File No Item No. 10 SUNSHINE ORDINANC TASK FORCE AGENDA PACKET CONTENTS LIST

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1 File No Item No. 10 SUNSHINE ORDINANC TASK FORCE AGENDA PACKET CONTENTS LIST =======... S-=u""""ns"'-h'"""i'"'"'n'"""e'"'""O'""""r"""""d'""""in"""'a=n"'""c-"e_T'-"-a"""s"""'k-"-F_..o... r..;...ce"'--- Date: June 3, 2015 ~ Memorandum - Deputy City Attorney B Complaint and Supporting documents rs] Respondent's Response Order of Determination D D D D D Minutes Correspondence Committee Recommendation/Referral No Attachments OTHER D D D D Administrator's Report Report Proposed Legislation Completed by:_------'-v-'--. Y-'--o=-u=n=g. Date 05/29/15 *An asterisked item represents the cover sheet to a document that exceeds 25 pages. The complete document is in the file. P153

2 SUNSHINE ORDINANCE TASK FORCE City Hall 1 Dr Carlton 8. Goodlett Place, Room 244 San Francisco, CA Tel. No. (415) Fax No. (415) TTD/TTY No. ( 415) DATE RECOMMENDATION ISSUED April 21; 2015 COMPLAINT COMMITTEE RECOMMENDATION May18,2015 CASE TITLE - Michael Petrelis v. Supervisor David Campos, Board of Supervisors (File No ) The Sunshine Ordinance Task Force (SOTF) will consider the recommendation of the Complaint Committee (Committee) on June 3, 2015, and will: 1) accept the recommendation of the Committee; or 2) schedule a hearing before the SOTF on a future date to reconsider the merits of the complaint. The Complainant and Respondent are invited but not required to attend the June. 3, 2015, meeting of the SOTF. Please provide any written responses regarding this recommendation to the Task Force's Administrator by 5:00 p.m. on May 27, FACTS OF THE CASE Michael Petrelis (Complainant) made a complaint alleging that Supervisor David Campos, Board of Supervisors, violated Administrative Code (Sunshine Ordinance), Section and 67.25, failure to respond to an Immediate Disclosure Request in a timely and/or complete manner. COMPLAINT FILED On March 23, 2015, Mr. Petrelis filed a complaint with the Task Force regarding the alleged violation. HEARING ON THE COMPLAINT On April 21, 2015, the Complaint Committee heard the matter. Mr. Petrelis provided a summary of the complaint and requested the Task Force to find violations. Carolyn Goossen, Legislative Aide to Supervisor Campos, acknowledged that the response to the request for public records was late as Supervisor Campos cannot always review his s on a daily basis due to the nature of the supervisor's workload. As a result of the complaint, Supervisor Campos now sends an automated reply to all incoming s asking that all requests that require an immediate response be sent to alternate address' (support staff). P154

3 The Complaint Committee requested that Wilson Ng, Records Manager, Clerk of the Board of Supervisors' Office, communicated with the members of the Board of Supervisors to suggest that the following automated messaged, currently being used by Supervisor Campos, be sent in response to all income s: "Due to the quantity of s I receive, I am not always able to read every every day. Therefore, if this requires immediate attention or is a sunshine or records request, please forward the to my legislative aides at the following addresses:. Thank You." The Complaint Committee advised Mr. Petrelis that the exact words "Immediate Disclosure Request" must be included in the title of an in order for it to be considered a valid request. As Mr. Petrelis' request only listed "IDR" in the request the Complaint Committee does not believe a violation has occurred. FINDINGS OF FACT AND CONCLUSION OF LAW Based on the testimony and evidence presented, the Complaint Committee finds the testimony of the Respondent to be persuasive and finds that no violation occurred. RECOMMENDATION The Complaint Committee recommends that the Task Force accept the determination that the Task Force has jurisdiction and conclude the matter as no violation of the Sunshine Ordinance occurred. This recommendation was adopted by the. Complaint Committee on April 21, 2015, by the following vote: Ayes:3 - Pilpel, Washburn, Hepner Noes: 0 - None Absent: 1 - Chopra Victor Young, Administrator Sunshine Ordinance Task Force c. Chair Lee Hepner, Complaint Committee Nicholas Colla, Deputy City Attorney Michael Petrelis, Complainant Supervisor David Campos, Board of Supervisors Carolyn Goossen, Legislative Aide, Supervisor David Campos Pl55

4 CITY AND COUNTY OF SAN FRANCISCO DENNIS J. HERRERA City Attorney OFFICE OF THE CITY ATTORNEY NICHOLAS COLLA Deputy City Attorney Direct Dial: (415) MEMORANDUM TO: FROM: Sunshine Ordinance Task Force Nicholas Colla Deputy City Attorney DATE: April 16, 2015 RE: Complaint No Petrelis v. David Campos, San Francisco Board of Supervisors COMPLAINT Complainant Michael Petrelis ("Complainant") alleges that San Francisco Board of Supervisors ("BOS") Member David Campos ("Supervisor Campos") violated public records laws by failing to adequately respond to his March 18, 2015 Immediate Disclosure Request ("IDR"). COMPLAINANT FILES COMPLAINT On March 23, 2015, Complainant filed this complaint with the Task Force alleging that Supervisor Campos failed to adequately respond to his request for public records. JURISDICTION Supervisor Campos is a member of a department subject to the provisions of the Sunshine Ordinance governing public records. Supervisor Campos has not contested jurisdiction to hear this complaint. APPLICABLE STATUTORY SECTION(S) Section 67 of the San Francisco Administrative Code ("Sunshine Ordinance"): Section governs responses to a public records request. Section governs immediacy of response. Section 6250 et seq. of the Cal. Gov't Code ("CPRA"): Section 6253 governs the responses to public records requests. APPLICABLE CASE LAW none BACKGROUND On March 18, 2015, Complainant allegedly sent an to Supervisor Campos in which he stated in part as follows: Fox PLAZA MARKET STREET, 6TH FLOOR. SAN FRANCISCO, CALIFORNIA RECEPTION: (415) FACSIMILE: (415) n:\codenf\as20l 4\ l\ol doc P156

5 CITY AND COUNTY OF SAN FRANCISCO OFFICE OF THE CITY ATTORNEY MEMORANDUM TO: DATE: PAGE: RE: Sunshine Ordinance Task Force April 16, Complaint No Petrelis v. David Campos, San Francisco Board of Supervisors This is an Immediate Disclosure Request for copies of any and all s between yourself and anyone in your office, and anyone associated with the Plaza 16 Coalition, Mr. Andy Blue the group's administrator, or which related in any way to this group. My request is for the period starting on Jan. 1, 2014, through March 17, 2015, and I wish to receive all response public records either in the native format or as a PDF. On March 23, 2015, having yet to receive a response to his IDR, Complainant filed this complaint with the Task Force. On April 2, 2015, Supervisor Campos' Legislative Aide, Hillary Ronen ("Ms. Ronen"), sent the following to the Task Force in response to the filing of this complaint: On March 18, 2015, Mr. Petrelis ed Supervisor David Campos requesting immediate disclosure of any and all s with Plaza 16 Coalition or Andy Blue. Mr. Petrelis copied Angela Calvillo on this immediate disclosure request but did not copy myself or any other legislative aides in the office. Recently, Mr. Petrelis has requested several immediate disclosure requests from our office. In previous requests he has always copied one or more legislative aides on the request and our office has responded to each request within 24 hours or by close of business on the following day. Immediately upon becoming aware of Mr. Petrelis' request, today, our office produced any non-duplicative responsive documents to Mr. Petrelis. We also added the following automatic response to Supervisor Campos' account to avoid this problem from happening in the future: "Due to the quantity of s I receive, I am not always able to read every every day. Therefore, if this requires irnmediate attention or is a sunshine or records request, please forward the to my legislative aides at the following addresses: Hillary.ronen@sfgov.org and Carolyn.goossen@sfgov.org. Thank you." QUESTIONS THAT MIGHT ASSIST IN DETERMINING Did Complainant eventually receive all of the records he sought in his March 18, 2015 IDR? LEGAL ISSUES/LEGAL DETERMINATIONS e o Did Complainant follow the proper procedure under Sunshine Ordinance Section 67.25(a) to successfully make an IDR? Did Supervisor Campos violate Sunshine Ordinance Section 67.25(a) by failing to respond to Complainant's IDR? P157 n:\codenf\as2014 \ \0I doc

6 CITY AND COUNTY OF SAN FRANCISCO OFFICE OF THE CITY ATTORNEY MEMORANDUM TO: DATE: PAGE: RE: Sunshine Ordinance Task Force April 16, Complaint No Petrelis v. David Campos, San Francisco Board of Supervisors Did Supervisor Campos violate Sunshine Ordinance Section (b) and Government Code Section 6253( c) by failing to respond to Complainant's request for public records within 10 days? P158 n:lcodenf\as doc

7 CITY AND COUNTY OF SAN FRANCISCO OFFICE OF THE CITY ATTORNEY MEMORANDUM TO: DATE: PAGE: RE: Sunshine Ordinance Task Force April 16, Complaint No Petrelis v. David Campos, San Francisco Board of Supervisors CONCLUSION THE TASK FORCE FINDS THE FOLLOWING FACTS TO BE TRUE: THE TASK FORCE FINDS THE ALLEGED VIOLATIONS TO BE TRUE OR NOT TRUE. * * * P159 n:lcodent\as doc

8 CITY AND COUNTY OF SAN FRANCISCO OFFICE OF THE CITY ATTORNEY MEMORANDUM TO: DATE: PAGE: RE: Sunshine Ordinance Task Force April 16, Complaint No Petrelis v. David Campos, San Francisco Board of Supervisors CHAPTER 67, SAN FRANCISCO ADMINISTRATIVE CODE (SUNSHINE ORDINANCE) SEC PROCESS FOR GAINING ACCESS TO PUBLIC RECORDS; ADMINISTRATIVE APPEALS (a) Every person having custody of any public record or public information, as defined herein, (hereinafter referred to as a custodian of a public record) shall, at normal times and during normal and reasonable hours of operation, without unreasonable delay, and without requiring an appointment, permit the public record, or any segregable portion of a record, to be inspected and examined by any person and shall furnish one copy thereof upon payment of a reasonable copying charge, not to exceed the lesser of the actual cost or ten cents per page. (b) A custodian of a public record shall, as soon as possible and within ten days following receipt of a request for inspection or copy of a public record, comply with such request. Such request may be delivered to the office of the custodian by the requester orally or in writing by fax, postal delivery, or . If the custodian believes the record or information requested is not a public record or is exempt, the custodian shall justify withholding any record by demonstrating, in writing as soon as possible and within ten days following rece.ipt of a request, that the record in question is exempt under express provisions of this ordinance. (c) A custodian of a public record shall assist a requester in identifying the existence, form, and nature of any records or information maintained by, available to, or in the custody of the custodian, whether or not the contents of those records are exempt from disclosure and shall, when requested to do so, provide in writing within seven days following receipt of a request, a statement as to the existence, quantity, form and nature of records relating to a particular subject or questions with enough specificity to enable a requester to identify records in order to make a request under (b ). A custodian of any public record, when not in possession of the record requested, shall assist a requester in directing a request to the proper office or staff person. SEC IMMEDIACY OF RESPONSE (a) Notwithstanding the 10-day period for response to a request permitted in Government Code Section 6256 and in this Article, a written request for information described in any category of non-exempt public information shall be satisfied no later than the close of business on the day following the day of the request. This deadline shall apply only if the words "Immediate Disclosure Request" are placed across the top of the request and on the envelope, subject line, or cover sheet in which the request is transmitted. Maximum deadlines provided in this article are appropriate for more extensive or demanding requests, but shall not be used to delay fulfilling a simple, routine or otherwise readily answerable request. (b) If the voluminous nature of the information requested, its location in a remote storage facility or the need to consult with another interested department warrants an extension of 10 days as provided in Government Code Section , the requester shall be notified as required by the close of business on the business day following the request. ( c) The person seeking the information need not state his or her reason for making the request or the use to which the information will be put, and requesters shall not be routinely asked to make such a disclosure. Where a record being requested contains information most of which is exempt Pi60 n:\codent\as2014\ doc

9 CITY AND COUNTY OF SAN FRANCISCO OFFICE OF THE CITY ATTORNEY MEMORANDUM TO: DATE: PAGE: RE: Sunshine Ordinance Task Force April 16, Complaint No Petrelis v. David Campos, San Francisco Board of Supervisors from disclosure under the California Public Records Act and this article, however, the City Attorney or custodian of the record may inform the requester of the nature and extent of the nonexempt information and inquire as to the requester's purpose for seeking it, in order to suggest alternative sources for the information which may involve less redaction or to otherwise prepare a response to the request. ( d) Notwithstanding any provisions of California Law or this ordinance, in response to a request for information describing any category of non-exempt public information, when so requested, the City and County shall produce any and all responsive public records as soon as reasonably possible on an incremental or "rolling" basis such that responsive records are produced as soon as possible by the end of the same business day that they are reviewed and collected. This section is intended to prohibit the withholding of public records that are responsive to a records request until all potentially responsive documents have been reviewed and collected. Failure to comply with this provision is a violation of this Atiicle. CAL. PUBLIC RECORDS ACT (GOVT. CODE 6250, ET SEQ.) SEC (a) Public records are open to inspection at all times during the office hours of the state or local agency and every person has a right to inspect any public record, except as hereafter provided. Any reasonably segregable p01iion of a record shall be available for inspection by any person requesting the record after deletion of the portions that are exempted by law. (b) Except with respect to public records exempt from disclosure by express provisions of law, each state or local agency, upon a request for a copy of records that reasonably describes an identifiable record or records, shall make the records promptly available to any person upon payment of fees covering direct costs of duplication, or a statutory fee if applicable. Upon request, an exact copy shall be provided unless impracticable to do so. (c) Each agency, upon a request for a copy of records, shall, within 10 daysji om receipt of the request, determine whether the request, in whole or in part, seeks copies of disclosable public records in the possession of the agency and shall promptly notify the person making the request of the determination and the reasons therefor. In unusual circumstances, the time limit prescribed in this section may be extended by written notice by the head of the agency or his or her designee to the person making the request, setting forth the reasons for the extension and the date on which a determination is expected to be dispatched. No notice shall specify a date that would result in an extension for more than 14 days. When the agency dispatches the determination, and if the agency determines that the request seeks disclosable public records, the agency shall state the estimated date and time when the records will be made available. As used in this section, "unusual circumstances" means the following, but only to the extent reasonably necessary to the proper processing of the paiiicular request: (1) The need to search for and collect the requested records from field facilities or other establishments that are separate from the office processing the request. (2) The need to search for, collect, and appropriately examine a voluminous amount of separate and distinct records that are demanded in a single request. P161 n:\codenf\as2014\ \0i doc

10 CITY AND COUNTY OF SAN FRANCISCO OFFICE OF THE CITY ATTORNEY MEMORANDUM TO: DATE: PAGE: RE: Sunshine Ordinance Task Force April 16, Complaint No Petrelis v. David Campos, San Francisco Board of Supervisors (3) The need for consultation, which shall be conducted with all practicable speed, with another agency having substantial interest in the determination of the request or among two or more components of the agency having substantial subject matter interest therein. (4) The need to compile data, to write programming language or a computer program, or to construct a computer report to extract data. n:\codent\as2014\ \0i doc P162

11 SUNSHINE ORDINANCE TASK FORCE Complaint Committee CITY AND COUNTY OF SAN FRANCISCO AGENDA Hearing Room 408 City Hall, 1 Dr. Carlton B. Goodlett Place San Francisco, CA April 21, :00 PM Special Meeting Members: Lee Hepner (Chair), Allyson Washburn, Rishi Chopra 1. CALL TO ORDER, ROLL CALL, AND AGENDA CHANGES The Complaint Committee shall hold a hearing on File Nos.15029, 15022, 15021, and to: 1) determine if the Sunshine Ordinance Task Force (SOTF) has Jurisdiction; 2) review the merits of the complaints; and/or 3) issue a report and/or recommendation to the SOTF. The SOTF, upon receipt of the report and/or recommendation fl-om the Complaint Committee, shall: lj,accept the recommendation of the Complaint Committee; 2) schedule the complaint for a hearing before the SOTF at a fi1ture date. 2. JFile No : Complaint filed by Michael Petrelis against Angela Calvillo, Clerk of the Board of Supervisors, London Breed, President, and David Campos, Member, Board of Supervisor, for allegedly violating Administrative Code (Sunshine Ordinance), Sections and 67.25, for failure to respond to a request for public records in a timely and/or complete manner. (attachment) a) Determination of jurisdiction on complaint filed by Michael Petrelis against Angela Calvillo, Clerk of the Board of Supervisors, London Breed, President, and David Campos, Member, Board of Supervisor. (Discussion and Action) b) Hearing on complaint filed by Michael Petrelis against Angela Calvillo, Clerk of the Board of Supervisors, London Breed, President, and David Campos, Member, Board of Supervisor. (Discussion and Action) P163 Page 1

12 Complaint Committee Meeting Agenda April 21, File No : Complaint filed by Michael Petrelis against London Breed, President, Board of Supervisors, for allegedly violating Administrative Code (Sunshine Ordinance), Section (1), for failure to make records available in any form requested which is easily generated. (attachment) a) Determination of jurisdiction on complaint filed by Michael Petrelis against London Breed, President, Board of Supervisors. (Discussion and Action) b) Hearing on complaint filed by Michael Petrelis against London Breed, President, Board of Supervisors. (Discussion and Action) 4. File No : Complaint filed by Michael Petrelis against Supervisor David Campos, Board of Supervisors, for allegedly violating Administrative Code (Sunshine Ordinance), Sections and 67.25, for failure to respond to an Immediate Disclosure Request in a timely and/or complete manner. (attachment) a) Determination of jurisdiction on complaint filed by Michael Petrelis against Supervisor David Campos, Board of Supervisors. (Discussion and Action) b) Hearing on complaint filed by Michael Petrelis against Supervisor David Campos, Board of Supervisors. (Discussion and Action) 5. File No : Complaint filed by Michael Petrelis against Supervisor David Campos, Board of Supervisors, for allegedly violating Administrative Code (Sunshine Ordinance), Sections and 67.25, for failure to respond to an Immediate Disclosure Request in a timely and/or complete manner. (attachment) a) Determination of jurisdiction on complaint filed by Michael Petrelis against Supervisor David Campos, Board of Supervisors. (Discussion and Action) b) Hearing on complaint filed by Michael Petrelis against Supervisor David Campos, Board of Supervisors. (Discussion and Action) 6. Public Comment: Members of the public may address the Complaint Conunittee on matters that are within Committee's jurisdiction, but not on today's agenda. (No Action). 7. Announcements, Comments, Questions, and Future Agenda Items. 8. ADJOURNMENT P164 Page2

13 Complaint Committee Meeting Agenda April 21, 2015 Agenda Item Information Each item on the agenda may include: 1) Department or Agency cover letter and/or report; 2) Public correspondence; 3) Other explanat01y documents. For more information concerning agendas, minutes, and meeting information, such as these documents, please contact the SOTF Clerk, City Hall, 1 Dr. Carlton B. Goodlett Place, Room 244, San Francisco, CA Audio recordings of the meeting of the Sunshine Ordinance Task Force are available at: l l For information concerning Sunshine Ordinance Task Force please contact by sotf@sfgov.org or by calling (415) Public Comment Public Comment will be taken before or during the Committee's consideration of each agenda item. Speakers may address the Task Force for up to three minutes on that item. During General Public Comment, members of the public may address the Task Force on matters that are within the Task Force's jurisdiction and are not on the agenda. Any person speaking during a public comment period may supply a brief written summary of their comments, which shall, if no more than 150 words, be included in the official file. Each member of the public will be allotted the same maximum number of minutes to speak as set by the Chair at the beginning of each item, excluding persons requested by the Task Force to make presentations. Each member of the public who is unable to attend the public meeting or hearing may submit to the City, by the time the hearing begins, written comments regarding the subject of the meeting or hearing. These comments will be made a part of the official public record. Hearing Procedures Complainant presents his/her facts and evidence Other patties of Complainant present facts and evidence City responds Other patties of City respond Above total speaking times for Complainant and City to be the same. Matter is with the Task Force for discussion and questions. Respondent and Complainant presents clarification/rebuttal Matter is with the Task Force for motion and deliberation. Public comment (Excluding Complainant & City response, witnesses) Vote by Task Force (Public comment at discretion of chair on new motion and/or on new motion if vote fails.) 5 minutes Up to 3 minutes each 5 minutes Up to 3 minutes each 3 minutes Up to 3 minutes each Note: Time must be adhered to. If a speaker is interrupted by questions, the interruption does not count against his/her time. P165 Page3

14 Complaint Committee Meeting Ageiula April 21, 2015 Disability Access The hearing rooms in City Hall are wheelchair accessible. Assistive listening devices for the hearing rooms are available upon request with the SOTF Clerk. The nearest accessible BART station is Civic Center (Market/Grove/Hyde Streets). Accessible MUNI Metro lines are the F, J, K, L, M, N, T (exit at Civic Center or Van Ness Stations). MUNI bus lines also serving the area are the 5, 6, 9, 19, 21, 47, 49, 71, and 71L. For more information about MUNI accessible services, call (415) There is accessible parking in the vicinity of City Hall at Civic Center Plaza and adjacent to Davies Hall and the War Memorial Complex. Accessible curbside parking is available on Dr. Carlton B. Goodlett Place and Grove Street. The following services are available on request 48 hours prior to the meeting; except for Monday meetings, for which the deadline shall be 4:00 p.m. of the last business day of the preceding week: For American sign language interpreters or the use of a reader during a meeting, a sound enhancement system, and/or alternative formats of the agenda and minutes, please contact the SOTF Clerk at ( 415) to make arrangements for the accommodation. Late requests will be honored, if possible. In order to assist the City's efforts to accommodate persons with severe allergies, environmental illnesses, multiple chemical sensitivity or related disabilities, attendees at public meetings are reminded that other attendees may be sensitive to various chemical based products. Please help the City accommodate these individuals. LANGUAGE INTERPRETERS: Requests must be received at least 48 hours in advance of the meeting to help ensure availability. Contact Wilson Ng at ( 415) A VISO EN ESPANOL: La solicitud para un traductor debe recibirse antes de mediodia de el viernes anterior a la reunion. Llame a Derek Evans (415) Paunawa: Ang mga kahilingan ay kailangang matanggap sa loob ng 48 oras bago mag miting upang matiyak na matutugunan ang mga hiling. Mangyaring tumawag kay Joy Lamug sa (415) #fl*~ Know Your Rights Under the Sunshine Ordinance Government's duty is to serve the public, reaching its decisions in full view of the public. Commissions, boards, councils, and other agencies of the City and County exist to conduct the people's business. This ordinance assures that deliberations are conducted before the people and that City operations are open to the people's review. For more information on your rights under the Sunshine Ordinance (Chapter 67 of the San Francisco Administrative Code) or to rep01i a violation of the ordinance, contact: Sunshine Ordinance Task Force, 1 Dr. Carlton B. Goodlett Place, Room 244, San Francisco, CA 94102; phone (415) ; fax (415) ; or sotf@sfgov.org. Citizens may obtain a free copy of the Sunshine Ordinance by printing Chapter 67 of the San Francisco Administrative Code on the Internet, at P166 Page4

15 Complaint Committee Meeting Agenda April 21, 2015 Cell Phones, Pagers and Similar Sound-Producing Electronic Devices The ringing of and use of cell phones, pagers and similar sound-producing electronic devices are prohibited at this meeting. Please be advised that the Chair may order the removal from the meeting room of any person(s) responsible for the ringing or use of a cell phone, pager, or other similar soundproducing electronic devices. Lobbyist Registration and Reporting Requirements Individuals and entities that influence or attempt to influence local legislative or administrative action may be required by the San Francisco Lobbyist Ordinance [SF Campaign & Governmental Conduct Code 2.100, et. seq] to register and report lobbying activity. For more information about the Lobbyist Ordinance, please contact the Ethics Commission at: 25 Van Ness Avenue, Suite 220, San Francisco, CA 94102; telephone (415) ; fax (415) ; web site P167 Page 5

16 Sunshine Ordinance Task JForce Complaint History File No Michael Petrelis V Supervisor David Campos, Board of Supervisors Date filed with SOTF: 3/23/15 Contacts information (Complainant information listed first): mpetrelis@aol.com Supervisor Campos; Hillary Ronen; Wilson Ng Complaint filed by Michael Petrelis against Supervisor David Campos, Board of Supervisors, for allegedly violating Administrative Code (Sunshine Ordinance), Section 67.25, for failure to respond to an Immediate Disclosure Request in a timely and/or complete manner. Date public record was requested by Complainant: 3/18/15 Or Date of alleged violation/incident: Date of Respondent response to Complainant original request: Administrative Summary if applicable: The Complaint submitted the following request submitted to Supervisor Campos: Immediate Disclosure Request for copies of any and all s between yourself and anyone in your office, and anyone associated with the Plaza 16 Coalition, Mr. Andy Blue the group's administrator, or which related in any way to this group. My request is for the period starting on Jan. 1, 2014, through March 17, 2015, and I wish to receive all response public records either in the native format or as a PDF. As of 3/24/15 no response has been provided by the Office of Supervisor Campos. P168

17 From: To: Cc: Subject: Date: SOTF (BOS) Ng. Wilson L (BOS); Calvillo. Angela (BOS) Re: SOTF advice needed -Re: IDR: s related to Plaza 16 Coalition, Andy Blue Monday, March 23, :40:45 PM Dear Victor Young, Thanks for the rapid reply. I wish to file a complaint with the Sunshine Ordinance Task Force regarding the failure of Sup. David Campos to comply with all applicable laws related to my request of March 18. Please proceed accordingly Original Message----- From: SOTF (BOS) <sotf@sfgov.org> To: mpetrelis <mpetrelis@aol.com> Cc: Ng, Wilson L (BOS) (BOS) <wilson.l.ng@sfgov.org>; Calvillo, Angela (BOS) (BOS) <angela. calvil lo@sfgov.org > Sent: Mon, Mar 23, :33 pm Subject: RE: SOTF advice needed -Re: IDR: s related to Plaza 16 Coalition, Andy Blue Mr. Petrelis: The Sunshine Ordinance only specifies the maximum time allow for departments to respond to your public records request and there are no requirements that a department provide acknowledgement of receipt or status reports. The SOTF has suggested in the past that an acknowledgement would be helpful and plan to include the suggestion into a guide for departments. The allowed timeframe for Supervisor Campos to respond to your IDR has elapse. Please let me know how you plan to proceed. Victor Young From: mpetrelis@aol.com [mailto:mpetrelis@aol.com] Sent: Monday, March 23, :11 PM To: Campos, David (BOS) Cc: Calvillo, Angela (BOS); SOTF (BOS) Subject: SOTF advice needed -Re: IDR: s related to Plaza 16 Coalition, Andy Blue Dear Victor Young, I've sent two s to David Campos about this request and he and his office have not replied. Please let me!mow what the Sunshine Ordinance states about when a City employee or department must acknowledge P169

18 receipt of a request. I believe this matter came up last fall regarding my complaint with Matt Dorsey of the City Attorney's office, who had taken an inordinate amount of time to write back after receiving my IDR. Didn't the SOTF members reinforce the need for govt employees to communicate with requesters? Your advice would be appreciated Original Message----- From: mpetrelis <mpetrelis@aol.com> To: David.Campos <David.Campos@sfgov.org> Cc: angela.calvillo <angela.calvillo@sfgov.org> Sent: Wed, Mar 18, :44 pm Subject: IDR: s related to Plaza 16 Coalition, Andy Blue Board of Supervisors City Hall Dear David Campos, This is an Immediate Disclosure Request for copies of any and all s between yourself and anyone in your office, and anyone associated with the Plaza.16 Coalition, Mr. Andy Blue the group's administrator, or which related in any way to this group. My request is for the period starting on Jan. 1, 2014, through March 17, 2015, and I wish to receive all response public records either in the native format or as a PDF. Of course, if you have any questions, shoot them over to me. Thanks for your prompt attention. Regards, Michael Petrelis Copied to a wide circle of sunshine advocates and bloggers. P170

19 Youn Victor From: Sent: To: Cc: Subject: Follow Up Flag: Flag Status: Ronen, Hillary Wednesday, April 01, :14 PM SOTF, (BOS); Campos, David (BOS) Colla, Nicholas (CAT); Ng, Wilson (BOS); Calvillo, Angela (BOS); Goossen, Carolyn (BOS) RE: SOTF - Complaint Filed with the Sunshine Ordinance Task Force - Complaint No Follow up Flagged Dear Sunshine Ordinance Task Force, On March 18' 2015, Mr. Petrelis ed Supervisor David Campos requesting immediate disclosure of any and all s with Plaza 16 Coalition or Andy Blue. Mr. Petrelis copied Angela Calvillo on this immediate disclosure request but did not copy myself or any other legislative aides in the office. Recently, Mr. Petrel is has requested several immediate disclosure requests from our office. In previous requests he has always copied one or more legislative aides on the request and our office has responded to each request within 24 hours or by close of business on the following day. Immediately upon becoming aware of Mr. Petrelis' request, today, our office produced any non-duplicative responsive documents to Mr. Petrelis. We also added the following automatic response to Supervisor Campos' account to avoid this problem from happening in the future: "Due to the quantity of s I receive, I am not always able to read every every day. Therefore, if this requires immediate attention or is a sunshine or records request, please forward the to my legislative aides at the following addresses: Hillary.ronen@sfgov.org and Carolyn.goossen@sfgov.org. Thank you." Thank you for your attention to this matter. Sincerely, Hillary Ronen From: SOTF (BOS) Sent: Tuesday, March 24, :16 PM To: Campos, David (BOS); Ronen, Hillary Cc: Colla, Nicholas (CAT); mpetrelis@aol.com; Ng, Wilson L (BOS); Calvillo, Angela (BOS) Subject: SOTF - Complaint Filed with the Sunshine Ordinance Task Force - Complaint No Good Afternoon, Supervisor David Campos has been named as a Respondent in the attached complaint filed with the Sunshine Ordinance Task Force. In an attempt to mediate and avoid a hearing before the Sunshine Ordinance Task Force, please respond to the following complaint/request within five business days. The Respondent is required to submit a written response to the allegations including any and all supporting documents, recordings, electronic media, etc., to the Task Force within five (5) business days of receipt of this notice. This is your opportunity to provide a full explanation to allow the Task Force to be fully informed in considering your response prior its meeting. Please include the following information in your response if applicable: p1171

20 1. List all relevant records with descriptions that have been provided pursuant to the Complainant request. 2. Date the relevant records were provided to the Complainant. 3. Description of the method used, along with any relevant search terms used, to search for the relevant records. 4. Statement/declatation that all relevant documents have been provided, does not exist, or has been excluded. Please refer to the File Number when submitting any new information and/or supporting documents pertaining to this complaint. The Complainant alleges: File No : Complaint filed by Michael Petrelis against Supervisor David Campos, Board of Supervisors, for allegedly violating Administrative Code (Sunshine Ordinance}, Section 67.25, for failure to respond to an Immediate Disclosure Request in a timely and/or complete manner. Complaint Attached. Both parties (Complainant and Respondent) will be contacted once a hearing date is determined. Complainants: Your attendance is required at this meeting/hearing. Respondents/Departments: Pursuant to Section (e) of the Ordinance, attendance by the custodian of records or a representative of your depmiment, who can speak to the matter, is required at the meeting/hearing. Also, attached is the Sunshine Ordinance Task Force's complaint procedures. Pursuant to Section 67.2l(b), If the custodian of public records believes the record or information requested is not a public record or is exempt, the custodian shall justify withholding any record by demonstrating, in writing as soon as possible and within ten days following receipt of a request, that the record in question is exempt under express provisions of the Sunshine Ordinance. Thank you. Victor Young Administrator Sunshine Ordinance Task Force 1 Dr. Carlton B. Goodlett Pl., Room 244 San Francisco CA phone fax Complete a Board of Supervisors Customer Satisfaction form by clicking the link below. 2 P172

21 Disclosures: Personal information that is provided in communications to the Board of Supervisors is subject to disclosure under the California Public Records Act and the San Francisco Sunshine Ordinance. Personal information provided will not be redacted. Members of the public are not required to provide personal identifying information when they communicate with the Board of Supervisors and its committees. All written or oral communications that members of the public submit to the Clerk's Office regarding pending legislation or hearings will be made available to all members of the public for inspection and copying. The Clerk's Office does not redact any information from these submissions. This means that personal information-including names, phone numbers, addresses and similar information that a member of the public elects to submit to the Board and its committees-may appear on the Board of Supervisors website or in other public documents that members of the public may inspect or copy. 3 P173

22 Youn, Victor From: Sent: To: Cc: Subject: SOTF, (BOS) Tuesday, April 07, :10 PM Calvillo, Angela (BOS); Ng, Wilson (BOS); Breed, London (BOS); Campos, David (BOS) Colla, Nicholas (CAT); Johnston, Conor (BOS); Ronen, Hillary; Calvillo, Angela (BOS) SOTF - Notice of Hearing - Complaint Committee: April 21, 2015 Good Afternoon: You are receiving this notice because you are named as a Complainant or Respondent in one of the following complaints scheduled before the Complaint Committee of the Sunshine Ordinance Task Force, 1) to issue a determination of jurisdiction; 2) to review the merits of the complaint to focus the complaint or otherwise assist the parties to the complaint; and/or 3) to issue a report and/or. recommendation to the Sunshine Ordinance Task Force. Date: April 21, 2015 Location: City Hall, Room 408 Time: 5:00 p.m. Complaints: File No : Complaint filed by Michael Petrelis against Angela Calvillo, Clerk of the Board of Supervisors, London Breed, President, and David Campos, Member, Board of Supervisors, for allegedly violating Administrative Code (Sunshine Ordinance), Sections and 67.25, for failure to respond to a request for public records in a timely and/or complete manner. File No : Complaint filed by Michael Petrelis against London Breed, President, Board of Supervisors, for allegedly violating Administrative Code (Sunshine Ordinance), Section 67.21(1), for failure to make records available in any form requested which is easily generated. File No : Complaint filed by Michael Petrelis against Supervisor David Campos, Board of Supervisors, for allegedly violating Administrative Code (Sunshine Ordinance}, Section 67.25, for failure to respond to an Immediate Disclosure Request in a timely and/or complete manner. File No : Complaint filed by Michael Petrelis against Supervisor David Campos, Board of Supervisors, for allegedly violating Administrative Code (Sunshine Ordinance), Section 67.25, for failure to respond to an Immediate Disclosure Request in a timely and/or complete manner. Complainants: Your attendance is required for this meeting/hearing. Respondents/Departments: Pursuant to Section (e) of the Ordinance, the custodian of records or a representative of your department, who can speak to the matter, is required at the meeting/hearing. Documentation (evidence supporting/disputing complaint) 1 P174

23 For additional document to be considered, it must be received at least five (5) working days before the hearing (see attached Public Complaint Procedure). For inclusion of the agenda packet, supplemental/supporting documents must be received by 5:00 pm, April 15, Victor Young Administrator Sunshine Ordinance Task Force 1 Dr. Carlton B. Goodlett Pl., Room 244 San Francisco CA phone fax Complete a Board of Supervisors Customer Satisfaction form by clicking the link below. Disclosures: Personal information that is provided in communications to the Board of Supervisors is subject to disclosure under the California Public Records Act and the San Francisco Sunshine Ordinance. Personal information provided will not be redacted. Members of the public are not required to provide personal identifying information when they communicate with the Board of Supervisors and its committees. All written or oral communications that members of the public submit to the Clerk's Office regarding pending legislation or hearings will be made available to all members of the public for inspection and copying. The Clerk's Office does not redact any information from these submissions. This means that personal information-including names, phone numbers, addresses and similar information that a member of the public elects to submit to the Board and its committees-may appear on the Board of Supervisors website or in other public documents that members of the public may inspect or copy. 2 P175

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