25Thursday, June 28, 2018, and may be picked up at the Public Works/Central Garage Operations Facility, 500 SE Sunnyside School Road. Said information is to be considered minimum requirements for the uniforms and associated services that will be used by the Public Works Operations, Central Garage and Parks Fleet Maintenance Divisions of the City. The City of Blue Springs reserves the right to reject any and all bids, and to waive any informalities or irregularities therein. The City of Blue Springs hereby notifies all bidders that it will affirmatively ensure that in any contract entered into pursuant to the advertisement, minority business enterprises will be afforded full opportunity to submit bids without discrimination, regardless of race, color, or national origin in consideration for any award. No bidder may withdraw his bid within 60 days after the actual date of opening thereof. All inquiries should be addressed to Mr. Jeff Mock, Operations Manager of Public Works, City of Blue Springs, Blue Springs, Missouri (816) All responses sent by mail should be addressed: City of Blue Springs Operations Manager 903 W Main Street500 SE Sunnyside School Rd. Blue Springs, Missouri Sealed Bid: UNIFORM PROPOSAL Published: Saturday, June 29, 2013Monday, June 25Thursday, June 28, ExaminerCity Website

4 Uniform Supply Service Contract Scope of Services The City of Blue Springs requests bids for services provided by a professional uniform service to exclusively supply, maintain and launder general purpose uniform-style garments and office floor mat runners per a rental service agreement in accordance with the Specifications and Contract Documents. All garments and associated services will be provided to employees of the City and will be delivered to the addresses listed below: 500 SE Sunnyside School Road -- Public Works Operations 2715 Park Drive -- Parks Maintenance Department add nd other locations for mats? Specifications I) Laborer Uniform: Shall consist of any combination of the options below. Dress Uniform Shirt * 65/35% Polyester Cotton Blend (Flap over pocket) Polo Shirt w/ 50/50% Polyester Cotton blend 5.2 ounce Embroidered Logo minimum Hi-Visibility (Class 3) T-shirts no pocket Hi-Visibility (Class 3) T-shirts with pocket Hi-Visibility (Class 3) Tt-shirts Uniform Jean 100% Denim Blue Jean 13¾ Ounce Cotton Carpenter Pant 100% Denim Blue Jean 11 ¾ Ounce Cotton Bib Overall 100% Denim Blue Jean 11 ¾ Ounce Cotton Shorts Khaki stylebluedenim jean shorts Jacket Light Jacket with Removable LinerPerma-lined Jacket, Ike or Hip Type Each dress uniform shirt and jacket will havet-shirt two one emblems; (1) Name and Title (2) City and Division II) Executive Uniform Dress Shirt Dress Pant Polo Shirt w/o emblem Oxford 65/35% Polyester Cotton Blend Pleated 65/35% Polyester Cotton Blend 50/50% Polyester Cotton blend 5.2 ounce minimum III) Approximate Number of Uniformed Personnel 13 Laborer Uniforms (Parks Department) Laborer Uniforms (Public Works Operations) 1 Executive Uniforms (Parks Department) 2 Executive Uniforms (Public Works Operations) IV) Number of Uniforms per Employee*

5 226/11 Shirts (11 long sleeve and 11 short sleeve)short sleeve t-shirts employee launders/vendor launders 6/11 Pants or shortsemployee launders/vendor launders 5 2 Denim shortslight Jacket with Removable LinerPerma-lined Jacket (Laborer) V) Floor Mats 3 3x5 Floor Mat Runners (Parks Department) 176 3x5 Floor Mat Runners (Public Works Operations) 1 3x10 Floor Mat Runners (Parks Department) 24 3x10 Floor Mat Runners (Public Works Operations VI) General Requirements a) This agreement shall be in effect for a period of sixty (60) monthsthree (3). Theyears The City reserves the right, if mutually agreed by the contractor, to extend this service agreement for up to five (5) additional years at the same pricing quotedthree (3) renewal terms of two (2) years each. A price increase up to 3% will be allowed at the time of each renewal. The City will determine whether to accept the contract extension agreements thirty (30) to ninety (90) days prior to the completion of the previous term s service agreement. b) The uniform supplier shall provide a 100% cotton denim blue jeans pant, and carpenter pant and bib overall. No exceptions will be accepted. c) The uniform supplier at no additional cost shall provide uniform storage lockers and soiled uniform lockers to the City, if requested. The uniform supplier will determine the quantity of soiled uniform lockers required. d) Shirt color(s) and emblem design(s) shall be determined after the uniform supplier has been selected. The uniform supplier agrees that there will be no quantity restrictions on shirt color. The City agrees to select from colors available from the uniform supplierssupplier s catalog. The t-shirts must be Hi-Visibility Class 3. e) All items included in the rental agreement shall be cleaned and maintained by the uniform supplier. f) All soiled items shall be picked up weekly and returned clean the following week. g) The uniform supplier at no additional cost to the City shall replace any items requiring repair or replacement due to wear or failure. All items requiring repair or replacement shall be returned on the next regular delivery.

6 h) All garments shall be returned in a clean and usable condition. All shirts shall be pressed. i) All items included in the rental agreement shall remain the property of the uniform supplier. j) Uniform supplier will provide clothing to fit all sizes male and female with no special size cost. k) Uniform supplier will provide a count per employee of each items picked up/ and delivered each week.

7 VII) Certificate of Insurance General Liability Automobile Liability Workman s Compensation Minimum $2,000,000 combined single limit for bodily injury and property damage per occurrence $2,000,000 combined single limit Statutory VIII) Guarantee a) Failure to meet the requirements of Section VI - (e, f, g, h) shall result in the City receiving a credit equal to the charge of each non-conforming item. IX) Termination The City reserves the right to terminate this agreement without penalty if the uniform supplier consistently fails to provide quality service required by the agreement. The City agrees to make both verbal and written notification to the uniform supplier of the unresolved issue allowing the uniform supplier an adequate opportunity to resolve all issues. The City agrees to provide the uniform supplier with a thirty (30) day written notice of such action. The City shall not be responsible to purchase any inventory item provided by the uniform supplier in the event of contract termination as described above.

8 BID PROPOSAL FOR Uniform Supply Service Contract Name of Bidder: Address of Bidder: Zip Code: Phone: Fax: Deliver Proposal to: (Mailing Address)Þ (Hand Deliver)Þ City of Blue Springs Operations Manager 903 W Main Street 500 SE Sunnyside School Road Blue Springs, Missouri Sealed Bid: UNIFORM PROPOSAL THE UNDERSIGNED BIDDER, declares that he has examined the bid information and contract documents attached hereto, and HEREBY PROPOSES to furnish all uniforms, floor mats, soiled uniform lockers, employee uniform lockers, all labor, tools, plant materials, equipment, cleaning, mending, uniform replacement and all necessary supervision required to perform as stipulated in, required by and in accordance with these Contract Documents and all addenda issued by the City and attached hereto, and the Bid Information referred to therein. In submitting this bid, The Bidder represents that: 1. Bidder represents that he has received and examined the following Addenda (receipt of which is hereby acknowledged): No. No. No. Dated Dated Dated 2. Bidder has visited the site and become familiar with and is satisfied as to the general, local, and site conditions that may affect cost, progress, performance, and furnishing of the Uniform Services. 3. Bidder is familiar with and has satisfied itself as to all Federal, State, and Local Laws and Regulations that may affect cost, progress, performance, and furnishing of the Uniform Services.

9 4. Bidder is aware of the general nature of the work that is performed by City staff that relates to Uniform Services for which this Bid is submitted as indicated in the Specifications. 5. Bidder has given the Operations Manager written notice of all conflicts, errors, ambiguities, or discrepancies that Bidder has discovered in the Specifications and the written resolution thereof by the City is acceptable to Bidder, and the Specifications are generally sufficient to indicate and convey understanding of all terms and conditions for performing and furnishing the Work for which this Bid is submitted. 6. This bid is genuine and not made in the interest of or on behalf of any undisclosed person, firm, or corporation and is not submitted in conformity with any agreement or rules of any group, association, organization, or corporation; Bidder has not directly or indirectly induced or solicited any other Bidder to submit a false or sham Bid; Bidder has not solicited or induced any person, firm, or corporation to refrain from bidding; and Bidder has not sought by collusion to obtain for itself any advantage over another Bidder or over the City.

10 BID SHEET Contractor: BASE BID UNIT PROPOSAL The Bidder agrees to furnish all labor, tools, plant equipment, material, and necessary supervision required to provide the Uniform Services as stipulated in, required by, and in accordance with these Contract Documents and all addenda issued by the City of Blue Springs and attached hereto, and the specifications referred to therein for the Uniform Services. BASE BID (UNIT COST PROPOSAL) The undersigned will provide uniform services in accordance with the Specifications and Contract Documents as prepared by the Assistant Director of Public Works and as distributed to the Bidders by the City of Blue Springs, for the following unit cost: UNIT COST PROPOSAL ITEM WEEKLY PRICE EACH/CHANGEPER ITEM Laborer Dress Uniform Hi-Visibility Classe 3 T- sshirt no pocket Hivisibility?? Laborer Uniform Polo w/ Logo Laborer Uniform Hi- Visibility Class 3 T-shirt with pocket Laborer Uniform Jean Laborer Uniform Carpenter Jean Laborer Uniform Bib Overall Khaki Style Short pant

11 Denim shorts Laborer Jacket Coveralls Executive Uniform Shirt Executive Polo Shirt w/o Logo Executive Uniform PantSlacks 3x5 Floor Mat 3x10 Floor Mat

12 3x10 Floor Mat Wastewater Charge Restock FeePreparation Set- Up Charge Per Item after initial set- up Company Emblem ccharge Per Item after initial set-up DEFE per location Initial Set-Up Charge: The above unit cost pricing shall include all the costs of all labor, overhead, profit, delivery F.O.B. Blue Springs, Missouri, and all other incidentals required to cover the contract documents. ACCEPTANCE The undersigned hereby designated as his office to which such notice of award may be mailed, telegraphed ed or delivered to: Bidder: Name: (Signature) Title: Address: ATTEST:

13 Secretary (If Corporation) Seal (If Corporation)

14 Things to do different next time Line for company name on bid sheet Only request cost per item not weekly total (too confusing) Check out catalogs before preparing specs list current items Include line for set-up charge after beginning of agreement Spot for any buy-back charges (embroidery items?)