THE BRAITHWAITE BURN & JESSOP CONSTRUCTION COMPANY LIMITED (A Govt. of India Enterprise)

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1 27, RAJENDRA NATH MUKHERJEE ROAD KOLKATA (WEST BENGAL) PHONE NO. (033) ; FAX: (033) bbjproj@vsnl.net ; info@bbjconst.com TENDER NO. NIT/DGM(P-V)/AN/ H.S.F.G BOLT/D/574/2144 DATE NOTICE INVITING TENDER Sealed Tenders are invited from reputed suppliers for the following work: 01. SCOPE OF SUPPLY SUPPLY OF HIGH STRENGTH FRICTION GRIP BOLT (BRANDED QUALITY) FOR CHANDIGARH PROJECT SITE. 02. QUANTITY AS PER BOQ 1, 2 & COST OF TENDER DOCUMENT (NON -REFUNDABLE) Rs. 1,000(RUPEES ONE THOUSAND ONLY) BY DEMAND DRAFT/ BANKER S CHEQUE/ PAY ORDER IN FAVOUR OF THE BRAITHWAITE BURN & JESSOP CONSTRUCTION COMPANY LIMITED PAYABLE AT KOLKATA. SSI UNIT WITH NSIC REGN. FOR SIMILAR JOB ARE EXEMPTED FROM PROVIDING COST OF TENDER. 04. EARNEST MONEY DEPOSIT Rs. 1,50, (RUPEES ONE LAKH FIFTY THOUSAND ONLY) BY DD/BANKER S CHEQUE/ PAY ORDER IN FAVOUR OF THE BRAITHWAITE BURN & JESSOP CONSTRUCTION COMPANY LTD. PAYABLE AT KOLKATA AND FOR EXISTING VENDORS THE SAME MAY BE ADJUSTED FROM THEIR PASSED BILL AMOUNT PROVIDED THEY APPLY FOR THE SAME. SSI UNIT WITH NSIC REGN. FOR SIMILAR JOB ARE EXEMPTED FROM PROVIDING EMD. 05. SECURITY DEPOSIT ABOVE EARNEST MONEY WILL BE CONVERTED IN SECURITY DEPOSIT FOR SUCCESSFUL BIDDER/S AND FOR UNSUCCESSFUL BIDDERS THE EARNEST MONEY WILL BE REFUNDED AFTER FINALIZATION OF ORDER WITHOUT ANY INTEREST. THE SECURITY DEPOSIT WILL BE RELEASED AFTER COMPLETION OF SUCCESSFUL SUPPLY WITHOUT ANY INTEREST. 06. ISSUE OF TENDER DOCUMENT 07 LAST DATE & TIME OF RECEIPT OF TENDER 08 OPENING OF TENDER (TECHNO-COMMERCIAL PART) BETWEEN TO DURING OFFICE HOURS. RECEIPT UP TO 13:00 HRS. ON AT HEAD OFFICE. ON AT 14:30 HRS. AT HEAD OFFICE. (ANIMESH NEOGI) DGM(P-V)

2 SL. DESCRIPTION NO. 1. TECHNO-COMMERCIAL PART CHECK LIST DOCUMENTS To be put in a sealed envelope superscribing Tender Notice No. & TECHNO-COMMECIAL PART. a) Eligibility Criteria i)the bidder must submit all documents/evidence towards manufacture & supply of H.S.F.G Bolts CL-8.8 (As per RDSO Drg. No. B-11760/R) Conforming to IS:4000 (1992), IS:3757 (1985) (reaffirmed 2003), Nut as per IS:6623(2004) & IS:1367(PART-6), all washer are conforming to IS: 6649, 2 nos Round Washer of each Bolt, One DTI Washer & One Plain washer as per Sheet No. HSFGBL/ /S-01. Taper Washer & Plain Washer as per attached sketch. b) Earnest Money Deposit 1)Rs. 1,50,000/= (Rupees One lakh fifty thousand only) by Demand Draft /Banker s Cheque/Pay Order in favour of The Braithwaite Burn & Jessop Construction Company Limited payable at Kolkata. 2) The units registered with DGS&D, SSI units registered with NSIC and PSU Units / RDSO approved Vendors are e exempted from submission of EMD and Tender fee. 3) For existing Supplier/Vendors the same may be adjusted from their passed bill amount provided they apply for the same. c) List of Deviation As per Annexure- B to be signed sealed. d) Tender Document BOQ-1, 2 & 3 All the pages to be signed and sealed. 2. PRICE PART To be put in a sealed envelope superscribing Tender Notice No. & PRICE PART A) BOQ-1, 2 & 3 The rates to be filled up in figure & words for BOQ-1, 2 & 3 duly sealed and signed by the bidder. 3. TENDER A sealed Envelope superscribing Tender Notice No. / Scope of Supply containing a)techno-commercial Part b) Price Part

3 INSTRUCTION TO THE BIDDERS 1. SUBMISSION OF BID All the pages of the tender document to be signed with Company s seal by the bidders. The rates in the appropriate space in the BOQ should be properly filled, both in figures and words. No overwriting, using of correction fluid will be allowed. Any correction will be done by scoring out the incorrect entry and inserting the new entry in a legible manner. Both the correction and new entry to be signed and sealed with Company s seal. In the event of any difference between figure & words of the quoted rates, the rate in word shall be considered for evaluating the tender. Tenders to be submitted in two parts:- a) TECHNO-COMMERCIAL PART The techno-commercial part will consists of - i) ELIGIBILITY CRITERIA The bidder must submit all documents/evidence towards manufacture & supply of as per H.S.F.G Bolts CL-8.8 (As per RDSO Drg. No. B-11760/R) Conforming to IS:4000 (1992), IS:3757 (1985) (reaffirmed 2003), Nut as per IS:6623(2004) & IS:1367(PART-6), all washer are conforming to IS: 6649, 2 nos Round Washer of each Bolt, One DTI Washer & One Plain washer as per Sheet No. HSFGBL/ /S-01.Taper Washer & Plain Washer as per ii) attached sketch with Brand Name. EARNEST MONEY DEPOSIT An amount of Rs. 1,50,000/-(Rupees One lakh fifty thousand only) in form of Demand Draft/Pay Order in favour of The Braithwaite Burn And Jessop Construction Company Limited payable at Kolkata. Unsuccessful bidders will be refunded the Earnest Money Deposit after the award of the contract to the successful bidder without any interest. iii) LIST OF DEVIATIONS The bidder must submit the deviations from tender conditions as per proforma enclosed as ANNEXURE-B. iv) The tender documents issued to the bidders duly signed and sealed in each page and the BILL OF QUANTITY (BOQ-1, 2 & 3). b) PRICE-PART Properly filled up BILL OF QUANTITY (BOQ-1, 2 & 3) duly sealed and signed to be put in a sealed envelope superscribing TENDER NOTICE NO. and PRICE PART. IB-1

4 INSTRUCTION TO THE BIDDERS c) The above Techno-Commercial Part and Price-Part to be put in a sealed envelope superscribing TENDER NOTICE NO./SCOPE OF SUPPLY to be submitted to. 2. Conditional tenders may be rejected and no additional clause will be entertained. 3. administration reserves the right to accept/reject any or all of the tenders and split the scope of supply to more than one agency/agencies without assigning any reason whatsoever. No claim will be entertained on account of this. In case of splitting the L1 bidder will get 60% or more of the total quantity depending upon the requirement of. 4. All duties, taxes, fees and other levies payable by the Manufacturer/Supplier under the contract or any other cause shall be included in the quoted prices. 5. VALIDITY OF TENDER: 90 (ninety) days from the date of opening of tender or for a further period if mutually accepted. IB-2 (ANIMESH NEOGI) DGM(P-V)

5 Gy THE BRAITHWAITE BURN & JESSOP CONSTRUCTION COMPANY LIMITED SCC-1 SPECIAL CONDITION OF CONTRACT 1. DEFINATIONS AND INTERPRETATION: In this Tender Document, as hereinafter defined, the following words and expressions shall have the meaning as under: a) shall mean The Braithwaite Burn And Jessop Construction Company Limited having its Head Office at 27, R. N. Mukherjee Road, Kolkata b) The TENDER shall mean the proposal submitted by the Tenderer/ Bidder in response to s Notice of Invitation to this Tender Document. c) The ORDER shall mean a written Purchase Order issued by. d) The SUPPLIER /MANUFACTURER shall mean the person, firm or Company (hereinafter called Tenderer) whose Tender has been accepted by. e) N. RAILWAY shall mean NORTHERN RAILWAY and/or their Authorized Representatives. 2. SCOPE OF SUPPLY: BOQ -1, 2 & 3 3. VARIATION IN QUANTITIES: Variation will be within +/- 25% of the ordered quantity. 4. SPLITTING OF SCOPE OF SUPPLY reserve the absolute right to split the SCOPE OF SUPPLY in respect of SIZE & QUANTITY among the Techno-commercially qualified bidders as per s requirement and decision. However, in such case the ratio will be 60%:40% between L1:L2 bidders if L2 bidder matches the rate, terms and conditions of L1 bidder. If it is divided between three parties the ratio will be 50%:30%:20% between L1:L2:L3 bidders if L2 & L3 bidders matches the rate, terms and conditions of L1 bidder. However, any party will not have any claim towards reduction of such quantity from their scope of supply and such splitting of Scope of Supply will be done at Negotiated Lowest Accepted Rate only. Order quantity will be reviewed periodically by and considering the status of production and supply of Bolts, quantities may be revised/ reduced as per s requirement to suit the project work. s decision in this regard will be final and binding on the supplier(s) and no claim will be entertained on this account.

6 SCC-2 SPECIAL CONDITION OF CONTRACT 5. INSPECTION: Manufacturer s Test Certificate & By,QA and/or N. RLY or their Authorized Representative. The following aspects may be noted in this regard: a) In addition to above, random samples of the Bolts shall be collected by and/or N. Railway for Third Party Testing at any stage to confirm the fulfilment of the acceptance criteria. b) In case of rejection of Bolts at any stage by any of the above inspection agencies, the defective lot/lots of Bolts must be replaced by the supplier by a fresh lot with further inspection and testing by the inspection agency nominated by within a reasonable time without any extra cost to. Inspection and test report clearing this replacement lot with positive test results and confirming all the requirements must be submitted before dispatch. Inspection certificate shall not absolve the supplier from replenishing defective Bolts at any stage. c) Inspection Charges will be reimbursed by at actual on submission of all the relevant documentary evidences along with bill against delivery subject to acceptance of the lot by the inspection agency. 6. FIRM PRICE: Rate shall remain firm and shall not attract escalation due to any reason such as Steel price hike whatsoever in pursuance of this contract during the delivery period or upto the extended delivery period as the case may be from the date of order. 7. PAYMENT TERMS: Within 30 days after receipt of clear bill. 8. DELIVERY: Delivery to be made at Chandigarh Project Site. Shipping Address:-, Railway Bridge no: 262, Ghaggar Bridge, Vill. Nagala, P.O.Zirakpur, Dist- Mohali , Punjab. 9.Delivery Period Total quantity of each size to be completed within 90 (Ninety) days from date of Purchase order.

7 SCC-3 SPECIAL CONDITION OF CONTRACT 10.DELIVERY PERIOD EXTENSION If there is delay for reasons not attributable to the Supplier, upon receipt of written request justifying such delay from the Supplier may extend the Delivery period as suitable and fit reasonable to. No extra claim of supplier will be entertained in such cases of time extension being granted. 11.GUARANTEE : Supplier will stand guarantee for the quality supplied item. If the supplied Qty. found defective, the defective quantity to be replaced by the supplier at their risk and cost. 12. LIQUIDATED DAMAGE: If the Supplier fails to supply the quantity within stipulated delivery period, as mentioned in the order, 0.5% (half percent) of balance order value will be deducted from bill for per week of delay or part thereof subject to a maximum of 5% (five percent) of the total order value. 13. TERMINATIN OF CONTRACT: In case of failure to discharge the duties as per our requirement, reserves the right to cancel the order, either in part or full as the situation demands and get the supply done by deploying other agency /agencies. Cost incurred for the above shall be recovered from the supplier s bill and Security Deposit. 14. JURISDICTION OF COURT: The Courts at Kolkata shall have the exclusive jurisdiction to try all disputes, if any, arising out of this agreement between the parties. (ANIMESH NEOGI) DGM(P-V)

8 BILL OF QUANTITIES BOQ-1 H.S.F.G BOLTS OF CL-8.8 (As per RDSO Drg. No. B-11760/R) Conforming to IS:4000 (1992), IS:3757 (1985) (reaffirmed 2003), Nut as per IS:6623(2004) & IS:1367(PART- 6), all washer are conforming to IS: 6649, 2 nos Round Washer of each Bolt, One DTI Washer & One Plain washer as per Sheet No. HSFGBL/ /S-01 SL. NO. DIAMETER (MM) LENGTH (MM) QUANTITY (SET) RATE PER SET (Rs.) (figure in words) TOTAL AMOUNT (Rs.) (figure in words)

9 SL. NO. DIAMETER (MM) LENGTH (MM) QUANTITY (SET) RATE PER SET (Rs.) (figure in words) TOTAL AMOUNT (Rs.) (figure in words) BOQ

10 BOQ-3 SL. NO. TAPER WASHER & PLAIN WASHER (As per Attached Sketch) mm THK. TAPER WASHER FOR 16 DIA BOLT QUANTITY (NOS) 7056 RATE PER NOS (Rs.) (figure in words) TOTAL AMOUNT (Rs.) (figure in words) mm THK. TAPER WASHER FOR 20 DIA BOLT mm THK. TAPER WASHER FOR 22 DIA BOLT mm THK. PLAIN WASHER FOR 22 DIA BOLT mm THK. PLAIN WASHER FOR 20 DIA BOLT 403 NOTE: (i) The rate to be quoted should include all taxes & Duties and Delivery charges at our Chandigarh Project Site. The Entry Tax will be paid which should not be included in the quoted rate. (ii) The above bolts are high strength friction grip bolts of CL. 8.8(As per RDSO. DRG. NO /R), confirming to IS:4000 (1992), IS:3757 (1985) (reaffirmed 2003),. (iii) All Nuts are Conforming to IS:6623(2004) & IS:1367(PART-6) and all Washer re conforming to IS:6649. (iv) 2 nos Round Washer of each Bolt, One DTI washer & One Plain washer. (V) All Bolts, Nuts & Washer will have identification mark having manufacturer s symbol & property class. (VI) All Bolts, Nuts & Washer will have Manufacturer s Test Certificate in addition one sample of 3 Bolt/Nut/Washer from each lot will be sent to reputed independent NABL accredited Laboratory. (VII) All Bolt, Nuts & Washer should have coating of Zinc phosphate as per IS 1367 (Pt-XII) (VIII) Dimensional details to be provided by the party for prior approval before manufacture. (ANIMESH NEOGI) DGM(P-V)

11 ANNEXURE-B LIST OF DEVIATIONS SL. NO TENDER CONDITION CLAUSE REF. DESECRIPTION BIDDER S DEVIATED CONDITIONS Note : INCASE OF NO DEVIATION, THE BIDDER MUST STRIKE OUT THE ABOVE AND WRITE NIL DEVIATION.

12 HSFG BOLT ORDER LIST MADE BY R. Bose SHEET NO.- HSFGBL/ /S-01 CHECKED BY- 'S DRG NO DATE ORDER NO /3123 PROJECT: 14X 30.5 M SPAN 25T. LOADING WELDED TYPE TRUSS GIRDER FOR REV. - DATE: BR. NO OVER RIVER GHAGGAR AND 1 X 24.4 M SPAN PLATE GIRDER OVER RAIPUR NALA AT CHANDIGARH (NORTHERN RAILWAY). FABRICATOR S ORDER NO. FABRICATED BY REV. - DATE: Kgs. per 1000 pieces Gross No. Spare Net. No. Head Dia Through Grip Len gth Nut Position of Work HSFG BOLTS WITH 1 NO. DTI WASHER, 1 NO. PLAIN WASHER & 1 NO. NUT ( FOR 14 X 30.5M. SPAN + 1 X 24.4 M SPAN) With 5% Extra 4704 HEX Hex 7056 HEX Hex 1946 HEX Hex Total= HEX Hex HEX Hex HEX Hex 2380 HEX Hex 870 HEX Hex 1288 HEX Hex 252 HEX Hex 403 HEX Hex 470 HEX Hex Total= HEX Hex 644 HEX Hex HEX Hex 2828 HEX Hex HEX Hex 5488 HEX Hex 1246 HEX Hex 2226 HEX Hex 4116 HEX Hex 5110 HEX Hex 700 HEX Hex Total= ADDITIONAL REQUIREMENT : NOS. 7.5mm THK. TAPER WASHER FOR 16 DIA BOLT 2352 NOS. 7.5mm THK. TAPER WASHER FOR 20 DIA BOLT 644 NOS. 7.5mm THK. TAPER WASHER FOR 22 DIA BOLT AS PER ATTACHED SKETCH NOS. 3.4mm THK. PLAIN WASHER FOR 22 DIA BOLT 403 NOS. 4.6mm THK. PLAIN WASHER FOR 20 DIA BOLT NOTE:- 1. THE ABOVE BOLTS ARE HSFG BOLTS OF CL-8.8(As per RDSO. DRG. NO /R) CONFORMING TO IS:4000 (1992), IS: 3757(1985) (reaffirmed 2003). 2. ALL NUTS ARE CONFORMING TO IS:6623(2004) & IS:1367(PART-6) AND ALL WASHERS ARE CONFIRMING TO IS: NOS ROUND WASHERS FOR EACH BOLT, ONE DTI WASHER & ONE PLAIN WASHER. BS -111(Revision 2) & IRS B-1 (latest version). 4. ALL BOLTS, NUTS & WASHERS WILL HAVE IDENTIFICATION MARK HAVING MANUFACTURER'S SYMBOL & PROPERTY CLASS. 5. ALL BOLTS, NUTS & WASHERS WILL HAVE MANUFACTURER'S TEST CERTIFICATE IN ADDITION ONE SAMPLE OF 3 BOLT/NUT/WASHER FROM EACH LOT WILL BE SENT TO REPUTED INDEPENDENT NABL ACCREDITED LABORATORY. 6.ALL BOLT, NUTS & WASHERS SHOULD HAVE COATING OF ZINC PHOSPHATE AS PER IS 1367 (Pt-XII). 7. DIMENSIONAL DETAILS TO BE PROVIDED BY THE PARTY FOR PRIOR APPROVAL BEFORE MANUFACTURE. Requisition No. D/574 Date :