CITY OF DALWORTHINGTON GARDENS

Transcription

1 CITY OF DALWORTHINGTON GARDENS REQUEST FOR PROPOSAL CITY HALL BUILDING ROOF REPAIRS The City of Dalworthington Gardens, Texas is requesting cost proposals from qualified roofing contractors for the repair of the roof structure at the City Hall complex at 2600 Roosevelt Drive. The roof structure is comprised of three (3) different roofing materials asphalt shingles (approx. 1,270 square feet), metal roofing (approximately 5,500 square feet, and built-up (flat) roofing with a tar and gravel flood coat (approx. 7,000 square feet). Interested bidders are encouraged to make a site visit to inspect the condition of all of these roofing materials. The City Administrator, Ms. Sherry Roberts, should be contacted at (817) or (682) to schedule a site visit. All site visits shall be conducted between the hours of 1:00 P.M. and 4:00 P.M. and shall be made no later than three (3) business days prior to the bid opening. A roof ladder can be made available for use in accessing the roof. Five (5) pictures of the project site conditions have been made a part of this RFP for use by the prospective bidders. Bids will be received no later than 2:00 P.M. on February 15, At such time the bids will be opened and read aloud. Any bids received after 2:00 P.M. will not be accepted, and will not be opened. The bid envelope shall be made to the attention of Ms. Sherry Roberts, City Administrator, and shall be titled: Bid For City Hall Building Roof Repairs. Any questions regarding the project scope or other related issues shall be addressed to Ms. Sherry Roberts, City Administrator, at the above listed phone number(s) for review and responses or retrieved at All bid proposals will be reviewed by the City staff, and a contract award will be made within ten (10) calendar days after the bid opening. The City of Dalworthington Gardens reserves the right to reject any or all bids if the lowest acceptable bid is in excess of the budgeted amount for this work. Each bidder shall state in his/her proposal the number of calendar days required to complete the work after the Notice to Proceed is given by the City. The successful bidder will be required to execute Payment and Performance Bonds (see attached forms) in addition to the materials and workmanship warranties noted in the Scope of Work of this RFP.

2 SCOPE OF WORK The entire roof surface of the City Hall building and associated materials shall be removed and replaced to include sheeting ( deck). All roofing debris shall be removed daily to facilitate continued operation of City Hall at all times. All work shall be warranted for leaks repairs and associated damage for five ( 5) years from the date of the letter of final acceptance of the work by the City. All materials shall include a minimum of a 25- year manufacturer' s warranty. The following items describe the specific scope of the work required to be successfully completed by the Contractor: 1). Remove abandoned penetrations, antennas, and equipment identified by the City. 2). All gutters shall be removed for roof replacement, and all gutters shall be returned to their current placement with the exception of the interior mounted gutters. These shall be placed on the surface and not in the walls. 3). Replace all boots and repair all 3- box penetrations with the appropriate roof top application. 4). Replace all flashing and damaged wood at the roof edges ( barge board or cornice) and where gutter is mounted internal to the walls. 5). Replace any damaged roof top wood siding with concrete type siding, trim, and flashing. 6). Paint all applied vertical surfaces with structure- matched paint color. 7). All AC units shall be lifted as required to apply the roof material. The Contractor is required to return all AC units and appurtenances to the roof and in good operating condition and to the 2015 ICC Code. 8). All work is to be provided by the Contractor with no additional costs to the City with the exception of any damaged structural repair. 9). This scope shall be bid in its entirety accepting possible unknown conditions as work progresses. Any changes in conditions shall be brought to the attention of the City Administrator as soon as practicable for consultation and resolution.

3 JOB SITE CONDITIONS, The Contractor shall provide for the following conditions while working on the job site: 1). The entire City Hall complex shall remain occupied and operational at all times. 2). Necessary precautions shall be taken to prevent water penetration into the Any in this area shall be the responsibility of the Contractor. attic space. 3). All interior damage resulting from the roofing project shall be the responsibility of the Contractor to repair at no extra cost to the City, and to the satisfaction of the City Administrator. Examples are nail pops, rain damage, cracks that present themselves after the roofing is completed, paint or ceiling damage, etc. 4) All damage to the construction staging area shall be returned to its original or better condition than when the construction commenced. Example would be damage to grass, dirt, driveways, etc. The successful Contractor is urged to make a video of the site conditions prior to commencing construction and to provide a copy of such video to the City Administrator at the pre- construction conference for the project. 5). All debris, to include any material that falls into the attic space shall be removed by the Contractor and disposed of properly at no additional cost to the City. 6). All access to the site shall be made from the North and East sides of the structure to include roll off dumpster storage on the North side of the structure against the North wall. 7). The satellite dish( es) and antenna may require removal and replacement prior to construction. The Contractor shall coordinate this work effort with the City, and the City will be responsible for contacting the service provider for this actual removal and replacement of these items. 8). During the process of the Contractor' s site visit, should he/ she find conditions or other items that have not been specifically addressed in this RFP, the conditions or other items shall be listed and accounted for in the Contractor' s bid proposal.

4 ROOFING REPAIR SPECIFICATIONS The following is a listing of general roofing repair specifications for each roofing type at the City Hall building: FLAT ROOF: 1). New decking shall at a minimum consist of 3/ 4" roof decking material. 2). Insulation on the roof top shall consist of R25 as required by the energycode. 3). TPO rolled roofing shall be a minimum of 60 mil thickness. If possible, roofing shall be white in color. Minimum manufacturer's warranty of 25 years. Mechanically fasten and hot air weld at the seams per the manufacturer' s specifications. 4). The existing roof is a plywood deck with red rosin paper, built- up roofing with a tar and gravel flood coat. one ( 1) layer of 5). Vacuum the gravel from the roof and dispose of off- site. 6). Provide and install a 1" ISO insulation board; secure the board to th-e decking using plates and screws per the manufacturer's specifications. 7). Provide and install all necessary penetration flashings ( PVC boot flashings, vent flashings, penetration pockets, curbs, etc.). 8). Remove any obsolete penetrations such as pitch pans with plywood to fill holes as needed. and curbs. Cover 9). Provide and install large faced 24- gauge paint grip metal edge flashing at the perimeter. This will be a different profile than the existing, but terminate at the same depth. 10). Remove the existing Lennox HVAC unit that is resting on wood runners. Have a new curb adapter built, and reinstall Lennox unit as a down flow unit on the curb. Install all necessary penetrations and drainage for unit. Disconnect/ reconnect other units as necessary and bring the condensate lines up to the existing code.

5 PEAKED/ SLOPED ROOF: 1). All shingles and roof deck shall be removed and replaced. 2). Roof decking shall consist of a minimum 3/ 4" thickness. 3). Roofing material shall be a minimum 3- tab laminate shingles ( GAF Timberline HD or approved equal). Color to be chosen by the City Administrator. 4). Minimum manufacturer' s warranty of 25 years. 5). Remove existing shingles to existing decking. 6). Provide and install GAF Feltbuster underlayment or approved equal. 7). Provide and install double layer 3- tab shingles at ridges. 8). Provide an install metal drip edge where existing. Match existing color as closely as possible. METAL ROOF: 1). Metal roof shall be coated with elastomeric roof paint following manufacturer' s guidelines. 2). Minimum manufacturer' s warrant of 15 years. 3). Contractor shall identify metal roof material and verify compatibility of the proposed roof coating. 4). All rust, debris, and joints shall be repaired and sealed before the application of the roof coating. 5). All fasteners shall be tightened and/ or replaced in accordance with the manufacturer' s guidelines before the application of the roofing material. 6). Clean and prep the entire roof by high pressure washing_. 7). Apply rust primer to rusted areas. 8). Tighten and secure all loose bolts. r

6 ROOFING REPAIR SPECIFICATIONS ( continued) 9). Apply sealant to all bolts and flashing areas. 10). Apply elastomeric sealant to all seams.

7 City Hall Re Roof Project r r 7*4 s $ a r1r+a tan

8 a y rt 1 As you look at these pictures please observe the following items. Vegetation growing and rooted in substrate. Improper Drainage Boot decay resulting in leaking around the exhaust boots and penetrations that extend through the roof. AC units sitting on 4x4 wood supports. Piping and low voltage cables laying loose on the roof and unsecured. sub straight / roof decking. Numerous week or rotten areas allowing water penetration around windows, cedar siding.

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12 STANDARD FORM OF CONSTRUCTION AGREEMENT STATE OF TEXAS COUNTY OF TARRANT THIS AGREEMENT, made and entered into this day of A. D. 20, by and between the City of Dalworthington Gardens of the County of Tarrant and State of Texas acting through its Mayor thereunto duly authorized so to do, Party of the First Part, hereinafter termed OWNER, and County of and State of Party of the Second Part, hereinafter termed CONTRACTOR. of the City of OWNER and CONTRACTOR in consideration of the mutual covenants contained in this Agreement, agree as follows: ARTICLE 1. WORK. CONTRACTOR covenants and agrees to perform the Work in every detail, in a good and first-class workmanlike manner as specified and indicated in the Contract Documents, of which are incorporated in this Agreement in their entirety as if they were herein set out at length written word for word. The CONTRACTOR shall furnish all labor, materials, tools and equipment required to perform and complete the Work in strict accordance with these Contract Documents. The Work is described as follows: CITY HALL BUILDING ROOF REPAIRS ARTICLE 2. CONTRACT PRICE. OWNER agrees to pay CONTRACTOR for completion of the Work in accordance with the Contract Documents, the prices shown in the bidder's proposal, which total the following amount: Dollars Agreement - 1 of 5

13 ARTICLE 3. CONTRACT TIME / LIQUIDATED DAMAGES. Unless otherwise stated in this Agreement, time shall be considered of the essence. a. When time is of the essence, the CONTRACTOR shall be liable for failure to deliver or delay in delivery occasioned by and including without limitation strikes, lock-outs, inability of obtaining material or shipping space, breakdowns, delays of carriers or suppliers, and pre- existing governmental acts and regulations of the Federal and State governments or any subdivision thereof,, unless such governmental acts and regulations affecting delivery could not be found, recognized, or discovered by due diligence on the part of the CONTRACTOR prior to submission of his/ her bid and City Council' s acceptance thereof. b. When time is not of the essence, this Agreement shall be inoperative during such period of time that aforesaid delivery or acceptance may be rendered impossible by reason of fire, strike, acts of God, or government regulation. Provided, however, to the extent that the CONTRACTOR has any commercially reasonable alternative method of performing this Contract by purchase on the market or otherwise, he/ she shall not be freed of his/ her obligation hereunder by this clause, even though the goods intended for this Contract were destroyed or their delivery delayed because of any event described above. As time is of the essence on this Contract, CONTRACTOR agrees to commence work under this Contract within ten ( 10) days from the date specified in the Notice to Proceed" and to totally complete the Work within consecutive days after the date specified in the" Notice to Proceed", subject to such calendar extensions of time as are indicated in the Special Provisions. The CONTRACTOR further agrees to pay as liquidated damages, the sum of for each calendar day that any work remains uncompleted after the time specified above or after any extensions of time as are provided in the Special Provisions. It is understood between the parties hereto that the sum of$ per day shall be treated as liquidated damages and not as a penalty, and the OWNER may withhold from the CONTRACTOR' s compensation such sums as liquidated damages. ARTICLE 4. PARTIAL PAYMENT. OWNER shall make payments to the CONTRACTOR in the following manner. On or about the first of each month, the OWNER, or the OWNER' s Authorized Agreement - 2 of 5

14 Representative, will make accurate estimates of the value, based on contract prices, of the work done and materials incorporated in the work and of materials suitably stored at the site during the preceding calendar month. The CONTRACTOR shall furnish to the OWNER, or the OWNER' s Representative, such detailed information as the OWNER may request to aid OWNER as a guide in the preparation of the monthly estimate. Within the following thirty( 30) days, OWNER shall make partial payments to the CONTRACTOR for work performed during the preceding calendar month as estimated by the OWNER or OWNER' s Representative. Ten percent( 10%) of each estimate shall be retained by the OWNER until final completion and acceptance of all work covered by the Contract for contracts less than four hundred thousand dollars ($ 400, 000). Upon completion and acceptance of all work in compliance with the Contract, the OWNER shall, within fourteen ( 14) days, pay the CONTRACTOR the balance due under the terms and conditions of the Contract. ARTICLE 5. DISCRIMINATION. The CONTRACTOR agrees, in connection with the performance of work under this Contract as follows: a. The CONTRACTOR will not discriminate against any employee or applicant for employment because of race, creed, color, sex, religion, national origin or ancestry. Such actions shall include, but not be limited to, the following: employment, upgrading, demotion ortransfer, recruiting or recruitment, advertising, layoff, termination, rates of pay or other forms of compensation and selection for training, including apprenticeship. b. The CONTRACTOR agrees to include this non- discrimination clause in any subcontracts connected with the performance of this Agreement. C. In the event of the CONTRACTOR' s non- compliance with the above non- discrimination clause, the Contract may be canceled or terminated by the OWNER. The CONTRACTOR may be declared by the OWNER to be ineligible for future contracts with the OWNER, until satisfactory proof of intent to comply shall be made by the CONTRACTOR. Agreement 3 of 5

15 ARTICLE 6. ENTIRE CONTRACT. This Contract and Agreement contains the entire understanding and agreement of the parties upon the subject matter hereof. There is no agreement, oral or otherwise, which is not set forth in writing as part of this Agreement or the Contract Documents. ARTICLE 7. MODIFICATION. This Contract cannot be modified except by a writing signed by both parties. ARTICLE 8. VARIABLES IN COST. The parties hereto assume and understand that the variables in the CONTRACTOR' s cost of performance may fluctuate; consequently, the parties hereto agree that any fluctuations in the CONTRACTOR' s costs will in no way alter the CONTRACTOR' s obligations under this Contract nor excuse nonperformance or delay on his/ her part. ARTICLE 9. VENUE. This Contract shall be governed by the laws of the State of Texas. ARTICLE 10. CONTRACT DOCUMENTS. Documents Listed. The Contract Documents, which comprise the entire agreement between OWNER and CONTRACTOR for the performance of and payment for the Work, consist of the following: 1) This Agreement 2) Request for Proposal ( RFP) 3) Bidder' s Proposal 4) Performance, Payment, and Maintenance Bonds Agreement - 4 of 5

16 IN TESTIMONY WHEREOF, the CITY OF DALWORTHINGTON GARDENS has caused this instrument to be signed in its corporate name, and on its behalf by its Mayor duly authorized to execute this instrument by the City Council and CONTRACTOR) a corporation acting by and through its duly authorized officials, thereby binding themselves for the faithful and full performance of the terms and provisions of this Agreement. City of Dalworthington OWNER Gardens CONTRACTOR By: By: Title: Mayor Title: ATTEST: ATTEST: a By: By: Title: Title: Agreement - 5 of 5

17 PERFORMANCE BOND STATE OF TEXAS COUNTY OF TARRANT KNOW ALL MEN BY THESE PRESENTS: That, hereinafter called the Principal), as principal, and a corporation organized and existing under the laws of the State of with its principal office in the City of hereinafter called the Surety), as Surety, are held and firmly bound unto hereinafter called the Owner) in the amount of Dollars ($ for the payment whereof, the said Principal and Surety bind themselves, and their heirs, administrators, executors, successors, and assigns, jointly and severally, firmly by these presents. WHEREAS, the Principal has entered into a certain written contract with the Owner, dated the day of 20, to commence work and complete work within the time established in the AGREEMENT for City Hall Building Roof Repairs in the City of Dalworthington Gardens, which contract is hereby referred to and made a part hereof as fully and to the same extent as if copied at length herein. NOW THEREFORE, THE CONDITION OF THIS OBLIGATION IS SUCH, that if the said Principal shall faithfully perform said Contract and shall in all respects duly and faithfully observe and perform all and singular the covenants, conditions and agreements in and by said contract agreed and covenanted by the Principal to be observed and performed, and according to the true intent and meaning of said Contract and the Plans and Specifications hereto annexed, then this obligation shall be void; otherwise to remain in full force and effect. PROVIDED, HOWEVER, that this bond is executed pursuant to the provisions of Chapter 2253 of the Texas Government Code as amended by Acts of the 73rd Legislature, 1993, and all liabilities on this bond to all such claimants shall be determined in accordance with the provisions of said Chapter to the same extent as if it were copied at length herein. Surety, for value received, stipulates and agrees that no change, extension of time, alteration or addition to the terms of the contract, or the work performed thereunder, or the PB- 1

18 plans, specifications, or drawings accompanying the same, shall in anyway affect its obligation on this bond, and it does hereby waive notice of any such change, extension of time, alteration or addition to the terms of the contract, or to the work to be performed thereunder. IN WITNESS WHEREOF, the said Principal and Surety have signed and sealed this instrument this day of 20 Principal Surety By By Title Title Address Address The name and address of the Resident Agent of Surety is: P B- 2

19 PAYMENT BOND STATE OF TEXAS COUNTY OF TARRANT KNOW ALL MEN BY THESE PRESENTS: That, hereinafter called the Principal), as principal, and a corporation organized and existing under the laws of the State of with its principal office in the City of hereinafter called the Surety), as Surety, are held and firmly bound unto hereinafter called the Owner) in the amount of Dollars ($ for the payment whereof, the said Principal and Surety bind themselves, and their heirs, administrators, executors, successors, and assigns, jointly and severally, firmly by these presents. WHEREAS, the Principal has entered into a certain written contract with the Owner, dated the day of 20, to commence work and complete work within the time established in the AGREEMENT for City Hall Building Roof Repairs in the City of Dalworthington Gardens, which contract is hereby referred to and made a part hereof as fully and to the same extent as if copied at length herein. NOW THEREFORE, THE CONDITION OF THIS OBLIGATION IS SUCH, that if the said Principal shall pay all claimants supplying labor and material to him or a subcontractor in the prosecution of the work provided for in said contract, then, this obligation shall be void; otherwise to remain in full force and effect. PROVIDED, HOWEVER, that this bond is executed pursuant to the provisions of Chapter 2253 of the Texas Government Code as amended by Acts of the 73rd Legislature, 1993, and all liabilities on this bond to all such claimants shall be determined in accordance with the provisions of said Chapter to the same extent as if it were copied at length herein. Surety, for value received, stipulates and agrees that no change, extension of time, or the plans, specifications or drawings accompanying the same, shall in anywise affect its obligation on this bond, and it does hereby waive notice of any such change, extension of time, alteration or addition to the terms of the contract, or to the work to be performed thereunder. PB- 3

20 IN WITNESS WHEREOF, the said Principal and Surety have signed and sealed this instrument this day of 20 Principal Surety By By Title Title Address Address The name and address of the Resident Agent of Surety is: PB- 4

21 MAINTENANCE BOND STATE OF TEXAS COUNTY OF TARRANT KNOW ALL MEN BY THESE PRESENTS: That referred to as " Contractor"), and as Principal ( hereinafter Surety ( hereinafter referred to as " Surety"), are held and firmly bound unto the CITY OF DALWORTHINGTON GARDENS, a municipal corporation, as Obligee, hereinafter referred to as " Owner"), in the amount of as Dollars for the payment of which Contractor and Surety bind themselves, their heirs, executors, administrators, successors, and assigns, jointly and severally. Contractor has by written Agreement entered into a Contract with Owner for the: CITY HALL BUILDING ROOF REPAIRS dated the day of 20 which Contract is by reference made a part of this bond and is hereinafter referred to as the " Contract". Under the Contract, it is provided that the Contractor shall maintain and keep in good repair the work constructed or equipment furnished by it as contemplated by the plan drawings, specifications, and other Contract documents, and perform for a period of five ( 5 ) years from the date of acceptance as shown in the Letter of. Acceptance issued by the City Administrator or her authorized agent, or the date of Final Payment by the Owner if a separate Letter of Acceptance is not issued, all necessary repairs, reconstruction or replacement of any part of the work, and to furnish the labor and materials to make good and to repair any defective condition growing out of or on account of the breakage or failure of any substance or the improper function of any part of the construction work. The Contractor shall reimburse the Owner for the costs MB- 1

22 MAINTENANCE BOND (Continued) of all engineering and special services required to be furnished by the Owner which are directly attributable to the repair, reconstruction or replacement of the work. The maintenance under this bond contemplates the complete restoration of the work to a functional use if that should be necessary. It is the intended purpose of this bond to require the correction of all defective conditions resulting from materials furnished or work and labor performed by the Contractor under the Contract; and in case the Contractor or Surety shall fail or refuse to commence and actively pursue such corrections within ten ( 10) days after written notification has been furnished to them by the Owner, it is agreed that the Owner may do the work and supply such materials and the Contractor and Surety shall be liable for the payment of all costs thereby incurred, jointly and severally. THEREFORE, if the Contractor shall keep and perform its agreement to maintain the work and keep the same in good repair for the maintenance period as provided above, then this bond shall be null and void and have no further effect; but if default shall be made by the Contractor in the performance of its obligation to maintain and repair the work, then this bond shall have full force and effect and the Owner shall be entitled to recover from the Contractor and Surety, as provided in this bond. It is further understood and agreed that the obligation under this bond shall be a continuing one against the Contractor and Surety, and that successive recoveries may be had hereon for successive breaches until the full amount shall have been exhausted. It is further understood that the obligation to maintain the work shall continue throughout the maintenance period, and the same shall not be changed, diminished, or in any manner affected from any cause during that time. The Owner shall be entitled to its reasonable attorneys' fees and costs in any legal proceeding to enforce the Owner' s rights under this bond. IN WITNESS WHEREOF, the said Principal and Surety have signed and sealed this instrument on this the day of 20 M B- 2

23 MAINTENANCE BOND (Continued) Principal) By Title Surety) By Title Address Address The name and address of the Resident Agent of Surety is: NOTE: Date of Maintenance Bond must not be prior to date of Contract. Power of Attorney must be attached. Amount and Term of Maintenance Bond shall be as stated in the Special Conditions". M B- 3