1 Tender No.: CE(P)/Proc/1441/ II/ AMC/ Annual Maintenance contract 2 Work of

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1 Regd. Office: Vidyut Bhavan, Race Course, VADODARA Telephone No.(0265) /83/84/85, , Fax no / Website: TENDER NOTICE No CE(P)/Proc/TN- 12/14 CE(Projects) invites Off line Tenders (Web-tender) for the purchase of following items. Tender Papers & Specifications may be down loaded from GUVNL/GETCO web site & www. Getcogujarat.com (For View & down load only). Tender fee may be paid along with submission of tender in EMD cover, for respective tender. All the relevant documents of tender to be submitted physically will be received only be Registered Post A.D. or Speed Post addressed to Chief Engineer (Projects) Gujarat Energy Transmission Corporation Limited, Corporate Office, S.P. Vidyut Bhavan, Race Course, Vadodara NO COURIER SERVICE OR HAND DELIVERY will be allowed. All the bidders, in respect of tender item must have vendor registration with the GTECO or their any subsidiary company viz. prior to the date of opening of technical bid of the tender otherwise their bids will not be considered eligible for technical scrutiny and as such, their technical bids will not be opened. Sr. No. Description 1 Tender No.: CE(P)/Proc/1441/ II/ AMC/ Annual Maintenance contract 2 Work of (AMC) for Desktop Computers, Laptops & Printers. 3 Tender Fee (non refundable) Rs. 500/- 4 Estimated cost without ST/VAT in Rs. Lacs Rs Lacs 5 Earnest Money Deposit amount in Rs. Rs. 1, (By D.D. or by BG). 6 Physical submission of all the relevant documents, last date up to hours. By RPAD or SPEED POST only Date & time of Opening of the tenders (if possible) in the Office of Chief Engineer (Projects) at Hours Date & Time of Opening of Price Bid Shall be intimated separately 10 Prices Firm IMPORTANT: Tender fee will be accepted by Demand draft drawn on any Scheduled / Nationalized Bank situated at Vadodara drawn in favour of Gujarat Energy Transmission Corporation (Cheques will not be accepted). Tenders submitted without tender fee will not be accepted. Earnest Money Deposit is to be paid as per Cl.No.11 of commercial terms and conditions. DD for payment of tender fee & EMD Demand Draft must be placed in the cover super scribing Tender fee & EMD along with requisite documents as mentioned in the EMD condition. (EMD and Tender FEE cover should be kept as separate enclosure & should be submitted with Technical Bid.) The tender documents are to be submitted in two parts Technical bid and Price Bid (Schedule B) in separate covers super scribing the respective covers accordingly along with the tender number. Tender No: 1441 Page 1

2 1. TECHNICAL AND COMMERCIAL BID: The technical and commercial bid shall comprise of: a) An undertaking to supply the material all the technical details of the equipments / stores / materials offered in accordance with the Corporation s specifications / drawings, Guaranteed technical particulars as per General terms and conditions, Terms of Qualification and Scope of work enclosed. b) A copy of signed commercial terms and conditions, format for Schedule B i.e. Price Bid, etc., except THE PRICE BID which should be quoted separately and should be submitted separately in the PRICE BID COVER. Please note that the required documents should be invariably submitted with tender copy. And tender without documents is liable to be ignored. 2. PRICE BID: The Price Bid must be submitted strictly as per Schedule B and shall be submitted in the separate envelope (duly sealed) super scribed PRICE BID and shall be submitted simultaneously with the Technical Bid. The time and date of opening of the Price Bid shall be determined by the Corporation and communicated to the tendering firms after technical bids are analyzed and the intimation will be sent only to the technically accepted tenderers. The TECHNICAL and PRICE Bids shall contain adequate cross-reference wherever necessary to ensure clear and proper co-relation of the two bids without ambiguities whatsoever. The Technical, Commercial shall be opened at 04:00 PM (16:00 Hrs.) on the due date, in the presence of those tenderers who wish to be present. If the Authorized Representative is likely to be present then he must submit the authorization letter of the representing company at the time of opening of Bids and this is compulsory. Only One Authorized Representative is allowed. Any technical questions, information and clarifications that may be required pertaining to this enquiry should be referred to the C.E. (Projects), Gujarat Energy Transmission Corporation (GETCO), Race Course, Vadodara. GETCO reserves the right to reject any OR all tenders without assigning any reasons thereof. Yours faithfully, Download Tender Documents in (PDF Format) which consists of: Part I: Commercial Terms & Conditions Chief Engineer (Projects) Part II: Technical Specifications & GTP S, Schedule A indicating the quantities & items, drawing if any. Part II: Guidelines for procurement To view the PDF file please use Acrobat Reader soft ware which can be downloaded from Adobe website. Tender No: 1441 Page 2

3 A Sr. No Tender No.: CE(P)/Proc/1441/ II/ AMC/ SCHEDULE A AMC of Desktop Computers, Laptops & Printers Desktop Computers CPU Type RAM Size & Type HDD Size & Type Monitor Type Tender Qty in No 1 HCL P4 512MB DDR2 80GB SATA CRT(OLD) 1 2 HCL P4 1GB DDR2 40GB IDE CRT(OLD) 1 3 HCL P4 1GB DDR2 80GB SATA CRT(OLD) 1 4 HCL P4 1GB DDR2 80GB SATA CRT Philips 3 5 HCL P4 512MB DDR2 40GB IDE CRT Philips 1 6 HCL P4 1GB DDR2 80GB SATA LCD(OLD) 1 7 HCL Infinit AMD 64 1GB DDR2 80GB SATA LCD(OLD) 1 8 HCL Infinit C to D 1GB DDR2 80GB SATA CRT HCL 1 9 HCL Infinit C to D 2GB DDR2 80GB SATA CRT HCL 1 10 HCL P4 1GB DDR2 80GB CRT Philips 1 11 HCL P4 512MB DDR2 40 GB IDE CRT Samsung 1 12 HCL Infinit P4 1GB DDR1 80GB IDE CRT Philips 1 13 HCL Infinit P4 1GB DDR2 80GB IDE CRT Philips 1 14 IBM Old 1GB DDR1 80GB IDE No Monitor 1 15 HCL P4 512 MB DDR2 40GB IDE CRT HCL OLD 1 16 Server HCL Xeon 4GB DDR2 500 GB LCD 1 17 HCL Infinit C to D Old 2GB DDR2 160GB SATA CRT HCL Old 2 18 HCL P4 1GB DDR2 80GB IDE CRT Philips 2 19 HCL C to D 1GB 80GB IDE CRT OLD 1 20 HCL P4 1GB 80GB IDE CRT Philips 1 21 HCL AMD 64 1GB 80GB IDE CRT Philips 1 22 HCL AMD 64 1GB 80GB IDE CRT HCL OLD 1 23 IBM P4 512 MB 80GB IDE CRT IBM OLD 1 24 HCL P4 1GB 80GB HCL LCD Old 1 25 HCL P4 512 MB 40GB CRT Samsung 1 26 HCL P4 Old 1GB 80 GB CRT Philips 1 27 HCL P4 Old 1GB 80 GB CRT HCL OLD 1 28 HCL P4 Old 1GB 82GB CRT Philips 1 29 HCL Core 2Duo Old 2GB DDR2 80GB SATA CRT HCL 2 30 HCL P4 Old 1GB 80GB SATA CRT Philips 1 31 HCL Infinit C to D 2GB DDR2 160GB SATA LCD HCL Infinit C to D 2GB DDR2 160GB SATA LCD LG 4 33 HCL Infinit C to D 2GB DDR2 160GB SATA CRT HCL 2 34 HCL Infinit C to D 2GB DDR2 160GB SATA LCD 2 Nos 1 35 HCL Infinit C to D 2GB DDR2 160GB SATA Samsung 24" 1 36 HCL DUAL CORE E58 2GB DDR2 160GB SATA HCL LED 1 B Sr. No Printers Equipment Description Tender Qty in Nos. 1 WEP 1070 DX 1 2 Samsung ML Samsung ML Quaoted Qty in Nos Quoted Qty in No Tender No: 1441 Page 3

4 4 Samsung ML P 3 5 HP LJ Konica 1350 W 1 7 HP LJ Samsung ML HP HP HP Epson LX HP LJ HP LJ HP LJ HP LJ 1522 n 2 17 HP LJ Samsung CLP HP office jet K HP LJ HP office jet all in one 1 22 HP LJ 7580Pro 1 23 HP Color LJ 1515n 1 C Laptops Sr. Tender Qty CPU Type No. in Nos. 1 Pavilion DM TU 19 NOTE:- 1. The estimated cost of this tender is Rs Lacs 2. Cost of the Tender Documents is Rs. 500/- which is non refundable. Details of Tender fees are as under: Demand Draft No. dtd. Of Bank For Rs. 3. Details of the EMD are as under: Demand Draft No. date of Bank For Rs. Bank Guarantee No. date. of Rs. Form the Bank valid upto. Quoted Qty in Nos. 4. EMD cover must contain the following documents: (a) Details & Documents as per clause No. 11 (Commercial terms and conditions) of this tender for EMD requirement. (This is must.) (b) Exemption in the payment of EMD shall be given to the Small, Cottage & Tiny Industrial Units registered under Small Scale Industries of Gujarat State and holding subsequent registration with CSPO/NSIC/DGS&D registration certificates for item under tender. While no exemption shall be given to outside Gujarat based parties. (c) It is mandatory for Small Scale Industries of Gujarat State to submit both the previously stated required certificate otherwise in absence of any; exemption in payment of EMD shall not be given (d) Vender Registration-clause No.2 of commercial terms & conditions of this tender may be read as under: Vendor registration certificate/letter for the tendered item is NOT MANDATORY. (e) List of Orders executed during last three (3) years from the date of publication of tender notice (including supplied made to GETCO/GEB/GUVNL or their any subsidiary company) for the tendered items. Please attach order copies. In absence of this document the performance / status of bidder for the tender item would be evaluated accordingly. (This document is not mandatory for opening of the technical bid.) Tender No: 1441 Page 4

5 5. Location of Equipments: At various departments of GETCO, H.O., Vadodara 6. Agreement Period: One year, commencing from the date of order 7. Payment Term: Quarterly after rending services for the quarter. You have to submit the bills in triplicate along with advance stamped receipt at the end of each quarter addressed to Dy. C.A.O. (Bills), GETCO, H.O., Baroda along with certificate of EE (E-Urja-IT). 8. Corporation reserves the right to terminate the contract at any time, without assigning any reason, whatsoever, by giving a notice period of one month from the date of notice of termination of the contract. Suppliers will not be entitled for any compensation/ damages / losses, whatsoever, on account of such termination of the contract. Other text portion of Clause No. 57 Termination Of Contract will also be applicable 9. Security Deposit:- The Performance Guarantee clause, as indicated hereunder, is introduced, in lieu of the Security Deposit - Clause No. 12 of commercial terms & conditions. 10. The successful tenderers will be required to pay an amount equivalent to 10% of the value of the order as a Security Deposit for satisfactory execution of the contract. Such Security Deposit will be payable either in D.D./ Bank Guarantees. 11. Guarantee: The Guarantee shall be as per Clause No.46 of the Commercial Terms & Conditions for Contract period. 12. PERFORMANCE GUARANTEE: The performance Guarantee Clause No. 47, is modified as under. The successful bidder shall have to submit the contract performance guarantee towards execution of contract in the form of Bank Guarantee to cover the complete execution period specified in the Letter of Award (LOA) with a 3 month extra validity period within 30 (Thirty days) from the date of Letter of Award (Ref. GUVNL letter No. GUVNL/Tech/1003, dated ) and Guarantee period wherever applicable for the items to be purchased, as tabulated hereunder. The Contract Performance Guarantee covering the execution of the contract will be returned ONLY on successful execution of the contract. This Bank Guarantee shall be applicable for all the bidders irrespective whether they are SSI/NSIC units/bidders with Small, Cottage and tiny Industrial units of Gujarat State. If the full Contract Performance Guarantee towards Execution of Contract is not paid within 30 (Thirty) days from the date of Letter of Award then the LOA will be cancelled without entering into any correspondence and actions shall be taken as per GETCO tender terms and conditions against such bidder. The above Contract Performance Guarantee, to be submitted by successful tenderer towards execution period, is for the satisfactory execution of the contract. Relaxation in the payment of Performance Guarantee towards execution and guarantee/warrantee period applicable only for Bidders with Small, Cottage and tiny Industrial units of Gujarat State and holding subsequent registration with CSPO/NSIC/DGS&D registration certificates for item under tender. It is mandatory for Small Scale Industries of Gujarat State to submit both the previously stated required certificate otherwise in absence of any of these certificates relaxation in payment of Performance Guarantee for MSMEs in Gujarat shall be unrevised. Bank Guarantees to be submitted against EMD as per Cl. No. 11 & against Performance Guarantee as per Cl. No. 47 of Commercial Terms & Conditions & wherever applicable shall be furnished by following Banks: Tender No: 1441 Page 5

6 a. All Nationalized Banks including Public Sector Bank IDBI Ltd. b. Private Sector Banks authorized by RBI to undertake State Government business are; i. AXIS Bank ii. HDFC Bank & iii. ICICI Bank c. Guarantees issued by following Banks will be accepted as EMD / Supply BG & Performance BG for period upto March 31, The validity cut-off date is with respect to date of issue of Bank Guarantee irrespective of date of termination of Bank Guarantee. I. Commercial Banks: 1) Kotak Mahindra Bank 2) Yes Bank 3) Ratnakar Bank 4) IndusInd Bank 5) Karur Vysya Bank, 6) DCB Bank, 7) ING Vysya Bank II. Co-operative Banks : 1) The Kalupur Commercial Co-operative Bank Limited. 2) Rajkot Nagrik Sahakari Bank Ltd. 3) The Ahmedabad Mercantile Co-operative Bank Ltd. 4) The Mehsana Urban Co-operative Bank Ltd. 5) Nutan Nagrik Sahakari Bank Ltd. Bank Guarantee of other than above mentioned banks towards EMD, Performance Bank Guarantee for Supply & Warranty will not be acceptable. 13. Clause No. 13:- Validity of the Offer: Clause no. 13 of commercial terms & conditions of tender may be read as: The offer will have to be kept valid for a period of 150 days from the date of opening of technical bids. In case of finalization of the tender is likely to be delayed, the tenderer s will be asked to extend the same without change in the prices or any terms and conditions of the offer. If any change is made, original or during the extended validity period, the offer will be liable for outright rejection without entering into further correspondence in this regard and no reference will also be made. 14. It is proposed to have integrity pact to have best business practices in an atmosphere of trust to provide goods & services for ultimate benefit of the society & nation. GETCO management desires to have an integrity pact attached is to be signed by authorized person of vendor. However this document is voluntarily and does not have any legal binding 15. Details as per qualifying requirement to be submitted along-with offer, in DUPLICATE copy in a separate file. Bidder have to submit details in following format for the offered Items: Performance as per Tender Order Executed with qualifying requirement Item Qty, date & place ** of specification *** Sr No Commercial deviation $ Delivery offered ** Details for offered items with name of purchaser/organization, date and location to be mentioned. *** Performance certificate for satisfactory operation/working for period as per qualifying requirement attached with specification. ( This is must for getting the offer qualified ) Note: Bidders have to submit detail in above format with supporting documents, failing which offer is liable to dis-qualified. Tender No: 1441 Page 6

7 16. Existing clause no. 8 of the commercial Terms and conditions is revised and be read as under: Tender fee (Non-refundable) as notified in the tender notice should invariably be paid by way of Demand Draft; otherwise offer will be ignored out rightly. Indian Postal Orders (IPO s) & Cheques are not acceptable. Demand Draft should be in the name of the Gujarat Energy Transmission Corporation, Payable at Vadodara. The envelope shall be addressed to the Chief Engineer (Projects) of the Corporation and the Corporation will not be responsible for the transit loss or misplacement. Tender fee Demand Draft / Original Money fee receipt must be kept in the cover of EMD; otherwise suppliers offer is liable to be rejected 17. Existing clause no. 70 of the commercial Terms and conditions is revised and be read as under: THE TENDER SHOULD BE SENT BY R.P.A.D. OR BY SPEED POST ONLY AND ADDRESSED TO CHIEF ENGINEER (PROJECT), GETCO, VIDYUT BHAVAN (HEAD OFFICE), VADODARA (NO COURIER SERVICE WILL BE ACCEPTED). HAND DELIVERY OF TENDERS WILL NOT BE ACCEPTED. DELAYED AND LATE TENDERS: NO TENDER SHALL BE ACCEPTED / OPENED IN ANY CASE WHICH ARE RECEIVED AFTER DUE DATE AND TIME OF THE RECEIPT OF TENDER IRRESPECTIVE OF DELAY DUE TO POSTAL SERVICES OR ANY OTHER REASONS AND CORPORATION SHALL NOT ASSUME ANY RESPONSIBILITY FOR LATE RECEPIT OF TENDER. ANY CORRESPONDANCE IN THIS MATTER WILL NOT BE ENTERTAINED 18. a. The successful bidders shall have to enter into a Purchase Agreement between GETCO and the successful bidder. This purchase Agreement has to be executed on Non-Judicial stamp paper of Rs. 100/- duly notarized. The cost of Non judicial stamp & Notary charges will be borne by the successful bidders b. The officer who signs LOA/Purchase Order as per DOP is authorized to sign the agreement documents on behalf of the GETCO company and from the successful bidder s side the agreement can signed by the authorized representative as mentioned hereunder:- 1) If the authorized representative is from a partnership firm, then a certified copy of the registered partnership deed must be attached along with the signatures of other partners who have authorized the particular partner to execute and sign the agreement. 2) If it is a private or public limited firm, a copy of the resolution, authorizing the person to execute & sign the agreement on behalf of the firm, passed by the Board of Directors along with the Company s Seal must be attached with the agreement. 3) If it is a proprietary firm, then the proprietor himself should execute & sign the agreement and his full residential address must be available in the file. c. Upon submission of Performance Bank Guarantee towards execution of contract against LOA and signing of Agreement, GETCO shall issue a detailed A/T / Purchase order incorporating various terms and conditions 19. Scope of Service: Comprehensive Maintenance Service covering supply and cost of the Spares, including Fuser assembly of Laser Printers printer heads of D.M. Printers, Power cable, data Cable, but excluding the consumables like Printer ribbons, Ink / Toner cartridges, UPS battery etc. You have to maintain the records for replacement of new spares machine wise separately. Repair and maintenance of computers and associated peripherals, like, printers, UPS and associated hardware, including removal of virus from PCs, loading of Systems and Application software, Removal of complaints related to hardware, Operating system and office productivity software (including formatting of hard disks as and when required) and virus scanning and cleaning. The breakdown / remedial maintenance shall include Repair / Replacement of faulty parts, PCBs, Processor, Motherboards, Monitors, HDD, FDD, CD-R/W, DVD-R/W, RAM, SMPS, Mouse, Keyboard etc and any other components as required, without any additional cost. If any part / unit is not repairable, the replacement of part / unit shall be of equivalent make / model or better (with equivalent or better specifications). In case the brand / model become obsolete, the Tender No: 1441 Page 7

8 same shall be replaced with equivalent items / parts / components. AMC shall also include the following: (i) Loading of latest anti-virus software (to be supplied by GETCO) including installation of free updates from the website; (ii) Providing software support such as loading of operating system; loading of Generic software, device drivers of various peripherals; and (iii) Reinstallation of OS in case of system failure and loading of MS-office & other Programs. 20. Service Level: You have to provide One Full Time Resident Engineer / Technician, for GETCO to be stationed at their Office, Baroda as mentioned at point No. 2 above, who would report to EE(IT), GETCO, failing which the penalty for non availability of minimum no. of engineers / technician will be levied of maintenance charges of all the equipment for that day. The said personnel shall be well versed in solving day-to-day problems encountered in the hardware and software and shall also be capable of installing the software. They shall all be equipped with maintenance kits comprising tool box, multimeter, diagnostic software and external CD ROM / combo drives including device driver software and any other tools & tackles required for carrying out such services. You shall provide services for the repair and maintenance of the equipment to be maintained during the normal working hours of the GETCO viz A.M. to 6.10 P.M, Monday to Saturday excluding Sundays and Gazetted holidays. However, in special circumstances, the Contractor may be required to provide such services on holidays also. Additional service engineer/s may have to be deployed on a particular day or during a particular period depending upon the number of pending complaints, multiple failures in a day -without any additional cost- required to maintain the systems in time. The compliance to the call will be certified by user Deptt / IT Department on call to call basis for which you will have to arrange for duplicate call report booklet, which will be signed by user departments. You shall intimate the status of complaints pending / rectified on a daily basis. You shall also submit a consolidated report furnishing the details of calls attended, remedial action taken and their status on a monthly basis. You must stock frequently needed spares at our premises to minimize the down time. List and quantity of such spares to be kept in I.T. Department as shown in Annexure-I. Any cost incurred towards transportation of the faulty / repaired as well as standby equipment shall be borne by you. You have to attend and rectify the minor complaints on the same day (if the complaint is lodged by 5.00 PM) or latest by the next day. The complaints of offices of Chairman, Vice President and of M.D. shall be given due priority. In case of major complaints, the equipment shall be set right and restored in working condition within 7 days from the date of reporting of fault. However, after deciding that it is a major fault, a standby unit shall have to be provided by the Contractor at no extra cost, normally on the same day and, in any case, not later than noon on the following day, so that the work of the user / Section does not suffer. The provision of standby unit does not absolve you from the responsibility of repairing the fault early. If the faulty equipment is not rectified and installed within 7 days from reporting the fault, then the penal deduction will made as describe hereunder. ANNEXURE- I Sr No Description of Item Quantity 1 80 G.B. or higher Hard Disk Drive 4 Nos Color LCD Monitor 2 Nos. 3 PS2 Mouse 10 Nos. 4 Optical Mouse 3 Nos. 5 Key Board 5 Nos. 6 1GB DDR RAM 5 Nos. Each type. 7 1 GB DDR2 RAM 5 Nos. Each type. 8 ATX SMPS 5 Nos. 9 Printer Cable & Power Cable 5 Nos. Each type Tender No: 1441 Page 8

9 21. Penalty : Every call will have to be attended within one working day from the date of Complaint Lodged, failing which 10% of Quarterly Charges for the Entire unit, shall be imposed. Penalty would be 10% of Quarterly Charges of the equipment per day from the date of complaint, if any unit under your maintenance remains un-repaired for more than a week. In such case GETCO will be free to get it repaired from Third Agency at your risk and cost. The amount so paid to the other Agency will be deduced from the amount due to you without any further intimation or correspondence in this matter. Sum of all recoveries levied during the quarter shall, however, be limited to the amount of quarterly bill. 22. You have to submit the summary sheet including call report along with your bill. 23. AMC for the 1 year duration and if found satisfactory GETCO may extend for further every year total for 3 years. The total no of total comp, printers & laptop are mentioned in estimated cost sheet, however the payment will be made only for those total comp, printers & laptop which are in use/active. This is required as we are removing comp due to technology change in to Thin Client. 24. No of Units: Nos. of units to be attended will vary as per the periods mentioned in Appendix A. This is tentative and may have minor modification. Also in case of up-gradation / obsolescence of a equipment or damaged system beyond repair, the maintenance for the same will be terminated from next quarter. Similarly any new equipment over and above mentioned in Schedule- A after warranty, may be added. This order will get modified to that extent automatically on proportionate rate basis. 25. Preventive Maintenance: You have to carry out preventive maintenance of all the equipments at least once in a quarter for which separate report must be submitted with quarterly bill dully signed by.i.t. Dept, GETCO. 26. Termination of Contract: The GETCO reserve the right to terminate the contract by giving one month's notice in writing and no charges towards the un expired period will be payable by the GETCO. 27. Important Conditions: The tender Commercial Terms & conditions Nos. 2, 6,14, 15, 16, 17, 18, 20, 21, 25, 26, 27, 28, 29, 30, 33, 34, 39, 40, 47, 48, 49, 51, 52, 54, 55, 56, 63, 66, 71, 73,76,78 and Annexure 5, 8 & 9 are not applicable to this tender. GETCO reserves the right to increase / decrease the quantity and also delete the item from the tender. This condition applies to both before & after issuance of the A/T. Bidder shall quote the service tax, separately, if applicable etc. Bidder shall mention the Service Tax / VAT (TIN) No. in the technical bid or copy of certificate of Service Tax / VAT REGISTRATION.. SIGNATURE OF TENDERER DATE:- PLACE:- COMPANY S ROUND SEAL Tender No: 1441 Page 9

10 Tender No: 1441 Page 10

11 (BANK GUARANTEE ON NON-JUDICIAL STAMP PAPER OF Rs.100/-) FOR TENDER NO.: To, Chief Engineer BG. No. : Gujarat Energy Transmission Corpn. Ltd, Issuing Date : Sardar Patel Vidyut Bhavan, Expiry Date : Race Course Amount : Vadodara : E. M. D. BANK GUARANTEE FORMAT APPENDIX I WHEREAS Messer s (Name & Address of the Firm) having their registered office at (Address of the firms Registered office) (Hereinafter called the Tenderer ) wish to participate in the tender No. for of (Supply / Erection / Supply & Erection Work) (Name of the material / equipment / Work) for Gujarat Energy Transmission Corporation Ltd and WHEREAS a Bank Guarantee for (hereinafter called the Beneficiary ) Rs. (amount of EMD) valid till (Mention here date of validity of this Guarantee which will be 4 (Four) months beyond initial validity of Tender s offer) which is required to be submitted by the tenderer along with the tender. We, (Name of the Bank and address of the Branch giving the Bank Guarantee) having our registered office at (Address of Bank s registered office) hereby give this Bank Guarantee No. dated and hereby agree unequivocally and Unconditionally to pay immediately on demand in writing from the Gujarat Energy Transmission Corporation Ltd or any officer authorized by it in this behalf any amount not exceeding Rs. (Amount of E.M.D.), (Rupees (In words) to the said Gujarat Energy Transmission Corporation Ltd on behalf of the Tenderer. We (Name of the Bank) also agree that withdrawal of the tender or part thereof by the Tenderer within its validity or Non submission of Security Deposit by the Tenderer within one month from the date tender or a part thereof has been accepted by the Gujarat Energy Transmission Corporation Ltd would constitute a default on the part of the Tenderer and that this Bank Guarantee is liable to be invoked and encashed within its validity by the Beneficiary in case of any occurrence of a default on the part of the Tenderer and that the encashed amount is liable to be forfeited by the Beneficiary. This agreement shall be valid and binding on this Bank upto and inclusive of (Mention here the date of validity of Bank) and shall not be terminable by notice or by Guarantor change in the constitution of the Bank or the firm of Tenderer Or by any reason whatsoever and our liability hereunder shall not be impaired or discharged by any extension of time or variations or alternations made, given, conceded with or without our knowledge or consent by or between the Tenderer and the GETCO. 1/2 Tender No: 1441 Page 11

12 Notwithstanding anything contrary contained in any law for the time being in force or banking practice, this Guarantee shall not be assignable, transferable by the beneficiary (i.e. GETCO / GUVNL or subsidiaries). Notice or invocation by any person such as assignee, transferee or agent of beneficiary shall not be entertained by the Bank. Any invocation of the Guarantee can be made only by the beneficiary directly. NOTWITHSTANDING anything contained hereinbefore, our liability under this guarantee is restricted to Rs. (Amt. of E.M.D.) (Rupees ) (In words). Our Guarantee shall remain in force till (Date of validity of the Guarantee). Unless demands or claims under this Bank Guarantee are made to us in writing on or before (date of validity period of Guarantee), all rights of Beneficiary under this Bank Guarantee shall be forfeited and we shall be released and discharged from all liabilities there under: Place: Date: Please Mention here Complete Postal Address of the Bank with Branch Code, Telephone and Fax Nos. Signature of the Bank s Authorized Signatory with Official Round Seal. 2/2 Tender No: 1441 Page 12

13 ON RECENT STAMP PAPER OF RS. 100/- To, Chief Engineer BG. No. : Gujarat Energy Transmission Corpn. Ltd, Issuing Date : Sardar Patel Vidyut Bhavan, Expiry Date : Race Course Amount : Vadodara : FORM OF BANKER S UNDERTAKING [For Performance Guarantee (PG) for supply Period as per Commercial Terms and Conditions of Tender] (Validity of the BG should cover the complete Execution period mentioned in the LOA, with an additional Three month period) We, Bank of hereby agree unequivocally and unconditionally to pay immediately on demand in writing from the Gujarat Energy Transmission Corporation Ltd., or any Officer authorized by it in this behalf any amount up to and not exceeding Rs. (in words) Rupees to the said Gujarat Energy Transmission Corporation Ltd., on behalf of M/s who have entered into a contract for the supply/works specified below : L.O.A No. dated This agreement shall be valid and binding on this Bank upto and inclusive of and shall not be terminable by notice or by change in the constitution of the Bank or the firm of Contractors / Suppliers or by any other reasons whatsoever and our liability hereunder shall not be impaired or discharged by any extension of time or variation or alteration made, given, conceded or agreed, with or without our knowledge or consent, by or between parties to the said within written contract. Notwithstanding anything contrary contained in any law for the time being in force or banking practice, this Guarantee shall not be assignable, transferable by the beneficiary (i.e. GETCO / GUVNL or subsidiaries). Notice or invocation by any person such as assignee, transferee or agent of beneficiary shall not be entertained by the Bank. Any invocation of the Guarantee can be made only by the beneficiary directly. NOTWITHSTANDING anything contained herein before, our liability under this guarantee is restricted to Rs.. (Rupees only). Our guarantee shall remain in force until (Date of validity of the Guarantee). Unless demands or claims under this Bank Guarantee are made to us in writing on or before (date of validity of the Guarantee), all rights of Beneficiary under this Bank Guarantee shall be forfeited and we shall be released and discharged from all liabilities there under: Place: Date: Please Mention here Complete Postal Address of the Bank with Branch Code, Telephone and Fax Nos. Signature of the Bank s Authorized Signatory with Official Round Seal. Tender No: 1441 Page 13

14 ON RECENT STAMP PAPER OF RS. 100/- To, Chief Engineer BG. No. : Gujarat Energy Transmission Corpn. Ltd, Issuing Date : Sardar Patel Vidyut Bhavan, Expiry Date : Race Course Amount : Vadodara : FORM OF BANKER S UNDERTAKING [For Performance Guarantee (PG) for Warrantee Period as per Commercial Terms and Conditions of Tender] (Validity of the BG should cover the complete Warranty Period with an additional one month period) We, Bank of hereby agree unequivocally and unconditionally to pay immediately on demand in writing from the Gujarat Energy Transmission Corporation Ltd., or any Officer authorized by it in this behalf any amount up to and not exceeding Rs. (in words) Rupees to the said Gujarat Energy Transmission Corporation Ltd., on behalf of M/s who have entered into a contract for the supply/works specified below : P.O. (A/T). No. dated This agreement shall be valid and binding on this Bank upto and inclusive of and shall not be terminable by notice or by change in the constitution of the Bank or the firm of Contractors / Suppliers or by any other reasons whatsoever and our liability hereunder shall not be impaired or discharged by any extension of time or variation or alteration made, given, conceded or agreed, with or without our knowledge or consent, by or between parties to the said within written contract. Notwithstanding anything contrary contained in any law for the time being in force or banking practice, this Guarantee shall not be assignable, transferable by the beneficiary (i.e. GETCO / GUVNL or subsidiaries). Notice or invocation by any person such as assignee, transferee or agent of beneficiary shall not be entertained by the Bank. Any invocation of the Guarantee can be made only by the beneficiary directly. NOTWITHSTANDING anything contained herein before, our liability under this guarantee is restricted to Rs.. (Rupees only). Our guarantee shall remain in force until (Date of validity of the Guarantee). Unless demands or claims under this Bank Guarantee are made to us in writing on or before (date of validity of the Guarantee), all rights of Beneficiary under this Bank Guarantee shall be forfeited and we shall be released and discharged from all liabilities there under: Place: Date: Please Mention here Complete Postal Address of the Bank with Branch Code, Telephone and Fax Nos. Signature of the Bank s Authorised Signatory with Official Round Seal. Tender No: 1441 Page 14

15 IMPORTANT FOR BANK GUARANTEE S: NAME OF DESIGNATED BANKS: 1. All Nationalized Banks including Public Sector Banks IDBI Bank Ltd. 2. Private Sector Banks authorized by RBI to undertake the state Government business, which are (i) Axis Bank (ii) ICICI Bank (iii) HDFC Bank Note: The banks shall be the Banks recognized / notified by the Finance Department, Government of Gujarat (GoG) from time to time. PARTY TO TAKE NOTE PLEASE BEFORE SUBMITTING THEIR BANK GUARANTEES 1. Bank Guarantee number and date to be written on every page, of Bank Guarantee & its extension. 2. If B/G amount is more than Rs. 50,000/-, kindly take sign of tow Bank Officer with their respective Employee Code No. 3. Valid confirmation letter of the concerned Bank in an approved format should be attaché with every Bank Guarantee & its Extension. 4. Stamp paper should be valid & recent one and date of issuing of stamp paper should not be beyond six months, in any case. 5. Round seal and signature of two Bank Officers should be affixed on every B/G paper. Tender No: 1441 Page 15