CITY OF BOISE. Sharon Jensen, Manager, Information Technology Department

Transcription

1 CITY OF BOISE To: FROM: Mayor and Council Sharon Jensen, Manager, Information Technology Department RESOLUTION NUMBER: R DATE: October 7, 2009 SUBJECT: Data Transfer Agreement between Ada County and City of Boise for Delivery of Certain County Computerized Data Elements ACTION REQUIRED: Approval of agreement retroactively for FY09 and proactively for FY10. RECOMMENDATION: The Information Technology Department recommends the approval of the Data Transfer Agreement between Ada County and City of Boise for Delivery of Certain County Computerized Data Elements. This agreement identifies the data owned or hosted by Ada County that is transferred electronically to authorized City of Boise employees. FISCAL IMPACT/BUDGET IMPLICATIONS: This agreement will be renewable each fiscal year. No annual fees are associated. BACKGROUND: Two agreements were received by City IT from the County in September of Both agreements contain identical wording with the exception of the periods of coverage one indicates a coverage period of 10/1/8 through 9/30/9 for FY09 and the second indicates a coverage period of 10/1/9 through 09/30/10 for FY10. This agreement ensures the City continues to receive this data which is utilized by authorized City staff in various departments to conduct their daily business. City IT has validated the services indicated in the agreement were provided during FY09 (relating to the retroactive FY09 agreement). ATTACHMENTS: 1) Data Transfer Agreement between Ada County and City of Boise for Delivery of Certain County Computerized Data Elements for both FY09 and FY10. 2) Exhibit A List of specific data transferred.

2 RESOLUTION NO. BY THE COUNCIL: BISTERFELDT, CLEGG, EBERLE, JORDAN, SHEALY AND TIBBS A RESOLUTION APPROVING DATA TRANSFER AGREEMENTS FOR FISCAL YEARS 2009 AND 2010 BETWEEN THE CITY OF BOISE CITY AND ADA COUNTY, IDAHO, FOR THE DELIVERY OF CERTAIN COUNTY COMPUTERIZED DATA ELEMENTS; AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE ON BEHALF OF THE CITY OF BOISE CITY; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, Ada County is licensed to use the ISTARS software system for storage of computerized records related to the Fourth District Court as well as hosts information for the JMS (Jail Management System) and RMS (Records Management System) systems; and WHEREAS, various departments of the City of Boise, including Police, Public Works and the City Attorney s Office require access to the information in ISTARS, JMS and RMS to conduct business; and WHEREAS, this agreement identifies the data owned or hosted by Ada County that is transferred electronically to authorized City of Boise employees. NOW THEREFORE, BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF BOISE CITY, IDAHO: Section 1. That the Data Transfer Agreement, by and between the City of Boise City and Ada County, Idaho for transfer of data with the ISTARS, RMS and JMS programs for Fiscal Year 2009, a copy of which Agreement, marked Exhibit 1, is attached hereto and incorporated herein by reference, be, and the same hereby is, approved both as to form and content. Section 2. That the Data Transfer Agreement, by and between the City of Boise City and Ada County, Idaho for transfer of data with the ISTARS, RMS and JMS programs for Fiscal Year 2010, a copy of which Agreement, marked Exhibit 2, is attached hereto and incorporated herein by reference, be, and the same hereby is, approved both as to form and content Section 3. That the Mayor and City Clerk be, and they hereby are, authorized to execute and R

3 attest said Agreements on behalf of Boise City. Section 4. That this Resolution shall be in full force and effect immediately upon its adoption and approval. ADOPTED by the Council of the City of Boise, Idaho, this day of October, APPROVED by the Mayor of the City of Boise, Idaho this day of October, APPROVED: ATTEST: MAYOR CITY CLERK

4 AGREEMENT NO DATA TRANSFER AGREEMENT BETWEEN ADA COUNTY AND THE CITY OF BOISE FOR DELIVERY OF CERTAIN COUNTY COMPUTERIZED DATA ELEMENTS THIS AGREEMENT is entered into this day of, 2009, by and between Ada County, a duly formed and existing county pursuant to the laws and Constitution of the State of Idaho (hereafter referred to as County ), and the City of Boise (hereafter referred to as Agency ). WITNESSETH WHEREAS, Agency has a need to access and utilize certain data elements owned and maintained by County; and WHEREAS, County agrees to provide Agency with availability to and use of those certain data elements that County, including the Ada County Clerk and Ada County Sheriff, as owners of the data elements, have authorized; follows: NOW, THEREFORE, it is hereby expressly agreed between the parties as I. DEFINITIONS Term Agency Authorized User Definition Government entity that has entered into an agreement with County and has received written authorization from County and owner(s) to receive transfer of certain County computerized data elements. Agency s users, who have passed the background requirements of their employing agency and who have authorization pursuant to this Agreement to work with the transferred County data. CERTAIN COUNTY COMPUTERIZED DATA ELEMENTS FY 2009 Page 1 of 8 n:\it\2009\data transfer agreement july 2009.doc

5 Unauthorized Access User Access to County s electronic data by any unauthorized means by Agency, its agents, officers, or employees, or through the use of Agency s password. II. ACCESS AND LOGISTICS A. County shall provide Agency with access to data file transfers for the County electronic data sets as set forth in Exhibit A hereto. All data will be provided in an XML format, and transferred using File Transfer Protocol (FTP). B. Agency will provide County with specific definitions of data elements requested. Definitions must include the data element names, descriptions, and formats. Requests must be reviewed and approved by a representative of the County department that owns the requested data. C. Agency fully understands that County and the owners of the electronic data sets, including the Ada County Clerk and the Ada County Sheriff, have only authorized the use of the aforementioned electronic data sets solely to Authorized Users. Agency has no right to usage or right to continued usage. D. County employees maintain the County computer system purely for County purposes. County does not maintain said system for Agency, nor does it maintain staff to aid Agency. County simply provides access to certain County computerized data sets. Agency Authorized Users need to have an established Internet connection or other County authorized method of access. E. If accessing the County Network by utilizing Virtual Private Network (VPN) services, tunnels must originate from static IP addresses. Dynamic addresses may cause service outages, since Internet Service Providers will renew their IP address pool. CERTAIN COUNTY COMPUTERIZED DATA ELEMENTS FY 2009 Page 2 of 8 n:\it\2009\data transfer agreement july 2009.doc

6 F. Agency agrees to pay all costs associated with being provided such availability and Agency agrees not to utilize any of the information obtained from County to violate any federal, state or local law, or to allow anyone else to violate any federal, state or local law. III. SECURITY A. It is the responsibility of the Agency to ensure that unauthorized users are not allowed access to County data. All of the terms and conditions of this Agreement are applicable to each Authorized User employed by or associated with the Agency. B. County reserves the right to conduct an audit of Agency s accessing personnel and to verify that Agency has conducted a background check of all Agency s users prior to Agency user s access to County s information. If any of Agency s users have not had the background check, County may terminate this Agreement in accordance with Section IV herein. C. While working with County data, Agency users must not leave their computers unattended. If an Agency user leaves the computer, the computer must be locked either via a screensaver password or screen lock. D. All computers, including personal computers, that are transferring or accessing data from the County system must use the most up-to-date anti-virus software that is the industry standard. E. All computers, including personal computers, that are accessing and using data from the County system must be under the oversight and control of the Agency. Agency agrees to designate one Agency employee as the Security Supervisor for the Agency who will exercise the oversight and control. The Security Supervisor shall CERTAIN COUNTY COMPUTERIZED DATA ELEMENTS FY 2009 Page 3 of 8 n:\it\2009\data transfer agreement july 2009.doc

7 supervise staff, equipment, and operation of the access to the County system and the use of the County data. The Security Supervisor shall be the one point of contact for the County regarding security issues. IV. TERMINATION A. County may immediately and permanently discontinue data transfer service to Agency if any violations of this Agreement occur. B. County may permanently discontinue data transfer service to Agency at any time and for any reason. If possible, County will give Agency ten (10) calendar days written notice before discontinuing service. C. County will not be responsible for any inconvenience, loss, or damage sustained by Agency as a result of County s provision, discontinuance or disruption of data transfer services. D. If Agency s data transfer service is discontinued for any reason, Agency must again apply for service. County may deny Agency s application for any reason, including the reason Agency was originally discontinued. E. Agency may discontinue data transfer service at any time and for any reason, but must provide County with written notice ten (10) calendar days prior to discontinuation. V. MISCELLANEOUS PROVISIONS A. Agency shall bear sole responsibility for all costs related to the equipment owned and used by Agency to access and transfer County s data, including purchase, maintenance, and repair costs. County maintains its equipment for County purposes. County will not provide computer expertise to aid Agency. CERTAIN COUNTY COMPUTERIZED DATA ELEMENTS FY 2009 Page 4 of 8 n:\it\2009\data transfer agreement july 2009.doc

8 B. Agency bears the sole responsibility for protecting against Unauthorized and/or damaging access to County data by Agency. Agency is liable for any damage where access was through Agency, its agents, officers, or employees, or through the use of the Agency s password, whether authorized or unauthorized. Agency shall bear all costs of restoring all damaged data to its original state as well as any incidental and/or consequential damages or liabilities that might result directly or indirectly from such access. C. Agency agrees that the use of the computer data covered by this Agreement is limited to authorized Agency use and personnel. Agency agrees and understands that it is not authorized and has no right or authority to distribute the computer data to other agencies, personnel within the Agency not covered by this Agreement, or any third parties. D. Agency agrees to indemnify, defend, and hold harmless County, its officers, agents, and employees from and against any and all liability, loss, damage, costs, and expenses, including legal expenses (providing and paying for counsel of County s choice), which may accrue or be sustained by County, its officers, agents, or employees as a result or consequence, whether direct or indirect, of any claims, suits, demands, actions, judgments, settlements or forfeiture, including any suit instituted to enforce the obligations of this agreement of indemnity, made or brought by any party against County, its officers, agents, or employees, arising out of or in connection with this Agreement, or information or computer data intentionally or unintentionally accessed, utilized by or released by or through Agency. CERTAIN COUNTY COMPUTERIZED DATA ELEMENTS FY 2009 Page 5 of 8 n:\it\2009\data transfer agreement july 2009.doc

9 E. County s decision to provide electronic data transfer is strictly pursuant to this Agreement, and Agency agrees that transfer of County electronic data elements is not mandated by law. F. This Agreement is effective upon signature of the parties, and shall expire on September 30, It may be renewed annually at the option of the County. A completed request for renewal must be received by the County no later than the preceding July 1, and all renewal information must be received by the County prior to August 31 of the expiration year. G. This Agreement shall be governed and interpreted in accordance with the laws of the State of Idaho. H. In the event of any litigation or any other legal dispute arising under, or as a result of this Agreement between County and Agency, the prevailing party shall recover its costs and reasonable attorney fees. I. In the event any provision or section of this Agreement conflicts with applicable law, or is otherwise held to be unenforceable, the remaining provisions shall nevertheless be enforceable and shall be carried into effect. J. This Agreement may be modified or amended only by a writing duly executed by both County and Agency. K. This Agreement embodies the whole agreement of County and Agency. There are no promises, terms, conditions, or obligations other than those contained in this Agreement. All previous or contemporaneous communications, representations, or agreements, either verbal or written, between the parties are superseded by this Agreement. CERTAIN COUNTY COMPUTERIZED DATA ELEMENTS FY 2009 Page 6 of 8 n:\it\2009\data transfer agreement july 2009.doc

10 IN WITNESS THEREOF, the parties have executed this Agreement on the date and year written above. Board of Ada County Commissioners By: Fred Tilman, Chairman By: Sharon Ullman, Commissioner By: Rick Yzaguirre, Commissioner ATTEST: J. David Navarro, Ada County Clerk Approved as to Form Regarding JMS and RMS Data Sets By: Gary Raney, Ada County Sheriff Approved as to Form Regarding ISTARS Data Sets By: J. David Navarro, Ada County Clerk CERTAIN COUNTY COMPUTERIZED DATA ELEMENTS FY 2009 Page 7 of 8 n:\it\2009\data transfer agreement july 2009.doc

11 City of Boise By: David H. Bieter, Mayor City of Boise ATTEST: Name: Title: CERTAIN COUNTY COMPUTERIZED DATA ELEMENTS FY 2009 Page 8 of 8 n:\it\2009\data transfer agreement july 2009.doc

12 EXHIBIT A Server CSV Text File Description Confirmed i5 JMS_Officer.TXT Relation (Officers Only: Ada, Boise, Garden City, Meridian) i5 JMS_SHFPBOK.TXT Booking details i5 JMS_SHFPHLD.TXT Hold Info i5 JMS_SHFPJST.TXT Serving time i5 JMS_SHFPJVA.TXT Visual Arrest Info i5 JMS_SHFPJWR.TXT Warrant Info i5 JMS_SHFPPAS.TXT Subj Association (NCO/PO Info) (NCO = No Contact Order; PRO = Protection Order i5 JMS_SHFPPER.TXT Suspect/Notify person (Arrest Group) i5 JMS_SHFPPSM.TXT Scars Marks Tattoos (Arrest Group) i5 JMS_SHFLRSC1.TXT * Registered Sex Offenders - Crimes (w / Description) i5 JMS_SHFPRSO.TXT Registered Sex Offenders i5 JMS_SHFPSTY.TXT Jail stay info (necessary to link to the four below) * SHFLRSC1.TXT is a joined logical file between SHFPRSC and SHFPROF

13 Transfer File Table Library Server CSV Text File RMSCase.DTF PLCASE NWSPSFLS ADARMS PLCASE.TXT RMSCCFILE.DTF CCFILE NWSPSFLS ADARMS CCFILE.txt RMSGOGEO.DTF GOGEO NWSPSFLS ADARMS GOGEO.TXT RMSPLAARM.DTF PLAARM NWSPSFLS ADARMS PLAARM.TXT RMSPLABCF.DTF PLABCF NWSPSFLS ADARMS PLABCF.TXT RMSPLCRIM.DTF PLCRIM NWSPSFLS ADARMS PLCRIM.TXT RMSPLINCD.DTF PLINCD NWSPSFLS ADARMS PLINCD.TXT RMSPLJARM.DTF PLJARM NWSPSFLS ADARMS PLJARM.TXT RMSPLOFCR.DTF PLOFCR NWSPSFLS ADARMS PLOFCR.TXT RMSPLOFNS.DTF PLOFNS NWSPSFLS ADARMS PLOFNS.TXT RMSPLOSMO.DTF PLOSMO NWSPSFLS ADARMS PLOSMO.TXT RMSPLPROP.DTF PLPROP NWSPSFLS ADARMS PLPROP.TXT RMSPLSPVM.DTF PLSPVM NWSPSFLS ADARMS PLSPVM.TXT RMSPLSVWM.DTF PLSVWM NWSPSFLS ADARMS PLSVWM.TXT RMSPSAJCK.DTF PSAJCK NWSPSFLS ADARMS PSAJCK.TXT RMSPSALIS.DTF PSALIS NWSPSFLS ADARMS PSALIS.TXT RMSPSASSC.DTF PSASSC NWSPSFLS ADARMS PSASSC.TXT RMSPSCHAR.DTF PSCHAR NWSPSFLS ADARMS PSCHAR.TXT RMSPSCRIM.DTF PSCRIM NWSPSFLS ADARMS PSCRIM.TXT RMSPSGADR.DTF PSGADR NWSPSFLS ADARMS PSGADR.TXT RMSPSGUNS.DTF PSGUNS NWSPSFLS ADARMS PSGUNS.TXT RMSPSPITM.DTF PSPITM NWSPSFLS ADARMS PSPITM.TXT RMSPSSTAT.DTF PSSTAT NWSPSFLS ADARMS PSSTAT.TXT RMSPSVHCL.DTF PSVHCL NWSPSFLS ADARMS PSVHCL.TXT RMSSCTABE.DTF SCTABE NWSPSFLS ADARMS SCTABE.TXT *RMSPLCASE.DTF PLCASE NWSPSFLS ADARMS PLCASE.TXT *Duplicate with PLCASE.TXT

14 Transfer File Table Library Server CSV Test File ISTARSCalendar.dtf ISTPHRS ISTOBSPRD i5 ISTARSCalendar.txt ISTARSDispositions.dtf ISTPCDS ISTOBSPRD i5 ISTARSDispositions.txt

15 AGREEMENT NO DATA TRANSFER AGREEMENT BETWEEN ADA COUNTY AND THE CITY OF BOISE FOR DELIVERY OF CERTAIN COUNTY COMPUTERIZED DATA ELEMENTS THIS AGREEMENT is entered into this day of, 2009, by and between Ada County, a duly formed and existing county pursuant to the laws and Constitution of the State of Idaho (hereafter referred to as County ), and the City of Boise (hereafter referred to as Agency ). WITNESSETH WHEREAS, Agency has a need to access and utilize certain data elements owned and maintained by County; and WHEREAS, County agrees to provide Agency with availability to and use of those certain data elements that County, including the Ada County Clerk and Ada County Sheriff, as owners of the data elements, have authorized; follows: NOW, THEREFORE, it is hereby expressly agreed between the parties as I. DEFINITIONS Term Agency Authorized User Definition Government entity that has entered into an agreement with County and has received written authorization from County and owner(s) to receive transfer of certain County computerized data elements. Agency s users, who have passed the background requirements of their employing agency and who have authorization pursuant to this Agreement to work with the transferred County data. CERTAIN COUNTY COMPUTERIZED DATA ELEMENTS FY 2010 Page 1 of 8 n:\it\2009\data transfer agreement fy 2010.doc

16 Unauthorized Access User Access to County s electronic data by any unauthorized means by Agency, its agents, officers, or employees, or through the use of Agency s password. II. ACCESS AND LOGISTICS A. County shall provide Agency with access to data file transfers for the County electronic data sets as set forth in Exhibit A hereto. All data will be provided in an XML format, and transferred using File Transfer Protocol (FTP). B. Agency will provide County with specific definitions of data elements requested. Definitions must include the data element names, descriptions, and formats. Requests must be reviewed and approved by a representative of the County department that owns the requested data. C. Agency fully understands that County and the owners of the electronic data sets, including the Ada County Clerk and the Ada County Sheriff, have only authorized the use of the aforementioned electronic data sets solely to Authorized Users. Agency has no right to usage or right to continued usage. D. County employees maintain the County computer system purely for County purposes. County does not maintain said system for Agency, nor does it maintain staff to aid Agency. County simply provides access to certain County computerized data sets. Agency Authorized Users need to have an established Internet connection or other County authorized method of access. E. If accessing the County Network by utilizing Virtual Private Network (VPN) services, tunnels must originate from static IP addresses. Dynamic addresses may cause service outages, since Internet Service Providers will renew their IP address pool. CERTAIN COUNTY COMPUTERIZED DATA ELEMENTS FY 2010 Page 2 of 8 n:\it\2009\data transfer agreement fy 2010.doc

17 F. Agency agrees to pay all costs associated with being provided such availability and Agency agrees not to utilize any of the information obtained from County to violate any federal, state or local law, or to allow anyone else to violate any federal, state or local law. III. SECURITY A. It is the responsibility of the Agency to ensure that unauthorized users are not allowed access to County data. All of the terms and conditions of this Agreement are applicable to each Authorized User employed by or associated with the Agency. B. County reserves the right to conduct an audit of Agency s accessing personnel and to verify that Agency has conducted a background check of all Agency s users prior to Agency user s access to County s information. If any of Agency s users have not had the background check, County may terminate this Agreement in accordance with Section IV herein. C. While working with County data, Agency users must not leave their computers unattended. If an Agency user leaves the computer, the computer must be locked either via a screensaver password or screen lock. D. All computers, including personal computers, that are transferring or accessing data from the County system must use the most up-to-date anti-virus software that is the industry standard. E. All computers, including personal computers, that are accessing and using data from the County system must be under the oversight and control of the Agency. Agency agrees to designate one Agency employee as the Security Supervisor for the Agency who will exercise the oversight and control. The Security Supervisor shall CERTAIN COUNTY COMPUTERIZED DATA ELEMENTS FY 2010 Page 3 of 8 n:\it\2009\data transfer agreement fy 2010.doc

18 supervise staff, equipment, and operation of the access to the County system and the use of the County data. The Security Supervisor shall be the one point of contact for the County regarding security issues. IV. TERMINATION A. County may immediately and permanently discontinue data transfer service to Agency if any violations of this Agreement occur. B. County may permanently discontinue data transfer service to Agency at any time and for any reason. If possible, County will give Agency ten (10) calendar days written notice before discontinuing service. C. County will not be responsible for any inconvenience, loss, or damage sustained by Agency as a result of County s provision, discontinuance or disruption of data transfer services. D. If Agency s data transfer service is discontinued for any reason, Agency must again apply for service. County may deny Agency s application for any reason, including the reason Agency was originally discontinued. E. Agency may discontinue data transfer service at any time and for any reason, but must provide County with written notice ten (10) calendar days prior to discontinuation. V. MISCELLANEOUS PROVISIONS A. Agency shall bear sole responsibility for all costs related to the equipment owned and used by Agency to access and transfer County s data, including purchase, maintenance, and repair costs. County maintains its equipment for County purposes. County will not provide computer expertise to aid Agency. CERTAIN COUNTY COMPUTERIZED DATA ELEMENTS FY 2010 Page 4 of 8 n:\it\2009\data transfer agreement fy 2010.doc

19 B. Agency bears the sole responsibility for protecting against Unauthorized and/or damaging access to County data by Agency. Agency is liable for any damage where access was through Agency, its agents, officers, or employees, or through the use of the Agency s password, whether authorized or unauthorized. Agency shall bear all costs of restoring all damaged data to its original state as well as any incidental and/or consequential damages or liabilities that might result directly or indirectly from such access. C. Agency agrees that the use of the computer data covered by this Agreement is limited to authorized Agency use and personnel. Agency agrees and understands that it is not authorized and has no right or authority to distribute the computer data to other agencies, personnel within the Agency not covered by this Agreement, or any third parties. D. Agency agrees to indemnify, defend, and hold harmless County, its officers, agents, and employees from and against any and all liability, loss, damage, costs, and expenses, including legal expenses (providing and paying for counsel of County s choice), which may accrue or be sustained by County, its officers, agents, or employees as a result or consequence, whether direct or indirect, of any claims, suits, demands, actions, judgments, settlements or forfeiture, including any suit instituted to enforce the obligations of this agreement of indemnity, made or brought by any party against County, its officers, agents, or employees, arising out of or in connection with this Agreement, or information or computer data intentionally or unintentionally accessed, utilized by or released by or through Agency. CERTAIN COUNTY COMPUTERIZED DATA ELEMENTS FY 2010 Page 5 of 8 n:\it\2009\data transfer agreement fy 2010.doc

20 E. County s decision to provide electronic data transfer is strictly pursuant to this Agreement, and Agency agrees that transfer of County electronic data elements is not mandated by law. F. This Agreement is effective on October 1, 2009, and shall expire on September 30, It may be renewed annually at the option of the County. A completed request for renewal must be received by the County no later than the preceding July 1, and all renewal information must be received by the County prior to August 31 of the expiration year. G. This Agreement shall be governed and interpreted in accordance with the laws of the State of Idaho. H. In the event of any litigation or any other legal dispute arising under, or as a result of this Agreement between County and Agency, the prevailing party shall recover its costs and reasonable attorney fees. I. In the event any provision or section of this Agreement conflicts with applicable law, or is otherwise held to be unenforceable, the remaining provisions shall nevertheless be enforceable and shall be carried into effect. J. This Agreement may be modified or amended only by a writing duly executed by both County and Agency. K. This Agreement embodies the whole agreement of County and Agency. There are no promises, terms, conditions, or obligations other than those contained in this Agreement. All previous or contemporaneous communications, representations, or agreements, either verbal or written, between the parties are superseded by this Agreement. CERTAIN COUNTY COMPUTERIZED DATA ELEMENTS FY 2010 Page 6 of 8 n:\it\2009\data transfer agreement fy 2010.doc

21 IN WITNESS THEREOF, the parties have executed this Agreement on the date and year written above. Board of Ada County Commissioners By: Fred Tilman, Chairman By: Sharon Ullman, Commissioner By: Rick Yzaguirre, Commissioner ATTEST: J. David Navarro, Ada County Clerk Approved as to Form Regarding JMS and RMS Data Sets By: Gary Raney, Ada County Sheriff Approved as to Form Regarding ISTARS Data Sets By: J. David Navarro, Ada County Clerk CERTAIN COUNTY COMPUTERIZED DATA ELEMENTS FY 2010 Page 7 of 8 n:\it\2009\data transfer agreement fy 2010.doc

22 City of Boise By: David H. Bieter, Mayor City of Boise ATTEST: Name: Title: CERTAIN COUNTY COMPUTERIZED DATA ELEMENTS FY 2010 Page 8 of 8 n:\it\2009\data transfer agreement fy 2010.doc

23 EXHIBIT A Server CSV Text File Description Confirmed i5 JMS_Officer.TXT Relation (Officers Only: Ada, Boise, Garden City, Meridian) i5 JMS_SHFPBOK.TXT Booking details i5 JMS_SHFPHLD.TXT Hold Info i5 JMS_SHFPJST.TXT Serving time i5 JMS_SHFPJVA.TXT Visual Arrest Info i5 JMS_SHFPJWR.TXT Warrant Info i5 JMS_SHFPPAS.TXT Subj Association (NCO/PO Info) (NCO = No Contact Order; PRO = Protection Order i5 JMS_SHFPPER.TXT Suspect/Notify person (Arrest Group) i5 JMS_SHFPPSM.TXT Scars Marks Tattoos (Arrest Group) i5 JMS_SHFLRSC1.TXT * Registered Sex Offenders - Crimes (w / Description) i5 JMS_SHFPRSO.TXT Registered Sex Offenders i5 JMS_SHFPSTY.TXT Jail stay info (necessary to link to the four below) * SHFLRSC1.TXT is a joined logical file between SHFPRSC and SHFPROF

24 Transfer File Table Library Server CSV Text File RMSCase.DTF PLCASE NWSPSFLS ADARMS PLCASE.TXT RMSCCFILE.DTF CCFILE NWSPSFLS ADARMS CCFILE.txt RMSGOGEO.DTF GOGEO NWSPSFLS ADARMS GOGEO.TXT RMSPLAARM.DTF PLAARM NWSPSFLS ADARMS PLAARM.TXT RMSPLABCF.DTF PLABCF NWSPSFLS ADARMS PLABCF.TXT RMSPLCRIM.DTF PLCRIM NWSPSFLS ADARMS PLCRIM.TXT RMSPLINCD.DTF PLINCD NWSPSFLS ADARMS PLINCD.TXT RMSPLJARM.DTF PLJARM NWSPSFLS ADARMS PLJARM.TXT RMSPLOFCR.DTF PLOFCR NWSPSFLS ADARMS PLOFCR.TXT RMSPLOFNS.DTF PLOFNS NWSPSFLS ADARMS PLOFNS.TXT RMSPLOSMO.DTF PLOSMO NWSPSFLS ADARMS PLOSMO.TXT RMSPLPROP.DTF PLPROP NWSPSFLS ADARMS PLPROP.TXT RMSPLSPVM.DTF PLSPVM NWSPSFLS ADARMS PLSPVM.TXT RMSPLSVWM.DTF PLSVWM NWSPSFLS ADARMS PLSVWM.TXT RMSPSAJCK.DTF PSAJCK NWSPSFLS ADARMS PSAJCK.TXT RMSPSALIS.DTF PSALIS NWSPSFLS ADARMS PSALIS.TXT RMSPSASSC.DTF PSASSC NWSPSFLS ADARMS PSASSC.TXT RMSPSCHAR.DTF PSCHAR NWSPSFLS ADARMS PSCHAR.TXT RMSPSCRIM.DTF PSCRIM NWSPSFLS ADARMS PSCRIM.TXT RMSPSGADR.DTF PSGADR NWSPSFLS ADARMS PSGADR.TXT RMSPSGUNS.DTF PSGUNS NWSPSFLS ADARMS PSGUNS.TXT RMSPSPITM.DTF PSPITM NWSPSFLS ADARMS PSPITM.TXT RMSPSSTAT.DTF PSSTAT NWSPSFLS ADARMS PSSTAT.TXT RMSPSVHCL.DTF PSVHCL NWSPSFLS ADARMS PSVHCL.TXT RMSSCTABE.DTF SCTABE NWSPSFLS ADARMS SCTABE.TXT *RMSPLCASE.DTF PLCASE NWSPSFLS ADARMS PLCASE.TXT *Duplicate with PLCASE.TXT

25 Transfer File Table Library Server CSV Test File ISTARSCalendar.dtf ISTPHRS ISTOBSPRD i5 ISTARSCalendar.txt ISTARSDispositions.dtf ISTPCDS ISTOBSPRD i5 ISTARSDispositions.txt