Chapter SEPA REGULATIONS

Transcription

1 Chapter SEPA REGULATIONS Sections: Authority Contents Purpose of this Part and Adoption by Reference Designation of Responsible Official Lead Agency Determination and Responsibilities Additional SEPA Timing Considerations Categorical Exemptions and Threshold Determinations Purpose of this Section and Adoption by Reference Environmental Checklist Optional DNS Process Mitigated DNS Determination of Significance (DS)/Initiation of Scoping Environmental Impact Statements (EIS) Purpose of this Part and Adoption by Reference Scoping Preparation of EIS - Additional Considerations Notification and Commenting Purpose of this Part and Adoption by Reference Filing of Environmental Documents Public Notice Comments and Responses Designation of Official to Perform Consulted Agency Responsibilities Use of Existing Environmental Documents Purpose of this Part and Adoption by Reference Methods for Utilizing Existing Document Planned Action Review SEPA and City Decisions Purpose of this Part and Adoption by Reference Substantive Authority SEPA Policies Appeals Definitions Purpose of this Part and Adoption by Reference Additional Definitions Categorical Exemptions Purpose of this Part and Adoption by Reference Use of Exemptions Exemption from Threshold Determinations Exempt Levels for Minor New Construction Agency Compliance Forms

2 Section Authority. The City adopts this ordinance under the authority and mandates of the State Environmental Policy Act (SEPA), 43.21C.120 RCW and 43.21C.135 RCW, and the SEPA rules, Chapter WAC. Section Contents. Contents. The ordinance codified in this Chapter contains the City's SEPA procedures and policies. The SEPA rules, Chapter WAC, are to be used in conjunction with this Chapter. As contemplated by such rules (WAC ), the sections of the SEPA rules hereinafter set forth by number are adopted by reference as if fully set forth. Copies of the statute and the rules (WAC Chapter ) shall be kept available for public inspection in the planning office at City Hall, and a section by section summary of the adopted rules shall be advertised, all as contemplated by 43.21C.135(2) RCW. Part General Requirements Purpose of This Part and Adoption by Reference Designation of Responsible Official Lead Agency Determination and Responsibilities Additional SEPA Timing Considerations Section Purpose of this Part and Adoption by Reference. Adoption of SEPA provisions. This part contains the basic requirements that apply to the SEPA process. As supplemented by the provisions of this part, the City adopts the following sections of the SEPA rules by reference: WAC Policy WAC Definitions WAC Lead Agency WAC Timing of the SEPA Process WAC Content of Environmental Review WAC Limitations on Actions During SEPA Process WAC Incomplete or Unavailable Information WAC Supporting Documents WAC Information Required of Applicants WAC GMA Project Review-Reliance on Existing Plans, Laws and Regulations WAC SEPA/GMA Integration WAC SEPA/GMA Definitions WAC Overall SEPA/GMA Integration Procedures WAC Timing of an Integrated GMA/SEPA Process WAC SEPA/GMA Integration Procedures for Preliminary Planning, Environmental Analysis, and Expanded Scoping WAC Documents WAC Monitoring WAC SEPA/Model Toxics Control Act Integration WAC SEPA Lead Agency for MTCA Actions WAC Preliminary Evaluation WAC Determination of Nonsignificance for MTCA Remedial Action WAC Determination of Significance and EIS for MTCA Remedial Actions

3 WAC WAC Early Scoping for MTCA Remedial Actions MTCA Interim Actions Section Designation of Responsible Official. A. Responsible official. For public proposals, the head administrative official of the lead City department or division making the proposal shall be the responsible official. Whenever possible, agency people carrying out SEPA procedures should be different from agency people making the proposal. B. Private proposals. For private proposals, the head administrative official of the department or division with primary responsibility for approving or processing the permits and licenses for the proposal shall be the responsible official. When multiple officials have permitting authority, the assignment of responsibility shall be reached by agreement. C. When City is lead agency. For all proposals for which the City is the lead agency, the responsible official shall make the threshold determination, supervise scoping and preparation of any required environmental impact statement (EIS), and perform any other functions assigned to the lead agency or responsible official by those sections of the SEPA rules that are adopted by reference in this Chapter, or otherwise assigned by the supplemental provisions of this Chapter. D. Retention of documents. The City shall retain all documents required by the SEPA rules (Chapter WAC) and make them available in accordance with Chapter RCW. Section Lead Agency Determination and Responsibilities. A. Determination of lead agency. The department within the City receiving an application for or initiating a proposal that involves a nonexempt action shall determine the lead agency for that proposal under the applicable SEPA rules and supplemental provisions adopted in VMC of this Chapter, unless the lead agency has been previously determined or the department is aware that another department or agency is in the process of determining the lead agency. B. When City is lead agency. When the City is the lead agency for a proposal, the department receiving the application shall determine the responsible official who shall supervise compliance with the threshold determination requirements and supervise preparation of the EIS if an EIS is required. C. When City is not lead agency. When the City is not the lead agency for a proposal, all departments of the City shall use and consider, as appropriate, either the Determination of Non-Significance (DNS) or final EIS of the lead agency in making decisions on the proposal. No City department shall prepare or require preparation of a DNS or EIS in addition to that prepared or required by the lead agency, unless required under WAC. In some cases, the City may conduct supplemental environmental review under WAC. D. Inappropriate designation. If the City or any of its departments receives a lead agency determination made by another agency that appears to be inconsistent with the criteria of the SEPA rules and supplemental provisions adopted in VMC of this Chapter, it may object to the determination and assume lead agency status or seek Ecology resolution of lead agency disputes, according to the SEPA rules and supplemental provisions adopted in VMC of this Chapter

4 E. Inter-departmental agreement. Departments of the City are authorized to make agreements as to lead agency status or shared lead agency duties for a proposal, in accordance with the provisions of the SEPA rules and supplemental provisions adopted in VMC of this Chapter; provided, that the responsible official and any department that will incur responsibilities as the result of such agreement approve the agreement. F. Requirement of sufficient information. Any department making a lead agency determination for a private project shall require sufficient information from the applicant to identify which other agencies have jurisdiction over the proposal, including agencies which require nonexempt licenses. G. MCTA remedial action. When the City is lead agency for a MTCA remedial action, Ecology shall be provided an opportunity under (5) WAC to review the environmental documents prior to public notice being provided. If the SEPA and MTCA documents are issued together with one public comment period under (6) WAC, the City shall decide jointly with Ecology who receives the comment letters and how copies of the comment letters will be distributed to the other agency. Section Additional SEPA Timing Considerations. The following time limits, expressed in calendar days shall apply when the City processes licenses, approvals and project permits for all private projects and those governmental proposals submitted to the City by other agencies requesting the City to perform lead agency duties: A. Categorical exemptions. The City shall identify whether an action will likely be categorically exempt under the SEPA rules and supplemental provisions adopted in VMC of this Chapter no later than in its issuance of the preapplication conference summary under Section (H) VMC. If a preapplication conference is not required under Section VMC, the City shall determine whether the project is categorically exempt within 28 days of receiving an application. B. Threshold determinations for project permit applications 1. No threshold determination shall be issued prior to the expiration of the comment period for any notice of application required by Chapter VMC, Decision-Making Procedures, unless the responsible official uses the optional DNS provisions contained in VMC of this Chapter. 2. A final determination shall be issued at least 15 days prior to any open record hearing or open record pre-decision hearing required pursuant to Chapter VMC, Decision-Making Procedures. 3. If a determination of significance is made under this Chapter concurrently with any notice of application under Chapter VMC, Decision-Making Procedures, the notice of application shall be combined with the determination of significance and scoping notice; provided, that nothing in this Section prevents a determination of significance and scoping notice from being issued prior to the notice of application. 4. Nothing in this Section prevents a lead agency, when it is a project proponent or is funding a project, from conducting its review under SEPA or from allowing appeals of procedural determinations prior to submitting a project permit application. 5. The optional DNS process provided in VMC of this Chapter may be used to indicate on the notice of application that the lead agency is likely to issue a DNS. If this optional process is used, a

5 separate comment period on the DNS may not be required. 6. If the City s only action on a proposal is a decision on a building permit or other license that requires detailed project plans and specifications, the applicant may request in writing that the City conduct environmental review prior to submission of the detailed plans and specifications and the responsible official may agree to such request; provided, that for project permit proposals, the earliest point at which environmental review may be initiated is upon filing of a fully-complete application, including an environmental checklist, as determined by Chapter VMC, Decision-Making Procedures. 7. Early notice. An applicant may request in writing early notice of whether a determination of significance (DS) is likely under WAC The request must: a. Follow submission of a permit application and environmental checklist for a non-exempt proposal for which the department is lead agency; and b. Precede the City s actual threshold determination for the proposal. 8. City s response. The responsible official shall respond in writing to the request in 7 working days. Such response will: a. State whether the City currently considers issuance of a DS likely and, if so, indicate the general or specific area(s) of concern that is/are leading the City to consider a DS; and b. State that the applicant may change or clarify the proposal to mitigate the indicated impacts, revising the environmental checklist and/or permit application as necessary to reflect the changes or clarifications. 9. Status of written response. The City s written response under Subsection (B) of this Section shall not be construed as a determination of significance. In addition, preliminary discussion of clarifications or changes to a proposal, as opposed to a written request for earl notice, shall not bind the City to consider the clarifications or changes in its threshold determination. C. Threshold determinations for nonproject permit proposals 1. For all proposals not classified as project permits, the City should complete threshold determinations which may be determined solely upon review of the environmental checklist within 14 days of determining that an adequate application and completed checklist have been submitted. 2. When the responsible official requires further information or studies from the applicant or consultation with other agencies with jurisdiction: a. The City should request such further information or studies within 14 days of determining that an adequate application and checklist have been submitted for nonproject permit proposals. b. The City shall wait no longer than 30 days for a consulted agency to respond. c. The responsible official should complete the threshold determination within 14 days of receiving the requested information or studies from the applicant or the consulted agency; provided, that in the case of information requested from a consulted agency that does not respond within 30 days, the responsible

6 official should complete the threshold determination immediately unless further information was also requested from the applicant or another agency, provided further, that the provisions of Subsection (B) shall apply to project permit proposals. 3. Where the City must initiate further studies, including field investigations, to obtain the information to make the threshold determination, the City should complete the studies within 30 days of receiving a fully-complete application and checklist for project permit proposals, and within 30 days of receiving an adequate application and checklist for nonproject permit proposals. 4. For nonexempt proposals where action by an advisory or decision-making body such as the planning commission, hearings examiner, or City Council is required, the determination of nonsignificance (DNS) or final EIS for the proposal shall accompany the City s staff recommendation to the advisory or decision-making body. Section Categorical Exemptions and Threshold Determinations. Part Categorical Exemptions and Threshold Determinations Purpose of this Section and Adoption by Reference Environmental Checklist Optional DNS Process Mitigated DNS Determination of Significance (DS)/Initiation of Scoping Section Purpose of this Section and Adoption by Reference. Adoption of SEPA provisions. This part contains the rules for deciding whether a proposal has a probable significant, adverse environmental impact requiring an environmental impact statement (EIS) to be prepared. This part also contains rules for evaluating the impacts of proposals not requiring an EIS. As supplemented by the provisions of this part, the City adopts the following Sections of the SEPA rules by reference: WAC WAC WAC WAC WAC WAC WAC WAC WAC WAC WAC Purpose of this Part, Relating to Categorical Exemptions and Threshold Determinations Categorical Exemptions Threshold Determination Required Environmental Checklist Threshold Determination Process Additional Information Determination of Nonsignificance (DNS) Mitigated DNS Optional DNS Process Determination of Significance (DS)/Initiation of Scoping Effect of threshold Determination

7 Section Environmental Checklist. A. When required. Except as provided in Subsection (B) of this Section, a completed environmental checklist or a copy, in the form provided in WAC, shall be filed at the same time as an application for a permit, license, certificate or other approval not specifically exempted in this Chapter. B. Exemptions. An environmental checklist is not needed for the following proposals: 1. Proposals where the City and applicant agree an EIS is required. 2. Proposals where SEPA compliance has been previously completed. 3. Proposals where SEPA compliance has been initiated by another agency. 4. Public proposals on which the lead agency has decided to prepare its own EIS. C. Other provisions 1. The City shall use the environmental checklist to determine the lead agency and, if the City is the lead agency, to determine the responsible official for making the threshold determination. 2. For private proposals, the City will require the applicant to complete the environmental checklist, providing assistance as the City determines necessary. 3. For City proposals, the department initiating the proposal shall complete the environmental checklist for that proposal. 4. The City may require that it, and not the private applicant, will complete all or a part of the environmental checklist for a private proposal, if either of the following occurs: (a) The City has technical information on a question or questions that is unavailable to the private applicant; or (b) The applicant has provided inaccurate information on previous proposals or on proposals currently under consideration. 5. For projects submitted as planned actions under WAC, the City shall use its existing environmental checklist form or may modify the environmental checklist form as provided in WAC. The modified environmental checklist form may be prepared and adopted along with or as part of a planned action ordinance; or developed after the ordinance is adopted. In either case, a proposed modified environmental checklist form must be sent to Ecology to allow at least a 30 day review prior to use. Section Optional DNS Process. A. General. For any project permit proposal, where the responsible official determines upon a reasonable basis that significant, adverse environmental impacts are unlikely, the responsible official may use a single integrated comment period to obtain comments on the notice of application issued under Chapter VMC, Decision-Making Procedures, and the likely threshold determination for the proposal. When this process is used, a separate comment period for the DNS will typically not be

8 required when the initial Threshold Determination is issued. B. Optional DNS process. Where the optional DNS process is used, the responsible official shall: 1. State on the first page of the notice of application that it expects to issue a DNS for the proposal and that: a. The optional DNS process will be used; b. That the comment period for the notice of application may be the only opportunity to comment on the environmental impacts of the proposal; c. That the proposal may include mitigation measures under applicable codes, and the project review process may incorporate or require mitigation measures regardless of whether an EIS is prepared; and d. That a copy of the final threshold determination for the specific proposal may be obtained upon written request. 2. List in the notice of application the conditions being considered to mitigate environmental impacts, if a mitigated DNS is expected; 3. Comply with the requirements for a notice of application and public notice in 36.70B.110 RCW and Chapter VMC, Decision-Making Procedures; and 4. Send the notice of application and environmental checklist to: a. Agencies with jurisdiction, Ecology, affected tribes, and each local agency or political subdivision whose public services would be changed as a result of implementation of the proposal; and b. Anyone who requests a copy in writing of the environmental checklist for the specific proposal. C. Additional provisions. If the lead agency indicates on the notice of application that a DNS is likely, an agency with jurisdiction may assume lead agency status during the comment period on the notice of application; D. Consideration of comments. The responsible official shall consider timely comments on the notice of application and either: 1. Issue a final DNS or Mitigated Determination of Non-Significance (MDNS) with no comment period using the procedures in Subsection (E) of this Section; 2. Issue a final DNS or MDNS with a comment period using the procedures in Subsection (E) of this Section, if the responsible official determines a comment period is necessary; 3. Issue a DS; or 4. Require additional information or studies prior to making a final threshold determination; and

9 E. Copies of issued DNS or MDNS. If a DNS or MDNS is issued under Subsection (D)(1) of this Section, the lead agency shall send a copy of the DNS or MDNS to agencies with jurisdiction, Ecology, those who commented, and anyone who requests a copy in writing. A copy of the environmental checklist need not be circulated. Section Mitigated DNS. As provided in this Section and in WAC, the responsible official may issue a mitigated determination of nonsignificance (DNS) based on conditions attached to the proposal by the responsible official or based on changes to, or clarifications of, the proposal made by the applicant. A. Early notice. An applicant may request in writing early notice of whether a determination of significance (DS) is likely under WAC The request must: 1. Follow submission of a permit application and environmental checklist for a non-exempt proposal for which the department is lead agency; and 2. Precede the City s actual threshold determination for the proposal. B. City s response. The responsible official shall respond in writing to the request within 7 working days. Such response will: 1. State whether the City currently considers issuance of a DS likely and, if so, indicate the general or specific area(s) of concern that is/are leading the City to consider a DS; and C. Identification of impacts. As much as reasonably possible, the City should assist the applicant with identification of impacts to the extent necessary to formulate mitigation measures. D. Submission of changes or changed proposal. When an applicant submits a changed or clarified proposal, along with a revised environmental checklist, the City shall base its threshold determination on the changed or clarified proposal and should make the determination within 14 days of receiving the changed or clarified proposal: 1. If the City indicated specific mitigation measures in its response to the request for early notice and that such measures would lead to a DNS, and if the applicant changed or clarified the proposal to include those specific mitigation measures, the City shall issue and circulate a DNS under WAC. 2. If the City indicated areas of concern, but did not indicate specific mitigation measures that would allow it to issue a DNS, the City shall make the threshold determination, issuing a DNS or DS as appropriate. 3. The applicant's proposed mitigation measures e.g., clarification, changes or conditions, must be in writing and must be specific. For example, a proposal to "control noise" or "prevent stormwater runoff" would be inadequate, whereas a proposal to "muffle machinery to X decibel" or to "construct 200 stormwater retention pond at Y location" would be adequate. 4. Mitigation measures which justify issuance of a mitigated DNS may be incorporated in the DNS by reference to agency staff reports, studies or other documents

10 E. Issuance of mitigated DNS. A mitigated DNS is issued under either (2) WAC, requiring a 14 day comment period and public notice, or WAC, which may require no additional comment period beyond the comment period on the notice of application. F. Conditions of approval. Mitigation measures incorporated in the mitigated DNS shall be deemed conditions of approval of the permit decision and may be enforced in the same manner as any term or condition of the permit, or enforced in any manner legally available to the City. G. Lack of mitigation measures. If the City's tentative decision on a permit or approval does not include mitigation measures that were incorporated in a mitigated DNS for the proposal, the City should evaluate the threshold determination to assure consistency with (3) WAC governing withdrawal of DNS. Section Determination of Significance (DS)/Initiation of Scoping. Initiation of scoping. If a determination of significance is made under WAC concurrently with any notice of application required pursuant to Chapter VMC, Decision-Making Procedures, such notice of application shall be combined with the DS/scoping notice. Section Environmental Impact Statements (EIS). Part Environmental Impact Statements (EIS) Purpose of this Part and Adoption by Reference Scoping Preparation of EIS-Additional Considerations Section Purpose of this Part and Adoption by Reference. Adoption of SEPA provisions. This part contains the rules for preparing environmental impact statements. As supplemented by the provisions of this part, the City adopts the following sections of the SEPA rules by reference: WAC WAC WAC WAC WAC WAC WAC WAC WAC WAC WAC WAC WAC Purpose of EIS General Requirements EIS Types EIS Timing Scoping Expanded Scoping EIS Preparation Style and Format Format Cover Letter or Memo EIS Contents Contents of EIS on Nonproject Proposals EIS Contents When Prior Nonproject EIS

11 WAC WAC WAC WAC WAC Elements of the Environment Relationship of EIS to Other Considerations Cost-Benefit Analysis Issuance of DEIS Issuance of FEIS Section Scoping. Scoping. Scoping under WAC is required for the preparation of every new draft EIS (DEIS), but is optional at the direction of the responsible official for the preparation of a supplemental EIS (SEIS) or when adopting another environmental document as the EIS pursuant to Part Six of this Chapter. A. Comment period for DS/scoping notice. If the responsible official issues the DS/scoping notice with a notice of application issued under the provisions of Chapter VMC, Decision-Making Procedures, the comment period on the notice of application shall be no less than 14 days. B. Expansion of scoping process. The responsible official may expand the scoping process to incorporate the provisions of WAC, governing expanded scoping, where the responsible official determines that such expanded scoping is reasonably necessary to evaluate the potential adverse impacts and reasonable alternatives for a proposal. Section Preparation of EIS - Additional Considerations. Additional considerations. Preparation of draft and final Environmental Impact Statements (DEIS and FEIS) and draft and final supplemental Environmental Impact Statements (SEIS) shall be under the direction of the responsible official. Before the City issues an EIS, the responsible official shall be satisfied that it complies with this Chapter and the SEPA rules. A. Who prepares EIS. The DEIS and FEIS or draft and final SEIS may be prepared by City staff, the applicant, or by a consultant selected by the City or the applicant. If the responsible official requires an EIS for a proposal and determines that someone other than the City will prepare the EIS, the responsible official shall notify the applicant immediately after completion of the threshold determination. The responsible official shall also notify the applicant of the City s procedure for EIS preparation, including approval of the DEIS and FEIS prior to distribution. B. Who provides additional information. The City may require an applicant to provide information the City does not possess, including specific investigations. However, the applicant is not required to supply information that is not required under this Chapter or that is being requested from another agency; provided, that this does not apply to information the City may request under another ordinance or statute. Section Notification and Commenting. Part Notification and Commenting Purpose of this Part and Adoption by Reference Filing of Environmental Documents Public Notice

12 Comments and Responses Designation of Official to Perform Consulted Agency Responsibilities Section Purpose of this Part and Adoption by Reference. Adoption of SEPA regulations. This part contains the rules for consulting, commenting, and responding on all environmental documents under SEPA, including rules for public notice and hearings. As supplemented by the provisions of this part, the City adopts the following sections of the SEPA rules by reference: WAC WAC WAC WAC WAC WAC WAC WAC WAC WAC Purpose of this Part, Relating to Commenting Inviting Comment Availability and Cost of Environmental Documents SEPA Register Public Notice Public Hearings and Meetings Effect of No Comment Specificity of Comments FEIS Response to Comments Consulted Agency Costs to Assist Lead Agency Section Filing of Environmental Documents. A. Submission of documents. The City shall submit the following documents in a timely manner to Ecology for publication in the SEPA register: 1. DNSs issued under the provisions of WAC; 2. DNSs issued under the optional provisions of WAC and Section VMC; 3. All mitigated DNSs issued under the provisions of WAC Section VMC; 4. All determinations of significance (DS/scoping notices) issued under the provisions of WAC; 5. All EISs, including DEIS, FEIS, and SEIS documents, and notices of adoption of EISs; and 6. All Notices of Action published under the provisions of 43.21C.080 RCW and 43.21C.087 RCW. B. Other SEPA documents. SEPA documents not listed in Subsection (A) of this Section involve no statutory comment or response period, and are limited to certain EIS addenda ( WAC) and DNS documents on proposals for which the City is the only agency with jurisdiction. These documents may, but are not required to, be circulated for agency and public review or comment

13 Section Public Notice. A. When notice is required. When the SEPA rules require notice to be given under WAC, the City shall provide notice under this Section. The City shall use reasonable methods to inform the public and other agencies that an environmental document is being prepared or is available and that public hearings, if any, will be held. B. Notice of action. A notice of action may be publicized in the manner prescribed by 43.21C.080 RCW and 43.21C.087 RCW. The form of notice shall be substantially in the form provided in WAC. The notice shall be published by the City Clerk, applicant or proponent pursuant to Section 43.21C.080 RCW. C. Integration of notification. Whenever possible, the City shall integrate the public notice required under this Section with existing notice procedures for the City s nonexempt permit(s) or approval(s) required for the proposal. Whenever the City issues a DNS under (2) WAC or a DS under (3) WAC the City shall give public notice as follows: 1. If public notice is required for a non-exempt license, the notice shall state whether a DS or DNS has been issued and when comments are due. 2. If an environmental document is issued concurrently with the notice of application, the public notice requirements for the notice of application in 36.70B.110(4) RCW will suffice to meet the SEPA public notice requirements in (1) WAC. 3. If no public notice is otherwise required for the permit or approval, the City shall give notice of the DNS or DS by at least one of the following methods: a. Posting the property, for site-specific proposals; b. Publishing notice in a newspaper of general circulation in the City or general area where the proposal is located; c. Notifying public or private groups which have expressed interest in a certain proposal or in the type of proposal being considered; d. Notifying the news media; e. Placing notices in appropriate regional, neighborhood, ethnic or trade journals; and/or f. Publishing notice in City newsletters and/or sending notice via City or neighborhood association mailing lists. 4. Whenever the City issues a DS under (3) WAC, the City shall state the scoping procedure for the proposal in the DS as required in WAC and in the public notice. D. Public notice requirements for optional DNS process. If a DNS is issued using the optional DNS process, the public notice requirements for a notice of application in 36.70B.110(4) RCW as supplemented by the requirements in WAC will suffice to meet the SEPA public notice requirements in (1)(b) WAC

14 E. Notice of availability of documents. Whenever the City issues a DEIS under (5) WAC or a SEIS under WAC, notice of the availability of those documents shall be given by: 1. Indicating the availability of the DEIS in any public notice required for a non-exempt licenses and at least one of the following methods: a. Posting the property, for site-specific proposals; b. Publishing notice in a newspaper of general circulation in the City or general area where the proposal is located; c. Notifying public or private groups which have expressed interest in a certain proposal or in the type of proposal being considered; d. Notifying the news media; e. Placing notices in appropriate regional, neighborhood, ethnic, or trade journals; and/or f. Publishing notice in City newsletters and/or sending notice via City or neighborhood association mailing lists. F. Public notice for planned actions. Public notice for projects that qualify as planned actions shall be tied to the underlying permit as specified in (3) WAC. G. Responsible party. The City may require an applicant to complete the public notice requirements for the applicant's proposal at his or her expense. Section Comments and Responses. A. Invitation of comments. The City shall invite comment under WAC as supplemented in this Section. B. Definition of reasonable methods. The City shall use reasonable methods to inform agencies and the public of environmental determinations, document availability, and review or comment opportunities. In particular, the City shall invite written comments on the environmental aspects of any non-exempt proposal to be submitted in the manner and within the prescribed time limits set forth in this Section. C. Timelines of response. Consulted agencies have a responsibility to respond in a timely and specific manner to requests for comments. If a consulted agency does not respond with written comments within the time periods for commenting on environmental documents, the City may assume that the consulted agency has no information relating to the potential impact of the proposal as it relates to the consulted agency s jurisdiction or special expertise. Any consulted agency that fails to submit substantive information to the City in response to a draft EIS is thereafter barred from alleging any defects in the City s compliance with Part VMC of this Chapter, or the SEPA rules. D. Failure to comment. Failure to comment by agencies with jurisdiction or members of the public on environmental documents, within the time periods specified by this part, shall be construed as lack of objection to the environmental analysis, if the requirements of Section VMC are met

15 E. Specificity of comments. Written comments on environmental documents submitted by any person or agency should be as specific as possible and shall meet the requirements of WAC. The City shall consider and may respond to comments as deemed appropriate, and may decline to consider comments which do not meet the requirements of this Section. F. Threshold determinations 1. The City shall send DNSs to other agencies with jurisdiction, as required by WAC and Section VMC. 2. For DNSs issued under (2) WAC, the City shall provide public notice under Section VMC and receive comments on the DNS for 14 days. 3. Comments on a DNS may be used in re-evaluating the threshold determination and in considering mitigation measures, but will normally involve no written response. G. Scoping 1. The City shall circulate the DS and invite comments on the scope of an EIS, as required by WAC, WAC, Section VMC and Section VMC. 2. The City may use other reasonable methods to inform agencies and the public, such as those indicated in WAC. 3. The City determines the method for commenting, as governed by and WAC. 4. Comments on a DS will be used in determining the scope of an EIS. H. DEIS 1. The City shall invite comments on and circulate DEISs as required by WAC. 2. The commenting period shall be 30 days unless extended by the City under WAC. 3. Agencies shall comment and respond as stated in this part. This part meets the Act s formal consultation and comment requirement in 43.21C.030(2)(d) RCW. 4. Comments on a draft EIS will be evaluated for response in the FEIS by one or more of the following means: a. Modify alternatives including the proposed action; b. Develop and evaluate alternatives not previously given detailed consideration; c. Supplement, improve or modify the analysis; d. Make factual corrections; or

16 e. Explain why the comments do not warrant further City response, citing the sources, authorities or reasons that support the City s response and, if appropriate, indicate those circumstances that would trigger further agency reappraisal or further response. 5. In carrying out Subsection (4), the City may respond to each comment individually, respond to a group of comments, cross-reference comments and corresponding changes in the EIS, or use other reasonable means to indicate an appropriate response to comments. I. FEIS 1. The City shall prepare a FEIS whenever a DEIS has been prepared, unless the proposal is withdrawn or indefinitely postponed. 2. An FEIS shall be issued and circulated under the provisions of WAC. 3. All substantive comments on a DEIS shall be appended to the FEIS, or summarized, where comments are repetitive or voluminous, and the summary appended. If a summary of the comments is used, the names of the commenters shall be included. 4. If the City does not receive any comments critical of the scope or content of the DEIS, the City may state so in an updated fact sheet, (2) WAC, which shall be circulated under WAC. The FEIS shall consist of the DEIS and updated fact sheet. 5. If changes in response to comments are minor and are largely confined to the responses described in Subsections (G)(4)(d) and (e) of this Section, the City may prepare and attach an addendum, which shall consist of the comments, the responses, the changes, and an updated fact sheet. The FEIS shall consist of the DEIS and the Addendum, and shall be issued under WAC , except that only the addendum need be sent to parties who received the DEIS. J. Public hearings and meetings 1. Public hearings or meetings may be held WAC. Notice of public hearings shall be given under Section VMC and may be combined with other agency notice. 2. In conjunction with the requirements of Section VMC, notice of public hearings shall be published no later than 10 days before the hearing. For nonproject proposals, notice of the public hearing shall be published in a newspaper of general circulation in the City. For nonproject proposals having a regional or state-wide applicability, copies of the notice shall be given to the Olympia bureau of the Associated Press and United Press International. K. Supplements 1. Notice for and circulation of draft and final SEISs shall be done in the same manner as other draft and final EISs. 2. When a DNS is issued after a DS has been withdrawn, governed by WAC, the City shall give notice under Section VMC and receive comments for 14 days. 3. An addendum need not be circulated unless required under WAC

17 L. Appeals. Notice provisions for appeals are contained in part seven of this Chapter. M. Circulation of additional documents. The City may circulate any other environmental documents for the purpose of providing information or seeking comment, as an agency deems appropriate. N. Use of other reasonable methods. In addition to any required notice or circulation, the City may use other reasonable methods, to inform agencies and the public that environmental documents are available or that hearings will occur. O. Combining notices. The City may combine SEPA notices with other agency notices. However, the SEPA information must be identifiable. Section Designation of Official to Perform Consulted Agency Responsibilities. A. Designation of official. The Planning Official shall be responsible for preparation of written comments for the City in response to a consultation request prior to a threshold determination, participation in scoping, and reviewing a DEIS. B. Responsibilities. This Planning Official shall be responsible for the City's compliance with WAC whenever the City is a consulted agency and is authorized to develop operating procedures that will ensure that responses to consultation requests are prepared in a timely fashion and include data from all appropriate departments of the City. Section Use of Existing Environmental Documents Purpose of this Part and Adoption by Reference Methods for Utilizing Existing Documents Planned Action Review (M-3634, Added, 01/26/2004) Section Purpose of this Part and Adoption by Reference. Adoption of SEPA regulations. This part contains the rules for using and supplementing existing environmental documents prepared under SEPA or the National Environmental Policy Act (NEPA) for the City s own environmental compliance. As supplemented by the provisions of this part, the City adopts the following sections of the SEPA rules by reference: WAC WAC WAC WAC WAC WAC WAC WAC WAC WAC Planned Actions-Definition and Criteria Ordinances or Resolutions Designating Planned Actions-Procedures for Adoption Planned Actions-Project review When to Use Existing Environmental Documents Use of NEPA Documents Supplemental Environmental Impact Statement-Procedures Addenda-Procedures Adoption-Procedures Incorporation by Reference-Procedures Combining Documents

18 Section Methods for Utilizing Existing Document. Use of existing documentation. Whenever possible, the City shall reduce paperwork and the accumulation of background data by using existing environmental documents under WAC Section Planned Action Review. A. Pre-application review. Pre-application review under the provisions of Section VMC shall be required for all development applications which may qualify as planned action projects, unless waived, in writing, pursuant to Section (B) VMC. B. Submitted requirements. Development applications which may qualify as planned action development applications shall be subject to the submittal requirements for counter-complete status, as governed by Section VMC. A SEPA checklist or other project review form as specified in Section WAC and Section (7) VMC is required. C. Review for fully-complete status. Development applications which may qualify as planned action development applications shall be subject to review for fully-complete status under Section VMC. In addition to the usual submittal requirements, such an application shall not be deemed fully complete until all information necessary to evaluate the proposal's qualification as a planned action project and its compliance with the mitigation requirements contained in the planned action ordinance, have been provided. D. Written documentation required. Within 14 calendar days after the determination that a development application which may qualify as a planned action project is fully complete, the Planning Official shall make a written determination of whether the proposed project qualifies for designation as a planned action project, according to the criteria listed below. Any Notice of Application issued under Chapter VMC, Decision-Making Procedures, shall contain the written determination of whether the proposed project qualifies as a planned action. The Planning Official's determination under this Subsection shall be appealable only in conjunction with an appeal of the approval, conditional approval, or denial of the project, in accordance with Subsection (I) of this Section, or the provisions of Section VMC, whichever is applicable. 1. The proposed project is located within the geographic area of an identified planned action subarea and the proposed project s impacts are within the thresholds identified within the applicable planned action ordinance, subarea plan and EIS; 2. The zoning designation upon the property upon which the project is proposed is consistent with those designations analyzed in the subarea plan and EIS adopted for the planned action subarea; 3. The use(s) and intensity of use(s) proposed are among or consistent with the uses and intensity of uses identified in the planned action ordinance, subarea plan and EIS, adopted for the planned action subarea; 4. The proposed project s environmental impacts, both project specific and cumulative, have been adequately addressed and analyzed in the subarea plan and EIS for the planned action subarea;

19 5. The proposed project implements the goals and policies of the applicable subarea plan and is consistent with the City s Comprehensive Plan; 6. The proposed project s significant environmental impacts will be adequately mitigated or avoided through application of the mitigation measures and other conditions required by the planned action ordinance, subarea plan or EIS for the planned action subarea; 7. The proposed project is in compliance with all applicable local, state, and federal regulations and development standards; 8. The proposed project is within the Vancouver Urban Growth Boundary; 9. The proposed project meets the requirements for designation as a planned action set forth in Section 43.21C.031 RCW, Section WAC, and Section VMC; and 10. The proposed project meets any other criteria for designation as a planned action project set forth in the applicable planned action ordinance. E. Threshold determination for planned actions. No threshold determination shall be required to be issued for planned action projects; provided, that a planned action project may be conditioned to mitigate any adverse environmental impacts which are reasonably likely to result from the project action. F. When a project is not a planned action. Where the Planning Official determines that a project application does not qualify as a planned action development application under the provisions of Subsection (E), a threshold determination is required. The application shall be reviewed, processed, and subject to appeal under the decision-making procedures otherwise applicable under Chapter VMC, Decision-Making Procedures, and the project application shall be reviewed under the City's SEPA regulations, as governed by this Chapter. When reviewed under this Chapter, the applicant may use or incorporate relevant elements of the environmental analysis in the EIS or subarea plan adopted for the planned action subarea. G. Context of Final Decisions and Notice of Decision. Any Final Decision and Notice of Decision issued under Chapter VMC, Decision-Making Procedures, shall contain: 1. A statement of the findings supporting the conclusions that the project meets the criteria for designation as a planned action, that the project will implement relevant goals and policies of the subarea plan, and that the project is consistent with the Comprehensive Plan; 2. A statement of the requirements, standards, and mitigation measures conditioned or required pursuant to the applicable planned action ordinance, subarea plan, EIS, Vancouver Municipal Code and other applicable laws and regulations; 3. A statement that the probable adverse environmental impacts of the project have been adequately addressed and mitigated by application of the mitigation measures required by the applicable planned action ordinance, subarea plan, EIS, the Vancouver Municipal Code, and other applicable laws and regulations. H. Procedures for approval and appeal. The procedures for approval and appeal set forth in this Section shall be applied to all applications and approvals which are designated as planned action projects pursuant to subsection (E); provided, that the procedures set forth in this Section for approval and appeal of