Number August 31, 2017 IMMEDIATE POLICY CHANGE GJ-14, VICTIMS BILL OF RIGHTS DO-1, INTAKE PROCESS

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1 The Briefing Board Number August 31, 2017 IMMEDIATE POLICY CHANGE GJ-14, VICTIMS BILL OF RIGHTS DO-1, INTAKE PROCESS All employees are required to read these policy changes to ensure they are familiar with the changes that have been made. All employees are required to log into E-Policy, at to review and acknowledge an understanding of these policies within 30 days. Employees are reminded that The Briefing Board has the same force and effect of policy. Division commanders shall ensure that employees have access to a copy of this Briefing Board announcement. Policy changes should be discussed during shift briefings, as specified in Office Policy GB-2, Command Responsibility. GJ-14, VICTIMS BILL OF RIGHTS Effective immediately, Office Policy GJ-14, Victims Bill of Rights is revised as follows (Changes indicated in strikethrough and UPPER-CASE BOLD UNDERLINED text): DEFINITIONS Accused: A person who has been arrested for committing a criminal offense and who is held for an initial appearance or other proceeding before trial; a juvenile who is referred to juvenile court for committing a delinquent offense ACT. Arrest: The actual custodial restraint or temporary custody of a person. Criminal Offense: Conduct that gives a peace officer or prosecutor probable cause to believe that a felony, a misdemeanor, a petty offense, or a violation of local criminal ordinance has occurred. Criminal Proceeding: A hearing, argument, or other matter scheduled by, and held before, a trial court. Custodial Agency: Any law enforcement officer or agency, sheriff, county juvenile detention center, the Arizona Department of Juvenile Corrections, Arizona Department of Corrections, or a secure mental health facility that has custody of a person who is arrested or in custody for a delinquent or incorrigible offense. Defendant: A person or entity that is formally charged by complaint, indictment, or information, with the commission of a criminal offense. An Official Publication of the Maricopa County Sheriff s Office Published by the Policy Section

2 The Briefing Board August 31, Delinquent Offense ACT: An act committed by a juvenile that, if committed by an adult, would be either a felony or a misdemeanor act involving physical injury, the threat of physical injury, or a sexual offense OFFENSE, A PETTY OFFENSE, OR A VIOLATION OF A LOCAL CRIMINAL ORDINANCE. PROCEDURES 1. Victims Rights: Office personnel shall ensure that all victims rights are preserved under the law. Victims rights include, but are not limited to, the following: E. To refuse an interview, deposition, or other discovery request by the defendant, the defendant s attorney, or other person acting on behalf of the defendant, and to set reasonable conditions for any such interview granted. This right does not apply if the victim is a peace officer, and the act that would have made him a victim occurs while he is acting within the scope of his official duties. 2. Documents Provided to Victims: The following documents are normally used when there is an identified victim: A. Victim Request For, or Waiver of Pre-Conviction and/ or Per-Adjudication Rights form (Victims Form), VICTIMS RIGHTS REQUEST/WAIVER FORM AND INFORMATION BOOKLET: This five-part form AND BOOKLET shall be provided to a victim, as soon as reasonably possible after an offense has been committed. The form AND BOOKLET notifies the victim of specific rights and assistance information, allows him to request or waive certain rights, and provides him with a method to designate a lawful representative. Copies of the completed form are then routed to the appropriate justice agencies DESTINATIONS as the case proceeds through the adult or juvenile justice system. 1. THE TRACS SYSTEM SHALL BE USED TO COMPLETE THE VICTIMS RIGHTS REQUEST/WAIVER FORM. IF THE TRACS SYSTEM IN NOT AVAILABLE, THE DEPUTY SHALL MANUALLY COMPLETE THE VICTIMS RIGHTS REQUEST/WAIVER FORM AND ENTER THE INFORMATION IN THE TRACS SYSTEM PRIOR TO THE END OF SHIFT. 21. The form AND BOOKLET is ARE to be used at the time the victim is initially contacted, whether or not a suspect is known or taken into custody. The form shall be used in the case of misdemeanor or A felony, A MISDEMEANOR, A PETTY OFFENSE, OR A VIOLATION OF A LOCAL CRIMINAL ORDINANCE charges for adult and juvenile suspects. 32. The responding deputy shall remove the cover sheet and give it to the victim PRINT OUT A COPY OF THE VICTIMS RIGHTS REQUEST/WAIVER FORM THROUGH THE TRACS SYSTEM AND GIVE IT TO THE VICTIM ALONG WITH THE BOOKLET. The sheet FORM AND BOOKLET will provide answers to most of the questions a victim may have concerning victims rights and will provide a comprehensive list of phone numbers for organizations that can further assist the victim. The deputy shall complete sections one, two, and three, AND FOUR. a. Section One: This section indicates whether the form is based upon an initial contact with the victim or the result of a victim requesting to change information that was previously submitted. It further indicates whether the report is being taken over the phone or in person. An Official Publication of the Maricopa County Sheriff s Office Published by the Policy Section

3 The Briefing Board August 31, b. Section Two: This section contains the law enforcement agency s name, phone number, reporting officer; police report number, and the report date and time. It also provides the location of the incident and type of offense. c. Section Three: This section indicates the current arrest status of the suspect and, if there has been an arrest, the suspect s name and date of birth. This section also contains a contact phone number to obtain initial appearance or detention hearing information and the name of the custodial agency. D. SECTION FOUR: THIS SECTION IS FOR THE VICTIM AND/OR LAWFUL REPRESENTATIVE CONTACT INFORMATION AND WHETHER OR NOT THE VICTIM WAIVES THEIR RIGHTS. 43. The victim shall be requested to complete section four of the form. If the victim or his lawful representative is physically or emotionally unable to fill out the form PROVIDE INFORMATION at the time of contact, the deputy shall check the Request/Waiver Exception box and provide the address information. 54. The victim shall be given the white original A COPY of the form. and the green copy shall VICTIMS RIGHTS REQUEST/WAIVER FORMS SHALL be forwarded to the Records and ID Division AND THE VICTIMS ASSISTANCE AND NOTIFICATION UNIT (VANU) SHALL RECEIVE AN GENERATED BY THE TRACS SYSTEM. The other A copies COPY of the form shall be distributed as follows: a. When no arrest has been made at the time of initial victim contact, the remaining copies A COPY shall be attached to the Incident Report (IR) and held in the Records and ID Division pending arrest of a suspect. b. When an arrest occurs at the same time as the initial victim contact and the suspect is an adult, the custodial A copy shall be submitted to the jail at the time the suspect is booked into custody, and all remaining copies FORWARDED WITHIN THE TRACS SYSTEM TO THE VANU ADDRESS AND A COPY shall be submitted to the prosecutor. c. When an arrest occurs after the initial victim contact and the suspect is an adult, the previously completed copies COPY of the form shall be retrieved AND UPDATED from the Records and ID Division, Departmental Report (DR) Section TRACS SYSTEM. VANU SHALL RECEIVE AN GENERATED BY THE TRACS SYSTEM WITH THE UPDATED INFORMATION AND The custodial copy shall be submitted to the jail and all remaining copies A COPY shall be submitted to the prosecutor at the same time the suspect is taken into custody. The victim shall be informed of the suspect s arrest and advised how to exercise his right to be informed of the suspect s release d. When an arrest occurs and the suspect is an adult, but he has been cited and released, the remaining copies A COPY of the VICTIMS RIGHTS REQUEST/WAIVER FORM shall be submitted to the prosecutor at the time the case is presented to the prosecutor for review. An Official Publication of the Maricopa County Sheriff s Office Published by the Policy Section

4 The Briefing Board August 31, e. When an arrest occurs at the same time as THE initial victim contact and the suspect is a juvenile, the remaining copies A COPY shall be submitted to the County Juvenile Court Center at the time the juvenile is taken to detention. f. When an arrest occurs after the initial victim contact and the suspect is a juvenile, the previously completed copies COPY of the VICTIMS RIGHTS REQUEST/WAIVER FORM shall be retrieved from the Records and ID Division, DR Section and submitted to the County Juvenile Court Center at the same time the juvenile is taken to detention. The victim shall be informed of the juvenile s detention and advised how to exercise his right to be informed of the juvenile s release. g. When an arrest occurs and the suspect is a juvenile, but he has been cited and released, the remaining copies A COPY of the VICTIMS RIGHTS REQUEST/WAIVER FORM shall be submitted to the juvenile probation intake section at the time the case is referred to court. DO-1, INTAKE PROCESS 1. Prior to Accepting a Prisoner: The Office shall accept prisoners for the intake process at designated jail facilities. Prior to accepting custody of a prisoner, detention personnel shall comply with the following procedures: F. Check all required forms for completeness and accuracy prior to the final acceptance of a prisoner. 5. Ensure THE a Victim Information Form VICTIMS RIGHTS REQUEST/WAIVER FORM is prepared when the prisoner has been accused of an offense in which the victim is a person, but not when the victim is the State of Arizona or a commercial entity. It is also not required when the prisoner was arrested pursuant to a warrant. However, it is the arresting agency s responsibility to notify the victim of the arrest, and to provide the Office VICTIMS ASSISTANCE AND NOTIFICATION UNIT (VANU) with enough victim information obtained from the warrant to notify the victim, in the event of the prisoner s escape or release from Office custody. OFFICE DEPUTIES ARE NOT REQUIRED TO PROVIDED A COPY OF THE VICTIMS RIGHTS REQUEST/WAIVER FORM WHEN THE PRISONER HAS BEEN ACCUSED OF AN OFFENSE IN WHICH THE VITCTIM IS A PERSON, A COMMERCIAL ENTITY, STATE OF ARIZONA, OR A WARRANT; THE VICTIMS RIGHTS REQUEST/WAIVER FORM SHALL BE SUBMITTED THROUGH THE TRACS SYSTEM.Victims rights are detailed in Policy GJ-14, Victims Bill of Rights. An Official Publication of the Maricopa County Sheriff s Office Published by the Policy Section

5 Related Information MARICOPA COUNTY SHERIFF S OFFICE POLICY AND PROCEDURES Subject INTAKE PROCESS Supersedes DO-1 ( ) Policy Number DO-1 Effective Date PURPOSE The purpose of this Policy is to establish procedures for accepting, booking, and processing prisoners into an Office jail facility. POLICY It is the policy of the Office to accept, book, and process new prisoners in a safe and efficient manner, and to ensure property not retained by new prisoners is accounted for and secured during the booking process. DEFINITIONS Booking Process: The entering of information, such as charges and personal data, into the Pre-Booking System, for prisoners who have been accepted into an Office jail facility as inmates. Frisk Search: Carefully examining an inmate by inspecting his clothing and feeling the contours of his clothed body. The inmate s shoes and socks may be removed during this process. An inmate s ears, nose, hair, mouth and throat may be visually checked during this search. Hobbling (Hogtying/Suitcasing): Restraint of a combative person by binding hands to ankles behind the back. This is prohibited for all Office personnel. Inmate: A prisoner who has been accepted for confinement in an Office jail facility. Intake Process: Procedures for accepting prisoners into an Office jail facility, including booking, fingerprinting, Initial Appearance (IA) Court, classification, dress-out, and assignment and transfer to a housing facility. Line Scan Search: A machine that inspects articles of clothing and other personal belongings utilizing a digital x- ray which distinguishes, by color, between metals, organic materials, and synthetic materials. The outer layer of a prisoner s clothing, which includes shoes and socks, are placed onto a conveyer belt within the Line Scan Machine. Pre-Booking System: A computerized system developed to allow the arresting officer to transfer custody of the prisoner. This system s information is downloaded to the Jail Management System (JMS) and sends the information electronically to Criminal Court Administration so that an inmate can be placed on an IA Court docket and then on an interview list for Pretrial Services. Prisoner: An individual deprived of his liberty and kept under involuntary restraint, confinement, or custody prior to being accepted into an Office jail facility. Strip Search: A visual scan of the prisoner s or inmate s skin after all clothing has been removed. A strip search should include a visual body cavity search. The clothing shall also be searched at this time.

6 Visual Body Cavity Search: A noninvasive visual observation of body cavities after the clothing has been removed. Visual body cavity searches should be done in conjunction with a strip search. PROCEDURES 1. Prior to Accepting a Prisoner: The Office shall accept prisoners for the intake process at designated jail facilities. Prior to accepting custody of a prisoner, detention personnel shall comply with the following procedures: A. Verify commitment documents which include, but are not limited to: 1. An original photocopy or facsimile copy of any relevant warrant stamped from Operations Information Center (OIC) indicating that the warrant was verified and cleared; 2. Arrest/Booking Record, which is developed and printed from the Pre-Booking System; 3. Court orders, orders of confinement, or other documents of commitment that specify the date and duration of confinement; 4. Juvenile Remand Transfer Forms for prisoners under the age of 18; and 5. Temporary Remand Forms used for documenting security information for federal holds, Orders Securing Attendance (OSAs), prisoners from the Arizona Department of Corrections (ADOC), prisoners from private transport companies, and temporary holds for other agencies. B. Ensure a Correctional Health Services (CHS) triage nurse visually checks each prisoner, inquiries into the status of his health, and then completes a questionnaire in the Tech CareSystem. Personnel at jail facilities without a CHS nurse shall contact the Central Intake triage nurse before accepting a prisoner with a medical condition. 1. The Tech Care entry will generate an inmate booking number and document the prisoner s current health status, including any current medical or mental health needs. 2. Detention personnel observing prisoners with an injury, illness, or extreme intoxication level from either alcohol or an unknown substance not previously reported shall notify the triage nurse immediately. The triage nurse, in conjunction with the medical provider, shall determine if the injury, illness, or extreme intoxication level will affect the status of the prisoner being accepted. 3. Prisoners having a medical condition who have not been medically approved by the triage nurse shall not be accepted. The arresting officer shall be referred to a hospital to obtain a medical release. C. Accept only an authorized, heat-sealed, property bag which visibly displays the Inmate Property Inventory form face out. 1. The arresting officer shall inventory a prisoner s personal property and shall ensure that a detailed property inventory is listed in the Pre-Booking System so that the Inmate Property Inventory form can be generated. The list of items on the Inmate Property Inventory form must match the property listed on the Arrest/Booking Record, which is also developed and printed from the Pre-Booking System. 2

7 a. The arresting officer shall ensure that all contents inside any purse, fanny pack, back pack, day planner, or pouch have been removed from these carrying items and placed inside the property bag. b. Jewelry shall be placed in the authorized personal property bag. c. The contents of wallets shall be inventoried by the arresting agency and listed on the Inmate Property Inventory form. d. Folding knives with blades less than four inches in length shall be taped closed by the arresting agency prior to acceptance into a property bag. e. Currency that cannot be entered into the kiosk system for any reason shall be impounded by the arresting agency. f. Currency considered to be rare or collectible, or to have intrinsic or sentimental value shall be impounded by the arresting agency. Personnel shall not change out the currency with personal currency. Any violation of this shall result in discipline, up to and including dismissal from employment. g. Oversized or excessive items that cannot be stored in an authorized property bag shall be impounded by the arresting agency. 2. Detention personnel shall verify the inventory in the property bag with the Inmate Property Inventory form prior to the arresting agency heat sealing the bag. a. Detention personnel shall perform a hands-on inspection of any items considered to be of high value. All such items shall be inspected for damage including, but not limited to, cracked screens and damaged casings. b. Detention personnel shall also ensure that all electronic devices are powered off. c. If any items are found to have damage of any kind, the exact damages shall be recorded on the Inmate Property Inventory by the arresting agency. Detention personnel shall ensure that all information is recorded properly before initialing the property bag and allowing the arresting agency to heat-seal the bag. d. Any discrepancies shall be brought to the attention of the arresting officer for correction prior to the acceptance of the property bag. 3. The following items of prisoner s personal property are prohibited from being placed in the property bag and shall not be accepted by detention personnel: a. Alcoholic beverages; b. Food or candy of any type; c. Glass of any kind, except for the small, amber-colored vials containing nitroglycerine tablets; d. Matches, lighters, or any incendiary devices; e. Razor blades of any kind or size; 3

8 f. Tools, including scissors of any kind; g. Firearms or ammunition of any kind, including objects simulating firearms or ammunition; h. Medical marijuana; i. Any other unlawful or hazardous contraband items; j. Any unidentifiable substance; k. Purses or backpacks; l. Any electronic devices from which the batteries can be removed shall have them removed prior to being placed in the property bag; and m. Knives which do not fold or folding knives with blades over four inches in length. D. Direct the arresting officer to deposit the inmate s money into the kiosk system in order to initiate an Inmate Funds/Canteen System (IF/CS) account for the inmate. 1. When a deposit is made into the kiosk, a receipt is generated which has the prisoners name, booking number, and amount of money deposited to the prisoner s account. The receipt must be signed by the prisoner verifying the amount of money as being accurate. The receipt shall be given to the Acceptance Officer at the time of acceptance. 2. Foreign money, contaminated money, and currency or coins having personal significance to the prisoner, such as a two-dollar bill or a silver dollar, shall be impounded by the arresting agency. 3. A prisoner s money shall be processed, as specified in Policy DC-4, Inmate Fund Accounts. E. Photograph the inmate for identification purposes at the time he is accepted into jail using the computerized photo Mug-Shot System. F. Check all required forms for completeness and accuracy prior to the final acceptance of a prisoner. 1. Absent exigent circumstances, ensure the Arrest/Booking Record has the prisoner s fingerprints on the back, and shall include the following information as submitted by the arresting agency: a. The prisoner s name, date of birth, and place of birth; b. Arrest date, time, and location; c. Arresting agency s name; d. Arresting officer s name, serial number, and signature; 4

9 e. Identifying information including sex (if reasonably known), age, race, birthmarks, tattoos, hair color, eye color, height, weight, identifying marks, and unusual characteristics; f. Emergency contact or nearest relative including name, relationship, address, and phone number; g. Social Security Number; h. Present or last place of employment; i. Present or last known place of residence, including zip code; j. The prisoner s aliases (aka); and k. Specific name and charge code of charges or holds, including warrant numbers and bond amounts, if applicable. 2. Ensure the information contained on the Arrest/Booking Record matches the information listed on the kiosk receipt and the Inmate Property Inventory form. 3. Ensure the Release Questionnaire Form (Form IV) contains basic information used by the Pre-Trial Services Division of the Maricopa County Superior Court to help determine the prisoner s eligibility for release and the Initial Appearance (IA) Court to determine conditions of release. Form IVs are generated automatically from the Pre- Booking System once the Arrest/Booking Record information is entered. 4. Ensure a Form 4A (Fugitive Arrest) is used in addition to the Form IV for prisoners having out-of-state, Fugitive of Justice (FOJ) charges when the arresting agency has contacted the county of issuance on the warrant and confirmed extradition. 5. Ensure a Victim Information Form is prepared when the prisoner has been accused of an offense in which the victim is a person, but not when the victim is the State of Arizona or a commercial entity. It is also not required when the prisoner was arrested pursuant to a warrant. However, it is the arresting agency s responsibility to notify the victim of the arrest, and to provide the Office with enough victim information obtained from the warrant to notify the victim, in the event of the prisoner s escape or release from Office custody. Victims rights are detailed in Policy GJ-14, Victims Bill of Rights. G. Indicate acceptance of the prisoner in the Pre-Booking System after ensuring that all required information has been completed which will then insert the prisoner s information into JMS. 2. In-Processing: A frisk search of the inmate and an inspection of the items retained by the inmate shall be conducted by detention personnel. A strip search should be conducted if the inmate is reasonably believed to be concealing contraband on his person. A. In the event that a strip search is necessary, an Incident Logbook or Operations Journal (OJ) entry is required to identify who was present, why the search was conducted, and what, if any, contraband was found. All strip searches shall be conducted, as specified in this Policy, and Policy DH-3, Contraband Control. Any items discovered during the initial search shall be returned to the arresting or transporting officer for impounding. Office personnel shall not open the property bag to insert additional items once it has been sealed. 5

10 B. All items retained by the inmate shall be thoroughly inspected. Items authorized for retention by newly accepted inmates include, but are not limited to, the following: 1. Telephone numbers, address books, or legal papers, upon request; 2. Written religious materials; 3. Prescription eyeglasses or magnifying reading glasses with a soft protective case that does not have metal or hard plastic parts; 4. Contact lenses with protective cases; 5. Hearing aids; 6. Medical alert bracelets; 7. Court documents; 8. The clothing being worn, unless impounded by the arresting agency; 9. Dentures; 10. Jewelry items unable to be physically removed from the prisoner which shall be listed on the Inmate Property Inventory as remaining with the prisoner (the Office is not responsible for any retained items); and 11. Medications, medical aids, or prostheses authorized by CHS staff. Inmates wearing prostheses or whose prosthetic devices are determined to be a security risk or liability shall be isolated. 3. Booking: The following procedures shall be followed when booking a prisoner: A. Prisoner information for the Arrest/Booking Record shall be entered into the Pre-Booking System under the inmate s booking number. The booking number is generated at the time a medical screening is completed and the prisoner is medically cleared to be accepted. 1. When the prisoner s identity has not been immediately established, the prisoner may be accepted under the name of John or Jane Doe. Care shall be taken so that all information is entered under the correct booking number. 2. An inmate who is a bond-surrender or a captured escapee shall be booked under a new booking number. Information such as current charges, holds, and comments from the previous booking number shall be transferred to the new booking number. 3. In the event that an inmate was out of custody as a work furlough or work release inmate and gets arrested on a new charge, the charges should be added to his current booking number. In the event that the arresting agency and detention personnel are not aware that he is currently in custody at the time he is brought in for booking, he shall be processed as a new booking. Once detention personnel determine that the inmate was re-booked in error, Intake personnel shall release the new booking number to the old booking number. The inmate shall be removed from the Work Furlough or Work Release Program until such time as the new case disposition is determined at IA Court. 6

11 B. All money information shall be entered into the Pre-Booking System at the time of acceptance; this information is electronically created from the deposit made into the kiosk system. C. JMS completes an automatic query for active wants and warrants when the door card is being printed. The query shall be reviewed by officers and all found warrants shall be confirmed, as specified in Policy DK-3, Inmate Visitation. D. After all appropriate information has been entered into the Pre-Booking System, a facility copy (FC), a door copy (DC), and a prisoner copy (PC) of the information shall be printed on booking cards. The inmate shall be asked to sign the FC and DC cards, indicating his agreement with the money and property listed on the cards. 1. Any discrepancy or inaccuracy shall be resolved prior to the inmate signing the FC and DC cards. 2. If the inmate refuses to sign the FC and DC cards, the officer shall affix his serial number and write refused signature in place of the inmate s signature. 3. If the inmate is unable to sign, the officer shall write unable and write his serial number in place of the signature. 4. A right thumbprint shall be obtained from the inmate on all appropriate copies of the booking cards. In cases where a right thumbprint is not obtainable due to injury or amputation, an alternate fingerprint shall be obtained, preferably the left thumbprint, and a notation of which fingerprint was used shall be made on the booking cards. 5. The officer processing the inmate shall place his serial number above each thumbprint. 6. The PC card shall be given to the inmate. The FC card shall be placed into the inmate s jail file. The DC card shall be utilized by Intake Officers to progress the inmate through the intake process. E. The inmate shall be informed of the charges or holds for which he is incarcerated, his bond amounts, if any, and the approximate time of his IA Court, if applicable. F. The inmate shall be fingerprinted. A copy of the Arrest/Booking Record shall be retained to establish the inmate s Custody File, as specified in Policy DB-1, Inmate Custody Records and Files. Another copy of the Arrest/Booking Record shall be forwarded to the Automated Fingerprints Information System (AFIS) Section, upon obtaining the fingerprints of the inmate, as specified in Policy DO-3, Identification Process. G. In the event that a prisoner is not able to be accepted into custody using the established booking procedure, the shift supervisor shall be notified of each case, individually, and provide direction on the process to be used. An event that may cause shift supervisor notification, includes, but is not limited to, prisoners who are admitted into a hospital prior to being brought to central intake for an initial appearance court; or prisoners who are booked into Maricopa County on new out of county charges. 4. Initial Appearance (IA) Court: Inmates required to attend IA Court shall normally be held in the Intake processing area while awaiting their court appearance. A. Inmates who are eligible may be interviewed by the Pretrial Services Agency prior to attending IA Court. 7

12 B. Inmates not required to attend IA Court, and those remaining in custody after IA Court, shall be held in the Intake processing area pending classification and transfer or release. C. Inmates who receive a release order in IA Court, those whose charges are scratched, those whose bonds have been paid, and inmates with charges who were not seen in IA Court within 24 hours of arrest, exclusive of time spent in the emergency room or hospitalized, shall be released, as specified in Policy DO-2, Release Process. D. The IA court clerk shall be advised, as soon as possible, if an inmate is unable to appear in the IA courtroom for security reasons or because of illness or injury. Arrangements shall be made for the IA Court Commissioner to see the inmate outside of the court room. 5. Phone Calls: All inmates shall be given access to charge-a-call telephones until they have been scheduled for transfer to a housing facility. Inmates previously scheduled for transfer and have had additional charges added shall again be given access to charge-a-call telephones. 6. Inmate Classification: Prior to assignment and transfer to a housing facility, inmates are given screening interviews by classification specialist and assigned a security level and housing category, as specified in Policy DF-1, Inmate Classification. A. The classification specialists shall offer each inmate a copy of the Rules and Regulations for Inmates in both English and Spanish and have them sign that they received the booklet. If an inmate refuses to take a booklet, they classification specialists shall write refused on a signature page and attach the form to the inmate s DC. B. For security or emergency reasons, an inmate may be temporarily assigned to a housing facility by a shift supervisor prior to classification. A classification supervisor shall be notified within 24- hours of the temporary assignment so the classification process may be completed. 7. Identification (ID) Bracelets: Each inmate shall be issued a color-coded identification (ID), indicating his name, photo, and booking number. It shall be the responsibility of the inmate housing unit to request and obtain a new ID to replace those that are damaged, defaced, lost, destroyed, or no longer valid because of a change in the inmate s classification. The classification of the inmate shall determine the color of the ID. The classification level shall be printed in bold letters across the top of the ID. A. Red IDs shall be issued to inmates classified as closed custody. B. Pink IDs shall be issued to inmates classified as maximum, medium, and minimum custody. C. White IDs shall be issued to inmates classified as fully sentenced. D. Yellow IDs shall be issued to inmates under 18 years of age who are remanded as adults. 8. Dress-Out: Inmates may be given an opportunity to shower, and shall be issued clean jail clothing. All inmate personal clothing shall be inventoried, and stored, along with his personal property bag. An itemized clothing card shall be completed and either placed in a clothing card file in locker number sequence, or placed in the inmate s custody or facility file, as designated by a jail commander. 9. Inmates Approaching 24-hours in Intake: If an inmate is approaching the time when he will have been in Central Intake for 24-hours, he shall be provided a sanitized mattress and blanket. 10. Transfer to Housing Facilities: Inmates shall be transferred from Intake as soon as practical, barring exigent circumstances. 8

13 A. Inmate personal property and clothing shall be transferred with the inmate, as specified in Policy GJ-10, Transport of Inmate Personal Property, Files, Money, and Clothing. B. A personal hygiene package shall be issued once the inmate arrives at his housing facility, as specified in Policy DD-1, Authorized Inmate Possessions. C. Commitment Files shall be transferred to the Sheriff s Information Management Services (SIMS) Division. 1. Commitment Files for fully sentenced inmates shall be flagged for the Workbox Unit of the SIMS Division to ensure that projected release dates are calculated accurately; and 2. Commitment Files for inmates surrendering to the Lower Buckeye Jail for an incarceration term of 5 days or less shall be retained by the Lower Buckeye Jail. 9