~~~~,~~R41 INDIAN COUNCIL OF AGRICULTURAL RESEARCH KRISHI ANUSANDHAN BHAWAN, PUSA, NEW DELHI

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1 ~I,<d)~~~~ ~~~~,~~R41 INDIAN COUNCIL OF AGRICULTURAL RESEARCH KRISHI ANUSANDHAN BHAWAN, PUSA, NEW DELHI F.No.18-1j2011-SSjKAB 18 th June, 2012 Note: - All the communications must be addressed to the Under Secretary (Service Section) by designation, Indian Council of Agricultural Research, Krishi Anusandhan Bhawan, Pusa, New Delhi-nooI2. The tender form can also be downloaded from our website ****************************************************************************** From:- Under Secretary (Services) ICAR, Krishi Anusandhan Bhawan, Pusa, New Delhi-llo012. To, (As per list*) *(The tender document is also being uploaded on the lear website and the other prospective bidders can make use ofthe document down loadedfrom the website] Sub: Sir, Invitation of quotations for Pest Control Services for KAB-I&II New Delhi Sealed quotations are hereby invited on behalf of the Secretary, Indian Council of Agricultural Research, New Delhi for PEST CONTROL SERVICES FOR Krishi Anusandhan Bhawan 1&11, Pusa, New Delhi-12. The terms and conditions ofthe contract which will govern the contract made are those contained in the general conditions of contract applicable to the contract placed by the ICAR and the special terms & conditions detailed in the tender form and its schedules. Please submit your quotation form as per the following schedule if you are in a position to provide the requisite services in accordance with the requirements stated in the attached schedules.:- Last Date and Time for submission of On at3.00 P.M. sealed bids in the tender box, placed at Room No.61?, KAB-II, Pusa, New Delhi Date and time of opening of Technical and On at3.30 P.M. Financial bids. Place ofopening ofbids Room no. 617, 6 th Floor, KAB-I, Pusa, New Delhi. 1

2 An earnest money of f5,ooo/-(ffive Thousand only) must be d~posited in.the 2. form of Demand Draft/Banker Cheque in favour of ICAR Unit, Educat~on Division and payable at New Delhi. The particulars ofth.e e~rn~st money deposited must also be super-scribed on the top of the envelop by mdi~tmg the. numbe~ and date of the Demand Draft. The tender will not be considered if submitted without the earnest money. Those who have already submitted earnest mone'y in response to tender of even number dated 10 th May, 2010 need not submit EMDagain.. 3. The tenderer is being permitted to tender in consideration of the stipulation on his/her part that after submitting his/her tender, he/she will not refuse from his/her offer or modify the terms and conditions thereof. Should the tenderer fail to observe and comply with the foregoing stipulation the EMD amount will be forfeited by the Council. In the event of the offer made by the tenderer not being accepted, the amount ofearnest money deposited by the tenderer will be refunded after he/she has applied for the same, in the manner prescribed by the Council. 4. The schedule of the quotation form should be returned intact and pages should not be detached. In the event of the space provided on the schedule form being insufficient for the required purpose, additional pages may be added. If any modification of the schedule is considered necessary it should be communicated by means of a separate letter along with the tender. Overwriting/erasing in rates to be quoted by the tenderer will not be allowed otherwise the quotation may be rejected. 5. The tender is liable to be ignored if complete information as required is not given therein or if the particulars asked for in the schedules to the tender is not fulfilled. Individual signing of all the pages of the tender or other documents connected with the contract may specify whether he/she signs it in the capacity of (i) as sole proprietor ofthe firm or constituted attorney of such sole proprietor of (ii) a partner of the firm if it is a partnership in which case he/she must have authority to arbitration dispute concerning the business of the partnership whether by virtue of the partnership agreement or power of attorney or (iii) constituted attorney of the firm if it is a company. 6. In case of partnership firms, where no authority to refer disputes concerning the business of the partnership has been conferred on any partner, the tender and all other related documents must be signed by every partner of the firm. A person signing the tender form or any other documents forming part of the contract on behalf of another shall be deemed to warranty that he has authority to sign such document and if, on enquiry it appears that the persons so signing without authority, the Council will cancel the contract and hold the signatory liable for all costs and damages. Such page of the tender and the schedules to the tender and annexure, if any, should be signed by the tender(s). 7. The bids are to be submitted in two parts in separate sealed envelopes i.e. Technical Bid and Financial Bid and these two envelopes should be placed in another third Envelop Super scribed "Quotations For Pest Control Services for KAB-I&II New Delhi-12". In case the prices are revealed in the Technical Bid, the bid will be summarily rejected. The Bidder's name, Telephone Number and complete mailing address should be indicated on the cover ofall the three envelopes. Tender to be hand delivered should be put in the tender box at this office at Room No. 617, 6 th Floor, Krishi Anusandhan Bhawan-I, Pusa, New Delhi-12 not later than 3.00 P.M. on the last date of receipt. Tender can also be sent by Registered post but the Council shall not be held liable for late receipt of tenders due to postal delay and other reasons ~ ~-

3 8. The tenderer is at liberty to be present or to authorize a representative to be present at the opening of the tender on the last date of receipt at 3.30 P.M. The name and address of the representative who would be attending the opening of the tender on behalf of tenderer should be indicated in tender. Please also state the name and address along with telephone ofyour permanent representative, ifany. 9. Acceptance by the Council will be communicated by telegram, express letter/fax/ or any other form of communication. Formal letter of acceptance of the tender will be forwarded as soon as possible, but the earlier instructions in the telegram/express letter etc. should be acted upon immediately. 10. An amount of f20,ooo/-(itwenty Thousand only) as security deposit of the contract is to be deposited by the Selected Agency/Successful tenderer only after receiving a communication from the Council. In the event of no-deposition of the same, the earnest money will be forfeited. 11. No interest on security deposit and earnest money deposit shall be paid by the Council to the tenderer. 12. Sales Tax or any other tax in respect of this contract shall be payable by agency and ICAR will not entertain any claim whatsoever in this respect. However, any other tax, which is as perthe rules ofthe Govt. of NCT of Delhi, shall be deducted at source from monthly bills ofthe successful tenderer as per rule. 13.Secretary, ICAR reserves the right to reduce or terminate the period of contract or to extend its duration in the interest of Council, for any justifiable reasons, not mandatory to be communicated to the tenderer. 14.Decision of Secretary, ICAR will be final for aspect of the contract and binding to all parties. Disputes arising, if any on the contract will be settled at his/her level and will not be referred to arbitration. 15.The following documents must be enclosed along with the duly filled in tender form so as to consider it eligible for the contract:- a) Recent Income Tax Clearance Certificate certified by a Chartered Accountant. b) The appropriate Govt. License for Pest Controlj Pesticides/ Insecticides/ Chemicals for the purpose of Pest Control. Registration certificate of the firm from the local bodies. c) Last Three years continuous experience of the firm in the field of providing such services in Central Govt. establishments/autonomous bodies of Govt. of India/Corporations of Govt. of India/reputed public or private organizations ofrepute. d) Duly certified copies of the satisfactory services where the tenderer is providing the services for the last Three years. 16.Successful tenderer will have to enter into a detailed contract agreement with ICAR on non-judicial stamp paper ofrs 50/- 17. The quotation may be addressed to the Under Secretary (Service) ICAR, Krishi Anusandhan Bhawan, Pusa, New Delhi (Gian Chand) Under Secretary (Service)

4 - TENDER FOR PEST CONTROL SERVICES OF KRISHI ANUSANDHAN BHAWAN, PUSA, NEW DELHI Full Name and address ofthe tenderer in) Addition to address and other relevant information Needed for the complete Address: - Telephone No. Telegraphic Address From: - To The Under Secretary (Service) ICAR, Krishi Anusandhan Bhawan, Pusa, New Delhi-12. Sir, l/we have read all the particulars regarding the general information and other terms and conditions of the contract for the PEST CONTROL SERVICES of Krishi Anusandhan Bhawan, Pusa, New Delhi-12 and agree to provide the services as detailed in schedule here or to such portion thereof as you may specify in the acceptance of the tender at the rates given in schedule attached" I to this tender I agreed to hold this offer open till 120 days. I/We shall be bound by a communication acceptance dispatched within the prescribed time. 2. l/we have understood the terms and conditions for the contract and shall provide the PEST CONTROL SERVICES strictly in accordance with these requirements. 3 The following pages been added to and form part ofthis Tender --: The schedules I and II to accompany this tender are At page Nos., 4 Every page so attached with this quotation bears my signature and the office seal. 5 Pay order/dd No. of~ Drawn in favour ICAR Unit Education Division and payable is enclosed as earnest money required. Signature oftenderer with date, Address, Signature ofwitness Address

5 ANNEXURE-I i CHARTEROF DillIES FOR PEST CONTROL SERVICES Details Number Frequency (a) General rodent! Pest control In both buildin~. Monthly basis. (b) Mass Scale Rodent Control In both buildings Quarterly basis (c) Termite control. In both buildin~s Monthly basis. 1 Apart from the above the agency will depute its workers as and when required on receipt oftelephonic message from any officer ofthe KAB-I & II. 5

6 " SCHEDULE-I SCHEDULE OF TENDER Financial Bid 1. Price Quoted should be in Indian Currency and should be inclusive of all charges: - The rates tendered will be valid for a period of one year from the date of accepting the rates. 1. PEST CONTROL SERVICES a) Total monthly charges for maintaining the PEST CONTROL SERVICES strictly as per the terms/ conditions oftender Form and Charter of duties mentioned in the annexure -I of Tender Form at KAB-I &11. f per/month<f ) Signature Name and address ofthe firm with Phone No., vi \ 6

7 .. SCHEDULE-II SCHEDULE TO TENDER Technical Bid l. Name ofthe Firm/~ency 2. Constitution ofthe Firm/Agency a) Indian Companies Act 1956 b) Indian Partnership Act,1932: (please give names ofpartners) c) Any otheract ifany, 3 The Indian Partnership Act,1932, please state further whether by the partnership agreement, authority to refer disputes concerning the business of the partnership to arbitration has been conferred on the partner who has signed the tender. ii) If answer to the above is in negative whether there is any general power of attorney executed by all the partners ofthe firms authorizing the partner who has signed the tender to refer dispute concerning business ofthe partnership to arbitration. iii) Ifanswer to (i) or(ii) above is in the affirmative please furnish a copy ofeither the partnership agreement or the general power of attorney as the case may be. 4 Name and Full Address oftheir Bankers 5 Registration Number ofthe firm 6. Registration Number under Contract act 7 Service Tax Registration no. ofthe firm 8. PAN Number 9 Experience in no. ofyears (Name and address ofclient departments may be indicated.) 10. Turnover oflast 3 years. ( Certified copy be attached) 1l. Detail ofthe Earnest Money Deposited:- Demand Draft number with date and Bank drawn on. Name and address ofthe firms representatives and whether the firm would be represented at the time ofopening ofthe tenders. Dated:- Place:- Authorized Signatory Please add supplementary pages to be numbered wherever needed. All the above information of Part I of schedule II must be accompanied with the certified copies ofthe documents ~

8 ~ \ GENERAL INFORMATION AND OTHERTERMS & CONDITIONS OF THE CONTRACT 1. Buildings AND THEIR LOCATION: - Krishi Anusandhan Bhawan I & II are adjoining building situated at the main gate.of the Pusa Institute, Dr.K.S Krishnan Marg, New Delhi-12 the otherdetails are as under: 1 Description KAB-I KAB-II 1 Area ofplot 1.41 acres. 1.9fi acres 2 Storey 7 Storeyed fi Storyed plus basement 3 PlinthArea 724fi SQm. 9000Sqm. 4 Total Room 140 Nos. 134 Nos. S Common Toilets IS Nos 13 Nos. 6 Attached Toilets 4 Nos. 16 Nos. 7 Reception Hall SERVICES: - The rodent control and termite treatment is to be carried out in the entire open area and the built up area in both the buildings as indicated in ANNEXURE-I a) The selected agency shall provide required services for performing the job of rodent control and termite treatment at the Krishi Anusandhan Bhawan I & II. b) The job of rodent control and termite treatment is to be carried out on each floor and surrounding areas of KAB-I & II buildings etc. as detailed in charter of duties. It is to be ensured by the contractor that these services on each floor are provided and supervised. c) The personnel engaged by the agency for this job contract will not be an employee of the Council and there will be no employer-employee relationship between the Council and the personnel so engaged by the contractor. d) The agency shall be wholly responsible for making payment of monthly charges and other admissible allowances to the personnel under Minimum Wages Act and the Council shall in no way be responsible for meeting any kind of expenditure on charges etc. to these personnel and Council will have no any responsibility to the employees engaged by the Contractor. e) The Council shall not directly or indirectly engage any personnel of the agency during the period ofcontract. f) All the persons deployed will perform their duty in proper uniforms and will maintain a smart turn-out. The agency shall, at its own cost, provide suitable uniforms (summer and winter) to the personnel. g) The agency shall furnish experience of performing job contract for Pest Control Services in reputed Govt. /Semi Govt. buildings and organizations. 8

9 3. TERMS OF THE CONTRACf: - Initially the terms of the contract will be for one year. On the expiry of the contract, the Council reserves the right to renew the contract on yearly basis on the same terms and conditions 4. MODE OF PAYMENT: The agency shall submit monthly bills for the job performed during the preceding month on the first working day and the Council shall make payment by means ofcrossed cheque drawn in favour ofthe agency. 5. TERMINATION: - This contract can be terminated at any time by giving one month's notice on either side and that any notice required to be served shall be sufficiently served on the parties if delivered to them personally or dispatched at the address herein given under registered post. The Council will have no any responsibility for any loss/damage caused to them. This also cannot be challenged through any court oflaw. 6. LOSS AND lor DAMAGES: - In case of any loss or damage done to the property of the Council by the personnel provided by the agency for sanitary duties at KAB I & II, full damages will be recovered from the Agency and decision ofthe competent authority oficar shall be a binding on him 7. SECURITY DEPOSIT: - The selected agency will have to make a security deposit (re-fundable) of Rs. 20,000/- (Rupees Twenty thousand only) in favour of the ICAR Unit, Education Division within two weeks from the award of contract. This will be adjusted against any damages or loss ofproperty etc. caused by the personnel deputed by the agency. 8. MATERIAL: - The required material will have to arranged by the contracting agency. 9. SAFETY PRECAUTIONS: - The contracting agency will have to observe all the safety regulations and precautions so as to ensure the safety of employees of the Council and its employees. The contracting agency will indemnify and keep indemnified the Council in case any damage is caused to employees of the Council and/or employees ofthe Contracting agency 10. The contractor is advised to do a complete survey on his own ofboth the buildings done before offering rates. 11. In case ofany dispute arising decision ofsecretary, ICAR will be final and binding. 9