SCHEDULE-- A. Tender No: MGVCL/PP/4053/CCTV. No

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1 Sr. No. SCHEDULE-- A Tender No: MGVCL/PP/4053/CCTV Description of material Tendered Quantity in No Supply of CCTV surveillance system as per MGVCL S specifications. Installation, Commissioning and Testing of CCTV surveillance system. 1 Nos ( One ) 1 Nos ( One ) NOTE: IMPORTANT INSTRUCTIONS: 1 Offers are invited from the manufacturers/authorized Vendors of manufacturer s. 2 Seal and signature at Annexure- important Instruction is MUST 3 Bidders are requested to quote separately the UNIT RATE for supply as well as Installation, Commissioning and Testing. This is mandatory. If bidder quote for any one i.e. for supply or Installation and commissioning. Same offer will not be considered for evaluation and no any further correspondence in the matter will be entertained. 4 EMD COVER MUST CONTAIN THE FOLLOWING: [4.1] Details and document as per clause no. 11 (commercial term & conditions) of the tender for EMD requirements. Clause no.11 of Commercial Terms and Conditions is modified as under. The exemption in payment of EMD shall be given to the Small, Cottage & Tiny industrial units registered under small scale industries of Govt. of Gujarat and holding subsequent registration with CSPO/NSIC/DGS&D registration certificates for the item under tender subject to furnishing of the authenticated notary certificate copy of the above certificates. No relaxation shall be given to the bidders having valid SSI/NSIC certificate of Outside Gujarat State. No relaxation shall be given to the bidders having only one registration number from Government of Gujarat but no subsequent registration with CSPO/NSIC/DGS&D registration certificates for the item under tender. Other text matter of Clause no.11 of Commercial Terms and Conditions remains unaltered [4.2] Vendor Registration Certificate for the tendered item is not mandatory. [4.3] List of Order executed in last three years (including supplied made to GUVNL & / or their any subsidiary company.) for the tender Items & its higher rating / sizes (whenever applicable). Please attach Order copies. In absence of the above [4.1] above, technical bid will not be opened. However, system (Page 1 of 11)]

2 [4.3] above is require to decide the status /performance of bidder for the tender item. 5 Seal and signature at Annexure Important Instruction is Must 6 DELIVERY PERIOD: The delivery period of the all the material against this tender shall be completed 30 days from the date of order and as per the last para of clause no. 25 DELIVERY SCHEDULE OF MGVCL of tendered commercial terms and conditions. If the quantity offered by the tenderer is reduced while placing the order, in that case delivery period quoted by the tenderer will also be reduced proportionately. However, if the Company requires earlier delivery; the same should be delivered as per our requirement. 7 Please read MGVCL s / tenderer s / purchaser s cash discount payment scheme for early payment mentioned in the clause No. 23 of payment terms of Commercial Terms and Conditions of tender as deleted. However, all other text matter of Clause No. 23 of payment terms remains same. 8 Please Read clause no 12: PERFORMANCE GUARANTEE TOWARDS SUPPLY (SECURITY DEPOSIT) 10 (Ten) % of total value of order as per clause no. 12 of tendered commercial terms and conditions. Last para of Clause no. 12: Performance Guarantee towards execution period of the Commercial Terms and Conditions may be modified as under. If the full Performance Guarantee towards Execution Period (Security Deposit) amount is not paid within 30 (Thirty) days after the receipt of the LOA, then the LOA will be out rightly cancelled at the risk & cost of the Tenderer (at the discretion of MGVCL) without entering into any correspondences and this will be binding on the Tenderer and no final A/T will be placed and if placed, it will also be out rightly cancelled. Performance Guarantee towards Execution Period (Security Deposit) if paid will be returned on successful installation and commissioning of system. All other text matter of Clause No. 12 of Performance guarantee Towards execution Period (i.e Security Deposit) remains same. 9 GUARANTEE: Guarantee period of tendered item shall be 12 months from the date of installation certified by purchaser. You will be responsible for the proper performance of the equipments / materials for the respective guarantee period. 10 PERFORMANCE GUARANTEE TOWARDS WARRANTY / GUARANTEE PERIOD: 10 (TEN)% of total value of order as per table of clause no. 47 of tendered commercial terms and conditions. system (Page 2 of 11)]

3 11 ONLY FOR GUJARAT BIDDER/S: PERFORMANCE GUARANTEE TOWARDS EXECUTION OF ORDER (SECURITY DEPOSIT)/ PERFORMANCE GUARANTEE (TO COVER WARRANTY/GUARANTEE PERIOD): The Small, Cottage and tiny Industrial units of Gujarat State having the registration number under Small Scale Industries of Government of Gujarat have to submit the security deposit of (i.e. performance Guarantee towards execution 6 % of total value of order instead of 10 % of order value mentioned in clause no. 12 and performance Guarantee towards warrantee/guarantee (PBG-W) 02 % of total value of order value as mentioned in clause no. 47 of tendered commercial terms and conditions. However, all other conditions & text matter of this clause remains unchanged. The above relaxation in payment of performance Guarantee towards execution period (Security Deposit) and towards Guarantee / warrantee period shall be given to the small, cottage & Tiny industrial Units registered under small scale industries of Govt. of Gujarat and holding subsequent registration with CSPO/NSIC/DGS&D registration certificates for the item under tender. It is mandatory for the bidders of Gujarat state to submit the notarized copy of valid SSI certificate or applicable valid acknowledgement of memorandum filed by Small, cottage and tiny industrial units with the District Industrial Centre (DIC) of Gujarat State and notarized copy of subsequent registration certificate of CSPO/NSIC/DGS&D otherwise bidder have to pay the security deposit 10 % of the order value and performance guarantee towards warrantee/guarantee amount of 02 % of the order value as mentioned in clause no.: 12 and clause no.47 respectively of tendered commercial terms and conditions. No relaxation shall be given to the bidders having only one registration numbers from Government of Gujarat but no subsequent registration with CSPO/NSIC/DGS&D registration certificates for the item under tender. No exemption as well as relaxation shall be given to outside Gujarat based parties. Other than above all successful bidders have to submit the security deposit (i.e. performance Guarantee towards execution) as per clause no. 12 of tender commercial terms and conditions (i.e. 10 % of order value) and performance Guarantee towards warrantee/guarantee(pbg-w) as per clause no. 47 of tender commercial terms and conditions (i.e. 02 % of order value). 12 In case MGVCL finds that there is an attempt of cartel in the prices, MGVCL reserves the right to consider or reject any or all the parties offer without assigning any reason thereof. 13 Following clauses of tender commercial terms and conditions may please be considered (not applicable) as deleted for this tender. Sr. No. This tender commercial terms and conditions Clause no. below to be considered as deleted. 1 Clause No.6 A Quantity Distribution system (Page 3 of 11)]

4 2 Clause No.62 3 Clause No In clause no. 11, 12 & 47 of commercial terms and conditions of tender, wherever Bank Guarantee is / are to be submitted towards EMD, Security Deposit, Performance Guarantee towards Warranty / Guarantee etc., MGVCL would accept Bank Guarantee issued by the following Banks. MGVCL will accept Bank Guarantee (Towards Security Deposit and Earnest Money Deposit) issued by the following banks: (1) All Nationalized Banks including Public Sector Banks IDBI Bank Ltd. (2) Private Sector Banks authorized by RBI to undertake the state Government business, Which are i) Axis Bank (ii) ICICI Bank (iii) HDFC Bank Guarantees issued by the following banks will be accepted as Security deposit / EMD for the period up to only. (a) Commercial Banks (i) Kotak Mahindra Bank (ii) Yes Bank (iii) IndusInd Bank (iv) Ratnakar Bank (b) Regional Rural Banks of Gujarat (i) Dena Gujarat Gramin Bank (c) Co-operative Banks of Gujarat (i) The Kalupur Commercial Co-operative Bank Ltd. (ii) Rajkot Nagrik Sahakari Bank Ltd. (iii) The Ahmedabad Mercantile Co-op Bank Ltd. (iv) The Mehsana Urban Co-operative Bank Ltd. (v) Nutan Nagrik Sahakari Bank Ltd. If Bank Guarantee (s) is / are submitted of the bank other than above banks, it will not be accepted by MGVCL and in such case it will be considered as Bank Guarantee (s) is / are not submitted and action will be taken accordingly. Bidders may note the same 15 In clause no.: 11 EMD, please read Corporate Guarantees not allowed instead of Corporate Bank Guarantee not allowed. 16 The bid which is not opened due to any reason/s in that case the same will not be returned to the bidder in any case / Circumstances 17 Bidders are requested to submit price bid (Schedule B) by on-line (etendering) only and not to submit the price bid in physical form. This is mandatory. If price bid is submitted in physical form, same will not be opened and only on-line submitted price bid will be considered for evaluation The bidders are requested to submit their bids by on line through our service 18 provider M/s(n) Code Solutions before one day of the due date to avoid complication / dispute at later stage system (Page 4 of 11)]

5 19 Bidders are informed that only their employee of bidders authorized in writing will only be allowed as their Authorized Representative for all purposes to deal with MGVCL in respect of this tender. Non-Employee cannot deal /shall not be allowed to deal with the company. 20 The successful bidder has to execute agreement on Non judicial Stamp paper of Rs. 100/- duly Notarized as per agreement document uploaded herewith within 10 days after the payment of S.D. amount/bank Guarantee. The cost of Non judicial stamp & Notary charges will be borne by the successful bidder. The agreement shall be executed between ACE (proc) & the authorized representative of successful bidder as mentioned hereunder. 1. If the authorized representative is from a partnership firm, then a certified copy of the registered partnership deed must be attached along with the signatures of other partners who have authorized the particular partner to execute and sign the agreement. 2. If it is a private or public limited firm, a copy of the resolution, authorizing the person to execute & sign the agreement on behalf of the firm, passed by the Board of Directors along with the Company s Seal must be attached with the agreement. 3. If it is a proprietary firm, then the proprietor himself should execute & sign the agreement and his full residential address must be available in the file. 4. Upon submission of security deposit and signing of Agreement, MGVCL shall issue a detailed A/T /order incorporating various terms and conditions. The quantity to be purchased will be decided by MGVCL. The MGVCL reserve 21 the right to reduce / enhance the tender quantity as per their requirement at the time of finalization of the tender. It is mandatory for all the bidders to submit their tender documents by both 22 forms viz. on line (e tendering) and physically in schedule time. If tender documents submitted in only any one form, say either by on line or physically, in that case the same tender will not be considered & rejected out rightly. It is proposed to have integrity pact, to have best business practices in an 23 atmosphere of trust to provide goods & services for the ultimate benefit of the society and Nation. MGVCL management desires to have an integrity pact attached herewith to be signed by authorized person of vendor. However this document is voluntarily and does not have any legal binding. The copy of such pact is kept at here under. 24 The tender item/s supplied shall be confirming to Indian Standard Specification and also with ISI marking and even after inspection of the lot, if the materials received at site is found without ISI marking, the lot shall be rejected and no further correspondence shall be entertained in this regard. 25 Clause no.28 of Commercial Terms and Conditions is modified as under. PENALTY FOR LATE DELIVERY: 25.1 Penalty shall 0.5% per week or part thereof on delayed portion system (Page 5 of 11)]

6 subject to maximum 10% of the order value (end cost) in case of supply only, whereas in case of projects, the ceiling shall be with reference to total contract value of the project (supply + erection + civil). For calculating the delayed portion, date of actual receipt of material at store shall be considered In order to avoid delay in dispatch of the inspected lot materials, for which the dispatch instructions are already issued, the supplier shall arrange the transportation so as to receive the materials at respective consignees stores within 15 days from the date of dispatch instructions issued. If materials are not received at stores within 15 days from the date of dispatch instruction issued, the special penalty charges shall be recovered at 0.5% per week or part thereof, maximum up to 3% of the dispatch instructions consignment value In case of Foreign OEM / Indian trader of a Foreign OEM, in order to avoid delay in dispatch of the inspected lot of materials, for which the dispatch instructions are already issued, the supplier shall dispatch the materials to respective consignees within 60 days from the date of dispatch instructions. If materials are not dispatched within 60 days from the date of dispatch instruction, the special penalty charges shall be recovered at 0.5% per week or part thereof, maximum up to 3% of the consignment value of the lot of respective dispatches instruction. For calculation of penalty date of bill of lading / airway bill / courier receipt shall be considered as date of delivery General Guide lines: In order to avoid delay & possible attraction of penalty, The firm has to offer the inspection call 15 days prior to proposed date of inspection and prior to 30 days from the due date of delivery schedule If above clause No is fulfilled by firm then any delay in inspection and any delay in issuance of Dispatch instruction, said delay period will not be considered for penalty purpose However, in case the material is offered for inspection but does not fulfill criteria as per clause No and does not supply material as per delivery schedule, the same will be considered as delay in delivery and will be liable for penalty in terms of the contract. Due consideration will be given for waival / levy of penalty only for the reasons absolutely beyond suppliers control (e.g. Force Majeure conditions as laid down in the DGS & D, Clause reproduced hereunder) for which documentary evidence will have to be provided. The request for extension in delivery giving reasons and supporting documents shall have to be made within one month on completion of the supply only. system (Page 6 of 11)]

7 The request made after one month on completion of the supply shall not be entertained and rejected out rightly without any correspondence. No request for waival / levy of penalty will be entertained / reviewed during the execution of order. D.G.S & D. FORCE MAJEURE CLAUSE If, at any time during the continuance of this contract, the performance in whole or in part by either party of any obligation under this contract shall be prevented or delayed by reason of any war, hostility, act of the public enemy, civil commotion, sabotage fires, floods, explosion, epidemics, quarantine restrictions, strikes lockouts or acts of God (hereinafter referred to as event), then provided notice of the happening of any such event is given by either party to the other within twenty one days from the date of occurrence there of neither party shall by reason of such event be entitled to terminate this contract nor shall either party shall have any claim for damages against the other in respect of such non-performance of delay in performance, and deliveries under the contract shall be resumed as soon as practicable after such event has come to end or ceased to exist, and the decision of the Managing Director as to whether the deliveries have been so resumed or not shall be final and conclusive. Provided further that if the performance in whole or part of any obligation under this contract is prevented or delayed by reasons of any such event for a period exceeding 60 days, either party may at its option terminate the contract provided also that if the contract is terminated under this clause, the Purchaser shall be at liberty to take over from the Supplier at a price to be fixed by the Managing Director of the company, which shall be final, all unused undamaged and acceptable materials bought out components, and stores in course of manufacture in the possession of the Supplier at the time of such termination or such portion thereof as the Purchaser may be deem fit excepting such materials, bought out component and stores as the supplier may with concurrence of the Purchaser elect to retain. 26 Clause no.29 of Commercial Terms and Conditions is modified as under. EXTENSION IN CONTRACTUAL DELIVERY DATE: It will be supplier s responsibility to ensure that goods are delivered within the stipulated delivery period. However, on account of reasons beyond ones control as laid down in the DGS & D Force Major Conditions MGVCL may consider extension of delivery period with or without statutory variations and with or without price variation. However, delivery extensions will be considered only after execution of the order fully and upon submission of documentary evidence for the reasons of delay. 27 A Check List is to be submitted with Physical Bid by the bidder in cover of Tender fee, EMD Documents and vendor registration system (Page 7 of 11)]

8 28 UNLOADING : MGVCL / PP /4053/CCTV MGVCL will unload all the Materials. If the Firms unload the materials at Consignees end, then maximum Rs. 50=00 per M. T. extra will be given. 29 A Technical Check List to be submitted with Physical Bid by the bidder in cover of technical bid. Documents submitted in technical bid should be as per order of Technical check list. This is mandatory. MGVCL s COMMITMENT To maintain the highest ethical standards in business and professional Ensure maximum transparency to the satisfaction of stakeholders To ensure to fulfill the terms of agreement/contract and to consider objectively the view point of parties To ensure regular and timely release of payment on due dates for work done To ensure that no improper demand is made by employees or y anyone on our behalf To give maximum possible assistance to all the vendors / Supplier / Service Providers and other to enable them to complete the contract in time To provide all information to supplier/contractors relating to contract/job which facilitate him to complete the contract/job successfully in time To ensure minimum hurdles to vendors /suppliers / contractors in completion of agreement /contract/work order INTGRITY PACT OUR ENDEAVOUR Date: PARTY s COMMITMENT Not to bring pressure recommendations from outside MGVCL to influence its decision Not to use intimidation, threat, inducement or pressure of any kind on MGVCL or any of its employees under any circumstances To be prompt and reasonable in fulfilling the contract, agreement, legal obligations To provide goods and/or services timely as per agreed quality and specification at minimum cost to MGVCL To abide by the general discipline to be maintained in our dealings To be true and honest in furnishing information Not to divulge any information, business details available during the course of business relationship to others without written consent of MGVCL Not to enter into carter/syndicate/understanding whether formal/non formal so as to influence the price (Seal & Signature) MGVCL s authority Signatory Name: Designation: (Seal & Signature) Party s authority Signatory Name: Designation: system (Page 8 of 11)]

9 CHECK LIST CHECK LIST TO BE SUBMITTED WITH PHYSICAL BID BY THE BIDDER IN THE COVER OF TENDER FEE, EMD DOCUMENTS AND VENDOR REGISTRATION (Filling of all particulars by marking ( ) is necessary) Sr. No. 1 2 Particulars Whether EMD Cover documents and Technocommercial bid, both in physical mode, are kept in separate sealed cover as per requirement of tender Whether above (sr. no.: 1) two sealed covers with documents are kept in a main cover duly sealed as per requirement of tender 2 Type of manufacturing unit 3 4 Whether your firm have supplied the tendered item to GUVNL and / or its subsidiary Companies Vendor registration certificate for the tendered item 5 EMD 6 7 Whether offered item bears valid ISI registration (whenever applicable) Whether offered item bears valid type test certificate (if applicable) Remarks SSI / NSIC / PSU / Pvt. Co. / Limited Co. / Others Registered / Re-register (whenever applicable) Paid / Not paid If paid a) i) Amount: Rs. ii) DD No. & date: iii) Bank: b) i) Rs.: ii) BG No.: iii) Bank: iv)bg valid up to : 8 Whether samples are submitted as per requirement in time (if applicable) 9 Is there any technical deviation in the tender? 10 Is there any commercial deviation in the tender? system (Page 9 of 11)]

10 TECHNICAL CHECK LIST (THIS IS MANDATORY) CHECK LIST & DOCUMENTS REQUIRED IN FOLLOWING ORDER TO BE SUBMITTED WITH TECHNICAL BID Sr. No. Documents in following order to be attached Bidder s comment Page no. from/to Tender Documents with duly signed and sealed 1. Schedule-A of Tender duly signed and sealed 2. Commercial terms and condition with duly signed and sealed 3. Annexure-1 with duly filled and signed. 4. Annexure-2 with duly filled and signed. 5 Annexure-3 with duly filled and signed. 6. Annexure-4 with duly filled and signed. 7. Annexure-5 with duly filled and signed. 8. Annexure-6 with duly filled and signed. 9. Annexure-7 with duly filled and signed. 10. Annexure-8 with duly filled and signed. 11. Annexure-9 with duly filled and signed. 12. Annexure-10 with duly filled and signed. 13. Annexure-11 with duly filled and signed. 14. Annexure-12 with duly filled and signed. 15. Annexure-13 with duly filled and signed. 16. Annexure-14 with duly filled and signed. 17. Annexure-15 with duly filled and signed. 18. Certificate-A on firms Letter head 19. Notarized copy of power of Attorney in favour of a person authorized to sign tender documents 20. Important Instruction with duly signed and sealed 21. GTP & Technical Specification of tender with duly signed and seal 22. All Amendment in ascending Order with duly signed and sealed. (if any) Certificates 23. ISO Certificate (if register) 24. Sales Tax Registration Certificate 25. Excise Registration Certificate 26. Factory License 27. Import-Export Code Certificate (if register) 28. Photocopy of PAN Card 29. Notarized Copy of BIS License 30. BEE Certificate system (Page 10 of 11)]

11 31. Notarize copy of Type test for all tender Item Additional Details on Firms letter Head 32. List of Partners/Directors 33. List of Required machinery for manufacture Tendered Item 34. List of Testing Facility 35. Audited annual A/c of last 3 years 36. Quality Assurance Plan 37. Yearly Production Capacity of each Tendered Item Notarized true copy of Orders Executed in GUVNL and their subsidiary companies, i.e. PGVCL/MGVCL/UGVCL/ DGVCL. MGVCL / PP /4053/CCTV system (Page 11 of 11)]