Sarasota Police Department s 2017 Annual Report Cover Contest

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1 Sarasota Police Department s 2017 Annual Report Cover Contest The concept and what we are looking for: We want students to convey what the Sarasota Police Department and the City of Sarasota means to them through their art. The submission does not need to include, but should be in line with the vision, core values, and mission of the Sarasota Police Department. o Vision: The Sarasota Police Department utilizes a proactive, intelligence led law enforcement strategy to prevent and reduce crime. o Core Values: Integrity, Accountability, Commitment, and Professionalism o Mission: Professional, dedicated police service in partnership with our community. All submissions and questions should be sent to PDContest@sarasotafl.gov. Who is eligible: A student enrolled/attending any middle school or high school within the City of Sarasota limits at the time of submission. Design aspects: Size: The finalized cover must be submitted electronically in a high resolution format as a pdf. All graphics and/or photos must also be submitted separately in a high resolution format. Your art needs to be a 300 dpi high-resolution jpg, tif, or eps file. The final document is 8.5 inches wide by 11 inches tall. No words should be placed within.25 inch of any edge of the document so that they are not lost in the printing and cutting process. The document direction is important because this document is created in a portrait orientation. Any entry submitted in a landscape orientation will be deemed ineligible. The Annual Report cover entry must include all of the following words: Sarasota Police Department Annual Report 2017 Chief Bernadette DiPino

2 Media Format: Submissions are welcome in any art media format such as: drawings, paintings, computer graphic designed, and photography. Please note that the final product will need to be scanned and submitted in a high resolution electronic.pdf format. The artwork submitted must be your own original artwork. All submissions and questions should be sent to PDContest@sarasotafl.gov. The final document must be received electronically to the above address by 11:59pm on January 12, We are not responsible for any entries that are received late due to computer or other issues. Large files may be sent as a link to a document (such as Drop Box or Google Drive) if they are too large to submit directly. All work documents and information received are considered public information and are subject to Florida s Public Records laws. Additionally, any work submitted, not just the winning entry, may be used by the City of Sarasota for publicity purposes, including, not limited to, social media, news releases, and/or in the final printed publication. The winning artwork selected for the cover may be modified to add any emblems, words, logos, or decals that the department deems necessary to properly convey their message and branding. Other important information: In order to be considered, an entry must include a completed submission form (see next page), a headshot photo of the student whose artwork is being submitted, and the final document in a pdf format. o If photos or computer generated materials are being used, they must also be attached as separate files in.jpg,.tif, or.eps formats. Any entry that depicts a person or their likeness must include an accompanying media release and authorization form. One for each person depicted. Once the winning entry and top finalists are selected, the students will be notified via and phone. They will be invited, along with their family, to attend a ceremony to be recognized for their accomplishment. Each student is limited to one entry. Photos from this recognition event will be used by the City of Sarasota for publicity, news, and social media purposes. The dates, times, and location of this recognition ceremony will be determined later.

3 2017 ANNUAL REPORT COVER CONTEST SUBMISSION FORM Please print clearly Name of Student (SUBMITTER) Grade Age Name of School Student Attends Phone Number Student Can Be Reached At Student s Address Name of Student s Parent or Guardian Phone Number Parent or Guardian Can Be Reached At Parent or Guardian s Address Short biography about the student (up to 200 words). Suggestions include talking about your pets, hobbies, sports, clubs, or other activities that you may be interested or involved in. Attach separate sheet if necessary: This form needs to be completely filled out and submitted with your entry as the cover sheet. Only one entry per student is permitted. Please remember to submit one headshot as a.jpg,.pdf,.tif, or.eps format with your entry. This can be a school photo for example.

4 Authorization and Release I,, (SUBMITTER) hereby grant the City of Sarasota, its directors, officers, employees, agents, and designees (collectively CITY OF SARASOTA ) the absolute and irrevocable right and unrestricted permission to use my original artwork submission and capture and/or use my name, image, likeness, voice, appearance and/or property as such may be embodied in any photographs, video recordings, audio recordings, digital images, or any other media (collectively MEDIA ), in connection with the above 2017 ANNUAL REPORT COVER CONTEST. I grant the CITY OF SARASOTA the use of such MEDIA and further grant the CITY OF SARASOTA permission to edit, alter, modify, copyright, display, publish, distribute, use, exhibit, print and reprint such MEDIA in any manner whatsoever related to any lawful purpose of the CITY OF SARASOTA, including without limitation to, publications, advertisements, brochures, web site images, press releases, or other print or electronic displays and transmissions thereof. In addition, I waive any right to inspect or approve the use of the MEDIA wherein my name, image, likeness, voice, appearance and/or property appears. I acknowledge that I will not receive any compensation for the capture and/or use of above MEDIA and waive any right to royalties or other compensation arising from or related to the possession or use of the MEDIA. I understand and agree that all MEDIA will become the property of the CITY OF SARASOTA and will not be returned. I acknowledge that MEDIA is subject to disclosure per FL Public Records laws. This agreement is being made and entered into under the laws of the State of Florida and shall be governed and interpreted in accordance with the laws of said state. This agreement embodies the entire agreement of the parties. No modification of this agreement shall be of any effect unless it is made in writing and signed by the CITY OF SARASOTA and the SUBMITTER(s). I hereby forever release, hold harmless, indemnify, and discharge the CITY OF SARASOTA, its elected or appointed officers, employees and agents from any and all liabilities, claims, demands, causes of action, judgments or suits which I, my heirs, representatives, executors, administrators, or any other persons acting on my behalf or on behalf of my estate have or may have arising out of or in connection with this authorization or the possession or use of the MEDIA in any manner whatsoever, including without limitation, claims related to privacy rights, publicity rights, defamation and/or misuse or misappropriation of image. I HAVE READ AND UNDERSTAND THE ABOVE MEDIA AUTHORIZATION AND RELEASE. I AFFIRM THAT I AM AT LEAST 18 YEARS OF AGE, OR, IF I AM UNDER 18 YEARS OF AGE, I HAVE OBTAINED THE REQUIRED CONSENT OF MY PARENTS/GUARDIANS AS EVIDENCED BY THEIR SIGNATURES BELOW. I HEREBY ACCEPT AND CONSENT THAT ANY MEDIA (AS DEFINED ABOVE) MAY BE USED FOR ANY PURPOSE AS SET FORTH ABOVE: Print Name of Submitter Signature of Submitter Signature Date If under 18, consent and authorization from a parent or guardian is needed: I hereby certify that I am the parent or legal guardian of, (submitter named above) and do hereby give my consent and authorization, without reservation, on behalf of this individual in execution of the release and authorization above. Individually and as Parent/Guardian: Print Name of Parent/Guardian Signature of Parent/Guardian Signature Date Above signature(s) witnessed by: Print Name of Witness Signature of Witness Signature Date

5 THE CITY OF SARASOTA MEDIA AUTHORIZATION AND RELEASE FORM Right and Permission to Generate and Use MEDIA Subject: Location: Date: I,, (RELEASOR) hereby grant the City of Sarasota, its directors, officers, employees, agents, and designees (collectively CITY OF SARASOTA ) the absolute and irrevocable right and unrestricted permission to capture and/or use my name, image, likeness, voice, appearance and/or property as such may be embodied in any photographs, video recordings, audio recordings, digital images, or any other media (collectively MEDIA ), in connection with the above identified date, subject and location. I grant the CITY OF SARASOTA the ownership of such MEDIA and further grant the CITY OF SARASOTA permission to edit, alter, modify, copyright, display, publish, distribute, use, exhibit, print and reprint such MEDIA in any manner whatsoever related to any lawful purpose of the CITY OF SARASOTA, including without limitation to, publications, advertisements, brochures, web site images, press releases, or other print or electronic displays and transmissions thereof. In addition, I waive any right to inspect or approve the use of the MEDIA wherein my name, image, likeness, voice, appearance and/or property appears. I acknowledge that I will not receive any compensation for the capture and/or use of above MEDIA and waive any right to royalties or other compensation arising from or related to the possession or use of the MEDIA. I understand and agree that all MEDIA will become the property of the CITY OF SARASOTA and will not be returned. This agreement is being made and entered into under the laws of the State of Florida and shall be governed and interpreted in accordance with the laws of said state. This agreement embodies the entire agreement of the parties. No modification of this agreement shall be of any effect unless it is made in writing and signed by the CITY OF SARASOTA and the RELEASOR(s).

6 I hereby forever release, hold harmless, indemnify, and discharge the CITY OF SARASOTA, its elected or appointed officers, employees and agents from any and all liabilities, claims, demands, causes of action, judgments or suits which I, my heirs, representatives, executors, administrators, or any other persons acting on my behalf or on behalf of my estate have or may have arising out of or in connection with this authorization or the possession or use of the MEDIA in any manner whatsoever, including without limitation, claims related to privacy rights, publicity rights, defamation and/or misuse or misappropriation of image. I HAVE READ AND UNDERSTAND THE ABOVE MEDIA AUTHORIZATION AND RELEASE. I AFFIRM THAT I AM AT LEAST 18 YEARS OF AGE, OR, IF I AM UNDER 18 YEARS OF AGE, I HAVE OBTAINED THE REQUIRED CONSENT OF MY PARENTS/GUARDIANS AS EVIDENCED BY THEIR SIGNATURES BELOW. I HEREBY ACCEPT AND CONSENT THAT ANY MEDIA (AS DEFINED ABOVE) MAY BE USED FOR ANY PURPOSE SET FORTH IN THIS AUTHORIZATION AND RELEASE ABOVE: Print Name Signature Date Address If under 18, consent and authorization from a parent or guardian is needed: I hereby certify that I am the parent or legal guardian of, named above, and do hereby give my consent and authorization, without reservation, on behalf of this individual in execution of the release and authorization above. Individually and as Parent and/ Individually and as Parent and/ Date Legal Guardian Legal Guardian Above signature(s) witnessed by: Print Name Signature Date