Disputes bringing cases to the First-tier Property Tribunal and alternatives

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1 Service Charges An Introductory Workshop Disputes bringing cases to the First-tier Property Tribunal and alternatives Speaker: Lucy Walsh Senior Associate Trowers & Hamlins

2 Presentation 2 December 2013 Applications to the Property Chamber Lucy Walsh, Trowers & Hamlins LLP

3 Introduction

4 The Property Chamber Introduction of the Property Chamber and abolition of LVT Types of applications: Determination of reasonableness of service charges Dispensation from consultation requirements Variation of leases Making the application

5 The Property Chamber

6 The Property Chamber Leasehold Valuation Tribunal abolished (in England) on 1 July 2013 Replaced by the First Tier Tribunal Property Chamber Part of First Tier Tribunal which now consists of 7 chambers Administered by HMCTS Includes LVT, Rent Assessment Panels, Agricultural Land Tribunal and Adjudicator to HM Land Registry

7 Rules of the Property Chamber Tribunal Procedure (First Tier Tribunal)(Property Chamber) Rules 2013/1169 (the Rules) Came into force on 1 July 2013 Leasehold Valuation Tribunals (Procedure) (England) Regulations 2003 abolished The Rules govern all applications before the Property Chamber easier to navigate for users

8 Rules of the Property Chamber Rule 3 Overriding Objective To deal with cases fairly and justly Proportionality Avoiding unnecessary formality

9 Rules of the Property Chamber Rule 6 Case Management Powers Tribunal may regulate its own procedure, for example: Can extend/shorten time for complying with any rule, direction Permit/require amends to be made to documents Stay proceedings Enables Tribunal to be more flexible and able to deal with variety of applications

10 Rules of the Property Chamber Rule 9 Striking out a party s case Automatic strike out where party fails to comply with a direction that states failure to comply will lead to strike out Tribunal must strike out where it doesn t have jurisdiction Tribunal may strike out where - Direction states that failure to comply with direction could lead to strike out - Applicant fails to cooperate with Tribunal in a way which means Tribunal can t deal with it fairly and justly - Tribunal consider the proceedings or manner in which being conducted as frivolous, vexatious or otherwise an abuse of process - Tribunal considers there is no reasonable prospect of applicants proceedings succeeding

11 Rules of the Property Chamber Rule 13 Orders for costs reimbursement of fees and interst on costs Tribunal can made an order only: Under section 29(4) of the Tribunal Courts and Enforcement Act 2007 (wasted costs) If a person has acted unreasonably in bringing defending or conducting proceedings Departure from previous position of LVT no longer cap of 500 Tribunal can make an order for costs of its own volition Can make an order for other side to pay any fee by the other side

12 Rules of the Property Chamber Rule 19 Expert Evidence Duty of expert is to help the Tribunal Overrides any obligation to instructing party Experts must be able to justify their opinions More akin to the duty experts owe to court Important experts understand their duty No expert evidence can be adduced without permission of the Tribunal

13 The Property Chamber More relaxed atmosphere than court, more strictly operated than LVT Litigants in person Useful forum Transfer of Tribunal Functions Order 2013/1036 Changes to primary and secondary legislation Transitional period

14 Types of applications to the Property Chamber

15 Applications to the Property Chamber Landlord and Tenant Act 1985 Section 27A determination of reasonableness of service charges Section 20ZA application for dispensation for compling with consultation requirements Landlord and Tenant Act 1987 Section 35 application to vary a long lease

16 Section 27A Landlord and Tenant Act 1985 Application for reasonableness of service charges: S.27A (1) An application may be made to [the appropriate tribunal] for a determination whether a service charge is payable and, if it is, as to (a) the person by whom it is payable, (b) the person to whom it is payable, (c) the amount which is payable, (d) the date at or by which it is payable, and (e) the manner in which it is payable

17 Section 27A Landlord and Tenant Act 1985 Application can be made before costs are incurred s.27a (3) Could use s.27a for a determination that works fall within the service charge provisions eg where there is an issue over construction of the clause

18 Section 20ZA Landlord and Tenant Act 1985 Application for dispensation from requirement to comply with s.20 consultation requirements S.20ZA(1) Where an application is made to [the appropriate tribunal] for a determination to dispense with all or any of the consultation requirements in relation to any qualifying works or qualifying long term agreement, the tribunal may make the determination if satisfied that it is reasonable to dispense with the requirements

19 Section 20ZA Landlord and Tenant Act 1985 Application can be made ahead of or after Qualifying Works being carried out or QLTA being entered into Consider whether an application for dispensation would take longer than actually consulting?

20 Section 35 Landlord and Tenant Act 1987 Application to vary a long lease Can be made by any party to a lease In order to make an application, the lease must fail to make satisfactory provision for one or more of the matters set out in s.35(2). These include: The repair/maintenance of the flat/building The insurance of the building in which flat is situate The repair/maintenance of installations Recovery of expenditure incurred by one party for the benefit of another Computation of service charge

21 Applying to the Property Chamber

22 Making the application Rule 26 requires notice of application to be sent to the Tribunal Sets out information to be included The First-tier Tribunal (Property Chamber) Practice Directions set out further requirements depending upon type of application Precedent forms can be found on HMCTS website rms.do?court_forms_category=residential%20prop erty

23 Making the application Relevant application form completed S.27A application: Details of applicant, respondent, property concerned and any other party Service charge years in dispute Section 20C application? Details of any other concerned party Hearing or no hearing? Additional information Statement of case/scott Schedule Fee payable when application lodged together with any documents specified by Practice Direction as being required

24 Case Management On receipt, Tribunal will send a copy to the Respondent and any other party it considers likely to be affected May choose to send a copy to them when you make the application? Next step is for directions to be issued Response by Respondent Reply by Applicant Is a hearing necessary? - To set directions - To deal with any preliminary points

25 The Hearing Issues to be determined should have been narrowed Witness evidence should have been given Bundles sent to Tribunal ahead of hearing Length of hearing Half day/full day? Hearings are in public Relatively informal Enforcement of Decision Property Chamber has no enforcement powers Any decision can be enforced by order of county court

26 Alternative Dispute Resolution Alternative option to legal proceedings before court/property Chamber ADR encouraged by courts and Tribunal Rule 4 the Tribunal should seek to bring to the attention of the parties any alternative methods of resolving the dispute Voluntary process

27 Alternative Dispute Resolution Mediation Negotiation between parties with the aim of reaching a settlement no right or wrong Both parties usually share cost and pay mediator up front Want to end up with a binding agreement at the end of the day signed by both Arbitration Arbitration clauses in leases void rule 4 expressly states that part 1 of Arbitration Act 1996 doesn t apply Can enter into post-dispute arbitration argument - Once determined by arbitrator, no right to have it determined by Tribunal

28 Contact Name Lucy Walsh JobTitle Senior Associate d e lwalsh@trowers.com Trowers & Hamlins LLP 2013 Trowers & Hamlins LLP is a limited liability partnership registered in England and Wales with registered number OC whose registered office is at 3 Bunhill Row, London EC1Y 8YZ. Trowers & Hamlins LLP is authorised and regulated by the Solicitors Regulation Authority. The word partner is used to refer to a member of Trowers & Hamlins LLP or an employee or consultant with equivalent standing and qualifications or an individual with equivalent status in one of Trowers & Hamlins LLP s affiliated undertakings. A list of the members of Trowers & Hamlins LLP together with those non-members who are designated as partners is open to inspection at the registered office. Trowers & Hamlins LLP has taken all reasonable precautions to ensure that information contained in this document is accurate, but stresses that the content is not intended to be legally comprehensive. Trowers & Hamlins LLP recommends that no action be taken on matters covered in this document without taking full legal advice. (c) Copyright Trowers & Hamlins November 2013 All Rights Reserved. This document remains the property of Trowers & Hamlins LLP. No part of this document may be reproduced in any format without the express written consent of Trowers & Hamlins LLP.

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