BID DOCUMENT E-Tender for Laying Optical Fiber Cable for FTTH and Business Development works in DKTD SSA

Transcription

1 BHARAT SANCHAR NIGAM LIMITED OFFICE OF THE GENERAL MANAGER TELECOM,BSNL, D.K.Telecom District MANGALORE BID DOCUMENT E-Tender for Laying Optical Fiber Cable for FTTH and Business Development works in DKTD SSA NIT Number: D2/TPII/TENDER/OFC-FTTH & BD/ DTD BHARAT SANCHAR NIGAM LIMITED (A Govt. of India Enterprise) OFFICE OF THE GENERAL MANAGER DAKSHINA KANNADA TELECOM DISTRICT,MANGALORE-1 Date & time of Bid opening: 27/10/2016 at hrs. Tel no.: Fax: NAME OF THE BIDDER......

2 TABLE OF CONTENTS SECTION NO. CONTENTS PAGE NO. A.QUALIFYING BID DOCUMENT: I Notice Inviting Tender II Bid Form 07 III Tenderer s Profile IV A Instructions to Bidders IV B E Tendering Instructions V General (Commercial) conditions of the Contract VI Special Conditions of the Contract VII Scope of Work & Jurisdiction of Contract VII A Material Security Deposit 60 VIII Agreement IX Letter of authorization for attending bid opening 63 X Declarations A B C XI Rates of Empty Cable drums 67 XII Scheduled rates for the tender 68 XIII Financial Bid End of Document Bid Document Serial Number: Name & Address of the Bidder: to whom issued Document Fees cash receipt No. & Date: Signature of the issuing officer: : 2

3 BHARAT SANCHAR NIGAM LIMITED OFFICE OF THE GENERAL MANAGER TELECOM, DAKSHINA KANNADA TELECOM DISTRICT, MANGALORE Section I NOTICE INVITING TENDER NIT Number: D2/TPII/Tender/OFC-FTTH&BD/ /10 DTD On behalf of BHARATH SANCHAR NIGAM LIMITED, E-Tenders are invited by the General Manager Telecom, Mangalore, BSNL, from the eligible contractors for E Tender for Laying Optical Fiber Cable for FTTH & Business Development works in DK SSA as detailed in the tender document for a period of one year. Details of approximate quantity of work to be carried out is mentioned below. Name of the work OFC laying works for FTTH & BD works in DK SSA Estimated length of OF cable laying Overhead Estimated cost of Overhead laying works & associated works in Rs. Cost of the Bid document Bid Security in Rs EMD 300 Kms Rs. 78,00,000 Rs. 1145/- Rs. 1,95,000/- Rs. 1,95,000/- SD 1. The bidding process will be accepted only through e-tendering Platform 2. Area of Work : In Dakshina Kannada District and Udupi District 3. Period of contract : The tender is valid for One year from the date of entering into agreement and period is extendable with the permission of General Manager, if required 4. Availability of E-tendering document: e-tender document can be obtained by downloading it from the website The physical copy of the Tender document would not be available for sale. E-Tender documents will be available for downloading from 10hrs of 06/10/2016 to 13hrs of Mode of Payment : (i): The Tender fee in the event of downloading from website should be paid in the form of Crossed Demand Draft issued by any Nationalised /Scheduled Bank in favour of BSNL MRTD payable at Mangalore. ii) The Crossed Demand Draft should be submitted offline in the envelope as mentioned in clause 4.2 of Section- IV B. 3

4 iii) The Tender fee is non-refundable & non-transferable. 6.NSIC VENDORS: Concessions to MSE Units/NSIC: The guidelines issued by Ministry of Micro, Small & Medium Enterprise (NSNE), Government of India regarding concessions for Micro & Small Enterprise units registered with district Industries Centers or Khadi & Village Industries commission or Khadi & Village Industries Board or Coir Board or National small Industries Corporation (NSIC) or directorate of Handicrafts & Handloom or ay other body specified by Ministry of Micro, small and Medium Enterprise, have been considered by the BSNL (Corporate Office) and it has been decided that these units shall be allowed the following concessions. Supply of Tender documents : The tender documents shall be issued to MSE/NSIC bidders free of cost provided the tendered item is listed in the Registration Certificate of MSE/NSIC Exemption from payment of Earnest Money Deposit (EMD) : The MSE units registered with bodies as detailed in para 6 above shall be given exemption from payment of Bid security deposit (EMD) provided the tendered item is listed in the registration certificate of MSE/NSIC. A Proof regarding current registration with bodies as detailed in para 6 above for the tendered items will have to be attached along with the bid. The enlistment certificate issued by bodies as detailed in para 6 should be current and valid on the date of opening of bid. 6. For valid NSIC certificate firms, if the tenderer is approved as L1, then they have to pay the prescribed deposit as security deposit of 5% of the estimated cost before entering into an agreement. 7. BID/SECURITY /EMD (Refer Clause) : The bidder shall furnish the bid Security / EMD in the following way:- Demand Draft issued by any Nationalized /Scheduled Bank drawn in favor of B S N L MRTD payable at Mangalore Tender bids received after due time & date will not be accepted by the online system. 8. All documents submitted in the bid offer should be preferable in English. In case the certificate viz. Experience, registration etc. is issued in any other language other than English, the bidder shall attach an English translation of the same duly attested by the bidder & the translator to be true copy in addition to the relevant certificate. 9. All documents should be digitally signed by the bidder/ vendor Organization 10. The GMTD, BSNL Dakshina Kannada, reserves the right to accept or reject any or all the bids without assigning any reasons whatsoever and he is not bound to accept the lowest tender rate. 11. TERMS AND CONDITIONS OF THE TENDER During the entire evaluation process, if it is observed that the down loaded document is 4

5 exactly not as per the original tender document and/or it is tempered/changed/ altered/modified in anyway, the bid will be rejected and a case of fraud will be registered with police. The tender which are not submitted in above mentioned manner (1 to 10) will be rejected Eligibility Conditions: Bidder must submit self attested copies of the documents with the tender form Document list : i. The registration of the firm. ii. Authenticated copy of the partnership deed in case of partnership firm iii. Original/Attested Power of Attorney in case a person other than the Bidder has signed the tender document and to be submitted offline iv. Copy of PAN Card. v. Certificate of Registration with Labour commissioner/labour Licence for any of ongoing works, and if not available at the time of bid submission enclose a declaration letter that it will be submitted at the time of agreement vi. Bidder`s having satisfactory work experience certificate of OFC laying and associated works/ofc fault restoration work in DOT/BSNL/MTNL directly or through PSU S authorized by DOT or PSU of Govt. of India issued by officer not below the rank of Divisional Engineer/AGM from BSNL/ PSU. vii. Valid EPF registration. viii. Valid ESI registration, If not available at the time of bid submission enclose a declaration letter that it will be submitted at the time of agreement ix. N.O.C in case of Partnership Firm x. Valid service tax registration. xi. Declaration regarding. a) Near relatives (declaration-i) b) Non black listing of firm (declaration-ii) c) No addition/deletion/correction in the downloaded document-regarding xii. Bid form Duly filled as per Section II xiii. Bid profile duly filled as per Section III of Bid document xiv. VAT Registration copy 5

6 xv. Article of Association and memorandum in case of Private/Public Limited Company xvi. Signed copy of Schedule of work I Prefixed rates. Note: (i) Scanned copies of all documents mentioned above should be signed with Digital Signature Certificate (DSC) by the authorized signatory of the bid offer. (ii) Submission of documents listed under clause 11.3 above is mandatory and non-compliance may result in rejection of the Bid during evaluation. (iii) If some document is not applicable for the bidder then he has to upload scanned copy of paper mentioning The document < Name> called vide clause is not applicable on us. 12. The Bid, which is not accompanied by the requisite bid security and cost of tender document, shall be Signature of Bidder shall be summarily rejected. Bid will not be accepted/received after expiry of schedule date and time. 13. The GENERAL MANAGER, Dakshina Kannada Telecom District, reserves the right to reject any or all tenders without assigning any reason what-so-ever. 14. Bidders are instructed to examine worksite themselves at their own cost and quote accordingly. 15. The BSNL at the time of award of work under the contract, reserves the right to vary the estimated cost of work and quantity both to the extent of +25% to -25% of specified quantity and estimated cost at the time of award of work of the contract or during the agreement period at the same rates, terms and conditions. BSNL reserves the right to increase/ decrease the cost and/or quantity individually or combined. 16. The bidder shall furnish a declaration in his tender bid that no addition/deletion/correction has been made in the downloaded tender document being submitted and it is identical to the tender document appearing on the website. In case of any corrections/addition/alteration/omission in the tender document, the tender bid shall be treated as non responsive and shall be rejected summarily. Time and last date of submission : Up to 13:00 Hrs. of of Bid Time of opening of Bid Document : AT 14:30 hrs on IF any Government holiday happens tobe on the date of opening of tender/pre bid conference, the same will be opened/done on next working day at the same time without further notice, Any tender not according to the terms and conditions and specifications mentioned in the tender documents is liable to be rejected. Sd/- Asst.General Manager ( NWP) O/o GMT, BSNL, DKTD, Mangalore Ph ,Fax

7 SECTION-II BID FORM E -Tender for Laying OF Cable for FTTH & Business Development works in DK SSA ****** NIT Number: D2/TPII/Tender/OFC-FTTH&BD/ /10 DTD To, The General Manager Telecom, BSNL, D. K. Telecom District, Telecom House, Pandeshwara, Mangalore Dear Sir, Having Examined the conditions of contract and specifications including addenda No. The receipt of which is hereby duly acknowledged, We, undersigned, offer to execute the Laying OF cable for FTTH and Business Development works in DK SSA, conformity with said drawings, conditions of contract and specifications as may be ascertained in accordance with the schedule of prices attached herewith and made part of this Bid. We undertake, if our Bid is accepted, that we will execute the work In accordance with specifications, time limits & terms and conditions stipulated in the tender document. If our Bid is accepted, We shall submit the securities as per the conditions mentioned in the contract. We agree to abide by this Bid for a period of 240 days from the date fixed for Bid opening (Qualifying Bid) and it shall remain binding upon us and may be accepted at any time before the expiry of that period. Until a format agreement is prepared and executed, this Bid together with your written acceptance thereof in your notification of award shall constitute a binding contract between us. Bid submitted by us is properly sealed and prepared so as to prevent any subsequent alteration and replacement. Dated this....day of... (the year) Signature of authorised Signatory:. In capacity of: Duly authorised to sign the Bid for and on behalf of. Witness.. Address. Signature 7

8 General: SECTION III TENDERER'S PROFILE 1. Name of the tenderer / firm ( In Block Letters) 2. Name of the person submitting the tender whose Photograph is affixed Passport size photograph of the tenderer/authoriz ed holding power of Attorney Shri/Smt. (In case of Proprietary/Partnership firms, the tender has to be signed by Proprietor/ Partner only, as the case may be) 3. Address of the firm Telegraphic Address Tel No.(with STD code)(o)...(fax)...(r)... Mobile : 6. Registration & incorporation particulars of the firm: a. Proprietorship b. Partnership c. Private Limited d. Public Limited (Please attach attested copies of documents of registration/ incorporation of your firm with the competent authority as required by business law) 7. Name of Proprietor /Partners/Directors Tenderer s Bank, its address and his current Account No. : 9. a) Permanent Income Tax number & Income Tax Circle : (Please attach copy of the last income tax return.) b) EPF Code Number : (Please enclose certificate of EPF registration) 10. Infra-structural Capabilities : a) Capacity of trenching per day (in meters) b) Capacity of cable laying per day (in meters) c) Capacity of pulling cable through duct per day (in mtr) : d) Capacity of engaging mazdoors per day : e) Particulars of vehicles available with the tenderer : 1)Type of Vehicle 2)Registration No. f) Particulars of other machines possessed by the contractor 8

9 Which can help in trenching, cable laying & pulling : 11. Details of Technical and Supervisory staff : I/We hereby declare that information furnished above is true and correct. Place : Date : /Authorised signatory: Name of the Bidder : Seal of the Bidder 9

10 10 SECTION IV A INSTRUCTION TO BIDDERS A. INTRODUCTION:. Dakshina Kannada Telecom District is a unit of BSNL (A Govt. of India Enterprise), responsible for providing FTTH connections and other Business development works including Optical Fibre Cable network. The OF cable is generally laid along the side of the Road (National Highways, State Highways, Municipal, Corporation, Rural roads) to connect Telecom Installations and various network elements in BSNL. E-tenders are invited for laying OFC network from reputed, qualified, experienced and financially strong Firms/ Agencies. DEFINITIONS a. President of India: The President of India means the President of India and his successors. b. Government of India: The Government or Government of India shall mean the President of India. c. Department: Department means Bharat Sanchar Nigam Limited Bharat Sanchar Nigam Limited under Ministry of Communications, which invites the tenders on behalf of President of India. All references of: Department Chief General Manager Principal General Manager General Manager Deputy General Manager / Area Manager / Director / Telecom District Manager Divisional Engineer Sub Divisional Engineer Junior Telecom Officer Chief Accounts Officer Accounts Officer Junior Accounts Officer and including other officers in the department, whatever designations assigned to them from time to time, who may be the in-charge of direction, supervision, testing, acceptance and maintenance including their successor(s) in the office appearing in various clauses shall be taken to mean Bharat Sanchar Nigam Limited under the Ministry of Communications, Government of India. d. The SSA Head: means the Head of SSA i.e. GM Telecom Dakshina Kannada Telecom District, Mangalore and his successors. e. The Jurisdiction of (the SSA Head): The jurisdiction of (the SSA Head) means Dakshina Kannada Telecom District (including Udupi area) which coincides geographically with Revenue Districts. f. Representative of (the SSA Head): Representative of (the SSA Head) means officer and staff for the time being in Dakshina Kannada Telecom District deputed by the GM Telecom for inspecting or supervising the work or testing etc. g. Engineer-in-charge: The Engineer-in-charge means the Engineering Officer nominated by the DTS to Supervise the work, under the contract. (minimum Divisional Engineer leve Officer). h. Site Engineer: Site Engineer shall mean an SDE of the Department who may be placed by the Principal General Manager Telecom, D. K. Telecom District, Mangalore as in-charge of the work at site at any particular period of time.

11 i. A/T Unit: A/T Unit shall mean Acceptance and Testing unit of the Department. j A/T Officer: An officer authorized by Circle Office or SSA head to conduct A/T. k Contract: The term Contract means, the documents forming the tender and acceptance thereof and the normal agreement executed between the competent authority on behalf of the President of India and the contractor, together with the documents referred to therein including the conditions, the specifications, designs, drawings and instructions issued from time to time, engineer in-charge and all these documents taken together shall be deemed to form one contract and shall be complementary to one another. In the contract, the following expressions shall, unless the context otherwise require, have the meanings, hereby respectively assigned to them. The expression works or work shall unless there be something either in the subject or context repugnant to such construction, be construed and taken to mean the works by or virtue of contract contracted to be executed whether temporary or permanent, and whether original, altered, substituted or additional. l Contractor : -The Contractor shall mean the individual, Firm or Company, enlisted with Department of Telecommunications in accordance with the procedure for enlistment of contractors, whether incorporated or not, undertaking the works and shall include the legal personal representative of such individual or the persons composing such firm or company, or successors of such firm or company and the permitted assignees of such individual, firm or company. m Work: - The expression works shall unless there be something either in the subject or context Repugnant to such construction be construct and taken to mean the works by or by virtue of the contract contracted to be executed whether temporary or permanent and whether original altered, substituted or additional. n. Schedule(s): - Schedule(s) referred to in these conditions shall mean the relevant o. schedule(s) or the standard schedule of rates mentioned in the document. p. Site: - The site shall mean the land/ or other places on, into or through which work is to Be Executed under the contract or any adjacent land, path or street through which, the work is to be executed under the contract or any adjacent land, path or street which may be allotted or used for the purpose of carrying out the contract. q. Normal time or Stipulated time: - Normal time or Stipulated time means time specified in the work order to complete the work. r. Extension of Time: - Extension of Time means the time granted by the Department to S complete the work beyond the normal time or stipulated time. Date of Commencement of Work: - Date of Commencement of Work means the date of actual commencement of work or the day noted in the work order. t. Due date of completion: - Due date of completion shall be the date by which the work shall be completed at site including clearance of site. u. Duration of completion of work: - The Duration of completion of work or completion time shall be specified in the work order plus extension of time granted, if any. v. Excepted risk: - Excepted risks are risks due to war (whether declared or not), invasion, act of foreign enemies, hostilities, civil war, rebellion, revolution, insurrection, military or usurped power, any acts of Government damages from aircraft, acts of God, such as earthquake, lightning and unprecedented foods and other causes over which, the contractor has no control and the same having been accepted as such, by the Accepting Authority or causes solely due to use or occupation by the government of the part of the work, in respect of which a certificate of completion has been issued. 11

12 2. ELIGIBILITY OF BIDDERS: - The invitation of bids is open to all Enlisted contractors as well as non-enlisted Experienced Cable Contractors as per their eligibility mentioned in Notice Inviting Tender (NIT) of this tender document. The bidders shall fulfill the following conditions for eligibility:- a) Bidder`s having satisfactory work experience certificate of OFC laying and associated works/ofc fault restoration work in DOT/BSNL/MTNL directly or through PSU S authorized by DOT or PSU of Govt. of India issued by officer not below the rank of Divisional Engineer/AGM from BSNL/ PSU. b) b) The bidder shall have a valid and current service tax registration certificate, permanent Income Tax Account Number,, Certificate of Registration with Labour commissioner /Labour Licence (if not available at the time of bid submission, declaration may be submitted that it will be produced during the award of work order ), Certificate of Registration with ESI and EPF Authorities (if not available at the time of bid submission, declaration may be submitted that it will be produced during the award of work order). valid VAT registration copy if available, firm registration copy, Partnership deed in case of partner ship firm, NOC in case of partnership firm, Power of attorney copy in case a person other than the bidder has signed the tender document., Declarations on non Near relative, Blacklist and no addition/deletion c) The bidder shall enclose (Self attested copies) of each of the above certificates along with the bid documents to be uploaded, failing which the bid will be liable for rejection. All documents to be scanned and uploaded in single pdf file. DISQUALIFICATION of BIDDERS The General Manager, BSNL DK Telecom Dist. Mangalore, reserves the right to disqualify such bidders, 1. who had a record of not meeting the contractual obligations against earlier contracts entered into, with the BSNL or any other organizations, 2. who have been already black listed/terminated by BSNL/any other organizations in any part of the country during the last two years 3. The Firms and Companies which have the contractors as proprietors or partners, whose contract agreements have been terminated/black listed by BSNL/any other organizations during the last two years B. THE BID DOCUMENTS: 3. BID DOCUMENTS: 3.1 The construction work to be carried out, goods required, bidding procedures and contract terms are prescribed in the Bid Documents. The Bid Documents include; Qualifying Bid: Notice inviting Tender Bid Form Tenderer s Profile Instructions to Bidders. 12

13 E-Tendering Instructions to bidders General (Commercial) Conditions of the contract Special Conditions of the Contract Scope of Work and jurisdiction of the contract Material Security Bond Form Agreement (Sample) Letter of Authorization for Attending Bid opening Declarations Rate of empty cable drums Schedule of Rates Financial Bid Schedule of rates for certain works Financial Bid for quoting the rates. The financial bid format is to be downloaded from e-procure site. The rate should be quoted in the enclosed pdf format and scanned copy is to be uploaded only. 3.2 The Bidder is expected to examine all instructions, forms, terms and specifications in the Bid Documents. Failure to furnish all information required as per the Bid Documents or submission of bids not substantially responsive to the Bid Documents in every respect will be at the bidder's risk and may result in rejection of the bid. 4. QUERIES ON BID DOCUMENTS: A prospective bidder, requiring any clarification on Bid Documents shall notify the Department in writing & the department in shall respond in writing to any request for clarification of the Bid Documents, which it receives not later than 7 days prior to the date for the opening of the bids. Any query received after will not be entertained. Copies of the query (without identifying the source) and clarifications shall be uploaded/ sent by the Department to all the prospective bidders who have downloaded the document from the websites and all such clarifications issued by the Department will form part of the document. 5. AMENDMENT OF BID DOCUMENTS: 5.1 At any time, prior to the date of submission of bids, BSNL may, for any reason, whether at its own initiative or in response to clarifications requested by prospective Bidders, modify the bid documents by amendments. 5.2 The amendments shall be notified in the websites, and and the amendments shall be binding on the bidders. 5.3 In order to afford prospective bidders reasonable time in which to take the amendments into account in preparing their bids, BSNL may, at its discretion, extend the deadline for the submission of bids suitably and will be posted on the websites, and C. PREPARATION OF BIDS 6. COST OF BIDDING: - The bidder shall bear all costs associated with the preparation and submission of the bid. The department, will in no case, be responsible or liable for these costs, regardless of the conduct or outcome of the bidding process. 13

14 7. DOCUMENTS ESTABLISHING BIDDER S ELIGIBILITY AND QUALIFICATION The bidder Bidder must submit self attested copies, as part of his bid document establishing the bidder's eligibility, the following documents; 1) Tender cost and earnest money deposit in the form of an A/C Payee Demand draft drawn on any of the Nationalized or Scheduled Bank in favour of B.S.N.L MR TD, payable at Mangalore. Tenders without Tender cost & EMD will be summarily rejected. 2) Tender document(s), in original, duly filled in and signed by the tendering contractor or his authorised representative along with seal on each page. All corrections and overwriting must be initialed with date by the contractor or by his authorised representative 3) Bid Form, duly signed in, as per Section-II. 4) Tenderer s profile, duly filled in, as per Section-III of the Tender document 5) The registration of the firm. 6) Service TAX registration certificate 7) Attested PAN card copy 8) Original/Attested Power of Attorney in case a person other than the Bidder has signed the tender document and to be submitted offline 9) Bidder`s having satisfactory work experience certificate of OFC laying and associated works/ofc fault restoration work in DOT/BSNL/MTNL directly or through PSU S authorized by DOT or PSU of Govt. of India issued by an officer not below the rank of Divisional Engineer/AGM from BSNL/ PSU. 10) Authenticated copy of partnership deed in cases of partnership firm 11) NOC in case of partnership 12) Certificate of Registration with Labour commissioner/labour Licence for any of ongoing works, and if not available at the time of bid submission enclose a declaration letter that it will be submitted at the time of agreement 13) Valid EPF Registration, If not available at the time of bid submission enclose a declaration letter that it will be submitted at the time of agreement 14) Valid ESI Registration, If not available at the time of bid submission enclose a declaration letter that it will be submitted at the time of agreement 15) Article of association and memorandum in case of private/public limited company 16) Declaration regarding: a) Near relatives (declaration-i) b) Non black listing of firm (declaration-ii) c) No addition/deletion/correction in the downloaded document 17) Signed copy of Schedule of work I Prefixed rates 18) VAT Registration copy 8. BID SECURITY: 8.1 The bidder shall furnish, as part of his bid, an EMD / SD for an amount mentioned in Tender document for which the contractor stands for bidding. The EMD/SD value is furnished in the Tender document. All bidders shall furnish EMD along with tender application and Security Deposit will be collected from the successful bidders only, before execution of the Agreement. No interest shall be paid by the department on Bid security (EMD+SD) for any period, what so ever. 14

15 8.2 The bid security is required to protect the Department against the risk of bidders conduct, which would warrant the security s forfeiture, pursuant to para Bid security shall be paid in the form of Crossed Demand Draft issued by a scheduled Bank, drawn in favor of BSNL, MR TD. payable at Mangalore. 8.4 A bid not secured in accordance with para 8.1 & 8.2 shall be rejected by the 8.5 Department as non responsive if 8.6 the EMD of the unsuccessful bidder will be refunded as promptly as possible but not later than 30 days after the expiry of the period of the Bid validity prescribed by the department. The successful bidder s EMD will be compulsorily be converted to part of performance security deposit and will be refunded only after satisfactory completion of tender period. 8.7 THE BID SECURITY SHALL BE FORFEITED If a bidder withdraws his bid during the period of bid validity specified in the bid document or If the bidder makes any modifications in the terms and conditions of the tender before acceptance of the tender, which are not acceptable to the department or In case of a successful bidder, if the bidder fails: 15 i) to sign the agreement as per NIT ii) to furnish Material Security in accordance with clause (i)section V The enlisted certificate issued by NSIC will not be permanent and should be renewed within two years of its presentation. The unit claiming concession of NSIC is required to submit its monthly turnover in support of its claim for meeting the delivery schedule. If a vendor registered with NSIC under Single Point registration Scheme claiming concessional benefits is awarded work by BSNL & subsequently fails to obey any of the contractual obligation, he will be debarred from any further work/ contract by BSNL for one year from date of issue of such order. The vendor is exempted only for the bid security. No exemption will be granted on Performance security & material Security. Bidder has to deposit these securities as per value of their allotted work. Vendor has to submit notarized declaration regarding award of work with its limit in BSNL/MTNL/DOT/Central Govt./State Govt./PSU / Private Telecom Operator licensed by DOT on the basis of NSIC certificate enclosed with this bid document and If at any stage it is found that declaration given by vendor is fake/false, the bid will be rejected & if agreement is executed same will be terminated and bidder will be black listed. Such bidder will be debarred from participation in future tenders in any of BSNL unit. Distribution of Quantity (i) The Purchaser intends to limit the number of technically and commercially responsive bidders at the time of award of the work as per decision of the competent authority, from the list of such bidders arranged in increasing order of their evaluated prices starting from the lowest for the purpose of ordering

16 against this tender. The distribution of the quantity shall be as given in Table 1 below. Table 1(A) (Without provisions for MSE Units) No. of Bidders Quantity allotted to the respective bidder to be (Col. 2) approved (Col. 1) L1 L2 L3 L4 L5 and so on One bidder 100% Nil Nil Nil Nil Two Bidders 60% 40% Nil Nil Nil Three Bidders 50 % 30 % 20 % Nil Nil Four Bidders 40 % 30 % 20 % 10 % Nil More than four bidders 40% In the inverse ratio of their evaluated quoted prices Table 1(B) (With provisions for MSE Units) No. of Quantity allotted to the respective bidder Qty earmarked Bidders to be (Col. 2) for MSE approved L1 L2 L3 L4 L5 and so on bidder(s) (Col. 1) (Col. 3) One bidder 80% Nil Nil Nil Nil 20 % Two Bidders 48% 32% Nil Nil Nil 20% Three Bidders 40 % 24 % 16 % Nil Nil 20% Four Bidders 32 % 24 % 16 % 8 % Nil 20% More than 32% In the inverse ratio of their evaluated 20% four bidders quoted prices 9. BID PRICE: 9.1 The bidder shall give the total composite price and the price needs to be individually indicated against all the items as per price schedule given in section in the financial bid. The offer shall be firm in Indian Rupees. Quote for all three components in price schedule is mandatory. Bidder should quote price in.pdf format only. 9.2 A bid submitted with an adjustable price quotation is likely to be treated as non-responsive and rejected. 9.3 The unit price quoted by the bidder shall be sufficient to enable BSNL to arrive at prices offered for the Maintenance work. The price approved by BSNL for award of maintenance contract will be inclusive of all levies and taxes excluding service tax. The contractor shall be responsible for transporting the materials, to be supplied by the Department (At the District Telecom Stores) or otherwise to execute the work under the contract, to site at his/their own cost. The costs of transportation are subsumed in the Financial bid Rates and therefore no separate charges are payable on this account. The offer shall be in Indian Rupees. Service Tax as applicable to be claimed separately in the bill and will be Re-imbursed by BSNL 16

17 9.3. The approved rate in the contract shall remain fixed during the entire period of contract and shall not be subject variation on any account. A bid submitted with an adjustable price quotation will be treated as non-responsive and shall be rejected.\ 10. PERIOD OF VALIDITY OF BIDS: 10.1 Bid shall remain valid for 365 days from date opening of the bid (Qualifying Bid). A BID VALID FOR A SHORTER PERIOD SHALL BE REJECTED BY THE DEPARTMENT AS NON-RESPONSIVE The department reserves the right to request the lowest 3 (Three) bidders as per read out list on the opening day to extend the bid validity for a period of further 120 days and the bidder has to necessarily extend the bid validity. Refusal to extend the bid validity will result in forfeiture of the bid security. A bidder accepting the request and extending the bid validity will not be permitted to modify his bid. 11. SIGNING OF BID: 11.1 The bidder shall submit, as a part of his bid, the bid documents (in original) duly signed on each and every page, establishing the conformity of his bid to the bid documents of all the works to be executed by the bidder under the contract. (Note: The tenderer is advised to keep a photocopy (at his own cost) of the bid documents for his own reference) The bid shall contain no interlineations, erasures or overwriting except as necessary to correct errors made by the bidder in which case such corrections shall be signed by the person/ persons signing the bid. All pages of the original bid, except for un-amended printed literatures, shall be signed by the person or persons signing the bid D. SUBMISSION OF BIDS 12.0 SEALING AND MARKING OF BIDS : 12.1 The bid may be called under :- Single Stage Bidding & Two Electronic Envelope System. The details of sealing & marking of bids in each case is given below: The bidder shall submit his bid in two envelopes The First electronic envelope will be named as Techno-commercial bid. This envelope will contain documents of bidders satisfying the eligibility / Technical & commercial conditions as per clause 7&10 with Bid security as per Clause 8 The second electronic envelope will be named as Financial bid containing Price Schedules as per Section-_XV_ 12.2 (a) The envelope, containing Offline documents mentioned in clause _4.2_of Section- IV B shall be sealed properly by the bidder and addressed to: 17 The Asstt. General Manager (NWP) O/o General Manager Telecom Dakshina Kannada Telecom District, Mangalore Tel: , Fax: agmnwpmr@gmail.com

18 (b) The envelope shall bear the name of the tender, the tender Number, and the words DO NOT OPEN BEFORE due date. & time... (c) The envelope shall indicate the name and complete postal address of the bidder to enable the BSNL,Dakshina Kannada SSA to return the envelope unopened in case it is declared "LATE". (d) The envelope containing all above offline documents shall be sealed properly by the bidder and shall be delivered on or before due Date & Time of submission of bid as specified in DNIT(Section- I ) to above said address mentioned in clause 12.2 (a) (e) The envelope consists of the tender cost, Bid security and also Original/Attested Power of Attorney in case a person other than the Bidder has signed the tender document if applicablel should be deposited in the tender box available at the O/o AGM (NWP), O/o the General Manager Telecom, BSNL, Dakshina Kannada Telecom District, Mangalore or sent by Registered Post/Speed Post/Currier or delivered in person on the above mentioned address (in clause 12.2(a) above). The responsibility for ensuring that outstation envelope are delivered in time shall rest with the bidder. The BSNL Dakshina Kannada shall not be responsible if the bids are delivered elsewhere. (f) Tender not submitted in above mentioned manner will be rejected (g) Venue of Tender Opening: The e-tender will be opened online in the chamber of AGM (NWP), O/o General Manager Telecom,Dakshina Kannada Telecom District, Mangalore on date 27/10/2016 at 1430 hrs time specified in the NIT. If due to administrative reasons, the venue of Bid opening is changed, it will be displayed prominently at venue and notice board, O/o GMT, Telecom Bhavan, Dakshina Kannada and also on web site If offline documents are not delivered up to date & time of submission of bid as specified in the NIT, the bid shall be rejected SUBMISSION OF BIDS : Bids must be submitted online on e-tender portal and offline (Bid document Cost, EMD, POA,) by the bidders at the address specified under clause _12.2_ not later than given date & time of submission as specified in NIT Section- _ I 13.2 The BSNL Dakshina Kannada may, at its discretion, extend this deadline for the submission of bids by amending the Bid Documents in accordance with clause _5 of this section in which case all rights and obligations of the BSNL Dakshina Kannada and bidders previously 18

19 subject to the deadline will thereafter be subjected to the extended deadline LATE BIDS: No bid shall be accepted online either by e-tender Portal or offline document by the BSNL Dakshina Kannada after the specified deadline for submission of bids prescribed by the BSNL Dakshina Kannada pursuant to clause _13 15 MODIFICATION AND WITHDRAWAL OF BIDS : 15.1 The bidder may modify, revise or withdraw his bid after submission prior to deadline prescribed for submission of bid The bidder s modification, revision or withdrawal shall have to be online and digitally authenticated as per clause Subject to clause 17 no bid shall be modified subsequent to the deadline for submission of bids. E Bid Opening and Evaluation: 16.0 OPENING OF BIDS BY BSNL DAKSHINA KANNADA : 16.1 The BSNL,Dakshina Kannada shall open bids online in the presence of the authorized representatives of bidders physically present who choose to attend at the time & date specified in NIT on due date. The bidder s representatives who are present shall sign in an attendance register. Authority letter to this effect shall be submitted by the authorized representatives of bidders before they are allowed to participate in bid opening ( Format is given at of Section XI) 16.2 Only one representative of any bidder shall be authorized and permitted to attend the bid opening For sequence & procedural details of opening of Bid, please refer Clause _6_ of Section- IV B 16.4 The date fixed for opening of bids, if subsequently declared holiday by the BSNL/ submission of Bid is not possible due to unavoidable circumstances, the bid will be opened on the following working day, time and venue remaining unaltered unless the revised date of opening of bids is notified before opening of tender CLARIFICATION OF BIDS : 17.1 To assist in the examination, evaluation and comparison of bids, the BSNL Dakshina Kannada may, at its discretion ask the bidder for the clarification of its bid. The request for the clarification and the response shall be in writing. However, no post bid clarification at the initiative of the bidder shall be entertained If any of the documents, required to be submitted along with the technical bid is found wanting, the offer is liable to be rejected at that stage. However the BSNL Dakshina Kannada at its discretion may call for any clarification regarding the bid document within a stipulated time period. In case of non compliance to such queries, the bid will be out rightly rejected without entertaining further correspondence in this regard. 18. PRELIMINARY EVALUATION : 18.1 BSNL shall evaluate the bids to determine whether they are complete, whether any computational errors have been made, whether required sureties have been furnished, whether the documents have been properly signed and whether the bids 19

20 are generally in order If there is discrepancy between words and figures, the amount in words shall prevail. If the Contractor does not accept the correction of the errors, his bid shall be rejected Prior to the detailed evaluation, pursuant to clause 19, the BSNL will determine the substantial responsiveness of each bid to the bid document. For purpose of these clauses a substantially responsive bid is one which conforms to all the terms and conditions of the bid documents without deviations. The BSNL s determination of bid s responsiveness is to be based on the contents of the bid itself without recourse to extrinsic evidence A bid, determined as substantially non responsive will be rejected by the BSNL and shall not subsequent to the bid opening be made responsive by the bidder by correction of the non-conformity The BSNL may waive any minor infirmity or non-conformity or irregularity in a bid which does not constitute a material deviation, provided such waiver does not prejudice or affect the relative ranking of the bidder. 19. EVALUATION AND COMPARISON OF SUBSTANTIALLY RESPONSIVE BIDS : 19.1 The BSNL shall evaluate in detail and compare the bids previously determined to be substantially responsive pursuant to clause The evaluation will be done on overall total all items quoted by the bidder 19.3 If the offered rates of more than one bidder are same than the work may be divided (In terms of amount) equally among them. In such case no claim of Strata Variation in the Route shall be accepted. The work may be awarded in any portion of the Section or Route to any of the bidder as decided by Engineer In Charge. 20. CONTACTING THE DEPARTMENT: 20.1 No bidder shall try to influence the BSNL on any matter relating to its bid, from the 20 time of bid opening till the time the contract is awarded Any effort by the bidder to modify his bid or influence the BSNL in the BSNL s bid evaluation, bid comparison or the contract award decisions shall result in the rejection of the bid. 21. AWARD OF CONTRACT: The BSNL shall consider award of contract only to those eligible bidders whose offers have been found technically, commercially and financially acceptable. BSNL reserves the right if required to distribute the work between two or more qualified bidder at the approved L-1 rate. The work against the tender is for one year's requirement and the terms and conditions of this tender shall be operative for a period of one year from the date of signing of agreement between the BSNL and the contractor The competent Authority has power to extend the tender period after completion of tender period of one year, with mutual acceptance. The contract will be extended for a further period of 120 days or up to finalization of new tender whichever is earlier if felt necessary by GM Telecom, DKTD, Mangalore according

21 to this exigencies of public services and decision of GMT, DKTD Mangalore shall be fixed and binding upon the contractor(s) 22 DEPARTMENT S RIGHT TO VARY QUANTUM OF WORKS: The Department, at the time of award of work under the contract, reserves the right to decrease or increase the work by up to 25% of the total quantum of work specified in the schedule of requirements without any change in the rates or other terms and conditions. 23. DEPARTMENT S RIGHT TO ACCEPT ANY BID AND TO REJECT ANY OR ALL BIDS: The department reserves the right to accept or reject any bid and to annul the bidding process and reject all bids at any time prior to award of contract without assigning any reason what-so-ever and without thereby incurring any liability to the affected bidder or bidders on the grounds for the department s action. 24. ISSUE OF LETTER OF INTENT: 24.1 The issue of letter of intent shall constitute the intention of the department to enter in to the contract with bidder. Letter of intent will be issued as offer to the successful bidder The bidder shall with in 21 days of issue of letter of intent, give his acceptance along with security deposit in conformity with clause 5.(1) section-v, provided with the bid documents 25. SIGNING OF AGREEMENT: 25.1 The signing of agreement shall constitute the award of contract on the bidder. The agreement with the successful bidder shall be signed by the department with in a week of submission of material security as per clause 24.2 above As soon as the tender is approved by the competent authority, the bid security deposited by the successful bidder shall be compulsorily converted into the performance security deposit, which will be held by the department till the completion of warranty period. 26. ANNULMENT OF AWARD: Failure on the part of the successful bidder to comply with the requirement of clause no. 8 shall constitute sufficient ground for annulment of award of contract and for forfeiture of bid security. Under such condition the department may make the award of contract to any other bidder at the discretion of the department or call for new bids. 27. Rate Variation : The quoted rates are inclusive of all taxes, VAT & Transportation/Loading & Unloading/delivery/forwarding, FOR destination. The rate quoted should be firm for one year of the contract. No increase in rates will be allowed. Any increase in the price of raw materials, Excised duty, taxes etc, during the period of validity of the tender/contract will be borne by the TENDERERONLY. i.e. it will be to the contractors account. Benefit of reduction in duties, taxes etc., will be passed on to the BSNL 21

22 28. Percentage of rate applicable for lesser trench depth in r/o Jointing pits Charges per running Meter of Joint pits for Digging works where trench Y x X depth is less than 1.65 Mtrs Where X is the actual average depth in Meters. Y is rate offered as per running Meters. Sd/- Assistant General Manager (NWP) O/o G. M. Telecom, BSNL D. K. Telecom District, Mangalore-1 22

23 SECTION IV-B E-TENDERING INSTRUCTIONS TO BIDDERS General These Special Instructions (for e-tendering) supplement Instruction to Bidders, as enclosed in Sec 4 Part A of the Tender Documents. Submission of Bids only through online process is mandatory for this Tender. For conducting electronic tendering, BSNL Dakshina Kannada has decided to use the portal through Central Public Procurement Portal of NIC, (Govt. of India) New Delhi. 1. Tender Bidding Methodology: Sealed Bid System Single Stage Using Two Envelopes, The Techno-commercial & Financial bids shall be submitted online by the bidder at the same time. 2. Broad outline of activities from Bidders prospective: 1. Procure a Digital Signing Certificate (DSC) 2. Register on Electronic Tendering System (ETS) 3. Create Users and assign roles on ETS 4. View Notice Inviting Tender (NIT) on ETS 5. Download Official Copy of Tender Documents from ETS 6. Clarification to Tender Documents on ETS Query to BSNL (Optional) View response to queries posted by BSNL, as addenda. 7. Bid-Submission on ETS 8. Attend Online Tender Opening Event (TOE) of Techno-commercial Part 9. View Post-TOE Clarification posted by BSNL on ETS (Optional) Respond to BSNL s Post- TOE queries 10. Attend Online Tender Opening Event (TOE) of Financial-Part (Only for Technical Responsive Bidders). 3. For participating in this tender online, the following instructions are to be read carefully. These instructions are supplemented with more detailed guidelines on the relevant screens of the CPPP. 23

24 a. Digital Certificates: For integrity of data and its authenticity/ non-repudiation of electronic records, and be compliant with IT Act 2000, it is necessary for each user to have a Digital Certificate (DC). also referred to as Digital Signature Certificate (DSC), of Class 2 or above, issued by a Certifying Authority (CA) licensed by Controller of Certifying Authorities (CCA) [refer b. Registration : To use the Electronic Tender portal ( vendor needs to register on the portal. Registration of each organization is to be done by one of its senior persons who will be the main person coordinating for the e-tendering activities. For further details, use the Electronic Tender portal The vendor should visit the home page of the portal and go to the eprocure link then select Bidders Manual KIT. On successful submission of Registration details. Please contact NIC Helpdesk as given below, to get your registration accepted/activated. NIC HELPDESK Telephone No. (Toll Free) I.D. cppp-nic@nic.in BSNL CONTACT DETAILS. (Please mark cc to support-nic@ncode.in) BSNL`s Contact Person-1 Shri. Suresh Y (between 10:00 hrs. to Telephone No. Hrs. on working days) I.D. BSNL`s Contact Person-2 dgmplgmr@gmail.com Shri Naveenchandra B (between 10:00 hrs. to Telephone No. Hrs. on working days) I.D. agmnwpmr@gmail.com 4. Method for submission of bid documents:- 24

25 The bid-submission shall be online on CPPP, however some documents mentioned in clause 4.2 are to be submitted physically offline as follows: 4.1 Online submission: Sl.No Contents of 1 st Electronic Envelops Contents of 2nd Electronic Envelops 01 The documents listed in As per Section I clause N o. 1,2.3 & section XII Price Bid Note:- (i) If some document is not applicable for the bidder then he has to upload scanned copy of paper mentioning The document < Name> called vid e clause is not applicable on us. (ii) If document asked for contains more than one page then all those pages may be uploaded in one PDF format file a. Please take care to scan documents such that the total size of documents to be uploaded remains minimum. If required, documents may be scanned at lower resolutions say at 150 dpi. However it shall be sole responsibility of bidder that the uploaded documents remain legible. b. Utmost care may be taken to name the files / documents to be uploaded on CPPP. There should be no special character or space in the name of file. Only underscores are allowed. The illustrative examples are given below:- File Name Allowed or not Reason for allowed / not allowed allowed in CPPP Q A Certificate Not allowed Space in between words / characters not allowed QACertificate (I) Not allowed Special characters not allowed. QA_Certificate Allowed Under Score allowed between words / characters. 25