SECURITY PAPER MILL HOSHANGABAD (M.P.) (A unit of Security Printing & Minting Corporation of India Ltd.) Wholly owned by Government of India

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1 SECURITY PAPER MILL HOSHANGABAD (M.P.) (A unit of Security Printing & Minting Corporation of India Ltd.) Wholly owned by Government of India TENDER ENQUIRY FOR ENGAGING SECURITY AGENCY AT SPM HOSHANGABAD

2 Not Transferable TENDER DOCUMENT FOR ENGAGEMENT OF SECURITY AGENCY AT SPM, HOSHANGABAD No. 11(34)/SP/ /Advt.109/02605/ Date: This Tender Document Contains Pages Tender Documents is sold to: M/s Address Details of Contact person in SPMCIL regarding this tender: Name, Designation : Vijay B Sharma Chief Purchase & Store Officer Address : Security Paper Mill Hoshangabad M.P Phone : Fax : purchase_spm@yahoo.com

3 CONTENTS OF TENDER CHAPTER CONTENT NO OF PAGES SECTION-I NOTICE INVITING TENDER 02 SECTION-II GENERAL INSTRUCTION TO TENDERER 32 SECTION-III SPECIAL INSTRUCTION TO TENDERER 02 SECTION-IV GENERAL CONDITION OF CONTRACT 28 SECTION-V SPECIAL CONDITION OF CONTRACT 01 SECTION-VI LIST OF REQUIREMENTS 04 SECTION-VII TECHNICAL SPECIFICATIONS 01 SECTION-VIII QUALITY CONTROL REQUIREMENTS 01 SECTION-IX QUALIFYING CRITERIA 01 SECTION-X ACCEPTANCE OF TERMS & CONDITIONS 01 SECTION-XI PRICE SCHEDULE 19 SECTION-XII QUESTIONAIRRE 01 SECTION -XIII BANK GUARANTEE FORM FOR EMD 01 SECTION-XIV MANUFACTURER S AUTHORIZATION FORM 01 SECTION-XV BANK GUARANTEE FORM FOR PERFORMANCE SECURITY 01 SECTION XVI CONTRACT FORM 02 SECTION XVII LETTER OF AUTHORITY FOR ATTENDING A BID OPENING 01 SECTION XVIII SHIPPING ARRANGEMENTS FOR LINER CARGOES 01 SECTION XIX PROFORMA FOR BILL PAYMENTS 01

4 (SECTION I) NOTICE INVITING TENDER No.11(34)/SP/ /Advt. No.109/2605 Date: Sealed tenders are invited from eligible and qualified tenderers for supply of following Services. Schedule No. Brief Description of Goods/ services Quantity (with unit) Earnest Money (in Rs.) 01 Providing 23 security guards and 3 supervisors for 23 security security services in SPM residential colony areas (Phase guards and 3 I, II, III & IV) for a Period of 12 months on contract supervisors basis Rs. 50,000 (Rupees Fifty Thousand Only) Type Of Tender Two bid, Service contract (NCB) Dates of sale of tender documents: From to during office Price of the Tender Document Rs. 500 per set Place of sale of tender documents Security Paper Mill, Hoshangabad Closing date and time for receipt of tenders Up to Hrs till Place of receipt of tenders Security Paper Mill, Hoshangabad Time and date of opening of tenders Hrs on Place of opening of tenders Nominated Person/ Designation to Receive Security Paper Mill, Hoshangabad Chief Purchase & Store Officer 2. Interested tenderers may obtain further information about this requirement from the Office of The General Manager, Security Paper Mill, Hoshangabad. 3. Tender documents may be purchased on payment of non-refundable fee of Rs 500 (Rupees Five Hundred Only) per set in the form of account payee demand draft, drawn in favor of the Security Paper Mill, payable at Hoshangabad (M.P.).

5 4. Tenderer may also download the tender documents from the website & and submit tenders by utilizing the downloaded document, along with the required non-refundable fee as mentioned in para 3 above. 5. Tenderers shall ensure that their tenders, complete in all respects, are dropped in the tender box located at the address given below on or before the closing date and time indicated in the para 1 above, failing which the tenders will be treated as late and rejected. ADDRESS The General Manager, Security Paper Mill, Hoshangabad (M.P.) India. 6. In the event of any of the above mentioned dates declared as holiday/ closed day for the purchase organization, the tenders will be sold/ received/ opened on the next working day at the appointed time. 7. The tender documents are not transferable. Vijay B. Sharma Chief Purchase & Store Officer For General Manager

6 (SECTION II) GENERAL INSTRUCTIONS TO TENDERERS (GIT) Please refer the link for further details. (Total -32 pages)

7 (SECTION-III) SPECIAL INSTRUCTION TO TENDERER The following Special Instructions to Tenderers will apply for this purchase. These special instructions will modify/ substitute/ supplement the corresponding General Instructions to Tenderers (GIT) incorporated in Section II. The corresponding GIT clause numbers have also been indicated in the text below. In case of any conflict between the provision in the GIT and that in the SIT, the provision contained in the SIT shall prevail. 1. EARNEST MONEY DEPOSIT: Tender (Techno-commercial bid) should be accompanied with Earnest Money Deposit (Non-interest bearing) of Rs.50,000 /- (Rs. Fifty Thousand only) in the forms as given below. a) Account Payee Demand Draft or b) Fixed Deposit Receipt or c) Banker s cheque. The demand draft, fixed deposit receipt or banker s cheque shall be drawn on any scheduled commercial bank in India, in favour of Account specified in the Clause 3 of NIT. The earnest money shall be valid for a period of forty five days beyond the validity period of the tender. 2. COMPARISON ON F.O.R HOSHANGABAD BASIS The Comparison of the responsive tenderers shall be on Total Price quoted FOR Hoshangabad basis as per Price Schedule in Section-XI of this Tender document. The tenders received and accepted will be evaluated to ascertain the best and lowest evaluated tender in the interest of the purchaser for the complete scope of supply as per Technical specifications covered in the document. 3. TENDER VALIDITY The tenders shall remain valid for acceptance for a period of 120 days. Any tender valid for a shorter period shall be treated as un-responsive and rejected. 4. SUBMISSION OF TENDERS: Techno-commercial bid and financial bid are to be submitted in two separate sealed envelopes and all the two envelopes are to be submitted in outer covering sealed envelope on or before the due date of submission of tenders. It may be noted that the price is not to be quoted either in the technical bid. It shall only be quoted in price bid. Non-adherence to this shall make tender liable for rejection. The envelopes containing bids shall be superscribed Technical bid, Price bid as the case may be for Tender Document for Security Services. The sealed envelopes shall be again be put in another sealed cover and should be superscribed Tender Document for Security Services due on 15/02/2013 up to Hrs (IST). Late tenders shall not be accepted. Tenderers shall submit their offers only on prescribed forms. Tender by Telegram/Fax/ shall not be accepted. Tender by Post/Hand/courier received on or before the due date and time shall be accepted. Postal delay/ delay by courier service etc. shall not be condoned.

8 4.1 Tenders shall be submitted in parts as below:- PART I - TECHNO-COMMERCIAL BID i) The tenderer shall submit detailed techno-commercial offer as per tender enquiry ii) The tenderer has to submit acceptance of all sections of this tender document (GIT, SIT, SCC, Quality control requirements, Tender form, Questionairre, etc.,) iii) One original and one duplicate copy shall be submitted. iv) Containing un-priced tender consisting commercial package including all terms and conditions. No price details to be given in this tender. v) Containing Blank price Bid duly signed (No price details to be given in this tender.) vi) Containing un-priced tender consisting of complete Qualification/ Eligibility of the tenderer as per the format specified under Section I X in this document. vii) Earnest Money Deposit & tender fees. PART- II - PRICE BID: The tenderers shall quote the prices as per the proforma given in Section XI of the tender document. Insertion, post script, addition and alteration shall not be recognized unless confirmed by the tenderers. 5. EVALUATION CRITERIA FOR L1 BIDDER: The techno-commercial bids are to be opened in the first instance, at the prescribed time and date. These bids shall be scrutinized and evaluated by the competent committee/ authority with reference to the parameters prescribed in the tender. Subsequently, in the second stage the financial bids of only the techno-commercially acceptable offers (as decided in the first stage shall be opened for further scrutiny and evaluation. Intimation regarding to opening of financial bids shall be given to acceptable tenderers to enable them to attend the technical and financial bid opening, if they so desire. The method of evaluation of L1 bidder for awarding the Contract shall be on consolidated grand total offer by the bidder and will be decided taking into consideration of the total offered price including as per Section-XI (Price schedule) of this tender document.

9 GENERAL CONDITIONS OF CONTRACT (SECTION-IV) Please refer the link for further details. (Total-28 pages)

10 42 (SECTION-V) SPECIAL CONDITIONS OF CONTRACT The following Special Conditions of Contract (SCC) will apply for this purchase. The corresponding clauses of General Conditions of Contract (GCC) relating to the SCC stipulations have also been incorporated below. These Special Conditions will modify/ substitute/ supplement the corresponding (GCC) clauses. Whenever there is any conflict between the provision in the GCC and that in the SCC, the provision contained in the SCC shall prevail. (Clauses of GCC listed below include a possibility for variation in their provisions through SCC. There could be other clauses in SCC as deemed fit) 1. SPECIAL CONDITIONS: 1.11 The Bidder firm should have valid licence to provide private security services in Madhya Pradesh State issued from competent authority The firm should have valid EPF & ESIC registration certificate from the competent authority The firm must have valid PIN, TIN, and service tax registration certificate The firm should ensure the labour laws, minimum wages, child labour Act and other concerned law applicable from time to time The firm shall provide the security personnel preferably ex-serviceman (retired from Army/Navy/ Air force) The security firm and its security personnel should be experienced / worked under central or State government organization, PSUs sectors (Under central government undertaking) The firm shall provide security personnel having minimum qualification of metric and able to read and write in both English and Hindi languages. 2. TERMS AND MODE OF PAYMENT a. Payment of Minimum wages for security guards and supervisors shall not be less than the minimum wages notified time to time by Office of the Dy. Chief Labour Commissioner (Central),Jabalpur. At present the minimum wages as per notification No.J-92(1)/2012 E.S.III dated: are Rs.186/- per day /Rs.4836 per month (inclusive of weekly off wages) a. The payment will be made by SPM through RTGS / NEFT to the contractor within 30 days from the submission of their monthly bill duly certified by Estate officer /AM (HR) in three copies on prorata basis. Any variation will be adjusted from the next bill. Any deviation as reported by the supervisor will be taken care separately during the next month. b. If service tax is applicable, the contractor will make payment to the concerned department and submit the challan copy to SPM for further action. c. If income tax is payable then the bill payment will be made after the deduction of such taxes. The TDS certificate will be provided to the Contractor accordingly. The contractor will provide PAN in bills. d. Any TDS or surcharge applicable to the contractor then as per rule the deduction from the bill will be made along with surcharge. The copy of the same will be provided accordingly.

11 43 (Section-VI) LIST OF REQUIREMENTS Schedule No. Brief description of goods and services (Related specifications etc. are in Section-VII) Accounting unit Providing 26 Security Personnel No. of round the clock as the security Persons. coverage for the SPM residential location of Phase-I, II, III, & IV colony for a period of 12 months. Details of scope of work enclosed as below. Quantity Amount of Earnest Money 23 security Rs. 50,000/- Guards (Rupees & 03 Fifty Security Thousand Supervisor Only) Remarks. Period of Contract will be for 12 months. Extendable on sole discretion of competent authority. The Scope of work of the services required shall be as below:- I. Scope of Work: Providing 26 Security Personnel (3 Security Supervisors and 23 Security Guards) round the clock as the security coverage for the residential location of Phase-I,II,III, & IV colony, Main entrance Gate 1,2,3 & 4, Dispensary, Estate office, Guest House, Senior Staff club, Balbharti school, Badminton Hall, Temples, Sub Stations, Narmada Stadium, Lawns & Gardens, Labour welfare centre and its ground, scooter/car/cycle sheds opposite factory gate, rest room and residential Building/Premises. Gates and all the buildings located in SPM colony areas. The number of personnel shall be increased depending upon the need. However the authority lies wholly with the General Manager / HOD of SPM. 1. The cycle or any vehicle for patrolling and surprise checking, uniform, socks, coat and rain protection equipment and other personal protective equipments shall be provided by the contractor. The contractor will be responsible to comply with all concerned Labour Laws, safety laws etc. during the tenure and obtained requisite License from Labour Department for engaging their personnel in SPM Colony. 2. The contractor shall be responsible for the payment of wages, EPF, ESI, EDLI, etc. to the security personnel as per minimum wages notified by DGR from time to time. 3. Contractor will ensure to give one day off after continuous six days duty as weekly off to the security personnel and also they will be entitled for National holidays. However the security supervisors and security guards must be deployed even on such holidays, weekly off days so that the security services in the SPM colony is continued. 4. All the persons engaged and paid by the contractor shall be on the roll of the contractor and not on the roll of SPM and these personnel will have no claim directly or indirectly on the SPM under any provision of Labour Laws.

12 44 5. Providing accommodation, concerned allowances to the security personnel will be the responsibility of the contractor. 6. Overtime, Medical facilities, Traveling charges or any other allowance will be the responsibility of the contractor. 7. In addition to the routine field supervision, surprise checks will be made during day and night in the locations detailed at no. II and as directed by the SPM authorities from time to time. Regular patrolling duty in the estate shall be carried out by the security personnel. They shall be responsible for preventing unauthorized entry in the colony. 8. Any security guards provided by the contractor whose work, behavior or conduct are not found satisfactory by the SPM, shall be replaced by the contractor immediately without any compensation/explanation from SPM 9. Security Personnel shall wear proper uniform, properly display name plate and identity card etc while on duty. The stationery along with the protective equipment (like torch, whistle, stick etc.) will be provided by the contractor. No payment will be made to the contractor in this regard. Uniform code will be approved by General Manager/HOD SPM. 10. The contractor should be able to increase the number of guards by 30 days notice by the SPM. 11. The security personnel posted at different points will maintain liaison with Estate Officer, Estate Custodian, Estate Inspector, and CISF personnel of the control room and also with the civil and police personnel as and when required. Any untoward incident should be reported by the security personnel to CISF, Estate Office and Estate Custodian simultaneously and shall lodge FIR to local police station. Security guard should ensure to take a copy of same FIR from police station. 12. This contract is a purely security services contract and does not in any way amount to any right to adhoc, regular or permanent employment in SPM and will not bestow any other benefits except those mentioned in this contract. II. Duties of Security personnel of the Contractor at SPM, Hoshangabad (M.P.) 1. The Security guards should report for duty 10 minutes earlier in proper Uniform (Grey shirt and black pants/or mutually agreed) and take over the charge. 2. The security guard is expected to exhibit ideal behavior towards the visitor approaching through gate and also check the veracity of the visitor. He will perform his duties as per the instruction / standing orders notified by the mill as amended from time to time. 3. Security Guard should not allow any person to accompany him while on duty including staff who is not detailed in that area. 4. Security guards should maintain proper records of the visitors in a register mentioning their departure time with their signature. Register will be provided by the contractor. 5. Guards deputed for night duties have to be extra vigilant to avoid any untoward incident. They shall carry the essential equipments provided by the contractor in their possession during patrolling at night, which shall be supervised by the supervisor. The responsibility of any loss, damage would be fixed in terms of agreement signed. 6. Security guard should always keep his identity card duly signed by the competent authority of the contractor and should obey the disciplinary rules and other standing orders, general instruction issued by the mill and CISF unit for the residents of the mill colony. 7. The security supervisor should submit daily report by 10 am which includes all happening in the colony in the last 24 hours to the General Manager SPM /Head of Office / AM (HR). 8. The Guard shall allow the workmen of the contractor, vendors or any service provider only after due verification and checking of the identity card issued to them by SPM. 9. The guard should obey the directions issued by the General Manager SPM from time to time.

13 The security guard must interrogate the person loitering in the premises and in case of doubt the matter should be reported immediately to the Estate Officer / AM (HR) and Control Room, CISF personnel of the SPM. 11. All gates will be closed from pm to am. After that the security guard on the gate will allow the persons only after proper verification and entering their name, address and obtaining the signature in the register. To make sure their identity of the persons, the guard should communicate their residents before allowing them inside the mill. 12. Visitors coming by vehicles will be allowed to make their entry inside the premises after verification & making necessary entries i.e. name, address, vehicle no. and to whom they are going to meet in the register kept for the purpose. 13. Security personnel should ensure speed restriction, route, stoppage, parking of the vehicle coming inside as well as to ensure that no outside vehicle driving learner should be permitted inside the premises and so to see the proper traffic control inside the SPM premises and also at the critical areas like turns, schools, Guest House square and other critical junctions. 14. No hawkers shall be permitted to come inside, unless they are issued with the valid passes. If the patrolling guards notice any hawker without valid pass, then the hawker should be brought to the gate for interrogation. In case of any suspicion, the matter should be reported to Estate Custodian and CISF for further necessary action. Entry of outsiders for morning walk should be restricted. 15. If any abnormality notices like fiddling around electric cable and water pipes, plants, damaging of light/property etc. during patrolling duties of the guard the matter should be reported to the Estate custodian and CISF personnel immediately. 16. Unauthorized outside persons playing at playgrounds or lawns should be restricted by the security guards. 17. Security Guard has to make ensure that there should not be any unauthorized Canvassing / canopy installation in colony premises. 18. Loudspeaker is not permitted inside the premises beyond pm and if noticed the matter should be reported to Estate officer/hoo/am (HR). 19. The guards at main gate are to ensure that the animals like cow, pigs, dogs, goats etc. should not come inside the premises and they are responsible to drive away the animals from the colony and restrict their entry into the colony premises. 20. Vehicle is to be parked by the owner at their respective places. If the colony residents report any unclaimed vehicle, then the guard should inform the CISF and Estate Officer/ HOO/AM (HR). 21. The security guard should ensure that beggars and unauthorized persons of any kind should not come inside the SPM premises. 22. Pasting of any kind of papers / poster on the walls is not permitted, if noticed then the matter should be reported to Estate Officer/HOO/AM (HR). 23. The guards should at the least possible time develop awareness about the colony residents and shall be able to recognize them. 24. The guard should be vigilant about the likely day to day untoward activities in SPM colony or any threat to security of SPM like bomb scare etc. noticed the matter should be reported to CISF personnel and Estate Officer/HOO/AM (HR). 25. The guard should render all the assistance required by the authorities in eviction of the quarters in SPM colony whenever required. 26. The guard should verify the ownership of the material/articles coming in and going out from gates before permitting. 27. Encroachment near by the boundary gates of the colony should be prevented and reported.

14 Unauthorized gathering of the persons at SPM colony gates, school, kamgar kalyan Kendra, playground, Badminton Hall, squares, Dispensary, Narmada Stadium, colony roads & passages etc. should be restricted. 29. Guard posted at Guest House should follow the rules & regulations of the Guest House and perform their duties as per the direction of the Estate Custodian or the Estate Inspector on duty. 30. Surprise checking will be made by the CISF or CISF guards as and when required. 31. The contractor, security supervisor and security guards will liaison with CISF personnel in case of an emergency /cases of serious threat to security. 32. Contractor shall assist SPM in eviction of unauthorized occupants from SPM colony or its buildings. 33. The tenure of the security services shall be initially for a period of one year from the date of taking over the security charge formally. However this period shall be extendable with bilateral agreement by giving one month notice. The General Manager, SPM reserves the right to terminate the contract at any time without assigning any reason if the work is not satisfactory or their services are not required due to the administrative reasons without giving notice. 34. The General Manager, SPM reserves the right to alter any terms & conditions of this contract in the interest of security of SPM Colony, whose decision shall be final in this respect.

15 (SECTION-VII) TECHNICAL SPECIFICATIONS NOT APPLICABLE FOR THIS TENDER

16 (SECTION-VIII) QUALITY CONTROL REQUIREMENTS NOT APPLICABLE FOR THIS TENDER

17 (Section-IX) QUALIFICATION/ELIGIBILTY CRITERIA 1. The bidder firm should have minimum one experience of deployment of minimum 26 security personnel in any unit of Central & State government/psu/any other reputed organization in any one year during last five year ending 31 st March The bidder firm should hold valid license issued from competent authority to operate private security services in Madhya Pradesh State. 3. Bidder firm should not have been blacklisted from any Govt. /PSU/ Reputed organization in the past.undertaking regarding the same h as to be provided with techno-commercial bid. Bidder shall furnish stipulated documents is support of fulfillment of above qualifying criteria. Non- submission or incomplete submission of documents shall lead to rejection of offer.

18 (SECTION X) To Tender Form ACCEPTANCE OF TERMS & CONDITIONS Date.... (complete address of SPMCIL) Ref: Your Tender document No. dated We, the undersigned have examined the above mentioned tender enquiry document, including amendment No , dated (if any), the receipt of which is hereby confirmed. We now offer to supply and deliver. (description of services) in conformity with your above referred document for the sum of (total tender amount in figures and words), as shown in the price schedule(s), attached herewith and made part of this tender. If our tender is accepted, we undertake to perform the services as mentioned above, in accordance with the delivery schedule specified in the List of Requirements. We further confirm that, if our tender is accepted, we shall provide you with a performance security of required amount in an acceptable form in terms of GCC clause 6, read with modification, if any, in Section V Special Conditions of Contract, for due performance of the contract. We agree to keep our tender valid for acceptance for a period upto , as required in the GIT clause 19, read with modification, if any in Section-III Special Instructions to Tenderers or for subsequently extended period, if any, agreed to by us. We also accordingly confirm to abide by this tender upto the aforesaid period and this tender may be accepted any time before the expiry of the aforesaid period. We further confirm that, until a formal contract is executed, this tender read with your written acceptance thereof within the aforesaid period shall constitute a binding contract between us. We further understand that you are not bound to accept the lowest or any tender you may receive against your above-referred tender enquiry... (Signature with date).. (Name and designation) Duly authorized to sign tender for and on behalf of..

19 (SECTION XI) PRICE SCHEDULE No. 11(34)/SP/ /Advt.72/1680 Date:... S.no Details of heads 01 Basis wage 02 EPF 03 ESIC 04 Others if any 05 Service charges 05 Service Tax 06 Total Personnel required and expenditure involved. Rate of Security Supervisor per Day Rate of Security Guard per day Sl. No Security personnel required Number of security personnel 3 Total Rate of per day 1. Security Supervisor 2. Security 23 Guard Grand Total Value of the contract in Figures (Rs.) Total rate per month Total cost per Annum Rs. Grand Total Value of the contract in Words (Rs.)

20 (SECTION-XII) QUESTIONAIRE The tenderer should furnish specific answers to all the questions/ issues mentioned below. In case a question/ issue does not apply to a tenderer, the same should be answered with the remark not applicable. Wherever necessary and applicable, the tenderer shall enclose certified copy as documentary proof/ evidence to substantiate the corresponding statement. In case a tenderer furnishes a wrong or evasive answer against any of the under mentioned question/ issues, its tender will be liable to be ignored. 1. Brief description and of goods and services offered: 2. Offer is valid for acceptance up to. 3. Your permanent Income Tax A/ C No. as allotted by the Income Tax Authority of Government of India Please attach certified copy of your latest/ current Income Tax clearance certificate issued by the above authority. 4. Status : a. Are you currently registered with the Directorate General of Supplies & Disposals (DGS&D), New Delhi, and/ or the National Small Industries Corporation (NSIC), New Delhi, and/ or the present SPMCIL and/ or the Directorate of Industries of the concerned State Government for the goods quoted? If so, indicate the date up to which you are registered and whether there is any monetary limit imposed on your registration. b. Are you currently registered under the Indian Companies Act, 1956 or any other similar Act? Please attach certified copy(s) of your registration status etc. in case your answer(s) to above queries is in affirmative. 5. Please indicate name & full address of your Banker(s) 6. Please state whether business dealings with you currently stand suspended/ banned by any Ministry/ Deptt. of Government of India or by any State Govt.. (Signature with date).. (Full name, designation & address of the person duly authorized sign on behalf of the tenderer) For and on behalf of.... (Name, address and stamp of the tendering firm)

21 BANK GUARANTEE FORM FOR EARNEST MONEY DEPOSIT (SECTION XIII) NOT APPLICABLE

22 (SECTION XIV) MANUFACTURERS AUTHORIZATION FORM NOT APPLICABLE

23 BANK GUARANTEE FORM FOR PERFORMANCE SECURITY [insert: Bank s Name, and Address of Issuing Branch or Office] Beneficiary: [insert: Name and Address of SPMCIL] Date: PERFORMANCE GUARANTEE No.: (SECTION XV) WHEREAS (name and address of the supplier) (hereinafter called the supplier ) has undertaken, in pursuance of contract no. dated. to supply (description of goods and services) (herein after called the contract ). AND WHEREAS it has been stipulated by you in the said contract that the supplier shall furnish you with a bank guarantee by a scheduled commercial bank recognized by you for the sum specified therein as security for compliance with its obligations in accordance with the contract; AND WHEREAS we have agreed to give the supplier such a bank guarantee; NOW THEREFORE we hereby affirm that we are guarantors and responsible to you, on behalf of the supplier, up to a total of. (amount of the guarantee in words and figures), and we undertake to pay you, upon your first written demand declaring the supplier to be in default under the contract and without cavil or argument, any sum or sums within the limits of (amount of guarantee) as aforesaid, without your needing to prove or to show grounds or reasons for your demand or the sum specified therein. We hereby waive the necessity of your demanding the said debt from the supplier before presenting us with the demand. We further agree that no change or addition to or other modification of the terms of the contract to be performed thereunder or of any of the contract documents which may be made between you and the supplier shall in any way release us from any liability under this guarantee and we hereby waive notice of any such change, addition or modification. We undertake to pay SPMCIL up to the above amount upon receipt of its first written demand, without SPMCIL having to substantiate its demand. This guarantee will remain in force for a period of forty five days after the period of currency of contract and any demand in respect thereof should reach the Bank not later than the above date.. (Signature of the authorized officer of the Bank). Name and designation of the officer. Seal, name & address of the Bank and address of the Branch. Name and designation of the officer... Seal, name & address of the Bank and address of the Branch

24 (SECTION XVI) CONTRACT FORM Contract No. dated. To This is in continuation to this office Notification of Award No.... dated. 1. Name & address of the Supplier:.. 2. SPMCIL s Tender document No dated. and subsequent Amendment No.., dated (If any), issued by SPMCIL 3. Supplier s Tender No dated.. and subsequent communication(s) No dated.. (If any), exchanged between the supplier and SPMCIL in connection with this tender. 4. In addition to this Contract Form, the following documents etc, which are included in the documents mentioned under paragraphs 2 and 3 above, shall also be deemed to form and be read and construed as part of this contract: a) General Conditions of Contract; b) Special Conditions of Contract; c) List of Requirements; d) Technical Specifications; e) Quality Control Requirements; f) Tender Form furnished by the supplier; g) Price Schedule(s) furnished by the supplier in its tender; h) Manufacturers Authorisation Form (if applicable for this tender); i) SPMCIL s Notification of Award Note: The words and expressions used in this contract shall have the same meanings as are respectively assigned to them in the conditions of contract referred to above. Further, the definitions and abbreviations incorporated under Section V - General Conditions of Contract of SPMCIL s Tender document shall also apply to this contract. 5. Some terms, conditions, stipulations etc. out of the above-referred documents are reproduced below for ready reference: 1. Brief particulars of the goods and services which shall be supplied/ provided by the supplier are as under:

25 Schedule No. Brief description of goods/ services Accounting unit Providing 26 Security Personnel round1.security the clock as the security coverage for theguard residential location of Phase-I,II,III, & 2.Security IV colony, Main entrance Gate 1,2,3 & Supervisor 4, Dispensary, Estate office, Guest House, Senior Staff club, Lunch Room Balbharti school, Badminton Hall Temples, Sub Stations, Narmada Stadium, Lawns & Gardens, Govt Higher Secondary School, High School Labour welfare centre and its ground scooter/car/cycle sheds opposite factory gate, rest room and residential Building/Premises. Gates and all the buildings located in SPM colony areas The number of personnel shall be increased depending upon the need However the authority lies wholly with the General Manager / HOD of SPM. Quantity to Unit Price be supplied (in Rs.) Total price (in Rs.) Any other additional services (if applicable) and cost thereof:.. Total value (in figure) (In words) 2. Delivery schedule 3. Details of Performance Security 4. Quality Control a) Mode(s), stage(s) and place(s) of conducting inspections and tests. b) Designation and address of SPMCIL s inspecting officer 5. Destination and despatch instructions 6. Consignee, including port consignee, if any 7. Warranty clause 8. Payment terms 9. Paying authority. (Signature, name and address of SPMCIL s authorized official) For and on behalf of.. Received and accepted this contract.. (Signature, name and address of the contractor/ duly authorized to sign on behalf of the Contractor) For and on behalf of. (Name and address of the Contractor)... (Seal of the Contractor) Date: Place:

26 (SECTION XVII) Letter of Authority for attending a Bid Opening The General Manager Security Paper Mill Hoshangabad M.P (Refer to clause 24.2 of GIT) Subject: Authorization for attending bid opening on (date) in the Tender of _. Following persons are hereby authorized to attend the bid opening for the tender mentioned above on behalf of (Bidder) in order of preference given below. Order of Preference Name Specimen Signatures I. II. Alternate Representative Signatures of bidder or Officer authorized to sign the bid Documents on behalf of the bidder. Note: 1. Maximum of two representatives will be permitted to attend bid opening. In cases where it is restricted to one, first preference will be allowed. Alternate representative will be permitted when regular representatives are not able to attend. 2. Permission for entry to the hall where bids are opened may be refused in case authorization as prescribed above is not produced.

27 (SECTION XVIII) SHIPPING ARRANGEMENTS NOT APPLICABLE

28 (SECTION XIX) PROFORMA OF BILLS FOR PAYMENTS (Refer Clause 22.6 of GCC) Name and Address of the Firm... Bill No...Dated... Purchase order...no...dated... Name and address of the consignee... S.No Authority for purchase Description of Stores Number or quantity Rate Rs. P. Price per Rs. P. Amount Total 1. C.S.T./Sales Tax Amount 2. Freight (if applicable) 3. Excise Duty (if applicable) 4. Packing and Forwarding charges (if applicable) 5. Others (Please specify) 6. PVC Amount (with calculation sheet enclosed) 7. (-) deduction/discount 8. Net amount payable (in words Rs.) Despatch detail RR No. /other proof of despatch... Dated... (enclosed) Inspection Certificate No...Dated... (enclosed) Modvat Certificate No... (enclosed) Excise Duty Gate pass... (enclosed) Place: Date: Received Rs... (Rupees)... I hereby certify that the payment being claimed is strictly in terms of the contract and all the obligations on the part of the supplier for claiming that payment has been fulfilled as required under the contract. Revenue stamp Supplier Signature and of Stamp

TENDER ENQUIRY FOR ENGAGING AN ADVERTISING AGENCY FOR PUBLISHING TENDERS AND OTHER ADVERTISEMENTS OF SPM HOSHANGABAD IN NEWS PAPERS

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