Request for Tender Tender-07 Transformers

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1 Date Issued: February 19, 2018 Closing Date and Time: Request for Tender 2018-Tender-07 Transformers Original copy of a Tender in a sealed envelope plainly marked 2018-Tender-07 Transformers must be received prior to 3:00 p.m. local time on Wednesday, March 14, 2018 Closing Location: Courier, mail or hand delivered to: City of Penticton Corporate Officer City Hall 171 Main Street Penticton, BC V2A 5A9 Contact: All enquiries must be directed in writing to purchasing@penticton.ca It is the sole responsibility of the proponent to check the City s website at for any updated information and addenda issued before the closing date. is the only authorized website to register and obtain competitive bid documents for the City of Penticton opportunities. The City of Penticton shall not be held responsible for our competitive bid documents that are located on any other website. Procurement and Inventory Services Department 616 Okanagan Avenue East Penticton, BC V2A 3K6 TEL purchasing@penticton.ca 1

2 INVITATION TO TENDER Sealed Tenders marked 2017-Tender-05 Transformers will be received at the office of the Corporate Officer City Hall, 171 Main Street, Penticton, BC V2A 5A9 up to 3:00 p.m. local time Wednesday, March 14, 2018 for: Pad Transformers The said tenders are subject to the terms and conditions of the Invitation to Tender, the Schedule, instructions to Tenderers, general conditions, specifications and any special conditions, plans or drawings attached hereto (all of which documents shall be initialled by the tenderer in the space provided). Further information, tender forms, and specifications may be obtained from or the office of the Procurement and Inventory Services Manager at the City Yards Office, 616 Okanagan Avenue East, Penticton, BC V2A 3K6 between the hours of 7:30 a.m. and 3:15 p.m. Monday to Friday, excluding statutory holidays. It is the responsibility of the bidder to check for addenda which will be posted on the City s website. Tenders will be opened in the public at 3:00 p.m. at City Hall Council Chambers on the 2 nd floor of 171 Main Street, Penticton, BC. Interested parties may be present during the opening of the tenders. The City of Penticton reserves the right to accept or reject all or any Tenders and to accept the Tender in total or in part, or to accept the Tender which it deems most favourable in the interest of the City of Penticton. The lowest or any Tender will not necessarily be accepted. PLEASE READ THE ATTACHED INSTRUCTIONS TO TENDERERS TENDER Date of Tender: In compliance with the above invitation, the undersigned offers and agrees if this tender be accepted within sixty (60) calendar days from the date of opening, to furnish or supply to the City of Penticton any, all or any part of the items upon which prices are stated, at the price set opposite each item, deliver at the designated point or points within the time specified in the schedule attached hereto. The goods to be supplied herein are manufactured by at The Tenderer is a sole proprietor, partnership, company incorporated under the laws of. (Check where applicable.) Name and Address of Sole Proprietor, Signature and Title of Person Partnership or Company Tendering Signature and Address to Sign Tender (Print or Type Name (Print or Type): of Witness or Witnesses Title Under Signature): 2

3 1. ACCEPTANCE THIS TENDER MAY BECOME PART OF A LEGAL CONTRACT EVERY PAGE MUST BE SIGNED OR INITIALLED WHERE INDICATED INSTRUCTIONS TO TENDERERS 1.1. The Corporation of the City of Penticton (the City ) reserves the right: to award bids received on the basis of individual items, or groups of items, or on the entire list of items; to reject any or all bids, or any part thereof; to waive any informality in the bids; where the City determines that all tender prices are too high, all tenders may be rejected; and to accept the bid that is in the best interest of the City. The Procurement and Inventory Services Manager s decision shall be final The City has the right, in its sole discretion, to evaluate any or all Tenders on any basis it considers desirable, including the overall cost of the Tenders in relation to the City's budget for the Work, the ability of the Tenderer or Tenderers to perform the Work, the finances or credit-worthiness of the Tenderer or Tenderers, and any experience of the Tenderer or Tenderers in performing work of a kind comparable to the Work The City may in its absolute discretion, reject a Tender submitted by the Tenderer if the Tenderer, or any officer or director of a corporate Tenderer, is or has been engaged, either directly or indirectly through another corporation or legal entity, in a legal action against the City and its elected and appointed officers and employees or any of them in relation to: Any other Contract or services; or Any matter arising from the City s exercise of its powers, duties or functions under the Local Government Act and the Community Charter or any other enactments; within five years of this Tender Offer. For purposes of this section, the words legal action includes, without limitation, mediation, arbitration, hearing before an administrative tribunal or lawsuit filed in any court. Without limiting the City s sole discretion in determining whether or not to reject a Tender pursuant to this clause, the City will consider such factors as whether the legal action is likely to affect the Tenderer s ability to work with the City and its employees, agents, consultants and representatives or any of them and whether the City s past experience with the Tenderer in the matter that resulted in the legal action indicates that the City is likely to incur increased staff and legal costs or either of them in the administration of this Contract if it is awarded to the Tenderer An acceptance mailed to the successful tenderer within the time for acceptance specified in the tender results in a binding Contract without further action by either party. 2. PRICES 2.1. Unit prices shall be shown for each unit on which there is a tender. Taxes are to be extra where applicable Unless otherwise specified herein by the City, all prices quoted are to be net prices in Canadian funds including Canadian Customs duties, and are to be F.O.B., including delivery charges, to the destination as indicated Proponents acknowledge that, if it is a non-resident company, payments to the Proponent, as a non-resident, may be subject to withholding taxes under the Income Tax Act (Canada). Further, unless the Proponent, as a non-resident, 3

4 provides the City with an official letter from Canadian Customs and Revenue Agency waiving the withholding requirements, the City will withhold the taxes it determines are required under the Income Tax Act (Canada) The City reserves the right to terminate this Contract based on unacceptable price increases during the Contract period. 3. ALTERNATE TENDERS 3.1. The specifications describe the goods which it is felt are necessary to meet the performance requirements of the City. Tenderers desiring to tender on goods which deviate from these specifications but which they believe to be the equivalent, are requested to submit alternate tenders on the goods which so deviate; however, ALTERNATE TENDERS MUST BE CLEARLY INDICATED AS SUCH, AND DEVIATIONS FROM THE APPLICABLE SPECIFICATIONS PLAINLY NOTED. All alternate tenders will be given due and utmost consideration taking into account the following factors: compatible for its intended use, relatively easy to maintain, durable, and integrated/coordinated with the design approach of other items in the package. The tender must be submitted as a separate submission and be accompanied by complete specifications of the goods offered. The City is not obligated to accept any alternatives. 4. TIME OF DELIVERY When not otherwise specified, Tenderers must definitely state the time of delivery of the goods or completion of services. 5. SAMPLES Samples of items, when required, must be submitted within the time specified and at no expense to the City; if not destroyed in testing, they will be returned at the Tenderers' request and expense unless otherwise specified in the Schedule. 6. SIGNATURES 6.1. If an individual is making the tender, he shall print or type his name and address on the tender form and sign the same in the spaces provided. His signature shall be witnessed and the witness shall give his address If a partnership is making the tender, the name and address of the partnership shall be printed or typed on the tender form and the names of all members of the partnership shall be printed or typed in the spaces provided. The tender shall be signed by one or more of the partners in the following manner: for example, "Smith and Jones by John Jones a partner". The signature or signatures shall be witnessed and the witness or witnesses shall give their address or addresses If a company is making the tender, the name of the company and its place of business shall be printed or typed on the tender form and the tender form shall be signed by the person or persons authorized to sign the tender on behalf of the company, indicating the capacity in which they sign: for example, "John Doe Company Ltd. by John Smith, Secretary" or as the case may be Tenders signed by an agent must be accompanied by evidence of his authority The invitation to tender, tender, conditions, specifications, schedule and any other documents attached to the tender shall be initialled by the proper signing officer of the tenderer The Certification Document must be completed. 7. TENDERS 4

5 7.1. SIGNATURES AND INITIALS REQUIRED All Tenders must be signed in the place provided on the final page by an officer or employee having authority to bind the Bidder by signature. The signature shall be witnessed and the witness shall give his address and telephone number. All other pages of the Tender Document shall be initialled by the Signing Officer in the spaces provided. 8. TENDER 8.1. Tenders must be submitted on the forms provided Tenders shall be enclosed in a sealed envelope clearly marked with the Tender number and name, and addressed to the Corporate Officer, City Hall, 171 Main Street, Penticton, B.C. V2A 5A9. It is the sole responsibility of the Tenderer to ensure the Tender is delivered to the main reception desk of City Hall before the Closing Time Tenders will be received until the Closing Date and Time of 3:00 p.m. local time, Wednesday, March 14, Late Tenders will be returned unopened All prices and notations MUST be typewritten or written in ink. No erasures are permitted. Mistakes MUST be crossed out and corrections typewritten or written in ink adjacent thereto, and initialled in ink by the proper signing officer of the tenderer Tenders, or modification thereof, received after the date and time fixed by the City in the invitation to tender for receiving tenders will NOT be considered In case of mistake in extension of price, unit price will govern Tenders not submitted on the accompanying Schedule of Tender and/or without a completed Certification Document will NOT be considered Submission of tenders to the City via direct facsimile or is not acceptable and all tenders MUST be submitted in a sealed envelope, clearly marked with the tender number and project title The City will not assume any responsibility or liability for any costs incurred by the Tenderer in the preparation of their Tender. 9. THIS TENDER WILL BE OPENED PUBLICLY 9.1. Within 15 days of receipt of the written Notice of Award from the City, the successful supplier shall supply all specified documentation. This may include Certificate of Insurance, Performance Bond, WCB Clearance Letter and a copy of the current City of Penticton or inter-community Business License Tenderers are solely responsible for their own expenses in preparing a tender and for subsequent negotiations with the City, if any. If the City elects to reject all tenders, the City will not be liable to any Tenderer for any claims, whether for costs or damages incurred by the Tenderers in preparing the tender, loss of anticipated profit in connection with any final Contract, or any other matter whatsoever 5

6 9.3. While the City has used considerable efforts to ensure an accurate representation of information in this tender, the information contained is not guaranteed or warranted to be accurate by the City, nor is it necessarily comprehensive or exhaustive. 10. SPECIAL CONDITIONS Where special conditions are attached hereto, these conditions will take precedence over any conditions listed under "General Conditions" or "Instructions to Tenderers". 11. WITHDRAWAL Tenders may be withdrawn by written notice only, provided such notice is received in the office of the Corporate Officer prior to the Closing Date and Time. Upon Closing Time all tenders become irrevocable. By submission of a tender the Tenderer agrees that should they be successful, the Tenderer will become the Supplier will enter into a Contract with the City of Penticton. 12. CONTACTS Any query regarding this tender document shall be directed only to the City of Penticton Purchasing Division representative named below. This Tender is not to be discussed with any other City staff or Council member except at the direction of the Purchasing Division representative. Violation of this condition may result in rejection of your tender. The City will not be responsible for Tenderers adjusting their tender based on oral instructions by any member of City staff or by Contracted consultant or agent. Tender documents will only be modified by issuance of an addendum by the Purchasing Division representative. It is the Tenderers sole responsibility to check the City s bidding opportunities web pages for addenda to this invitation Tenderers should examine the tender documents immediately upon receipt and notify the Purchasing Division representative, not less than five (5) working days before Tender closing, of any errors, omissions or ambiguities found in the documents. This will allow the City, at its discretion, to issue addenda to all Tenderers prior to closing Any questions regarding this tender must be submitted at least five (5) working days prior to the closing date. Any questions submitted after this date may not be answered. City of Penticton Procurement Division representative for this tender is Cathy Ingram, Procurement and Inventory Services Manager and may be contacted via at purchasing@penticton.ca 13. PREFERENCE POLICY AND AWARDS Awards shall be made on the basis of lowest compliant tender, after consideration of all technical and commercial criteria The City may, after Contract award, negotiate changes to the scope of the Work, the materials, the Specifications or any conditions without having any duty or obligation to advise any other Tenderers and the City shall have no liability to any other Tenderer as a result of such negotiations or modifications. 14. APPROPRIATION SOLICITATIONS The award of this tender is subject to the approval and availability of budget funding in a fiscal year. 6

7 15. COMPETITION The intent of this tender is to invite competition. If you believe that these specifications unfairly restrict competition please contact the City of Penticton Procurement Division representative listed in paragraph 12.3 of the Instructions to Tenderers. 16. BRAND NAMES 17. CONFLICTS Unless otherwise stated, if, and wherever, the Specifications state a brand name, a make, the name of manufacturer, a trade name or a vendor catalogue number, it is for the purpose of establishing a grade or quality of material only. It is not intended to rule out the use of other equivalent materials or equipment. By submitting a Tender, the Tenderer warrants that neither it nor any of its officers or directors, or any employee with authority to bind the Tenderer, has any financial relationship or affiliation with any elected official or employee of the City or their immediate families which might in any way be seen by the City to create a conflict. If such a relationship does exist it must be declared and the City in its sole discretion will determine if a conflict of interest exists. 18. BID CLARIFICATION The City in its sole discretion reserves the right to clarify any bid after closing and prior to award. 19. AMENDMENT OF TENDERS A Tenderer may amend or revoke a tender by giving written notice, delivered by hand, courier, mail, or fax, to: Office of the Corporate Officer 171 Main Street, Penticton, BC V2A 5A9 Fax at any time up until the Tender Closing Date and Time An amendment or revocation that is received after the Tender Closing Date and Time shall not be considered and shall not affect a tender as submitted An amendment or revocation must be signed by an authorized signatory of the Tenderer Any amendment that expressly or by inference discloses the Tenderer s Tender Price or other material element of the tender such that, in the opinion of the City, the confidentiality of the tender is breached, will invalidate the entire tender An acceptable form on a tender amendment which Tenderers may, but are not required to, use is as follows: 7

8 SAMPLE ONLY DO NOT FILL IN Tender: (TITLE OF TENDER) TO: Corporate Officer s Office Fax No: The extensions in our tender should be adjusted accordingly, and our Tender Price as set out in Form of Tender, TENDER # Schedule of Quantities, Item # increased/decreased by $, excluding GST. We have not included our revised Tender Price in order to preserve the confidentiality of our tender. Signed and delivered the day of, If a tender amendment or revocation is sent by fax the Tenderer assumes the entire risk that equipment and staff at the receiving office will properly receive the fax containing the amendment or revocation before the Tender Closing Date and Time. The City assumes no risk or responsibility whatsoever that any fax will be received and shall not be liable to any Tenderer if for any reason a fax is not properly received. 20. ACKNOWLEDGEMENT OF ADDENDA Tender documents may be revised to indicate changes. These changes will be made in the form of an addendum. Addenda, if any, will be posted to the City of Penticton s website at It is the responsibility of Tenderers to check for addenda, which may be posted at any time up to Closing Time, prior to submitting their tender. Acknowledgement of receipt of the addenda must be indicated on the SCHEDULE TO TENDER. 21. SEPARATION Should any term or portion of this Tender be found to be invalid or unenforceable, the remainder shall continue to be valid and enforceable. 22. DISPUTE RESOLUTION In the event of a dispute arising between the City of Penticton and the supplier as to their respective rights and obligations under the Contract, either party may give written notice to the other party seeking Alternate Dispute Resolution, but the Contract shall continue to be performed by both parties. In the event a party gives written notice to the other party seeking Alternate Dispute Resolution, both parties agree to using their best efforts to resolve the dispute by mutual agreement for a period of not less than fourteen (14)days. In the event the parties fail to resolve the dispute by mutual agreement after fourteen (14) days of the time specified, either party may give written notice to the other party declaring the attempted dispute resolution by mutual agreement to be a failure. 8

9 In the event notice of failure to resolve the dispute by mutual agreement is given, the dispute shall be referred to and finally resolved by arbitration pursuant to the Commercial Arbitration Act of British Columbia, latest edition. Any dispute may be submitted to arbitration except the breach or alleged breach of the confidentiality provisions of this Contract; where the Contract has been lawfully terminated by City of Penticton pursuant to this Contract. 23. CONFIDENTIALITY AND SECURITY It is the City s policy to maintain confidentiality with respect to all confidential information related to the Proposal, but the City is subject to the Freedom of Information and Protection of Privacy Act. If the Tenderer considers that any of its information is confidential, the Tenderer shall identify that confidential information and advise the City in its Tender. For additional information, refer to: COMPLETION OF CERTIFICATION DOCUMENT The Certification Document must be completed as specified and returned with your Tender submission. 9

10 GENERAL CONDITIONS 1. CONDUCT OF CONTRACT The City Procurement and Inventory Services Manager, or her designate, shall have the conduct of the Contract. 2. EXTRAS Except as otherwise provided in this Contract, no payment for extras shall be made unless such extras and the prices therefore have been authorized in writing by the City Procurement and Inventory Services Manager. 3. INSPECTION All goods shall be subject to inspection and test by and shall meet the approval of the City Procurement and Inventory Services Manager, and her decision shall be final and binding upon all parties. The Supplier shall adopt such inspection measures as may be considered necessary by the City Procurement and Inventory Services Manager to ensure that the goods supplied, or to be supplied, hereunder are at all times of a uniform grade and of the kind and quality herein specified In case any goods, or lots of goods, are defective in material or workmanship or otherwise not in conformity with the specifications of the Contract, the City Procurement and Inventory Services Manager shall have the right either to reject them or to require their correction. Goods or lots of goods which have been rejected or required to be corrected shall be removed or corrected in place, as requested by the City Procurement and Inventory Services Manager, by and at the expense of the Supplier promptly after receipt of notice by the Supplier from the Procurement and Inventory Services Manager If the Supplier fails to remove such goods or lots of goods promptly when requested by the City Procurement and Inventory Services Manager, and to proceed promptly with replacement or correction thereof, the City may either:.1 by Contract or otherwise replace or correct such goods and charge to the Supplier the cost occasioned the City thereby, or.2 may terminate this Contract as provided in the clause of this Contract entitled "Default" Acceptance or rejection of the goods shall be made as promptly as practicable after delivery, except as otherwise provided in this Contract, but failure to inspect and accept or reject goods shall neither relieve the Supplier from responsibility for such goods as are not in accordance with the specifications, nor impose liability on the City therefore Unless otherwise specified by the Tenderer in the schedule attached hereto, the Supplier warrants that in the manufacture of the goods only the best workmanship and materials have been employed and if, within a period of one (1) year from the date of acceptance of the goods by the City, such goods or any portion thereof are found by the City to be defective or faulty due to imperfect or bad workmanship or material, the Supplier agrees to replace such defective goods without expense to the City. 4. RESPONSIBILITY FOR GOODS Except as otherwise provided in this Contract, the Supplier shall be responsible for the goods covered by this Contract until they are delivered at the designated delivery point, regardless of the point of inspection; and the Supplier shall bear all risks as to rejected goods after notice of rejection. 10

11 5. PAYMENTS Payment terms will be Net 30 days. The Supplier shall be paid, within a reasonable time after the submission by the Supplier of properly prepared invoices, the prices stipulated herein for goods delivered and accepted or services rendered and accepted, less deductions, if any, as provided herein. Unless otherwise specified, payment will be made on partial deliveries accepted by the City, when the amount due on such deliveries so warrants. All invoices, credits, backorders, packing slips and correspondence relating to any order must contain the original Purchase Order number as reference. The City of Penticton will not be responsible for any delay arising from the Supplier s failure to do so. 6. ASSIGNMENT AND SUBLETTING The Supplier shall keep the work under his personal control. The Supplier shall not, without the written consent of the City, assign or transfer this Contract, or any sum or sums or any part thereof, due or to become due to the Supplier under this Contract. 7. SUPPLIER'S LIABILITY 7.1. The Supplier shall indemnify and save harmless the City and its officers, servants and agents from and against all claims relating to labour and material furnished for the work in connection with this Contract and to inventions, copyrights, trademarks or patents and patent rights used or infringed by the Supplier in the manufacture or supply of the goods furnished hereunder, and from all such claims in the subsequent use and operation thereof after delivery to the City The Supplier shall be liable for all loss, costs, damages, and expenses whatsoever incurred or suffered by the City, its elected officials, officers, employees and agents (the Indemnities) including but not limited to damage to or loss of property and loss of use thereof, and injury to or death of a person or persons resulting from or in connection with the performance, purported performance, or non-performance of this Contract, excepting only where such loss, costs, damages and expenses are as a result of the sole negligence of the Indemnities The Supplier shall defend, indemnify and save harmless the Indemnities, from and against all claims, demands, actions, proceedings, and liabilities whatsoever and all costs and expenses incurred in connection therewith in connection with the performance, purported performance, or non-performance of this Contract, excepting only where such claim, demand, action, proceeding or liability is based on the sole negligence of the Indemnities. 8. MONIES DUE THE CITY 9. LIENS All monies payable to the City as provided herein may be retained out of any monies then due or which may become due, from the City, to the Supplier, under this or any other Contract with the City, or may be recovered from the Supplier or his surety in any Court of competent jurisdiction as a debt due to the City. The Supplier, his surety and their respective heirs, executors, administrators, successors and permitted assigns shall fully indemnify the City and all its officers, servants and employees from and against any and all liability or expenses by way of legal costs or otherwise in respect to any claim which may be made for a lien or charge at law or in equity or to any claim or liability under the Mechanics Lien Act, or to any attachment for debt, garnishee process or otherwise. 10. DEFAULT The City may, by written notice of default to the Supplier, terminate the whole or any part of this Contract in any 11

12 one of the following circumstances:.1 if the Supplier fails to make delivery of the goods, or to perform the services within the time specified herein or any extension thereof; or.2 if the Supplier fails to perform any of the other provisions of this Contract, or so fails to make progress as to endanger performance of this Contract in accordance with its terms, and in either of these two circumstances, does not cure such failure within a period of ten (10) days, or such longer period as the City Procurement and Inventory Services Manager may authorize in writing, after receipt of notice from the Procurement and Inventory Services Manager specifying any such failure In the event the City terminates this Contract in whole or in part, the City may procure, upon such terms and in such manner as the City Procurement and Inventory Services Manager may deem appropriate, goods or services similar to those terminated, and the Supplier and their surety shall be liable to the City of any excess costs for such similar goods or services, provided that the Supplier shall continue the performance of this Contract to the extent not terminated under the provisions of this clause The Supplier shall not be liable for any excess costs if any failure to perform the Contract arises by reason of strikes, lockouts, acts of God or of the public enemy, acts of the City, fires or floods, or defaults of sub-suppliers due to any of such causes unless the City Procurement and Inventory Services Manager shall determine that the goods or services to be furnished by the sub-supplier were obtainable from other sources in sufficient time to permit the Supplier to meet the required delivery schedule. 11. QUALIFICATION No Contract shall be awarded to any Tenderer who, in the judgment of the City, is not a responsible Tenderer or does not have all the necessary experience, capital, organization, and equipment to perform the Work in strict accordance with the terms and provisions of the Contract. 12. PERMITS AND LICENCES The successful Supplier(s), their employees, agents and vehicles shall have and maintain valid permits and licenses as required by law for the execution of services related to this Contract. The successful Supplier will be required to conform to all Federal, Provincial, and City Acts and Regulations that may apply to the operation of this Contract. The successful Supplier is required to obtain and pay for all necessary permits, licenses, and inspection fees. Certified copies of required permits/licenses will be available upon request. The Supplier must comply with all conditions and safety regulations of WorkSafe BC and must be in good standing and must maintain this standing throughout the term of the Contract. 13. APPLICABLE LAWS This Tender shall be governed in accordance with the laws of British Columbia. 12

13 SCOPE OF WORK Goods to be Supplied: To supply padmount transformers. Specifications: See Attachments for Specifications. (These are minimum specification requirements, higher specification standards may be considered). Standard Tenderer s Note for Distribution Transformers: Tenders will be evaluated based on the following: 1) TOC (Total Ownership Cost) as per: CSA - C MINIMUM EFFICIENCY VALUES FOR LIQUID FILLED DISTRIBUTION TRANSFORMERS TOC = transformer first cost + cost of no-load loss + cost of load loss Where: Cost of no-load loss = A no-load loss (W) Cost of load loss = B load loss (W) Where: A = present value factor of no-load loss ($13.58/W) B = present value factor of load loss ($4.63/W) Please include the following information with your Quotation: IC - initial cost (quoted price) for each item Pnl - guaranteed core loss (no-load loss*) in watts for each item Pwl - guaranteed winding loss (load loss) in watts for each item NL (No-Load) loss in watts at 85 C and 105% of rated voltage. L (Load) loss in watts at full load at rated voltage and corrected for 85 C For dual voltage transformers, the guaranteed load loss shall be applied to the connection that has the highest measured loss values. Certified test reports on guaranteed losses will be required from the successful bidder at the time of shipment. 2) Overall dimensions and weight of each transformer 3) Delivery time 4) Past performance of supplier and equipment Upon award of a contract, the successful proponent must provide the City with drawings which must be approved prior to commencing the manufacturing process. 13

14 BID SHEET Tender-07 Transformers Certification: I/We have carefully read and examined the tender document and have conducted such other investigations as were prudent and reasonable in preparing this response. I/We certify that the statements made in this response are true and complete. These statements and prices as bid represent our response to the City of Penticton. I/We agree to be bound by statements and representations made in this response and to any agreement resulting from this response. I/We hereby agree that this tender may only be withdrawn by written notice delivered to the office of the Corporate Officer prior to the time set for the closing of tenders. I/We agree that the tender attached hereto shall be irrevocable by us for a period of sixty (60) days after the date of the closing of the tender. Acknowledgement of Addenda I/We acknowledge receipt of the following addenda which become part of the work and are included in this tender: ADDENDUM # ADDENDUM # The Supplier must provide Lump Sum Rates and unit rates for each of the items specified below. The lump sum rates shall be all inclusive and include, but not be limited to, all materials, labour, equipment, freight and all applicable taxes and levies, excluding PST and GST, required to provide the Goods. NOTE: Prices F.O.B. Penticton shipped on a flatbed truck, loaded from the side, appropriately covered or washed. Padmounts to be seafoam green in colour. Qty Description/Rating Product Number each TRANSFORMER, DV, 1PH, PAD, /120V, 50KVA each TRANSFORMER, DV, 1PH, PAD, /120V, 100KVA 3. 2 each TRANSFORMER, DV, 3PH, PAD, Y/120V, 300KVA Unit Price Extended Price TOTAL BID PRICE (excluding taxes) $ 14

15 Estimated delivery in weeks FIRM NAME ADDRESS POSTAL CODE PHONE NO. FAX NO. ADDRESS: DATE SIGNATURE OF BIDDER** PRINT NAME SIGNATURE OF BIDDER** PRINT NAME ** must be an official signatory of the company 15

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18 CITY OF PENTICTON ELECTRICAL DIVISION STANDARD SPECIFICATION FOR DISTRIBUTION TRANSFORMERS PAD-MOUNTED, THREE-PHASE, DEAD FRONT C.S.A. STANDARD... C Capacity: (Select one) X 300 kva 500 kva 750 kva 1000 kva 1500 kva 2000 kva 3000 kva High Voltage [V]: (Select one) X Dual 8320GrdY/4800 x 12470GrdY/7200 Single 12470GrdY/7200 Low-Voltage [V]: (Select one) X 208GrdY/ GrdY/277* 600GrdY/ GrdY/4800* *Non-standard low-voltage rating Type of Feed... RADIAL NOTES: 1. Load-break inserts complete with dust caps (for both HV & LV when LV = 8320GrdY/4800V) 2. Dual Voltage selector switch (for Dual HV only) 3. 3 phase, two position, oil-immersed load-break switch kVA and above - Add 10 hole spades with spade support. 5. Bids will be evaluated according to C.S.A. Standard C Paint Colour = Seafoam Green Revised: April 27, 2016 N:\Electrical Div\Standards - System\Specifications\Transformers\Three Phase\Padmount\Distribution Transformer\3ph Pad Distribution Transformer_ doc 18