BHARAT ALUMINIUM COMPANY LIMITED

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1 (Total 12 Pages including this cover Page) Tender No. O & M Diesel filing station at various location at Balco BALCO/ /Pump Date To: (Kindly return all the pages in original after signing all the pages intact and filling Annexure 1. Please attach all the required documents.) Bharat Aluminum Company Limited (BALCO) invites Annual offers from experienced & financially sound Service Providers for strategic association on long term basis for O & M of Diesel filing station at various location for Balco. The service provider has to submit the same tender document in original in a sealed cover on or before 28 March Service Provider may submit the Offer AS PER TENDER ONLY. Note: Please attach your company credentials/ last balance sheet/similar job experiences/ contract handled by your company and send it along with duly filled data sheets. Page 1 of 12

2 INTRODUCTION Bharat Aluminum Company Limited (BALCO) is a subsidiary of Sterlite Industries (India) Limited and part of Vedanta Resources PLC, a London Listed Metals and Mining Global Major with interests in Aluminium, Copper, Zinc and operations in UK, India and Australia. BALCO is a fully integrated Aluminium producing company, sourcing Bauxite from its Captive Mines, Refining from its Alumina Refinery, Smelting of Aluminum, and Fabrication, Procuring Power from its Captive Power Plants, and producing variety of Aluminum Products and is one of the leading Exporters of Aluminium Ingots, Wire Rods and Rolled Products. BALCO has played a pivotal role in making Aluminium a leading metal with myriad uses ranging from household, industrial to strategic defense and aerospace applications. BALCO has it Registered Office at New Delhi & Its Smelter and Power Plants at Korba, Chhattisgarh & Mines in Mainpat and Kawardha, Chhattisgarh. BALCO is looking for strategic association on long term basis for O & M Diesel filing station at various location at Balco. Sealed Tender/Bid is invited for Supplies/Services as specified in Commercial Bid as per mentioned BOQ. INVITATION TO TENDER AND INSTRUCTIONS TO TENDERS 1. All Pages of the Tender/Bid comprising of Commercial Bid and Information/Documents as specified in qualification criteria & annexure 1 should be signed and seal should be affixed. 2. The Bid should be unconditional acceptance to the terms as contained in the general Terms and Conditions and Special Terms and Conditions. 3. No over-writings or correction shall be accepted unless authenticated with signature. 4. The Tender/Bid along with the Earnest Money Deposit in a Sealed Tender/Bid should reach BALCO on or before 17:00 hrs of 28 th March BALCO will not be responsible and will not be in a position to entertain for any delays on account of postal delays, loss of documents, etc. 5. All communication, correspondence in relation to Tender should be addressed to: MANAGER COMMERCIAL (C.G Bauxite mines Aluminum Bhawan first floor Po, Balco Nagar Korba Chhattisgarh State, India. Tel: , Fax Ravindra.Dhing@vedanta.co.in Tender No. O & M Diesel filing station at various location at Balco BALCO/ /Pump Page 2 of 12

3 Qualification Criteria 1. Should have minimum experience of 5 years in owning, operating and maintaining a diesel / petrol pump. 2. Should have valid dealership for operating a diesel/ petrol pump from any Oil Manufacturing Company. 3. Should have minimum turnover or INR 5 Cr for the last 3 financial years. Supporting documents for all above mentioned criteria needs to be submitted along with the tender document. GENERAL TERMS AND CONDITIONS 1. The Quantities mentioned in the Commercial Bid attached as Annexure I are indicative only and shall not be binding on the BALCO. BALCO reserves its right to amend, modify the quantities specified in Commercial Bid, before awarding/ execution of the Formal Agreement. 2. The Prospective bidders shall submit their Tender/Bid along with Earnest Money Deposit (EMD) of Rs. 5,00,000/(Rupees five lac Only) by Demand Draft in favour of Bharat Aluminium Company Limited payable at Korba. EMD will be refunded on completion of the Tender Evaluation. No interest shall be payable on EMD. In case of Successful Bidder (the Bidder who s Tender/BID is accepted in whole or in part by BALCO) the EMD will be returned on receipt of security deposit in the form of Bank Guarantee/DD. Tender/BID without EMD will be outright rejected. 3. BALCO does not pledge itself to accept the lowest Tender/Bid and reserves the right to refuse or accept the whole or any part of the tender or portion of the Supplies/Services offered and the Bidder shall provide the same at the rate (s) quoted. 4. BALCO is not bound to give any reasons for rejection of any offer and acceptance or rejection of any bid shall be at its sole discretion. A formal Agreement in the format specified by BALCO shall be executed between BALCO and the successful bidder. Balco reserves the right to award Agreement(s) to one or more bidders at is sole discretion. 5. Acceptance by the BALCO will be communicated by Telegram, Fax, or Letter. In cases where the acceptance is communicated by Telegram, Fax or , the formal Agreement will be forwarded to Successful Bidder as soon as possible but the instruction contained in the Telegram, Fax or should be acted upon immediately by the Successful Bidder. 6. Successful Bidder shall submit Interest Free Security Deposit in the form of Demand Draft or Bank Guarantee as per format acceptable to BALCO (as specified in Annexure III) for an amount of Rs.10,00,000 (Rupees ten Lakhs only) which shall be valid for the entire period of contract. Page 3 of 12

4 7. The Tender/Bid and the Agreement shall not be transferable. The Successful Bidder shall not assign or sublet the Agreement or any part thereof or allow any person interested therein in any manner, whatsoever, without prior written permission from BALCO. Change of constitution of Successful Bidder without prior written approval of BALCO will also amount to assigning of Agreement and shall entitle Bharat Aluminium Company Limited to terminate the Agreement without prejudice to its other rights under the tender/bid, Agreement and/or Law. 8. Tenders may be sent by and the original copy must be submitted in sealed envelope. Bidders should submit only one copy of the Tender/Bid containing Tender Reference on the envelope. 9. A person signing the Tender/Bid or any documents forming part of the contract on behalf of another shall be deemed to warranty that he has authority to bind the entity he purports to represent and if on enquiry it appears that the person so signing has no authority to do so, BALCO may, without prejudice to other civil and criminal remedies cancel the Agreement and hold the signatory liable for all cost and damages. 10. If the Successful Bidder fails to deliver the Supplies/Services, the Bidder shall indemnify BALCO for all losses/ damages suffered by BALCO. BALCO shall also be at liberty to avail the Supplies/Services from any other supplier at risk and cost of the Bidder. 11. The Successful Bidder shall be solely responsible for all the Compliance with applicable laws and regulations in respect of Supplies/Services under this Tender/Bid and/or Agreement to be executed and shall advise BALCO regarding, Compliances, if any to be made by BALCO. 12. The Successful Bidder shall Indemnify BALCO from and against all actions, suits and proceedings by the third party for the acts/omissions of the Successful Bidder and all costs, charges, expenses, losses, damages, duties, taxes, penalties, levies, and all other liabilities which the BALCO may be liable to pay, incur or sustain as a result of performance or non performance, observance or non observance by the Successful Bidder of any of the terms and conditions of this Tender/Bid and/or the Agreement. 13. BALCO shall, without prejudice to its other rights be entitled to deduct/ adjust from any dues payable to the Successful Bidder or any security, the amount paid or payable by BALCO as losses incurred or to be as a result of the performance or nonperformance or observance or non-observance by the Successful Bidder of any of the terms and conditions of this Tender/Bid and/or the Agreement. 14. All notices under this Tender shall be in writing and in English Language. All notices be served, either by hand delivery or by send by the same by registered post addressed to either party at the last known place of business or by facsimile and in Page 4 of 12

5 providing the services of such notice, it shall be sufficient to show that the same has been received in person or property addressed by registered post. 15. Any dispute, controversy or claim arising out of or relating to Tender/Bid and/or the Agreement including the termination, breach or invalidity thereof shall be settled by reference of dispute to Sole Arbitrator to be appointed by the Managing Director or the Chief Executive Officer or the President of the Bharat Aluminium Company Limited. The Arbitration shall be conducted in accordance with the Arbitration and Conciliation Act, The place of arbitration shall be Korba, Chattisgarh. The language used in arbitral proceedings shall be English. 16. Any dispute, controversy or claim arising out of or relating to Tender/Contract including the termination, breach or invalidity thereof shall be under the exclusive jurisdiction of the courts in Korba, Chattisgarh, India. SCOPE OF WORK 1. Operation & Maintenance of diesel filing station at various location for Balco (Korba / Kawardha/ Ambikapur / Raigarh Area) on their own land. 2. The operation of diesel pump will be in accordance to best in class safety and compliance standards as per OMC guidelines. 3. The diesel pump shall be maintained as per duly agreed SOP provided by BALCO. 4. The pump will be fitted with best in class bar coding system to ensure minimum Turnaround time. 5. The pump/facility will be equipped with surveillance equipment like CCTV cameras. 6. The Service Provider will be responsible for all compliance related activities as per all applicable laws. 7. Timely calibration of the pump and tanks will be in the scope of the contractor. 8. The Service Provider shall be responsible for deploying mobile diesel filling pump in well maintained and calibrated condition and shall be delivering diesel to desired locations as per the instruction of the engineer in charge. 9. The contractor will be responsible for distribution of safety PPes as per Vedanta Standards and compliance to the usage of the same. Bill of Quantity S Activity Quantity per day No (Tentative) 1 O&M Charges for Diesel filling station O&M and transportation charges for mobile filling station. Rate (per Ltr) Amount (Annual) 1) SECURITY DEPOSIT 1.The Service Provider shall deposit Rs. 10,00,000/- (Rupees ten Lakhs only) within 7 days of the date of execution of this Agreement with Balco to be held as security deposit which will not bear any interest for the due performance for this contract and observance of all conditions thereof. It shall be lawful for Balco to adjust from all the Page 5 of 12

6 pending or future bills and also to appropriate the entire deposit or any part thereof, against non-performance, losses, damages, costs, charges or expenses arising out of the Service Provider s failure or neglect to observe any of the terms and conditions of this contract. The decision of Balco as to the quantity, quality and value of goods lost / damage suffered shall be final and not open to question by the Service Provider. This is without prejudice to the other remedies available to Balco. In lieu of security deposit Balco may accept from the Service Provider Bank Guarantee for Rs. 10, 00,000/- (Rupees Ten Lakhs only) from the banks decided by Balco. The Bank Guarantee should be valid for 1 year from the date of commencement of this Agreement with Balco. The claim period will be an additional three months after 1 year validity of the Bank Guarantee. 2. The Service Provider agrees to restore the amount of security deposit as per clause No. 4.1 Within 7 days of having it fallen short due to any deduction, failing which it shall be Restored from Service Provider s pending bills with Balco. SUBMISSION OF BILLS & PAYMENT 1. The Service Provider must submit the bills weekly, supported by copies of duly acknowledged and other issue documents showing that the delivery of the consignment was in accordance with the terms and conditions of the contract, together with the details of delivery date, shortages etc. 2. The payment will be released only after verification of all the concerned documents. Bills submitted with incomplete details / inadequate documents will not be paid. 3. The payment will be made for monthly quantity within 30 days from the date of submission of duly certified error free invoices. 14) TERMINATION Notwithstanding anything herein above contained, in the event of the Service Provider being adjudicated insolvent, or being a Balco resolved or ordered to be wound up, then in such event, the Agreement shall automatically stand terminated and in the event of breach, default or violation of any of the terms hereof by the Service Provider or for any reason whatsoever, Balco shall be at liberty to terminate this Agreement forthwith and without prejudice to all other rights and claims of Balco under this Agreement or otherwise in law against the Agreement and the Service Provider shall not be entitled to any claim for loss, compensation or damage arising out of any such early termination. 18) NOTICES All notices under this Agreement shall be in writing and shall be served, either by hand delivery or by sending the same by registered post addressed to either party at the last known place of business or by facsimile and in providing the services of such notice, it shall be sufficient to show that the same has been received in person or property addressed by registered post. Page 6 of 12

7 19) MUTUAL ASSURANCES Each of the parties hereby covenants to use its best efforts to take or cause to be taken, all action and do or cause to be done, all things necessary, proper or advisable under applicable laws and regulations to consummate and make effective as soon as reasonable practicable, the transactions herein contemplated. Each party shall cooperate with others, as reasonably requested, to assist such parties in complying with the request of clients and requirements of governmental and regulating authorities. 20) SEVERABILITY In the event any one or more of the provisions of this Agreement is held to be unenforceable under applicable law, such unenforceability shall not affect any other provisions of this Agreement and this Agreement shall be construed as if said unenforceable provision had not been contained therein and the party shall negotiate in good faith to replace the unenforceable provision by such as has the effect nearest to that of the provision being replaced. 21) WAIVER No delay or omission on the part of either party in exercising any right, power or remedy under this Agreement will impair such right, power or remedy or operate as a waiver thereof. The single or partial exercise of any right, power or remedy under this Agreement will not preclude any other or further exercise thereof or the exercise of any other right, power or remedy 22) SURVIVAL All obligations hereunder incurred prior to and which by their nature would continue beyond cancellation, termination or expiration or this Agreement should survive such cancellation, termination or expiration. 23) AMENDMENT No change, amendment or modification of this Agreement shall be valid or binding upon the parties hereto unless such change, amendment or modification shall be in writing and duly executed by both the parties hereto. 24) ARBITRATION 1. Any dispute or difference of any nature whatsoever, any claim, cross claim, counterclaim and set off by Balco, against the Service Provider or regarding any rights, liability, act omission or account of any of the parties hereto arising out of or in relation to this agreement shall be referred to the sole arbitration of the arbitrator nominated by President / Managing Director of Balco. It is also a term of this contract that no person other than a person nominated by the President / Managing Director of Balco as aforesaid shall act as arbitrator hereunder. The award of the arbitrator so appointed shall be final conclusive and binding on all parties to the Agreement subject to the modification or re-enactment thereof and the rules made Page 7 of 12

8 hereunder for the time being in force shall apply to the arbitration proceeding under this clause. 2. The award shall be made in writing and published by the arbitrator within three months after entering upon the reference or within such extended time not exceeding further six months as the sole arbitrator shall be deemed to have irrevocably given their consent to the arbitrator to make and publish the award within the period referred to hereinabove and shall not be entitled to raise objection or protest thereto under any circumstances whatsoever. 3. The arbitrator shall have power to order and direct either of the parties to abide by observe and perform all such directions as having regarding to the matters in difference i.e. dispute before him. The arbitrator shall have all summary powers and may take such evidence oral and / or documentary, as the arbitrator in his absolute discretion thinks fit and shall be entitled to exercise all powers under the Arbitration and Conciliation Act All dispute, differences, claim and questions whatsoever which may arise either during the continuance of this contract or afterwards between Balco and the Service Provider, relating to the interpretation and / or exception of any clause of this contract, or of any act, deed or omission of any part or as to any other matter in any way relating to the rights, duties, obligations or liabilities of either party under these clauses will be settled by arbitration in accordance with the Rules of Arbitration of the India Council of Arbitration and the award made in pursuance thereof, shall be binding on the parties. 25) JURISDICTION The parties hereto unconditionally and irrevocably agree to submit to the exclusive jurisdiction of the competent courts in Korba, Chhattisgarh, India only with regard to any question or matter arising out of this Agreement and any other document that may be executed by the parties hereto or any of them in pursuance hereof or arising herefrom. Signature of Authorized Signatory with Name & Seal on it Note: Please attach your company credentials/ Last Balance Sheet/Similar Job Experiences/ contract handled by your company. Page 8 of 12

9 Annexure I INFORMATION/DOCUMENTS TO BE PROVIDED WITH BID Name of the Bidder Legal Status of the Bidder (i.e. Proprietorship/Partnership, Public Limited Company/Private Company) Complete Address Name, Address & contact Details & Contract Details of Key Contact Persons/Directors/ Partners Details of Related Companies / businesses where in the Directors / Proprietors are common and their Turnover & Product Range/Services. Major Clients and value of business with them Name of the Banker Total Manpower a) Technical b) Non-technical Escalation matrix for redressing the complaint(s). Attach Copies of a) Annual Report/Balance Sheet for last 3 Financial years b) PAN Number c) Sales Tax/Service Tax Number d) Agreements with Top 5 clients: Page 9 of 12

10 ADVANCE BANK GUARANTEE 1 Annexure - II Dated Bank Guarantee No. This deed of guarantee is made on this day of, 200_ between Bharat Aluminium Company Limited a Company incorporated and registered under the Companies Act, 1956 having its Registered Office at Aluminium Sadan, Core-6, Office Complex, 7 Lodi Road, New Delhi and having its plant at Balconagar, Korba, Chhattisgarh (hereinafter referred to as Purchaser which expression shall unless excluded by or repugnant to the context include its successors and assigns) of the one part and the [Name of Bank] operating through its branch at [Full address of bank] (hereinafter referred to as Bank which expression shall unless excluded by or repugnant to the context include its successors and assigns ) of the other part. Whereas the Purchaser has entered into Contract No. dated (hereinafter referred to as the Agreement ) for [Description of Equipment] at a Contract Price of with M/s. having its Registered office at (hereinafter called the Supplier which expression unless repugnant to the subject or context include its successors and assigns).the Agreement provides that the Purchaser shall make an advance payment to the Supplier to the extent of Rs. (Rupees ) being % of the Value of the Agreement on submission of Advance Bank Guarantee by the Supplier. And whereas at the request of the Supplier, the Bank hereby agrees and covenants with the Purchaser as follows: 1. The Bank hereby irrevocably & unconditionally undertakes and guarantees to Purchaser that if the supplier fails to supply the goods in conformity with the terms of the Agreement for any reason whatsoever, the Bank shall merely on demand and without demur, pay to Purchaser all and any sum up to a maximum of Rs. (Rupees ) without any reference to the supplier and irrespective of the fact whether the Supplier admits or denies such claim. 2. The Bank further agrees, that the Purchaser shall be the sole judge as to whether the Supplier has failed to abide by the terms of said Agreement or has failed to perform the said Agreement in any respect, or the whole or part of the payment made by the 1 The Bank Guarantee should be executed on Stamp Paper of Rs. 100/- or such higher value as per the Stamp Duty applicable in the State in which the Guarantee is issued. Stamp Paper should be in the name of the Bank Issuing the Guarantee Page 10 of 12

11 Purchaser has become re-payable. Any demand made on the Bank by the Purchaser shall be conclusive and binding upon the Bank. 3. The Bank shall pay forthwith the amount demanded by the Purchaser not-withstanding any dispute, if any, between the Purchaser and the Supplier. The Bank further undertakes to pay the Purchaser any amount claimed under this Guarantee, notwithstanding any suit proceeding before any Court or Tribunal, the liability of Bank under this Guarantee being absolute and unequivocal. 4. This Guarantee shall not be affected by any change in constitution of the Supplier, the Purchaser or the Bank nor shall it be affected by any change in constitution or by any amalgamation or absorption or reconstruction thereof. 5. The Bank further agrees that the Purchaser shall have the fullest liberty without affecting in any way obligation of the Bank hereunder, with or without consent or knowledge of the Bank to vary any of the terms and conditions of the said Agreement. The Bank shall not be relieved from its liability by reason of any such variation or any indulge or forbearance shown or any act or omission on the part of the Purchaser or by any such matter or thing whatsoever under the law relating to sureties would but for this provision have the effect of so relieving the Bank. 6. It shall not be necessary for Purchaser to proceed against the Supplier or give notice to the Supplier, before proceeding against the bank and the Guarantee herein contained shall be enforceable against the Bank, not withstanding any security which Purchaser may have obtained or obtain from the Supplier at any time or when proceeding taken against the Bank, hereunder, be outstanding or realized. The Bank further agrees, that in order to give full effect to the guarantee herein contained the Purchaser shall be entitled to act as if the Bank were principal debtors of the Purchaser in respect of claim against the Supplier hereby guaranteed by the Bank as aforesaid and the Bank hereby expressly waive its rights of surety ship and other rights if any which are in any way inconsistent with the above or any other provision of this Guarantee. 7. The Bank further agrees that this Guarantee shall not be revoked by the Bank at any time during its currency without previous consent in writing of the Purchaser accompanied by Original Bank Guarantee. The Bank further agrees to not to entertain any request/representation from the Supplier for revoking this bank Guarantee and/or not making payment to the Purchaser for any reasons whatsoever. 8. Any demand made under this bank guarantee shall be conclusive final and binding on the bank without any further proof as regards the non-compliance with the terms and conditions contained in the Agreement. Page 11 of 12

12 9. Any notice by request, demand or otherwise may be sent by post, courier or any other means to the Bank at any of its addresses mentioned above. Any Certificate by an officer of the Purchaser that the envelope was so posted shall be conclusive and sufficient to prove that the envelope containing notice was posted/served on the bank within the validity period of guarantee. 10. The Bank further agrees that any legal action or proceedings arising out of this Guarantee shall be brought in the courts or tribunals at Korba in India and irrevocably submit themselves to the jurisdiction of such courts and tribunals. 11. Notwithstanding anything contained herein before, the liability of the Bank under this guarantee is restricted to Rs (Rupees ) and shall remain in force up to unless a claim under the Guarantee is filed against the Bank on or before (90 days beyond the expiry date of the Guarantee) and expires in full automatically, irrespective of whether the Guarantee is returned to the Bank or not. Page 12 of 12

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