BID DOCUMENT. E-Tender for Hiring of Vehicles for Field& HQs Duties of Bastar SSA. NIT No-:W /Tender/Veh./ /04 Dated

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1 BID DOCUMENT E-Tender for Hiring of Vehicles for Field& HQs Duties of Bastar SSA NIT No-:W /Tender/Veh./ /04 Dated COVER PAGE

2 TABLE OF CONTENTS SECTION CONTENT PAGES NO. QUALIFYING BID DOCUMENTS 1 I TABLE OF CONTENTS 2 NOTICE INVITING TENDER (CONDENCED) 3 NOTICE INVITING TENDER 4-7 IIA Bid form 8 IIB Bidder form 9 IIC INSTRUCTIONS TO BIDDERS IID E-tendering Instructions to Bidders III GENERAL (COMMERCIAL) CONDITIONS OF CONTRACT IV SPECIAL CONDITIONS OF CONTRACT V FINANCIAL BID 25 V SCHEDULE OF HIRE CHARGES (FINANCIAL BID) 26 V-A SCOPE OF WORK AND SCHEDULE OF REQUIREMENT 27 VI SERVICES TO BE PROVIDED VII FINANCIAL BID FORM 30 VII-A TECHNICAL BID FORM 31 ANNEXURE-2A STATEMENT OF VEHICLES OWNED BY THE BIDDER 32 VIII BID SECURITY FORM 33 IX PERFORMANCE SECURITY BOND FORM 34 X LETTER OF AUTHORISATION FOR ATTENDING BID OPENING 35 XI FORMAT OF DUTY SLIP 36 XII AGREEMENT FOR VEHICLE HIRE APPENDIX I LIST OF OFFICIALS 42 APPENDIX II HIRE ORDER 43 APPENDIX-III(A) SELF DECLARATION (A) 44 APPENDIX-III(B) SELF DECLARATION (B) 45 APPENDIX-IV U N D E R T A K I N G 46 APPENDIX-V PAYMENT INSULATION UNDERTAKING 47 XIII DECLARATION (IV) 48 Digitally Signature of bidder on TCIL web Portal Page 2

3 ई-fufonk vkea=.k lwpuk NIT No-:W /Tender/Veh./ /04 Dated Hkkjr lapkj fuxe fyfevsm dh vksj ls मह ब धक nwjlapkj ftyk clrj] txnyiqj ¼N-x-½ ds }kjk okgu lsok iznkrkvksa ls fdjk, ds okguksa gsrq lhym bysdvªkfud&fufonk,a vkeaf=r dh tkrhs gsa folr`r tkudkjh ds fy, dì;k osclkbzv ;k ij ykwx vkwu djsaa मह ब धक nwjlapkj ftyk clrj ] txnyiqj A Digitally Signature of bidder on TCIL web Portal Page 3

4 BHARAT SANCHAR NIGAM LIMITED O/o The GMTD Bastar NOTICE INVITING TENDER NIT No-:W /Tender/Veh./ /04 Dated Properly sealed e-tender are invited for and on behalf of BSNL by the GMTD BSNL Bastar from the experienced firmed / Govt. firms for FOR HIRING OF COMMERCIAL VEHICLES FOR FIELD & HQs DUTIES FOR SSA Bastar the work given below: HIRING OF COMMERCIAL VEHICLES FOR FIELD & HQs DUTIES FOR SSA BASTAR If interested, kindly submit your bid offers online through E-tender portal : ( on or before date & time specified in Clause 8 of detailed NIT. AGM(Planning) O/o The GMTD Bastar Digitally Signature of bidder on TCIL web Portal Page 4

5 SECTION-I Bharat Sanchar Nigam Limited (A Govt. of India Enterprise) O/o GENERAL MANAGER TELECOM DISTRICT BASTAR NOTICE INVITING TENDER 1 Name of Work E-Tender for Hiring of Vehicles for Field& HQs Duties of Bastar SSA 2 Tender No NIT NO-:W /TENDER/VEH./ /04 DATED Validity of tender offer 180 days from opening date. 4 Business Area (BA) /details of work Bastar SSA 4a Type of vehicles ( Non AC, Diesel) Car Hard Top Van 4b No of Vehicles 1 16 Nil 5 Estimates Cost(Rs in lakhs) (Apprx) EMD ( Rs) /- 7 Cost of Tender Document (Rs) 2360/- 8 Tender document can be obtained by downloading it from the website Tender link for study and record. The official copy of tender document for participating in E-tender shall be available for downloading from from , 16:00 Hrs onwards up to Hrs of Availability of online tender document Time and last Date of online submission of tender Time and Date of online opening of tender The tender document shall be available for downloading from 16:00 Hrs of onwards upto Hrs of Tender documents shall be available on portal mentioned in DNIT only and to be submitted online. Physical copy will not be available for sale and will not be accepted. Duly filled Tender document along with all documents should be submitted on line on portal on or before Hrs of Hrs on Venue of tender submission and opening Amendments/Corrig 13 endum of bid Assistant General Manager (PLANNING), O/o GMTD BASTAR,Door Sanchar Bhavan Vrindavan Colony Jagdalpur Bastar CG Up to 16:00 Hrs of EMD and cost of tender EMD is to be paid in the form of DD / Bankers cheque payable at Bastar, valid for 18 months from tender opening date. It can also be paid in FDR/BG valid for 18 months from bid opening date. EMD should be in favor of AO (Cash) O/o GENERAL MANAGER TELECOM DISTRICT BASTAR Cost of bid can be in the form of DD / Cash / Bankars Cheque/FDR/BG in favor of AO (Cash) O/o GENERAL MANAGER TELECOM DISTRICT Bastar payable at Bastar. Cash receipt must be submitted with tender as per tender submission procedure. MSME bidders are exempted from payment of EMD/cost of bid as per valid certification on date of bid opening. Digitally Signature of bidder on TCIL web Portal Page 5

6 TERMS AND CONDITIONS OF THE TENDER: 1. Purchase of Tender Document: As per S. No. 8 of DNIT. 1. The bidders downloading the tender document are required to submit the tender fee amount through DD/ Banker s cheque/cash along with their tender bid as per bid submission procedure, failing which the tender bid shall be left archived unopened/ rejected. The DD/ banker s cheque shall be drawn from any Nationalized/ Scheduled Bank in favour of AO(Cash),BSNL, O/o GMTD BSNL Bastar and payable at Bastar. 2. The tender documents shall be issued free of cost to MSME bidders on production of requisite proof in respect of valid certification from MSME for the tendered item. 3. Contract period is for one year with provision of extension for further one year or part thereof on same terms and conditions. 2. Bid Security/EMD: 1. The bidder shall furnish the bid EMD by Demand Draft/ Banker s cheque drawn in favour of AO (Cash), BSNL, O/o The GMTD Bastar and payable at Bastar.or FDR/Bank Guarantee from a Nationalized /scheduled bank drawn in favour of AO (Cash), BSNL, O/o The GMTD Bastar which should be valid for 180 days from the tender opening date. 2. The MSE units shall be exempted from submission of Bid Security deposit on production of requisite proof in respect of valid certification from MSME for the tendered item. 3. The tender document & all other documents establishing bidder s eligibility & qualifications are to be submitted as per online submission details given in tender document. 4. Rates to be quoted by the tenderer in the prescribed format. 5. The bidder shall furnish a declaration in his tender bid that no addition / deletion / corrections have been made in the downloaded tender document being submitted and it is identical to the tender document appearing on the website with amendments as uploaded by department. In case of discrepancy of bid submitted from the one uploaded by department, the bid will be rejected and a case of fraud will be registered with police. 6. Place of opening of Tender bids: Tenders will be opened online at Assistant General Manager (PLANNING), O/o GMTD BASTAR,Door Sanchar Bhavan Vrindavan Colony Jagdalpur Bastar CG (Contact at / / ). 7. A authorized representatives of bidders (i.e. vendor organization) can attend the tender opening event at the tender opening venue as given above. 8. Tender bids received after due time & date will not be accepted. 9. Incomplete, ambiguous, Conditional, unsealed tender bids are liable to be rejected. 10. The BSNL GMTD Bastar reserves the right to accept or reject any or all tender bids without assigning any reason and not bound to accept the lowest tender. 11. All computer generated documents should be duly signed/ attested by the bidder/ vendor organization. 12. In case the date of submission (opening) of bid is declared to be a holiday, the date of submission (opening) of bid will get shifted automatically to next working day at the same scheduled time. Any change in bid opening date due to any other unavoidable reason will be intimated to all the bidders separately. 13. The tenders which are not submitted in above mentioned manner will be rejected. 14. Eligibility Criteria :-Documents required to be submitted for establishing Bidders Eligibility and Qualifications Sl No Documents required to be submitted for establishing Bidders Eligibility and Qualifications (Notarized Attested copies to be attached) Particular (Documents) 1 Attested copy of Registration of firm/certificate of incorporation in case of company 2 Attested copy of Partnership Deed if applicable 3 Attested copy of EPF registration no 4 Attested copy of ESI registration no Attested copy of PAN No (In case of Partnership/Pvt Ltd firm PAN No of firm is required, in case of Proprietorship firm PAN No of proprietor & in case of Consortium PAN No. of leading bidder is to be enclosed) 5 6 Attested copy of Valid Turn Over Certificate from Chartered Accountant. Average Annual Financial Turn Over during the last 3 years ending 31st March (14-15,15-16,16-17) should be at-least 40% of estimates cost. 7 Attested copy of Latest IT return 8 Attested copy of valid GST Registration Digitally Signature of bidder on TCIL web Portal Page 6

7 A valid Experience certificate issued by the competent authority of a PSU/ Central/ State Govt. organization or reputed private limited companies/ firms for satisfactory performance of the contract of providing on hiring vehicles for at least one year period, during last seven years including current year,for min of 40% of estimated 9 cost. 10 Self Declaration(A) non of relatives working in BSNL in Rs 10/-Non Judicial Stamp paper. Self Declaration(B) that firm is not barred from participation anywhere in BSNL in Rs 10/-Non Judicial Stamp paper Self Declaration(C ) Payment insulation under taking in Rs 10/-Non Judicial Stamp paper. All paper in Attested -:The bidder should have own or/ have on lease sufficient number of commercial vehicles registered as taxis not less than minimum 16.67% (3 Vehicles) of the total quantity estimated for hiring with permit from RTOs in the name of proprietor/ company/ partners/firm/director, and not older than three years from the date of issue of NIT. The full details of the vehicles and a clear declaration that the firm will be able to supply only commercial vehicles of model not older than three years than date of NIT shall be provided. In 13 addition provide detailed list with RC copy of 14 vehicles will be provided. 14 Attested copy of Valid MSE Certificate, if applicable. List of all Partner/Directors including their name(s), Director Identification Number(s) (DIN) and address (es) along with contact telephone numbers of office and residence if applicable. 15 Labour license registration (Central Government of India).Labour license registration (Central Government of India). If same is not available at the time of bid submission, a declaration letter is to be enclosed that it will be submitted at the time of commencement of work, failing which EMD can be forfeited 16 and party can be black listed from any tender in BSNL 17 Bid Form of Bid Document 18 Bidder Profile of Bid Document 19 EMD and Tender fee as per NIT 15. Tender/contract with successful bidder may be cancelled/pre-closed before finalization/earlier than agreement period, in case of any umbrella coverage of tendered work by higher office of BSNL Bastar or change of technology or administrative or business reason without any financial liability to BSNL from bidder/contractor. The decision of GMTD BSNL Bastar will be final and binding on bidder / contractor. The tender, which is not accompanied by the requisite bid security, shall be summarily rejected. Tender will not be accepted/received after expiry date and time. The GMTD Bastar reserves the right to reject any or all tenders without assigning any reason what-so-ever. Copy to : 13. Notice Board 14. Also visit us at - AGM(PLANNING) O/o The GMTD Bastar Digitally Signature of bidder on TCIL web Portal Page 7

8 SECTION - IIA BID FORM NIT No-:W /Tender/Veh./ /04 Dated To, AGM (PLANNING) O/o The GMTD BASTAR, (C.G.) Dear Sir, Having examined the conditions of contract and specification including addenda the receipt of which is hereby duly acknowledged, we, undersigned, offer to execute the works in E-Tender for Hiring of Vehicles for Field& HQs Duties of Bastar SSA. In conformity with said conditions of contract and specifications as may be ascertained in accordance with the schedule of prices attached herewith and made part of this Bid. We undertake, if our Bid is accepted, we will execute the work in accordance with specifications, time limits & terms and conditions stipulated in the tender document. If our Bid is accepted, we shall submit the securities as per the conditions mentioned in the contract. We agree to abide by this Bid for a period of 240 days from the date fixed for Bid opening (Qualifying Bid) and it shall remain binding upon us and may be accepted at any time before the expiry of that period. Until a format Agreement is prepared and executed, this Bid together with your written acceptance thereof in your notification of award shall constitute a binding contract between us. Bid submitted by us is properly sealed and prepared so as to prevent any subsequent alteration and replacement. Dated this day of Year. Signature of Authorized Signatory In capacity of Duly Authorized to sign the bid for and on behalf of. Witness Address Signature Digitally Signature of bidder on TCIL web Portal Page 8

9 SECTION IIB BIDDER S PROFILE General: 1. Name of the Bidder/ firm 2. Name of the person submitting the tender whose Photograph is affixed Shri/Smt. Passport size photograph of the BIDDER/ authorised signatory (In case of Proprietary/ Partnership firms, the tender has to be signed by Proprietor / Partner only, as the case may be) 3. Permanent Address of the firm : 4. E.P.F. No. 5. Correspondence Address 6. Id &Tel. No. (with STD code) (O) ( Fax) [R] Mobile, ID: 7. Registration & incorporation particulars of the firm: i) Proprietorship ii) Partnership iii) Private Limited 8. Name of Proprietor/Partners/Directors: 9. ESI Registration details: 10. Bidder's bank account details(bank Name, Branch Name, Address & Account No) : 11. Permanent Income Tax number(pan), Income Tax circle: 12. Infrastructural capabilities: Capacity of engaging vehicles at given time 13. Details of Technical and supervisory Staff: Vender Code in BSNL(if)... I/We hereby declare that the information furnished above is true and correct. Place: Date: Signature of Bidder/ Authorized signatory... Name of the BIDDER... Digitally Signature of bidder on TCIL web Portal Page 9

10 SECTION-II-C Instruction to the Bidders Sl No 15. Bidder Eligibility: Documents required to be submitted for establishing Bidders Eligibility and Qualifications (Notarized Attested copies to be attached) Particular (Documents) 1 Attested copy of Registration of firm/certificate of incorporation in case of company 2 Attested copy of Partnership Deed if applicable 3 Attested copy of EPF registration no 4 Attested copy of ESI registration no Attested copy of PAN No (In case of Partnership/Pvt Ltd firm PAN No of firm is required, in case of Proprietorship firm PAN No of proprietor & in case of Consortium PAN No. of leading bidder is to be enclosed) 5 6 Attested copy of Valid Turn Over Certificate from Chartered Accountant. Average Annual Financial Turn Over during the last 3 years ending 31st March (14-15,15-16,16-17) should be at-least 40% of estimates cost. 7 Attested copy of Latest IT return 8 Attested copy of valid GST Registration A valid Experience certificate issued by the competent authority of a PSU/ Central/ State Govt. organization or reputed private limited companies/ firms for satisfactory performance of the contract of providing on hiring vehicles for at least one year period, during last seven years including current year,for min of 40% of estimated 9 cost. 10 Self Declaration(A) non of relatives working in BSNL in Rs 10/-Non Judicial Stamp paper. Self Declaration(B) that firm is not barred from participation anywhere in BSNL in Rs 10/-Non Judicial Stamp paper Self Declaration(C ) Payment insulation under taking in Rs 10/-Non Judicial Stamp paper. All paper in Attested -:The bidder should have own or/ have on lease sufficient number of commercial vehicles registered as taxis not less than minimum 16.67% (3 Vehicles) of the total quantity estimated for hiring with permit from RTOs in the name of proprietor/ company/ partners/firm/director, and not older than three years from the date of issue of NIT. The full details of the vehicles and a clear declaration that the firm will be able to supply only commercial vehicles of model not older than three years than date of NIT shall be provided. In addition provide detailed list with RC copy of 14 vehicles will be provided Attested copy of Valid MSE Certificate, if applicable. List of all Partner/Directors including their name(s), Director Identification Number(s) (DIN) and address (es) along with contact telephone numbers of office and residence if applicable. 15 Labour license registration (Central Government of India).Labour license registration (Central Government of India). If same is not available at the time of bid submission, a declaration letter is to be enclosed that it will be submitted at the time of commencement of work, failing which EMD can be forfeited 16 and party can be black listed from any tender in BSNL 17 Bid Form of Bid Document 18 Bidder Profile of Bid Document 19 EMD and Tender fee as per NIT 16. Right to Accept or Reject BSNL shall not be bound to accept the lowest or any tender and reserves to itself the right to accept or reject any bid or to accept whole or a portion of tender, as it may deem fit, without assigning any reason thereof and without incurring any liability to the affected bidder(s) for the action of BSNL. 17. Cost of Bidding The bidder shall bear all costs associated with the preparation and submission of the bid. BSNL in no case be responsible for these costs regardless of the conduct or outcome of the bidding process. Digitally Signature of bidder on TCIL web Portal Page 10

11 18. Bid Document ( to be submitted by bidder participating in the tender ) 1. Bid document includes - 2. Notice Inviting Tender 3. Instructions to bidders 4. General condition (Commercial) of the contract 5. Special conditions of contract 6. Scope of work and schedule of requirement 7. Services to be provided 8. Bid form and price schedule 9. Bid security form 10. Performance Security Bond Form 11. Letter of authorization to attend bid opening. 12. Declaration regarding near relatives in BSNL. 13. Declaration on not being debarred from participation in tender in any unit of BSNL. 14. Payment insulation undertaking etc. 15. The bidder is requested to examine all instructions, forms, terms and specification in the Bid documents. Failure to furnish all the information required as per Bid Documents or submission of the bids not substantially responsive to the Bid Documents in every respect will be at the bidder s risk and may result in rejection of the Bid. 16. A prospective bidder requiring any clarification on the Bid document shall notify the purchaser in writing. The purchaser shall respond in writing to any request for the clarification of bid document which it receives not later than 7 days prior to the date of opening of E-Tender. The modification in bid document due to such query will be uploaded on circle website as addendum/ corrigendum for all prospective bidders. 17. At any time, prior to the date of submission of bid, BSNL may, for any reason whether at its own initiative or in response to a clarification required by a prospective bidder modify the bid documents by amendments which shall be uploaded on circle s website and binding on all bidders. 19. Document Comprising Bid :- The bid prepared by bidder shall comprise of following components a).documentary evidence established as per clause (1) that bidder is eligible to bid and is qualified to perform the contract if his bid is accepted. All documents must be notarized attested. b).bid security as per clause ( 9 ) c).bid form and price schedule duly completed as per clause (6) and clause (7) d).the bidder shall complete the Financial Bid Form as per Section-VII along with appropriate price schedule as per requirement furnished in Section V of the bid document and Technical Bid Form as per Section-VII-A 20. Bid Price:- i. The supplier shall quote price as per schedule given in section V for all types of vehicles given in the schedule of requirement. The composite price should include all the type of Taxes applicable from time to time, excluding service Tax, as applicable from time to time. However, the basic unit price needs to be individually indicated against the supply under the contract. ii. The price quoted by the bidder shall remain fixed during entire period of Contract (Original period & extended period) & shall not be subject to variation on any account. A Bid submitted with an adjustable price quotation will be treated as non-responsive and rejected. iii. Discount or extra charges if any mentioned by the bidders shall not be considered unless these are specifically indicated in the price schedule. 21. Clause by clause compliance: - A clause- by clause compliance of service to be provided (SECTION VI), and special condition (Section IV) shall be given. In case of deviation a statement of deviation shall be given. 22. Bid security :- Pursuant to clause 5, the bidder must deposit Bid Security as mentioned in NIT.The Bid Security shall be in the form of Case receipt/fdr/demand Draft/Bank Guarantee valid for 180 days from the date of tender opening and may be submitted in separate cover. 23. The successful bidder s security will be discharged upon the bidder s acceptance of the award of contract satisfactorily in accordance with clause 18 and furnishing the performance security. The Bid Security may be forfeited: 24. If bidder withdraws his bid during the period of bid validity specified by the bidder in the bid form. 25. If the successful bidder fails to sign contract in accordance with clause 18 section IV or to furnish performance security in accordance with clause 2 of Section III. Digitally Signature of bidder on TCIL web Portal Page 11

12 26. (a) A bid not secured in accordance with para 9(a) shall be rejected by the BSNL as non-responsive at the bid opening state and returned to the bidder unopened. (b) The bid security of unsuccessful bidder will be discharged/returned as early as possible but not later than 30 days after the expiry of the period of bid validity subjected to availability of fund. 27. The power of attorney should be submitted and executed on the non-judicial stamp paper of appropriate value as prevailing in the respective states(s) and the same be attested by a Notary public or registered before Sub-Registrar of the states(s) concerned. 28. The power of Attorney to be executed by a person who has been authorized by the Board of Directors of the bidder in this regard, on behalf of the Company/institution/Body corporate. 29. In case of the bidder being a firm, the said power of Attorney should be executed by all the partner(s) in favor of the said Attorney. 30. SUBMISSION OF BIDS Method of preparation of bid: No. of Bid Submission Stages for tender : Single Stage. No. of Envelopes for submission of Bids :Two Nos- Techno commercial & Financial. If Techocommercial bid is found suitable, then only the Financial bid will be opened. Note 1 Note 2 The bidder shall submit Techno-commercial & Financial bid simultaneously. The bids will be evaluated techno-commercially first and thereafter financial bids of techno-commercially compliant bidders only shall be opened Sl No First electronic envelope will be named as techno-commercial bid will contain documents of bidder s satisfying the eligibility / Technical & commercial conditions and 2 nd electronic envelope will be named as financial bid containing financial quote. These envelopes shall contain one set of the following documents :- Techno-commercial electronic envelope shall contain:- Documents required to be submitted for establishing Bidders Eligibility and Qualifications (Notarized Attested copies to be attached) Particular (Documents) 1 Attested copy of Registration of firm/certificate of incorporation in case of company 2 Attested copy of Partnership Deed if applicable 3 Attested copy of EPF registration no 4 Attested copy of ESI registration no Attested copy of PAN No (In case of Partnership/Pvt Ltd firm PAN No of firm is required, in case of Proprietorship firm PAN No of proprietor & in case of Consortium PAN No. of leading bidder is to be enclosed) 5 6 Attested copy of Valid Turn Over Certificate from Chartered Accountant. Average Annual Financial Turn Over during the last 3 years ending 31st March (14-15,15-16,16-17) should be at-least 40% of estimates cost. 7 Attested copy of Latest IT return 8 Attested copy of valid GST Registration A valid Experience certificate issued by the competent authority of a PSU/ Central/ State Govt. organization or reputed private limited companies/ firms for satisfactory performance of the contract of providing on hiring vehicles for at least one year period, during last seven years including current year,for min of 40% of estimated 9 cost. 10 Self Declaration(A) non of relatives working in BSNL in Rs 10/-Non Judicial Stamp paper. Self Declaration(B) that firm is not barred from participation anywhere in BSNL in Rs 10/-Non Judicial Stamp paper Self Declaration(C ) Payment insulation under taking in Rs 10/-Non Judicial Stamp paper. Digitally Signature of bidder on TCIL web Portal Page 12

13 13 All paper in Attested -:The bidder should have own or/ have on lease sufficient number of commercial vehicles registered as taxis not less than minimum 16.67% (3 Vehicles) of the total quantity estimated for hiring with permit from RTOs in the name of proprietor/ company/ partners/firm/director, and not older than three years from the date of issue of NIT. The full details of the vehicles and a clear declaration that the firm will be able to supply only commercial vehicles of model not older than three years than date of NIT shall be provided. In addition provide detailed list with RC copy of 14 vehicles will be provided. 14 Attested copy of Valid MSE Certificate, if applicable. List of all Partner/Directors including their name(s), Director Identification Number(s) (DIN) and address (es) 15 along with contact telephone numbers of office and residence if applicable. Labour license registration (Central Government of India).Labour license registration (Central Government of India). If same is not available at the time of bid submission, a declaration letter is to be enclosed that it will be submitted at the time of commencement of work, failing which EMD can be forfeited 16 and party can be black listed from any tender in BSNL 17 Bid Form of Bid Document 18 Bidder Profile of Bid Document 19 EMD and Tender fee as per NIT Financial electronic envelope shall contain: Electronic Form- financial bid along with Price Schedule Note 3:- The following documents are required to be submitted offline to Assistant General Manager (PLANNING), O/o GMTD BASTAR,Door Sanchar Bhavan Vrindavan Colony Jagdalpur Bastar CG on or before the date & time of submission of bids in a sealed envelope. The envelope shall bear the tender number, name of work and the phrase: Do Not Open Before (due date & time of opening of tender) 31.LATE BID EMD Bid security (original copy) as per DNIT Cost of tender document as per DNIT Original Power of Attorney and authorization for executing the power of Attorney if applicable. PASS PHRASE for both part (Technical and Financial) in sealed same envelope. The tenderer will be bound by all terms, conditions & specifications as detailed in the tender document. Any tender with conditions other than those specified in the tender document is liable to be summarily rejected. No modification by the contractor in any of the condition will be permitted after the tender is opened. Tenders should be addressed to Assistant General Manager (PLANNING), O/o GMTD BASTAR,Door Sanchar Bhavan Vrindavan Colony Jagdalpur Bastar CG and submitted online before the closing (date & Time) of tender, as mentioned in DNIT. The tenderer is to be ensure the submission bids at the correct address and within time. The BSNL may, at its discretion, extend this deadline for the submission of bids by amending the Bid Documents in which case bidders previously subject to the deadline will thereafter be subjected to the extended deadline. Tender will not be accepted /received after the specified date and time notified by BSNL and the same shall be rejected/ left archived un opened. It is the sole responsibility of the tenderer that he should ensure timely submission of tender. 32. OPENING OF BID BY THE BSNL The BSNL shall open the bid online in the presence of bidders or his authorized representatives who choose the attend as schedule given in DNIT. The bidder s representatives, who are present, shall sign an attendance register. The bidder shall submit authority letter to this effect before they are allowed to participate in the bid opening A maximum of one(1)representative for any bidder shall be authorized and permitted to attend the bid opening Name of envelopes to be opened & information to be read out by Bid Opening Committee The bids will be opened in 2 stages i.e. the techno-commercial bid shall be opened on the date of tender opening given in NIT. The financial bid will not be opened on the Date of opening of techno commercial bids in this case & sealed financial bids will be handed over to Assistant General Manager (PLANNING), Digitally Signature of bidder on TCIL web Portal Page 13

14 O/o GMTD BASTAR,Door Sanchar Bhavan Vrindavan Colony Jagdalpur Bastar CG for retention. Techno-commercial bids will be evaluated by Tender evaluation Committee & approved by competent authority. The financial bids of those bidders who are approved to be techno-commercially compliant by the competent authority, will be opened by TOC in front of techno commercially eligible bidders/ authorized representatives by sending them a suitable notice by sms/ telephone/ fax/ regd post. The date fixed for opening of bids, if subsequently declared as holiday by the BSNL, the revised date of schedule will be notified. However, in absence of such notification, the bids will be opened on next working day, time and venue remaining unaltered. 33. After opening the "Financial Bid" the bidder s name, bid prices, modifications, bid withdrawals and such other details as the BSNL, at its discretion, may consider appropriate; will be announced at the opening In case there is discrepancy in figures and words in the quote, the same shall be announced in the bid opening, but the quote in words shall prevail. 34. Evaluation 34.1 BSNL shall evaluate the bids to determine whether they are complete, whether any computational errors have been made whether documents have been properly signed and whether bids are generally in order 34.2 If there is a discrepancy between words and figures the amount in words shall prevail. Prior to detailed evaluation, BSNL will determine the substantial responsiveness of each bid to the bid document. A substantially responsive bid is one, which conforms to all the terms and conditions of bid documents without material deviation. A bid determined as substantially non-responsive will be rejected by BSNL : (1) The tender will be evaluated on overall lowest composite cost of hiring of all types of vehicles in PLAN-1 (2) For out station journey and halt, OT claim will not be applicable. (3) In plan-i rates for 1500 km and 2500 Km have to be filled in financial bid as per format given above. (4) In plan-ii all relevant rates have to be filled in financial bid. (5) A bid that is most beneficial/ economical to BSNL will be the one, evaluated as most attractive and will be finally accepted. 35. Award of Contract BSNL shall consider placement of letter of intent to those bidders whose offers have been found technically, commercially and financially acceptable. The bidder shall within 2 weeks of issue of letter of indent, give his acceptance along with performance security in conformity with section IX with the bid document. 36. Right to vary quantities BSNL reserves the right at the time of award or and any time during currency of the contract to increase or decrease upto 25% of the required quantity of services specified in the schedule of requirements without any change in hiring charges of the offered quantity and other terms and conditions. The quantity can also be varied within the power of GMTD Bastar if competent authority so decides any time during currency of the contract. Unless otherwise conveyed in writing, contractor will not be paid any amount for engaging additional vehicle beyond 25% limit. 37. Signing of Contract 37.1 Signing of Agreement shall constitute the award of hiring contract on the bidder Upon the successful bidder furnishing the Performance Security the BSNL shall discharge its bid security in pursuant to clause 9,10, Annulment of Award Failure of the successful bidder to comply with the requirement of clause 18 shall constitute sufficient ground for the annulment of the award and forfeiture of the bid security in which event BSNL may make the award to any other bidder at the discretion of BSNL or call for new bids. Digitally Signature of bidder on TCIL web Portal Page 14

15 39. Period of validity of bids (i) The bid shall remain valid for 180 days after the date of opening of bids. A bid valid for a shorter period shall be rejected by BSNL as non-responsive. The bidder will be bound to sign contract on these rates which will be valid as mentioned in the tender document elsewhere about period of contract. (ii) BSNL may on its own decide to extend the period of contract or request may be received from bidder for such extension. 40. EXTENSION OF THE TIME, QUANTITY & AMOUNT LIMIT: 1. The Company / head of SSA reserves the right to increase/decrease the time period, of the tender on the same terms & condition, rates & specifications etc. up-to ONE YEAR or part thereof if it is in the interest of the department/ BSNL. 41. Vehicles will be normally deployed in business area specified in NIT, however it may also be used anywhere within Bastar SSA or BSNL in general if situation arises, at same terms and conditions. Therefore bidder must have capability to provide vehicles with necessary required documents as per RTO / state Govt/ MoST acts or laws. Digitally Signature of bidder on TCIL web Portal Page 15

16 SECTION-II-B E-tendering Instructions to Bidders Note :-The instructions given below are TCIL e-tender portal. E Portal address and the according references/clauses may be suitably modified in this section as applicable from time to time. General : These Special Instructions (for e-tendering) supplement Instruction to Bidders. Submission of Bids only through online process is mandatory for this Tender. For conducting electronic tendering, Assistant General Manager (PLANNING), O/o GMTD BASTAR,Door Sanchar Bhavan Vrindavan Colony Jagdalpur Bastar CG is using the portal through TCIL, a Government of India Undertaking. 1. Tender Bidding Methodology: Sealed Bid System Single Stage, using two Envelopes called techno commercial and Financial bids Financial & Techno-commercial bids shall be submitted by the bidder at the same time. 2. Broad outline of activities from Bidders prospective: 1. Procure a Digital Signing Certificate (DSC) from CCA 2. Register on TCIL Portal 3. Create Users and assign roles on TCIL 4. View Notice Inviting Tender (NIT) on TCIL 5. Download Official Copy of Tender Documents from TCIL 6. Bid-Submission on TCIL : Prepare & arrange all document/paper for submission of bid online and offline. 7. Submission of offline documents in sealed envelope at Assistant General Manager (PLANNING), O/o GMTD BASTAR,Door Sanchar Bhavan Vrindavan Colony Jagdalpur Bastar CG size of documents to be uploaded remains minimum. If required, documents may be scanned at lower resolutions say at 150 dpi. However it shall be sole responsibility of bidder that the uploaded documents remain legible. 8 Utmost care may be taken to name the files/documents to be uploaded on TCIL. 9 It is advised that all the documents to be submitted are kept scanned or converted to PDF format in a separate folder on your computer before starting online submission. Financial bid may be downloaded and rates may be filled appropriately. For participating in this tender online, the following instructions are to be read carefully. These instructions are supplemented with more detailed guidelines on the relevant screens of the TCIL. 3. Digital Certificates For integrity of data and its authenticity/ non-repudiation of electronic records, and be compliant with IT Act 2000, it is necessary for each user to have a Digital Certificate (DC). also referred to as Digital Signature Certificate (DSC), of Class 2 or above, issued by a Certifying Authority (CA) licensed by Controller of Certifying Authorities (CCA) [refer 4. Method for submission of bid documents In this tender the bidder has to participate in TCIL e-tender portal online. Some documents are to be submitted physically offline Offline submission: The bidder shall submit the following documents offline Assistant General Manager (PLANNING), O/o GMTD BASTAR,Door Sanchar Bhavan Vrindavan Colony Jagdalpur Bastar CG on or before the date & time of submission of bids specified in NIT, in a Sealed Envelope. The envelope shall bear (the project name), the tender number and the words DO NOT OPEN BEFORE (due date & time). Digitally Signature of bidder on TCIL web Portal Page 16

17 1. Tender Fee as per NIT (Original copy)(in case if MSME/NSIC Registered Bidder will be submitted valid Registration copy along with CA certificate). 2. EMD-Bid Security (Original copy). )(In case if MSME/NSIC Registered Bidder will be submitted valid Registration copy along with CA certificate). 3. Original Power of Attorney (If applicable) 4. PASS PHRASE for both part (Technical and Financial) in a same sealed envelope. NOTE: The Bidder has to upload the Scanned copy of all above said documents during Online Bid- Submission also. 4.2 Online submission: Contents of 1st Envelope (Techno-Commercial Bid) & 2 nd Envelope (Financial Bid/ BoQ):- Note: (i) If some document is not applicable for the bidder then he has to upload scanned copy of paper mentioning The document <name> called vide clause is not applicable on us. (ii) If document asked for contains more than one page then all those pages may be uploaded in one PDF file. 5. Registration To use the Central Public Procurement Portal Vendor need to register on the portal. The vendor should visit the home-page of the portal (( and go to the link then select Bidders Manual Kit. Note: Please contact TCIL Helpdesk (as given below), to get your registration accepted/activated. TCIL Helpdesk/ ETS Helpdesk Telephone (011) / [between 9:30 hrs to 18:00 hrs on working days] Mobile Nos / / ID ets_support@tcil-india.com BSNL Contact-1 BSNL s Contact Person K.D.Verma AGM(PLANNING) Telephone/ Mobile , BSNL Contact-2 BSNL s Contact Person A.P. Sahu SDE(Planning) Telephone/ Mobile , [between 10:30 hrs to 17:30 hrs on working days] ID apsahu1059@gmail.com Note : Any support related mail problem should be sent to ets_support@tcil-india.com and mark copy to support@electronictender.com. 6. Price schedule / BOQ Utmost care may kindly be taken to upload price schedule / BOQ. Any change in the format of price schedule / BOQ file shall render it unfit for bidding. Following steps may be followed: Digitally Signature of bidder on TCIL web Portal Page 17

18 1. Down load price schedule / BOQ part A in XLS format and price schedule / BOQ part B in PDF Format. 2. Fill rates in down loaded price schedule / BOQ as specified in XLS format only in white back ground Cells. Don t fill in grey back ground cells. 3. BOQ file part A is password protected XLS file. Don t unprotect the file. Price has to be filled in the Same file and the same has to be uploaded. 4. Save filled copy of downloaded price schedule / BOQ file in your computer and remember its name & location for uploading correct file (duly filled in) when required. 5. Download price schedule / BOQ part B in PDF format. Get it printed, fill up required information. Scan it and save in your computer for uploading it while submitting the bid. 7. Other Instructions For further instructions, the vendor should visit the home-page of the portal and go to the Bidders Manual Kit. The compatible support software (PDF Converter, Java, etc) for online bid submission may be downloaded from TCIL Portal. The help information provided through ETS User-Guidance Center is available in three categories Users intending to Register / First-Time Users, Logged-in users of Buyer organizations, and Logged-in users of Supplier organizations. Various links are provided under each of the three categories. Important Note: It is strongly recommended that all authorized users of Supplier organizations should thoroughly peruse the information provided under the relevant links, and take appropriate action. This will prevent hiccups, and minimize teething problems during the use of ETS. The following FOUR KEY INSTRUCTIONS for BIDDERS must be assiduously adhered to: a) Obtain individual Digital Signing Certificate (DSC or DC) well in advance of your first tender submission deadline on ETS b) Register your organization on ETS well in advance of your first tender submission deadline on ETS c) Get your organization s concerned executives trained on ETS well in advance of your first tender submission deadline on ETS d) Submit your bids well in advance of tender submission deadline on ETS (There could be last minute problems due to internet timeout, breakdown, et al) While the first three instructions mentioned above are especially relevant to first-time users of ETS, the fourth instruction is relevant at all times. 8. Minimum Requirements at Bidders end Computer System with good configuration (Min P IV, 1 GB RAM, Windows XP) 2 Mbps Broadband connectivity with UPS. Microsoft Internet Explorer 6.0 or above Digital Certificate(s) for users. Note: For Participating in this Tender the bidder must be registered with TCIL. Digitally Signature of bidder on TCIL web Portal Page 18

19 SECTION III GENERAL (COMMERCIAL) CONDITIONS OF CONTRACT 1. Application Submission of bid against this offer shall bind the bidder for the acceptance of all the conditions specified herein or in DNIT unless otherwise agreed by BSNL. 2. SECURITY DEPOSIT 2.1 The successful Tenderer shall deposit within 10(Ten) days of receipt of intimation of acceptance of this tender deposit of security deposit of 10% of the value of work awarded, in cash/fdr/dd/bank guarantee in favour of Accounts Officer (Cash) Bharat Sanchar Nigam Limited % GMTD BSNL Bastar Security deposit will not earn any interest for any period whatsoever. Security deposit will be returned after one month of the successful completion of the contract as certified by the competent authority of BSNL and after deducting the dues, if any, payable to the BSNL. In the event of any breach of any terms and conditions of the contract, the contract will be terminated and security deposit will be forfeited to the BSNL. No interest shall be paid on amounts payable to the contractor under this contract The bank guarantee furnished as security deposit should be valid for a period of not less than 18 months from the date of agreement which will have to be renewed suitable if contract is extended. If required the period of validity can be decided by General Manager Telecom District Indore for period considered being suitable for a particular tender All the compensation or other sum of money payable by the contractor under the terms of this contract may be deducted from the security deposit or from any sum which may be due or may become due to the contractor by the BSNL on any account whatsoever and in the event of his security deposit being reduced by reason of any such deductions, the contractor shall within ten days make good in cash the amount required to make good in full, the security deposit. Otherwise, the said balance in full shall be collected from the running bill of the contractor. EXECUTION TIME LIMIT 3.1 The time period as stipulated in the contract or letter of intent shall be deemed to be essence of the contract. 4. PAYMENT TERMS (a) Monthly bills shall be submitted in duplicate to the authority specified in contract along with completed log book duly signed by the user. The GST shall be paid along with the bill. The copy of GST, EPF & ESI paid Challan (all as applicable) for the previous month /quarter as the case may be ought to be produced along with the bills for payment. 4 (a) PRICES 4 (a) i) Rates charged by the contractor for the services given under the contract shall not be higher than the rates quoted by the contractor in his bid. ii) In case of any reduction of taxes and statutory levies (if any) during the contractual period, BSNL shall take the benefit of decrease in such taxes/ duties for the services to be availed from the date of enactment of revised duties/ taxes. 30. In case of increase in taxes/ duties during the contractual period, BSNL shall be liable to revise the rates as per new taxes/ duties for the services to be availed for the remaining period of the contract. 31. If any vehicle is sent to places any where in CG or outside CG the responsibility to pay toll tax en route will be responsibility of the bidder/contractor. The same can be claimed with invoices. The rate should be on monthly basis as well as daily basis. The KM slabs for monthly hire and Time-KM slabs for daily hire are shown in Scope of Work in appendix-ii. 5. Price Revision: 5.1 No escalation is admissible on any account whatsoever during the first three months of the contract. After three months of contract increase or decrease in hire charges due to variation in Fuel rates will be worked out and paid only when the variation to base rate is above 10%. Such increase or decrease in the hire charges due to these variations shall be worked out from the base rate on the following formula: Digitally Signature of bidder on TCIL web Portal Page 19

20 Increase or decrease in Petrol/Diesel during the month = Actual KMs run by the vehicle X (Revised rate per litre - Base rate per litre) Average KM per litre of Diesel / Petrol consumption (KMPL) (Note:- The Base Rate of Petrol/Diesel is the prevailing rate on the date of commencement of work / contract. The Average KMPL is to be assumed as 9 Kms in case of AC cars and 12 Kms in case of Non-AC Cars in both Petrol & Diesel driven. If there is decrease in Fuel Price, formula will indicate negative figure which means the deduction shall be done from the bill) 5.2 The review for change in hire charges due to change in fuel rates shall be affected at the end of quarter, irrespective of start of contract i.e. on 31st March, 30th June, 30 Sept, and 31st December. The change in hire charges, if any, shall be applicable from the Ist day of next quarter. Base Rate of fuel would be fuel prices as on date of award of contract. 5.3 In case of minimum average run per litre of fuel (i.e Average KMPL) as assumed above is not achieved by any vehicle, then the extra cost of fuel consumed by the vehicle on the basis of actual KMPL of fuel will be deducted from the payment due for that vehicle. 5.4 The service provider shall submit supplementary bill for reimbursement towards increase in Fuel price on monthly basis without accumulation. This supplementary bill is to be supported with proof of fuel price prevailing on 1 st of the month. 6. Termination of Contract 6.1 BSNL may without prejudice to any other remedy for breach of contract may terminate the contract in whole or in parts. (a) (b) If the contractor fails to arrange the supply of any or all of the vehicles within the period (s) specified in the contract or any extension thereof granted by BSNL. If the contractor fails to perform any other obligation (s) under the General & Special Conditions of the contract. 6.2 BSNL may without prejudice, to other rights under law or the contract provided get the hiring of vehicles done at the risk and cost of the contractor, in above circumstances. 7. Termination for insolvency BSNL may also by giving written notice and without compensation to the contractor terminate the contract if the contractor becomes unwilling, bankrupt or otherwise insolvent without affecting its right of action or remedy as hirer. 8 Force Majeure If any time, during the continuance of this contract, the performance in whole or in part by either party of any obligation under this contract is prevented or delayed by reason of any war, or hostility, acts of the public enemy, civil commotion, sabotage, fires, floods, explosions, epidemics, quarantine restrictions, strikes, lockouts or act of God (Hereinafter referred to as events) provided notice of happenings, of any such eventuality is given by either party to the other within 21 days from the date of occurrence thereof, neither party shall by reason of such events be entitled to terminate this contract nor shall either party have any claim for damages against the other in respect of such on performance or delay in performance under the contract shall be resumed as soon as practicable after such an event may come to an end or cease to exist, and the decision of BSNL as to whether the supplies have been so resumed or not shall be final and conclusive, provided further that if the performance in whole or part of any obligation under this contract is prevented or delayed by reason of any such event for a period exceeding 60 days either party may, at his option terminate the contract Arbitration In the event of any question, dispute or difference arising under the agreement or in connection there with (except as to the matters, the decision to which is specifically provided under this agreement), the same shall be referred to sole arbitration of GMTD Bastar of Bharat Sanchar Nigam limited (BSNL) of the respective Circles/District or any other person appointed by him. In case his designation is changed or his office is abolished then in such case to the sole arbitration of the officer for the time being entrusted whether in addition to the function of the GMTD Bastar or by whatever designation such officers may be called (hereinafter referred to as the said officer). In the event of such Arbitrator to whom the matter is originally referred to vacates his office on resignation or otherwise or refuses to do work or neglecting his work or being unable to act as Arbitrator for any reasons whatsoever, the GMTD Bastar of BSNL shall appoint another person to act as Arbitrator in the place of outgoing Arbitrator and the person so appointed Digitally Signature of bidder on TCIL web Portal Page 20

21 shall be entitled to proceed further with the reference from the stage at which it was left by the predecessor and that the award of the arbitrator shall be final and binding on both the parties. Contractor will have no objection in any such appointment that arbitrator so appointed is an employee of BSNL or a Government Servant or that he has to deal with the matter to which the agreement relates or that in the course of his duties as a BSNL employee he has expressed his views on all or any of the matters in dispute. The adjudication of such Arbitrator shall be governed by the provisions of the Arbitrator and Conciliation Act 1996, or any statutory modification or re-enactment there of or any rules made thereof. 9.2 The venue of Arbitration proceeding shall be Office of GMTD Bastar of BSNL or such other place as the arbitrator may decide. 9.3 The arbitrator may from time to time with the consent of both the parties enlarge the time frame for making and publishing the award. Subject to aforesaid arbitration and conciliation Act, 1996 and the rules made there under, any modification thereof for the time being in force shall be deemed to apply to the arbitration proceeding under this clause. 10. Set Off Any sum of money due and payable to the contractor (including security deposit refundable to him) under this contract may be appropriated by BSNL and set off the same against any claim of BSNL for payment of a sum of money arising out of this contract or under any other contract made by contractor with BSNL. Digitally Signature of bidder on TCIL web Portal Page 21

22 SECTION IV SPECIAL CONDITIONS OF CONTRACT 1. The special conditions of contract shall supplement the instruction to the Bidders as contained in section II and general (commercial) conditions of the contract as contained in section III and wherever there is a conflict, the provisions herein shall prevail over those in section II and section III. 2. In case the date fixed for opening of bids is subsequently declared as holiday by the Government of India, the revised schedule will be notified. However, in absence of such notification, the bids will be opened on next working day, time and venue remaining unaltered. 3. BSNL reserves the right to disqualify such bidders who have a record of not meeting contractual obligations against earlier contract entered into with BSNL. 4. BSNL reserves the right to blacklist a bidder for a suitable period in case he fails to honour his bid without sufficient ground. 5. The liability under relevant sections of Motor Vehicle Act 1968 and IPC causing death or permanent liability developed in the vehicle supplied by the contractor, the hiring authority has no responsibility of whatsoever and will not entertain any claim in this regard under the provision of the law. 6. The engagement and employment of drivers and payment of wages to them as per existing provisions of various labour laws and regulations is the sole responsibility of the contractor and any breach of such laws or regulations shall be deemed to be breach of this contract. 7. No sub-contracting is permissible by BSNL. The near relatives of all BSNL employees {Non- executive employees working in GMTD, Bastar& executive employees (also called Group-A & Group-B officers working in GMTD, Bastar} either directly recruited or on deputation are prohibited from participation in this tender. The near relatives for this purpose are defined as : (a) Members of a Hindu Undivided Family, (b) They are husband and wife, (c) The one is related to the other in the manner as father, mother son(s), son s wife (daughter-in-law), Daughter(s) & daughter s husband (son-in-law), brother(s)&brother s wife, sister(s) & sister s husband (brother-in-law). 8. The tenderer(s) should give a certificate to the effect that none of his/her such relative is working in the units of BSNL as defined above. In case of proprietorship firm the certificate will be given by the proprietor, for partnership firm certificate will be given by all the partners and in case of Limited company by all Directors of the Company. Any breach of these conditions by the company or firm or any other person, the tender/work will be cancelled and earnest money/security deposit will be forfeited at any stage whenever it is noticed. The BSNL will not pay any damages to the company or firm or concerned person. The company or firm or the person will also be debarred for further participation in the concerned unit. 9. The contractor shall assign the job of driving of hired vehicles only to qualified experienced licensed drivers and also assume full responsibility for the safety and security of the officers/officials as well as essential store items while running the vehicle by ensuring safe driving. The attested copy of driving licence of all such drivers should be submitted during the contractual period. The BSNL shall have no direct or indirect liability arising out of such negligent, rash and impetuous driving which is an offence under section 29 of IPC and any loss caused to BSNL have to be suitably compensated by contractor. 10. The contractor shall when called upon to do so, place at the disposal of BSNL such number of vehicles as may be required although the number of vehicles so demanded may be more than the number of vehicles he is required to supply for the purpose of execution of the contract at same rate and terms and conditions. The number of such vehicles to be supplied extra will not be more than 25% of original schedule or requirement in the NIT. 11. In no case a vehicle that is not registered for the commercial purpose shall be supplied to BSNL and taxes, insurances, Road tax etc. due on such vehicles shall be liability of the contractor. The attested copy of R/C Book and the Insurance policy of vehicles supplied under this contract should be submitted to the authorised person of the BSNL and will be subject to scrutiny. Digitally Signature of bidder on TCIL web Portal Page 22

23 12. The contractor shall send the vehicle for periodical servicing at the cost of the contractor, BSNL will not pay any mileage run for such servicing nor any deduction be made for the duration involved in such servicing. The cost of lubricants, repairs, maintenance, taxes insurance, etc. will be to the contractor s liability. 13. BSNL reserves right to counter offer price against price quoted by the bidder. 14. No liability whatsoever for payment of wages/salaries other benefits and allowances to his personnel that might become applicable under any Act or Order of the Govt. in this regard and the Service Provider shall indemnify BSNL against any/all claims which may arise under the provisions of various Acts, Government Orders etc. and any breach of such laws or regulations shall be deemed to be breach of this contract DISTRIBUTION OF WORK 15.1 The GMTD Bastar shall have the sole discretion in determining the number of Contractors on whom the work orders shall finally be placed. If multiple bids are accepted, the terms and conditions offered to the lowest shall also apply to the higher bids General policy of distribution = Number of Bidders on whom proposed quantity of Distribution the order is proposed to be placed is 1 (One) but work can be divided amongst two bidders in 60:40 ratio at L1 approved rate Also the GMTD Bastar reserves the right for the placement of order of the balance quantity or part of L1 quantity, to L2 bidder at L1 rate in case of degraded performance of L1 bidder during any stage of contract BSNL reserves the right to depart from the above guidelines for distribution of order quantities amongst successful bidders depending upon the urgency and other factors prevailing at the time of evaluating the bids Regular checking of meter by the designated transport authority may be done by the contractor, and requisite certificate may be shown to BSNL as and when demanded. 16. The contractor should ensure that at the end of duty; the duty slips are completed and signed by the users. The log book in duplicate copy form to be printed and serially numbered by the contractor as per the format given in Section- XI. 12. The contractor shall provide his employees a uniform, which shall be worn by them all the time while on duty. 18. LCV means as per RTO, Light Commercial Vehicle. The BSNL reserves the right to inspect & approve the vehicle along with its type before hiring as per requirement. Normally BSNL will take Hard Top LCV s like Sumo, Qualis, Victa, Armada, Indica, Indigo, Ambassador,VAN etc. 19. COMPLIANCE WITH LAWS AND REGULATIONS During the performance of the supply the Contractor shall at his own cost and initiative fully comply with all applicable Laws of the Land and with any and all applicable By-laws, Rules, Regulations and Orders and any other Provisions having the force of Law made or promulgated or deemed to be made or promulgated by any Government, Governmental agency or Department, Municipal Board, Government or other regulatory or Authorised Body of persons and shall provide all certificates of compliance therewith as may be required by such applicable Law, Bylaws, Rules, Regulations, Orders and/or Provisions. The Contractor shall assume full responsibility for the payment of all contributions and payroll taxes, as to his employees, servants or agents engaged in the performance of the work specified in the Contract Documents. If the Contractor shall require any assignee or sub-contractor to whom any portion of the work to be performed hereunder may be assigned, sub leased or sub Contractor to comply with the provisions of the Clause and in this connection the Contractor agrees as to undertake to save and hold the Department harmless and indemnified from and against any/all penalties, actions, suits, losses and damages, claims and demands and costs (inclusive between attorney and client) charges and expenses whatsoever arising out of occasion, indirectly or directly, by failure of the Contractor or any assignee or sub-contractor to make full and proper compliance with the said By-laws, Rules, Regulations, Laws and Order and Provisions as aforesaid. b. The Contractor shall comply with all provisions of the "Payment of wages Act 1936, Minimum Wages Act 1948, Employees Liability Act 1938, Workmen's Compensation Act 1923, Industrial Disputes Act 1947, Maternity Benefits Act 1961, and the Contractor Labour (Regulation and Abolition) Act 1970 or the modifications thereof or any other laws relating thereto and the rules made there under from time to time. The Contractor shall indemnify Department against payments to be made under for the observance of the Laws aforesaid notwithstanding his right to claim indemnity from his sub-contractors. The regulations aforesaid shall be deemed to be a part of this contract and any breach thereof shall be deemed to be a breach of this contract. Digitally Signature of bidder on TCIL web Portal Page 23

24 21. In every case in which by virtue of the provisions of Section 12, sub-section (i) of the Workmen's Compensation Act, 1923, Department is obliged to pay compensation to a workman employed by the Contractor, in execution of the supply, Department will recover from the Contractor the amount of the compensation so paid, and without prejudice to the rights of the Government under Section 12, sub-section (ii) of the said Act, Department shall be at liberty to recover such amount or any part thereof by deducting it from the security deposit or from any sum due by Department to the Contractor whether under this contract or otherwise. Department shall not be bound to contest any claim made against it under Section- 12, sub-section (i) of the said Act, except on the written request of the Contractor and upon his giving to Department full security for all costs for which Department might become liable in consequence of contesting such claim. 13. Subject to provisions of Contract Labour (Regulation and Abolition) Act 1970 and Contract Labours Rules 1971 as amended time to time, Contractor shall register themselves after receipt of letter of acceptance of the tender with concerned licensing authority as per Contract Labour (Regulation and Abolition) Act 1970 and Contract Labour Rules 1971 as amended from time to time as applicable, and shall commence the actual work only after receipt of license from concerned licensing authority under the provision of the Contract Labour (Regulation and Abolition) Act 1970 and Contract Labour Rules 1971 as amended from time to time and continue to have valid license until completion of work. 22(A)PAYMENT INSULATION UNDERTAKING: The bidder is required to submit a payment insulation under taking that he has sufficient capital resources at his disposal so that he will make due payments to the labours / workers / working of this tender/ contract every month as per laws insulating with payments from BSNL and carry out operations of tender without linking it with payments from BSNL. ( It may be noted that BSNL makes payments twice a month based on status of submitted & passed invoices available with paying authority as per current policy ) 23. Compliance of Provisions of EPF Act 1952 The contractor will ensure compliance of Employees Provident Fund & Misc. Provisions Act 1952 & Employees Provident Fund Scheme 1952 in respect of laborers/ employees engaged by him for performing the supply of BSNL. 24. Compliance of Provisions of ESI Scheme The contractor will ensure compliance of ESI Scheme & Misc. Provisions Act in respect of laborers/ employees engaged by him for performing the supply of BSNL as applicable. 25. Evaluation criteria:- : (1) The tender will be evaluated on overall lowest composite cost of hiring of all types of vehicles in PLAN-1 for tenders participated for Bastar SSA. (2) For out station journey and halt, OT claim will not be applicable. (3) In plan-i rates for 1500 km and 2500 Km have to be filled in financial bid as per format given with bid (4) In plan-ii all relevant rates have to be filled in financial bid. (5) BIDDER HAS TO SUBMIT SEPARATE TENDER FOR EACH BUSINESS AREA (6)A bid that is most beneficial/ economical to BSNL will be the one, evaluated as most attractive and will be finally accepted. Other Special Condition-: 1.Incomplete, Ambiguous, conditional, unsealed tender bids are liable to be rejected. 2. The GMTD BASTAR reserves the right to reject any or all tenders without assigning any reason what-so-ever. 29. SPECIAL RIGHTS OF GMTD BASTAR 1. In case of any dispute between the two contracting parties, the decision of the GMTD BASTAR will be final. 2. The GMTD BASTAR is not bound to accept the lowest tender, and also reserves the right to reject any or all the tenders so received without assigning any reason. 3. The GMTD BASTAR reserves the right to disqualify such bidders who have a record of not meeting the contractual obligations against earlier contracts entered with the department. 4. The GMTD BASTAR reserves the right to increase or decrease the duration and validity of the contract from normal one year duration and also reserves in the interest of the department.. 5. The GMTD, BASTAR reserves the right to award the works to more than one bidder, if required in the interest of the department. Digitally Signature of bidder on TCIL web Portal Page 24

25 6. BSNL reserves right to counter offer/reoffer price against price quoted by the bidder. 7. The bidder with the lowest evaluated price will be considered for about 30% of tendered quantity and the balance quantity will be ordered on the remaining selected bidders. In case of 2 bidders are selected, the work distribution will be 60/40 for L1/L2 respectively and in case of 3 selected bidders, the work distribution will be 50/30/20 for L1/L2/L3 respectively. However, BSNL reserves the right for placement of full tendered quantity on the lowest bidder. 8 Tenders with any condition including that of conditional / unconditional rebates shall be rejected forthwith. 9 All provisions of statutory acts enacted by the Govt. or other codal formalities issued by other statutory bodies And local authorities from time to time shall be fulfilled/complied at the cost of bidder/bidder. 10. If necessary the GMTD BASTAR would have full right to reject the order on the same rate, terms and conditions. 12. Any technical condition/scope of work will be changed any time. 13. Repeated work order may be issue when required by BSNL. 14. Final decision taken by BSNL if any clerk mistake in typing/or sentence /spelling mistake. Digitally Signature of bidder on TCIL web Portal Page 25

26 BHARAT SANCHAR NIGAM LIMITED (A Govt. of India Enterprise) BID DOCUMENT (FINANCIAL BID) TENDER DOCUMENT FOR HIRING OF VEHICLES FOR FIELD & HQ DUTIES OF BSNL, SSA Bastar NIT No-:W /Tender/Veh./ /04 Dated OFFICE OF THE GENERAL MANAGER TELECOM DISTRICT BASTAR Bastar Digitally Signature of bidder on TCIL web Portal Page 26