MADHYA PRADESH METRO RAIL CO LIMITED CIN U75100MP2015SGC Website- Tel No.

Transcription

1 MADHYA PRADESH METRO RAIL CO LIMITED CIN U75100MP2015SGC Website- Tel No Notice Inviting Tender (NIT) Invitation for Consultancy Service For Preparation of Feasibility Study Report for Rail based Mass Rapid The Madhya Pradesh Metro Rail Co Limited (MPMRCL) intends to implement Rail based Mass Rapid Transit System in two cities of Madhya Pradesh i.e. Jabalpur and Gwalior. MPMRCL hereby invites online proposals from reputed and eligible firms through the Request for Proposal (RFP) issued by the Managing Director, Madhya Pradesh Metro Rail Co Limited titled Preparation of Feasibility Study for Rail based Mass Rapid Transit System (MRTS) at Jabalpur and Gwalior. Interested consultancy firms may submit their duly filled proposals in the prescribed format available on e-procurement website no later than 29 November :00 Hrs. Further details of the services can be referred from the RFP/Terms of Reference which can be downloaded from e- procurement website: Amendments to NIT/RFP, if any, would be published on e-procurement website only, and not in newspaper. The Managing Director, MPMRCL reserves all the rights to accept or reject any or all tenders without assigning any reasons. Note: 1. Joint Venture/Consortium shall not be allowed. 2. Consultant will be responsible for preparation of feasibility study for Rail based MRTS at Jabalpur and Gwalior in accordance with guidelines of RFP and GoI and must also incorporating any/all the amendments in Guidelines as & when issued by GoI/State. Managing Director Madhya Pradesh Metro Rail Co Limited Bhopal

2 MADHYA PRADESH METRO RAIL CO LIMITED (GOVERNMENT OF MADHYA PRADESH) REQUEST FOR PROPOSAL (RFP) FOR SELECTION OF CONSULTANT FOR FEASIBILITY STUDY FOR RAIL BASED MASS RAPID TRANSIT SYSTEM (MRTS) AT JABALPUR AND GWALIOR RFP No : MPMRCL/MRTS/002/2016 Dated 27/10/2016 Managing Director Madhya Pradesh Metro Rail Co Limited Palika Bhawan, Shivaji Nagar, Bhopal , Website: Madhya Pradesh Metro Rail Co Limited Page 1

3 Table of Contents 1. DISCLAIMER Checklist and Instruction for e-tendering Checklist for Bidders Instruction to Bidder for e-tendering E-Tendering : INTRODUCTION Background Request for Proposals Due diligence by Applicants Availability of RFP Document Validity of the Proposal Brief description of the Selection Process Currency of payment Schedule of Selection Process Pre-Proposal Conference (Pre Bid) Communications INSTRUCTIONS TO APPLICANTS Scope of Proposal Conditions of Eligibility of Applicants Conflict of Interest Number of Proposals Cost of Proposal Site visit and verification of information Acknowledgement by Applicant Right to reject any or all Proposals Contents of the RFP Amendment of RFP Language Format and signing of Proposal Technical Proposal Financial Proposal Submission of Proposal Proposal/Bid submission date Madhya Pradesh Metro Rail Co Limited Page 2

4 4.17. Late Proposals Modification/ substitution/ withdrawal of Proposals Bid Security Evaluation of Proposals Confidentiality Clarifications Negotiations Substitution of Key Personnel Indemnity Award of Consultancy Performance Security Execution of Agreement Commencement of assignment Proprietary data CRITERIA FOR EVALUATION Evaluation of Technical Proposals Short-listing of Applicants Evaluation of Financial Proposal Combined and final evaluation FRAUD AND CORRUPT PRACTICES MISCELLANEOUS SCHEDULE SCHEDULE APPENDICES APPENDIX-I - TECHNICAL PROPOSAL APPENDIX-II - FINANCIAL PROPOSAL APPENDIX-III- STANDARD FORM OF CONTRACT Madhya Pradesh Metro Rail Co Limited Page 3

5 1. DISCLAIMER The information contained in this Request for Proposal document ("RFP") or subsequently provided to Applicants, whether verbally or in documentary or any other form by or on behalf of the Managing Director or any of its employees or advisers, is provided to Applicants on the terms and conditions set out in this RFP and such other terms and conditions subject to which such information is provided. This RFP is not an agreement and is neither an offer nor invitation by the MPMRCL, Madhya Pradesh Metro Rail Co Limited (here after it will be referred as MPMRCL) to the prospective Applicants or any other person. The purpose of this RFP is to provide interested parties with information that may be useful to them in the formulation of their Proposals pursuant to this RFP. This RFP includes statements, which reflect various assumptions and assessments arrived at by the MPMRCL in relation to the Consultancy. Such assumptions, assessments and statements do not purport to contain all the information that each Applicant may require. This RFP may not be appropriate for all persons, and it is not possible for the MPMRCL, its employees or advisers to consider the objectives, technical expertise and particular needs of each party who reads or uses this RFP. The assumptions, assessments, statements and information contained in this RFP, may not be complete, accurate, adequate or correct. Each Applicant should, therefore, conduct its own investigations and analysis and should check the accuracy, adequacy, correctness, reliability and completeness of the assumptions, assessments and information contained in this RFP and obtain independent advice from appropriate sources. Information provided in this RFP to the Applicants is on a wide range of matters, some of which depends upon interpretation of law. The information given is not an exhaustive account of statutory requirements and should not be regarded as a complete or authoritative statement of law. The MPMRCL accepts no responsibility for the accuracy or otherwise for any interpretation or opinion on the law expressed herein. The MPMRCL, its employees and advisers make no representation or warranty and shall have no liability to any person including any Applicant under any law, statute, rules or regulations or tort, principles of restitution or unjust enrichment or otherwise for any loss, damages, cost or expense which may arise from or be incurred or suffered on account of anything contained in this RFP or otherwise, including the accuracy, adequacy, correctness, reliability or completeness of the RFP and any assessment, assumption, statement or information contained therein or deemed to form part of this RFP or arising in any way in this Selection Process The MPMRCL also accepts no liability of any nature whether resulting from negligence or otherwise however caused arising from reliance of any Applicant upon the statements contained in this RFP. Madhya Pradesh Metro Rail Co Limited Page 4

6 The MPMRCL may in its absolute discretion, but without being under any obligation to do so, update, amend or supplement the information, assessment or assumption contained in this RFP. The issue of this RFP does not imply that the MPMRCL is bound to select an applicant or to appoint the Selected Applicant, as the case may be, for the Consultancy and the MPMRCL reserves the right to reject all or any of the Proposals without assigning any reasons whatsoever. The Applicant shall bear all its costs associated with or relating to the preparation and submission of its Proposal including but not limited to preparation, copying, postage, delivery fees, expenses associated with any demonstrations or presentations which may be required by the MPMRCL or any other costs incurred in connection with or relating to its Proposal. All such costs and expenses will remain with the Applicant and the MPMRCL shall not be liable in any manner whatsoever for the same or for any other costs or other expenses incurred by an Applicant in preparation or submission of the Proposal, regardless of the conduct or outcome of the Selection Process. Sd- (Vivek Aggarwal, IAS) Managing Director Madhya Pradesh Metro Rail Co Limited Bhopal Madhya Pradesh Metro Rail Co Limited Page 5

7 2. Checklist and Instruction for e-tendering 2.1. Checklist for Bidders Online Two envelope system shall be followed, but bidders have to submit one envelope physically also i.e. Envelop A: o EMD o Affidavit, o Letter of Authorizations by the Consultant /Statement of legal Capacity and o Power of Attorney o Authority Letter for use of Digital Signature. o Technical Bid (including presentation refer clause 5.1.2(3)) Note: Envelop-B Financial Proposal should be Submitted online only and Envelop-A should be submitted online as well as physically. If envelop-a is not submitted physically then bid shall be rejected. Please note that in any case if price-bid/financial Offer submitted manually then bid shall be rejected. Only those proposals will be considered for Opening, who have submitted their Bid online as well as in physical form as mentioned above. The following checklist is for the convenience of the bidders. Kindly check the following points before submitting the bids. This checklist is indicative in nature, bidders have to submit all documents required as per provision of RFP. Non submission of required documents shall lead to rejection of bid. Checklist 1. Joint Venture/Consortium shall not be allowed Checkbox (please tick) 2. Whether the proposal have been properly sealed, marked and labeled as required? 3. Have you submitted Envelop-A & Envelop-B (both online) & Envelop-A physically also? 4. Whether the proposal has been signed by concerned authority? Madhya Pradesh Metro Rail Co Limited Page 6

8 5. Whether submitted all the relevant enclosures in Envelop-A and Envelop-B as prescribed in the RFP? 6. Whether submitted the soft copy of the technical proposals and financial proposals on e-procurement Portal? 7. Whether Company Registration & associated Documents are enclosed (Envelop-A)? 8. Whether copy of Service Tax Registration is enclosed with Technical Proposal (Envelope-A)? 9. Have you enclosed the DD for EMD in Envelop-A? 10. Whether the EMD drawn on a Scheduled bank? 11. Have all the pages of proposal been signed by Authority/ Authorized representatives only? 12. Have all the CV s properly signed? 13. Is the CV submitted according to the format given? 14. Have you checked the Criteria & Enclosed the relevant documents as proof? 15. Whether the number of pages of the proposal properly indexed? 16. Whether undertaking as prescribed in APPENDICES & any other as per RFP is enclosed with technical proposal? 17. Whether authority letter for signing the proposal is enclosed with the technical proposal? 18. Whether names of i.e. envelop-a (Technical Proposal for RFP No MPMRCL/MRTS/002/2016 for selection of Consultant for feasibility Study for Rail based Mass Rail ) and Financial Proposal for selection of Consultant for feasibility Study for Rail based Mass Rail Transit System (MRTS) at Jabalpur and Gwalior has been mentioned clearly on the envelope? 19. Whether evidence of financial eligibility enclosed with Technical Proposal? 20. Whether Deployment of Personnel (Personnel Schedule)/ Team Structure and HR proposed for the work are enclosed with Technical Proposal (Envelope- A)? Madhya Pradesh Metro Rail Co Limited Page 7

9 21. Whether Presentation (soft as well as hard copy) on understanding of the project/objectives, approach, Methodology, Work Plan and scheduling, innovative financing and innovativeness proposed for Techno commercial sustainability of the project and carrying out the work and Road map for implementation of the MRTS projects is enclosed with Technical Proposal (Envelope-A)? 22. Whether translation required (if any) submitted? 23. Whether registration on Website, Online payment for Tender documents fee, Service and Gateway charges have been made and documents submitted? 24. Whether document related online payment for the tender document of fees of Rs 20,000/- (Rupees Twenty Thousand) + service and gateway charges document submitted? 25. Whether Technical bid in Envelop A with all relevant enclosures submitted online as well as in hard copy? 2.2. Instruction to Bidder for e-tendering E-Tendering : Note: Following conditions will over-rule the conditions stated in the tender documents, wherever relevant and applicable. For participation in e-tendering module of Govt. of MP, it is mandatory for prospective bidders to get registration on website Therefore, it is advised to all prospective bidders to get registration by making on line registration fees payment at the earliest. Tender documents can be downloaded from website However, the tender document of those bidder shall be acceptable who have made online payment for the tender documents fee of Rs 20,000/- (Rs Twenty Thousand only) plus service & gateway charges, without which bids will not be accepted. Service and gateway charges shall be borne by the bidders. As per the directions of the Controller of Certifying Authorities, Ministry of Communication and Information Technology, Government of India, a Class III Digital Certificate shall be required to bid for all tenders solicited electronically. If the bidder does not have such a certificate, it may be obtained from any of the registering authorities or certification authorities mentioned on Kindly note that it may take at least three-five business days for the issue of a digital certificate. Bidders are advised to plan their time accordingly. MPMRCL shall bear no responsibility for Madhya Pradesh Metro Rail Co Limited Page 8

10 accepting bids which are delayed due to non-issuance or delay in issuance of such digital certificate. If bidder is bidding first time for e-tendering, then it is obligatory on the part of bidder to fulfill all formalities such as registration, obtaining Digital Signature Certificate etc. well in advance. Bidders are requested to visit our e-tendering website regularly for any clarifications and/or due date extension or corrigendum. Bidder must positively complete online e-tendering procedure at MPMRCL shall not be responsible in any way for delay / difficulties / inaccessibility of the downloading facility from the website for any reason whatsoever. For any type of clarifications bidders/contractors can visit and help desk contract No and If clarification is not provided it will be deemed as provisions of RFP shall prevail. The bidder who so ever is submitting the tender by his Digital Signature Certificate shall invariably upload the scanned copy of the Letter of Authorizations by the Consultant as well as submit the copy of the same in physical form with the offer of this tender. Apart from uploading e-tender on website, bidder has to submit separate envelopes of 1. EMD (Demand Draft) of Rs 20,00,000/- ( Rupees Twenty lacs only) in Envelop-A 2. Affidavit in Envelop-A, 3. Letter of Authorization in Envelop-A, 4. Authority Letter for use of Digital Signature in Envelop-A 5. Technical Bid/Proposal in Envelop-A with all relevant enclosures and 6. All Forms to be submitted along with Technical bid. Envelop-A be kept in one sealed envelope in physical form (as well as both the Envelops must be submitted Online, the second envelope, refers to financial proposal which has to be submitted online only). This envelope should be properly superscribed that this envelope contains EMD and Technical bid and other allied documents against respective bid with due date & time of tender opening as per Bid- Key Dates. This envelope should be submitted physically till date of submission and opening against each bid (as per Key Schedule). Bids received within specified time (e-tender as well as physical submission) shall only be opened on the date/time specified in presence of the bidders or their authorized representatives, whosoever may be present. The prospective bidders will upload scanned self-certified copies of requisite documents as required in e-tendering process. Madhya Pradesh Metro Rail Co Limited Page 9

11 The Bid (both online as well as physical) shall be accepted up to 29 th November :00 hrs. The same shall be submitted in the office of the undersigned. 1. Those physically submitted documents will be acceptable and considered, if, same are uploaded on the website along with the financial proposal. Cognizance of other physically submitted documents (if any) shall not be taken. 2. The physically submitted envelope of documents will be opened first. The tenders received without pre-requisite EMD, tender document fee shall be rejected. The tender documents fees shall not be refunded. Earnest Money Deposit and the tender fee:- The Tender fee of Rs 20,000/- (Rs. Twenty Thousand Only) is to be submitted by bidder by making Online Payment only against RFP No:MPMRCL/MRTS/002/2016. The EMD of Rs 20, 00,000/ (Rs. Twenty lacs only) is to be submitted by bidder only in the form of Demand Draft drawn/ Bank Guarantee in favour of Managing Director, MPMRCL. The DD of EMD shall be physically submitted in a sealed Envelope-A super scribing EMD of Rs. 20, 00,000/ (Rs. Twenty lacs Only) in the form of DD against RFP No: MPMRCL/MRTS/002/2016. The EMD must be submitted in Envelop-A. No Proposal will be accepted without valid earnest money deposit and Tender Document fee paid Online. The prospective bidders / contractors, submitting EMD envelope in physical form as detailed above for respective tender, will upload scanned self-certified copies of requisite EMD and Tender fee documents on the website along with Financial Proposal. Only those physically submitted document regarding EMD shall be acceptable and considered, if, same are uploaded in the website along-with tender offer. Any mismatch, if found in the documents submitted in physical form and that uploaded online, the documents submitted ONLINE shall be considered final and no justification regarding this shall be entertained by MPMRCL Technical bid:- Bidders must positively complete online e-tendering procedure at They shall have to submit the documents as prescribed in the RFP online in the website. Hard copies of above technical offer, (uploaded in the website) must be submitted in a separate sealed envelope supers scribing Envelop-A technical bid for RFP No:MPMRCL/MRTS/002/2016 for selection of consultant for feasibility study for rail based MRTS at Jabalpur and Gwalior as prescribed in RFP. Only those physically submitted documents regarding technical bids shall be acceptable and considered, if, same are uploaded in the website along with the Financial Proposal to be submitted only online. Financial Proposal :- Bidder must submit the financial bid document as per the format given in RFP/available Online and uploaded as per instructions therein. Physical submission of Financial Proposal will not be considered. The price of Madhya Pradesh Metro Rail Co Limited Page 10

12 technically qualified bidder shall be opened online at the notified date. The bidder can view the price bid opening date by logging into web-site. On the due date of e-tender opening, the technical bid of bidders and EMD and tender fee, will be opened online. MPMRCL reserves the right for extension of due date of opening of technical bid as well as Financial Proposal. Madhya Pradesh Metro Rail Co Limited reserves the right to accept or reject any or all tenders without assigning any reason what so ever. In case, due date for Physical submission & opening of tender happens to be a holiday, the due date shall be shifted to the next working day for which no prior intimation will be given. Any change/modifications/alteration in the RFP by the Bidder shall not be allowed and such tender shall be liable for rejection. For amendment, if any, please visit web site regularly. In case of any bid amendment and clarification, the responsibility lies with the bidders to note the same from web site of Madhya Pradesh Metro Rail Co Limited Bhopal. MPMRCL shall have no responsibility for any delay/omission on part of the bidder. Madhya Pradesh Metro Rail Co Limited Page 11

13 3. INTRODUCTION 3.1. Background Madhya Pradesh Metro Rail Co Limited (MPMRCL) is the nodal agency at the state level for Metro rail related activities in Madhya Pradesh. There has been an increasing demand for public transport improvement in Jabalpur and Gwalior. Thus looking into need of the city and to enhance Public Transport facilities in the above cities, MPMRCL is now interested in getting Feasibility study done for Rail based MRTS at Jabalpur and Gwalior. Gwalior Jabalpur Jabalpur is one of the major cities of Madhya Pradesh. It is the third largest urban agglomeration in Madhya Pradesh and the 38th largest urban agglomeration in India as per the 2011 census statistics having population of Urban Agglomeration as 14,38,777 persons. Gwalior is a historical and major city in Madhya Pradesh. Gwalior occupies a strategic location in the Gird region of India and the city and its fortress has been ruled under several historic northern Indian kingdoms. From the Tomars in the 13th century, it passed to the Mughals, then the Marathas under the Scindias (1754). As of 2011's India census, Gwalior Urban Agglomeration has a population of 15,64,981 persons Objective: Objective of this offer is to hire Consultancy services for carrying out Feasibility study for Rail based MRTS in Planning and adjoining Area including Municipal Corporation area of Jabalpur and Gwalior cities of Madhya Pradesh and therefore invites proposals from interested firms/organizations. Madhya Pradesh Metro Rail Co Limited Page 12

14 The Madhya Pradesh Metro Rail Co Limited ( the MPMRCL ) has been assigned to carry out the process for preparing feasibility study report for Rail based MRTS Projects for proposed delineated Jabalpur and Gwalior Cities. The Technical Consultant shall prepare the Feasibility Report in accordance with the Terms of Reference specified at Schedule-1 ( "TOR") Request for Proposals The MPMRCL invites Proposals (the "Proposals") for selection of a Technical Consultant (the "Consultant") of international repute and experience who shall prepare a Techno-Economical Feasibility and Financial Viability Report and a Detailed Feasibility Report (DFR) for development of the Project. The Scope of work shall include survey, Transport Demand Modeling, Identification of Corridors, Merits and Demerits of various MRTS, project economics, Feeder Network Multi Model integration, Techno Commercial/Economic analysis, Capex, Opex, Financial Model etc. in conformity with the TOR (collectively the "Consultancy"). The MPMRCL intends to select the Consultant through an open Competitive bidding in accordance with the procedure set out herein Due diligence by Applicants Applicants are encouraged to inform themselves fully about the assignment and the local conditions before submitting the Proposal by paying a visit to the Project cities, and attending a pre-proposal conference on the Date and Time specified in Clause Availability of RFP Document RFP document can be downloaded from e-procurement Website However, the tender document of the bidder shall be acceptable who have made online payment for the tender documents fee of Rs 20,000 (Rupees Twenty Thousand only) plus services and gateway charges without which bid will not be accepted Validity of the Proposal The Proposal shall be valid for a period of not less than 180 days from the Proposal submission date Brief description of the Selection Process The MPMRCL has adopted a two stage selection process (collectively the "Selection Process") in evaluating the Proposals comprising Technical and Financial Proposals to be submitted online in two separate envelopes but bidders have to submit one sealed technical proposal envelope physically also. Madhya Pradesh Metro Rail Co Limited Page 13

15 In the first stage, a technical evaluation (including presentation as per Clause 5.1.2(3)) will be carried out as specified in Clause 5.1. Based on this technical evaluation, a list of short-listed applicants shall be prepared as specified in Clause 5.2. In the second stage, a financial evaluation will be carried out as specified in Clause 5.3. Proposals will finally be ranked according to their combined technical and financial scores as specified in Clause 5.4. The first ranked Applicant shall be selected for negotiation (the "Selected Applicant") while the second ranked Applicant will be kept in reserve Currency of payment All payments to the Consultant shall be made in Indian Rupees only (INR) Schedule of Selection Process The MPMRCL would endeavor to adhere to the following schedule: S.No. Event Description Proposed Dates 1 Purchase of tender - Start Date 27 /10 / Pre-bid Meeting- Date and Time 07/11 /2016, hrs (IST) 3 Purchase of tender End Date 28/11 / Proposal Submission ( Online as well as Physical) End Date and Time 29/11 /2016, hrs (IST) 5 Technical Proposal (Envelop-A) 29/11/2016, 17:30 hrs (IST) open Date and Time 6 Financial Proposal (Envelop-B) 14/ 12 /2016, 16:00 hrs (IST) open Date and Time 7 Signing of Agreement Within days of LOA 8 Validity of Applications 180 days from Proposal submission date Note: The above periods are indicative, MPMRCL shall change the key dates as per their requirement. In case of any Amendment, the responsibility lies with the bidder to visit regularly and MPMRCL shall have no responsibility for any delay /submission on part of the bidder Pre-Proposal Conference (Pre Bid) The date, time and venue of Pre-Proposal Conference shall be: Date & Time : 07/11/2016 at 11:30 hrs (IST) Venue : Conference Hall of Directorate, Urban Administration and Development, Palika Bhawan, Shivaji Nagar, Bhopal, Madhya Pradesh Madhya Pradesh Metro Rail Co Limited Page 14

16 3.10. Communications All communications including the submission of Proposal should be addressed to: Managing Director, MPMRCL Palika Bhawan Shivaji Nagar, Bhopal Madhya Pradesh, India Ph: Fax: The Official Website of the Managing Director MPMRCL is : and e-procurement website is : All communications, including the envelopes, should contain the following information, to be marked at the top in bold letters: TECHANICAL PROPOSAL / FINANCIAL PROPOSAL FOR RFP No MPMRCL/MRTS/002/2016 FOR SELECTION OF CONSULTANT FOR FEASIBILITY STUDY OF RAIL BASED MASS RAPID TRANSIT SYSTEM (MRTS) AT JABALPUR AND GWALIOR. Madhya Pradesh Metro Rail Co Limited Page 15

17 4. INSTRUCTIONS TO APPLICANTS A. General 4.1. Scope of Proposal Detailed description of the objectives, scope of services, Deliverables and other requirements relating to this Consultancy are specified in TOR. Applicants are advised that the selection of Consultant shall be on the basis of an evaluation by the MPMRCL through the Selection Process specified in this RFP. Applicants shall be deemed to have understood and agreed that no explanation or justification for any aspect of the Selection Process will be given and that the MPMRCL's decisions are without any right of appeal whatsoever The Applicant shall submit its Proposal in the form and manner specified in the Appendices of the RFP. The Technical proposal shall be submitted in the form at Appendix-I and the Financial Proposal shall be submitted in the form at Appendix- II Key Personnel The Consultancy Team shall consist of the following key personnel (the "Key Personnel") with conditions of eligibility as specified in clause (4.2.2 (C)) below CVs for those Key Personnel will be submitted with the Proposal. S.NO. 1 Team leader 2 Urban TOD/LPA expert 3 Transport Planner /Survey expert 4 Civil / Infrastructure engineer 5 MRTS system expert Key Personnel 6 Environmental, Resettlement & site safety expert 7 Economic and Financing scheme expert. 8 Property Development expert 9 Metro System Operation & Maintenance expert 10 Project Planning and Scheduling expert 4.2. Conditions of Eligibility of Applicants Applicants must read carefully the minimum conditions of eligibility (the "Conditions of Eligibility") provided herein. Proposals of only those Applicants who satisfy the Conditions of Eligibility will be considered for evaluation. Madhya Pradesh Metro Rail Co Limited Page 16

18 To be eligible for evaluation of its Proposal, Applicant must meet terms and conditions for eligibility criteria both Technical and Financial as well as conditions of eligibility for key personnel as below. (A) Technical Criteria: Specified in TOR (B) Financial Criteria: Specified in TOR (C) Conditions of Eligibility for Key Personnel: Each of the Key Personnel must fulfill the Conditions of Eligibility specified in the table here below: S.No Key Personnel 1 MRTS Studies Team leader 2 Urban TOD/LPA Planner 3 Transport Planner and Survey expert Education Qualification Post-Graduate in Transport Planning/Engineering or Graduate in engineering Post- Graduate in Planning/Transportati on Engineering after Graduation in Civil engineering/planning/ architecture Post Graduate in Transport Planning/ engineering Min Prof. Exp. 15 Yrs 10 Yrs 10 Yrs 4 Alignment Expert Graduate Civil Engg. 10 Yrs 5 MRTS system expert Graduate in Electrical/Electronic and Electrical/Electronic and Communication 10 Yrs Experience on Eligible assignments He/She should have completed planning, study, project preparation, implementation or designing of at least Two ( 2) MRTS projects including one feasibility study as team leader for rail based MRTS i.e. Metro, LRT and Mono Rail/ AGT through alternative analysis/ Multi criteria analysis He/She should have been responsible for Urban TOD/LPA involving MRTS for one DPR/Feasibility project. He/She should have done Transport Survey, Modeling and allied Works and should have been part of at least one feasibility/dpr study team for Rail based MRTS and would have been involved in Traffic, Transportation Study and Modeling. He/She should have completed at least one project on alignment design for DPR/ feasibility/mrts projects He/She should have been responsible for system selection through alternative analysis/ Multi criteria analysis amongst various rail Madhya Pradesh Metro Rail Co Limited Page 17

19 6 Environmental, resettlement & Site safety experts 7 Economic & Financing scheme expert 8 Property Development expert 9 Metro System Operation Expert 10 Project Planning and Scheduling expert /Electronic and Instrumentation /Mechanical engineering Post-Graduate in Environment Science/ Engineering MBA ( Finance)/ FCA/Graduate in Economics Graduate in Planning/ Urban / City Planning/ architecture/ Civil Engineering/law. Graduate in Civil/Electrical/ Electronic and Telecommunication/ Electronics and Instrumentation/ Electronics and Electrical/Mechanical /T&S Engineering Graduate in Civil/Electrical/ Mechanical Engineering/MBA based MRTS, Procurement of MRTS system and designing rolling Stock systems/signaling/telecommu nications/e&m for one feasibility/dpr project 10Yrs He/She should have led the environmental impact assessment teams or worked as a sole expert for one feasibility/dpr project Madhya Pradesh Metro Rail Co Limited Page Yrs 10 Yrs 10 Yrs 10 Yrs *key personnel should have experience of relevant field/assignment. He/She should have undertaken financial analysis and modeling for MRTS and should have been part of one feasibility/ DPR project. He/She should have been responsible for property development/ppp related work for at least one Eligible Rail based MRTS Assignment. He/She should have been responsible for MRTS operation related work for at least one Eligible Rail based MRTS Assignment. He/She should have been responsible for project planning and scheduling related work through software for at least one Eligible Rail based MRTS Assignment. i. Availability of Key Personnel: The Applicant should offer and make available all Key Personnel meeting the requirements specified above. ii. A Technical proposal will automatically be rejected in case the CV submitted for Team Leader position is non-eligible. iii. A Technical proposal will automatically be rejected in case more than Three CVs for positions other than the Team Leader are non-eligible. iv. In case Three or less than Three CVs for positions other than the Team Leader are non- eligible, then no marks will be assigned to those CVs. In case the agency whose Three or less than Three CVs are found non eligible and becomes successful

20 bidder then before signing of agreement that agency will replace those CVs with requisite educational qualification, minimum professional experience and experience on eligible assignments as provisioned in the RFP to the satisfaction of the client, otherwise bid will be rejected. The Applicant should submit a Power of Attorney as per the format at Form-4 of Appendix-I; provided Applicant should not be currently blacklisted While submitting a Proposal, the Applicant should attach clearly marked and referenced continuation sheets in the event that the space provided in the specified forms in the Appendices is insufficient. Alternatively, Applicants may format the specified forms making due provision for incorporation of the requested information Joint Venture/Consortium shall not be allowed Conflict of Interest Refer to Schedule-2 of this RFP for Definition and Guidance on Conflict of interest Number of Proposals No Applicant shall submit more than one Application for the Consultancy Cost of Proposal The Applicants shall be responsible for all of the costs associated with the preparation of their Proposals and their participation in the Selection Process including subsequent negotiation, visits to the MPMRCL, Project cities etc. The MPMRCL will not be responsible or in any way liable for such costs, regardless of the conduct or outcome of the Selection Process Site visit and verification of information Applicants are encouraged to submit their respective Proposals after visiting the project cities and ascertaining for themselves with the site conditions, traffic, location, surroundings, climate, access to the sites, availability of information with the MPMRCL, Applicable Laws and regulations or any other matter considered relevant by them Acknowledgement by Applicant It shall be deemed that by submitting the Proposal, the Applicant has: (a) made a complete and careful examination of the RFP; Madhya Pradesh Metro Rail Co Limited Page 19

21 (b) received all relevant information requested from the MPMRCL as per provision of RFP; (c) acknowledged and accepted the risk of inadequacy, error or mistake in the information provided in the RFP or furnished by or on behalf of the MPMRCL or relating to any of the matters referred to in Clause 4.6 above; (d) satisfied itself about all matters, things and information, including matters referred to in Clause 4.6 herein above, necessary and required for submitting an informed Application and performance of all of its obligations thereunder; (e) acknowledged that it does not have a Conflict of Interest; and (f) agreed to be bound by the undertaking provided by it under and in terms hereof The MPMRCL shall not be liable for any omission, mistake or error on the part of the Applicant in respect of any of the above or on account of any matter or thing arising out of or concerning or relating to RFP or the Selection Process, including any error or mistake therein or in any information or data given by the MPMRCL Right to reject any or all Proposals Notwithstanding anything contained in this RFP, the MPMRCL reserves the right to accept or reject any Proposal and to annul the Selection Process and reject all Proposals, at any time without any liability or any obligation for such acceptance, rejection or annulment, and without assigning any reasons thereof Without prejudice to the generality of Clause 4.8.1, the MPMRCL reserves the right to reject any Proposal if: (a) at any time, a material misrepresentation is made or discovered, or (b) the Applicant does not provide, within the time specified by the MPMRCL, the supplemental information sought by the MPMRCL for evaluation of the Proposal. Misrepresentation/ improper response by the Applicant may lead to the disqualification of the Applicant. If such disqualification / rejection occurs after the Proposals have been opened and the highest ranking Applicant gets disqualified / rejected, then the MPMRCL reserves the right to consider the next best Applicant, or take any other measure as may be deemed fit in the sole discretion of the MPMRCL, including annulment of the Selection Process. Madhya Pradesh Metro Rail Co Limited Page 20

22 B. Documents 4.9. Contents of the RFP This RFP comprises the Disclaimer and checklist set forth hereinabove, the contents as listed below and will additionally include any Addendum / Amendment issued in accordance with Clause 4.10: REQUEST FOR PROPOSAL 1. Introduction 2. Instructions to Applicants 3. Criteria for Evaluation 4. Fraud and corrupt practices 5. Miscellaneous SCHEDULES Schedule-1 Terms of Reference Schedule-2 Guidance Note on Conflict of Interest APPENDICES APPENDIX-I - TECHNICAL PROPOSAL Form-1 - Letter of Proposal Form-2 - Particulars of the Applicant Form-3 - Letter of Authorizations by the Consultant /Statement of Legal Capacity Form-4 - Power of Attorney Form-5 - Authority Letter for use of Digital Signature Form-6 - Affidavit Form-7 Undertaking-1 from the firm Form-8 Undertaking-2 from the firm Form-9 - Financial Capacity of the Applicant Form-10 HR proposed for this work Form-11 Presentation regarding understanding of the project Form-12- Work Experience of the firm Form-13 - Eligible Assignments of Applicant Form-14 - Curriculum Vitae (CV) of Key Personnel Form-15 - Deployment of Personnel Form Recent Financial Capacity Format APPENDIX-II - FINANCIAL PROPOSAL APPENDIX-III STANDARD FORM OF CONTRACT Madhya Pradesh Metro Rail Co Limited Page 21

23 4.10. Amendment of RFP At any time prior to the deadline for submission of Proposal, the MPMRCL may, for any reason, whether at its own initiative or in response to clarifications requested by an Applicant, modify the RFP document by the issuance of Addendum/ Amendment and posting it on the e-procurement Website The amendments will be posted on the e-procurement Website along with the revised RFP containing the amendments and will be binding on all Applicants and will be part of bid document In order to provide the Applicants a reasonable time for taking an amendment into account, or for any other reason, the MPMRCL may, in its sole discretion, extend the Proposal submission date. C. PREPARATION AND SUBMISSION OF PROPOSAL Language The Proposal with all accompanying documents (the "Documents") and all communications in relation to or concerning the Selection Process shall be in English language and strictly on the forms provided in this RFP. No supporting document or printed literature shall be submitted with the Proposal unless specifically asked for and in case any of these Documents is in another language, it must be accompanied by an accurate translation of the relevant passages in English, in which case, for all purposes of interpretation of the Proposal, the translation in English shall prevail. If Translation is not submitted then that part will not be considered Format and signing of Proposal The Applicant shall provide all the information sought under this RFP. The MPMRCL would evaluate only those Proposals that are received in the specified forms and complete in all respects The Applicant shall submit online two envelops and shall submit one envelop physically also as per Section: 2& 4. Technical Proposal will be submitted online as well as physically whereas Financial Proposal will be submitted online only The online and Physical Proposal and its copy shall be typed or written in indelible ink and signed by the authorized signatory of the Applicant who shall initial each page, in blue ink. In case of printed and published Documents, only the cover shall Madhya Pradesh Metro Rail Co Limited Page 22

24 be initialed. All the alterations, omissions, additions, or any other amendments made to the Proposal shall be initialed by the person(s) signing the Proposal. The Proposals must be properly signed by the authorized representative (the "Authorized Representative") as detailed below: (a) by the proprietor, in case of a proprietary firm; or (b) by a duly authorized person holding the Power of Attorney, in case of a Limited Company or a corporation; or A copy of the Power of Attorney certified and notarized by a notary public in the form specified in Appendix-I (Form-4) shall accompany the Proposal Applicants should note the Proposal submission date, as specified in Clause 3.8, for submission of Proposals. Except as specifically provided in this RFP, no supplementary material will be entertained by the MPMRCL, and that evaluation will be carried out only on the basis of Documents received by the closing time of Proposal submission date as specified in Clause Applicants will ordinarily not be asked to provide additional material information or documents subsequent to the date of submission, and unsolicited material if submitted will be summarily rejected. For the avoidance of doubt, the MPMRCL reserves the right to seek clarifications under and in accordance with the provisions of Clause Technical Proposal Applicants shall submit the technical proposal in the formats at Appendix-I (the "Technical Proposal") While submitting the Technical Proposal, the Applicant shall, in particular, ensure that: (a) The EMD/ Bid Security is provided; (b) All forms are submitted in the prescribed formats and signed by the prescribed signatories; (c) All relevant documents are submitted as per provisions of RFP. (d) Letter of Authorizations by the Consultant /Statement of legal Capacity (e) Letter of Authorization for Digital Signature. (f) Affidavit (g) Undertaking from the firm (h) Power of Attorney, if applicable, is executed as per Applicable Laws; (i) CVs of all Professional Personnel have been included; (j) Key Personnel have been proposed only if they meet the Conditions of Eligibility laid down at Clause 4.2 Madhya Pradesh Metro Rail Co Limited Page 23

25 (k) no alternative proposal for any Key Personnel is being made and only one CV for each position has been furnished; (l) The CVs have been recently signed and dated in blue ink by the respective Personnel and countersigned by the Applicant s authorized representative. Unsigned and/or non countersigned CVs shall be rejected. Scanned copies of CVs will be accepted at the time of Proposal submission but original copies will be required from the Selected Consultant at the time of signing the contract. (m) The CVs shall contain an undertaking from the respective Key Personnel about his/her availability for the duration specified in the RFP; (n) Professional Personnel proposed have good working knowledge of English language; (o) Key Personnel would be available for the period indicated in the TOR; and (p) The proposal is responsive in terms of Clause The aforesaid list is indicative in nature, bidders have to submit all documents required as per provision of RFP. Non submission of required documents shall lead to rejection of bid Failure to comply with the requirements spelt out in this Clause 4.13 shall make the Proposal liable to be rejected The Technical Proposal shall not include any financial information relating to the Financial Proposal The proposed team shall be composed of experts and specialists (the "Professional Personnel") in their respective areas of expertise and managerial/support staff (the "Support Personnel") such that the Consultant should be able to complete the Consultancy within the specified time schedule. The Key Personnel specified in Clause shall be included in the proposed team of Professional Personnel. Other competent and experienced Professional Personnel in the relevant areas of expertise must be added as required for successful completion of this Consultancy as per requirement of the Consultant and MPMRCL No Sub-Consultancy shall be permitted. However, if necessary to engage suitable Sub-Consultants in specific areas of expertise, the consultant will have to seek prior approval of MPMRCL. But such engagement will not relieve the consultant from his obligation. A Sub-Consultant, will not be allowed for substitution of any Key Personnel The MPMRCL reserves the right to verify all statements, information and documents, submitted by the Applicant in response to the RFP. Any such verification or the lack of such verification by the MPMRCL to undertake such verification shall not relieve the Applicant of its obligations or liabilities hereunder nor will it affect any rights of the MPMRCL thereunder In case it is found during the evaluation or at any time before signing of the Agreement or after its execution and during the period of subsistence thereof, that Madhya Pradesh Metro Rail Co Limited Page 24

26 one or more of the eligibility conditions have not been met by the Applicant or the Applicant has made material misrepresentation or has given any materially incorrect or false information, the Applicant shall be disqualified forthwith if not yet appointed as the Consultant either by issue of the LOI or entering into the Agreement, and if the Selected Applicant has already been issued the LOI or has entered into the Agreement, as the case may be, the same shall, notwithstanding anything to the contrary contained therein or in this RFP, be liable to be terminated, by a communication in writing by the MPMRCL without the MPMRCL being liable in any manner whatsoever to the Applicant or Consultant, as the case may be. In such an event, the MPMRCL shall forfeit and appropriate the Bid Security as mutually agreed pre-estimated compensation and damages payable to MPMRCL for, inter alia, time, cost and effort of the MPMRCL, without prejudice to any other right or remedy that may be available to the MPMRCL Financial Proposal Applicants shall submit the financial proposal online only in the formats at Appendix-II (the "Financial Proposal") clearly indicating the total cost of the Consultancy in both figures and words, in Indian Rupees, and signed by the Applicant's Authorized Representative The Financial Proposal should be made in the Format prescribed In the event of any difference between figures and words, the amount indicated in words shall prevail While submitting the Financial Proposal, the Applicant shall ensure the following: (i) All the costs associated with the assignment excluding service taxes shall be included in the Financial Proposal. These shall normally cover remuneration for all the Personnel (Expatriate and Resident, in the field, office etc.), accommodation, air fare, equipment, printing of documents, surveys, investigations and other taxes as per RFP requirements. The total amount indicated in the Financial Proposal shall be without any condition attached or subject to any assumption, and shall be final and binding. In case any assumption or condition is indicated in the Financial Proposal, it shall be considered non-responsive and liable to be rejected. (ii) The Financial Proposal shall take into account all expenses. (iii) Costs shall be expressed in INR (Indian Rupees) only Submission of Proposal Apart from uploading e-tender on website, bidder has to submit separate envelopes of 1. EMD (Demand Draft) of Rs 20,00,000/- ( Rupees Twenty lacs only) in Envelop-A Madhya Pradesh Metro Rail Co Limited Page 25

27 2. Affidavit in Envelop-A, 3. Letter of Authorization in Envelop-A, 4. Authority Letter for use of Digital Signature in Envelop-A and 5. Technical Bid in Envelop-A with all relevant enclosures 6. All Forms to be submitted along with Technical bid. Envelop-A be kept in one sealed envelope in physical form (as well as both the Envelops must be submitted Online, the second envelope, refers to financial proposal which has to be submitted online only). This envelope should be properly superscribed that this envelope contains EMD and Technical bid and other allied documents against respective bid with due date & time of tender opening as per Bid- Key Dates. This envelope should be submitted physically till date of submission and opening against each bid (as per Key Schedule). Bids received within specified time (e-tender as well as physical submission) shall only be opened on the date/time specified in presence of the bidders or their authorized representatives, whosoever may be present. The prospective bidders will upload scanned self-certified copies of requisite documents as required in e-tendering process. The Bid (both online as well as physical) shall be accepted up to 29 th November :00 hrs. The same shall be submitted in the office of the undersigned. 1. Those physically submitted documents will be acceptable and considered, if, same are uploaded on the website along with the financial proposal. Cognizance of other physically submitted documents (if any) shall not be taken. 2. The physically submitted envelope of documents will be opened first. The tenders received without pre-requisite EMD, tender/bid cost shall be returned unopened to the respective bidder. The tender documents fees shall not be refunded The Applicants shall submit the Physical Proposal in hard bound form with all pages numbered serially and by giving an index of submissions. Each page of the submission shall be initialed by the Authorized Representative of the Applicant as per the terms of the RFP. The Applicant shall be responsible for its accuracy and correctness as per the version uploaded by the MPMRCL and shall ensure that there are no changes caused in the content of the downloaded document The Physical Proposal will be sealed in envelope Cover A which will bear the address of the Managing Director, RFP Notice number, Consultancy name as indicated at Clauses and and the name and address of the Applicant. It shall bear on top, the following: "Do not open, except in presence of the Authorized Person of the MPMRCL " If the envelope is not sealed and marked as instructed above, the MPMRCL assumes no responsibility for the misplacement or premature opening of the Madhya Pradesh Metro Rail Co Limited Page 26