Notice Inviting Electronic Tender No. 01 of of The West Bengal State Handicrafts Cooperative Society Limited- (Bangasree)..

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1 The West Bengal State Handicrafts Cooperative Society Limited (Bangasree) Bangasree Bhavan, 4D/23/1Dharmatala Road, PO Tiljala, PS Kasba New, Kolkata Telephone -(033) / Memo No. 1732/WBSHCS/ Date: 09/02/2018 Notice Inviting Electronic Tender No. 01 of of The West Bengal State Handicrafts Cooperative Society Limited- (Bangasree).. Tender Reference No : 1732/WBSHCS NIT- 01/ (enit) 1. INVITATION: E-Tenders are invited by the WBSHCS for supply including installation and delivery of Computers, related peripherals and other hardwares at different Outlets and Central Go-down under the Office of the WBSHCS, as per description detailed below. SI. No. Manufacturers/their Authorized Distributor(s)/Authorized Dealer(s)/Other reputed resourceful suppliers in the trade are eligible to participate in the TENDER. A short description of items whose Tender is invited for, is given below:- Description of Items Quantity required Earnest Money Deposit which is refundable (in Rs.) Time for completion of supply Tender Fees which is nonrefundable (in Rs.) Place of Delivery 1. Supply including installation and delivery of HP/ Dell 22.5-inch All-in- One Desktop (Core i5-7200u/4gb/1tb/win10/int egrated Graphics/3 Year Warranty 2 nos 2.. Supply including installation and delivery of HP/Dell Desktop having the following specification: Intel Core i5 latest generation (or higher Specification) processor /4GB RAM /1000 GB HDD/ DVD RW/ HP Keyboard & HP Optical Mouse / 18.5 LED Monitor/ Windows 10 with 3 years Warranty 8 nos. Supply including nos. 30 days from the Rs. 2,40,000 date of 2000/- issue of work order At Head Office, different Outlets and Central Godown

2 4. installation and delivery of EPSON POINT-OF-SALE THERMAL PRINTER TM-T82 (3 years Warranty) Supply including installation and delivery of APC UPS 600 VA (2 years Warranty) 12 nos Supply including installation and delivery of Microtek Supermax Series - II Online UPS (10 Kva) (3Ph-3Ph) (2 years Warranty) Supply including installation and delivery of Quick Heal Total Security 5 USER (PC) 3 YEARS QuickHeal 3 Yrs windows 10 supportive Supply including installation and delivery of TSC MX340P Industrial Tharmal Transfer bar Code Printerwith 3 years onsite warranty Supply including installation and delivery of ZEBRA Symbol DS4308 (2D)Handheld Barcode/ QR code Scanner with 3 years warrenty Supply including installation and delivery of Morphosmart 1300 serise Biometric Reader with 3 years warrenty 1 nos 4 nos. 1nos 15 nos. 10 nos. Intending tenderers can search and download NIT and tender documents electronically by logging on to the website https: //wbtenders.gov.in, using his Digital Signature Certificate (DSC). This is the only mode of collection of tender documents. Technical Bid and Financial Bid both shall be submitted online concurrently duly digitally signed in the mentioned Website as per time schedule stated herein under. The financial offer of the prospective bidders will be considered only if the Tenderer qualifies in the Technical Bid. The decision of the West Bengal State Handicrafts Cooperative Society Limited- (Bangasree) will be final and binding on all concerned and no challenge against such decision will be entertained. The list of the qualified bidders will be displayed in the website on the scheduled date and time. The intending bidder must read the terms and condition of the NIT carefully. He should particularly go through the eligibility criteria required and satisfy himself of the requirements for eligibility. He should only submit his bid if he considers himself eligible and he is in possession of all the documents required. All information posted on the website consisting of NIT and related documents, Form WBSHCS-I, BOQ, Specification, Corrigendum etc. and Drawings if any, shall form part of the tender document.

3 2. Date & Time Schedule: SI. No Particulars Date & Time 1 Date of uploading of N.I.T. Documents (online) (Publishing date) at A.M. 2 Documents download start date (online) at A.M. 3 Documents download end date (online) at 5.00 P.M. 4 Bid submission upload start date (online) at A.M. 5 Bid submission upload end date (online) at 5.00 P.M. 6 Last date of submission of original copies of Tender Documents to The West Bengal State Handicrafts Cooperative Society Limited (Bangasree) Bangasree Bhavan, 4D/23/1Dharmatala Road, PO Tiljala, PS Kasba New, Kolkata at 5.00 P.M. 7 Technical Bid opening date (online) at 2.00 P.M. 8 Date of Opening of Financial Proposal To be informed after evaluation of Technical Bid 3. Earnest Money: Online receipt and refund of EMD of e-procurement are done through State Government e-procurement portal (Govt. order 3975 FY dt : ). The following procedure to be adopted for deposit of EMD/ Bid Security/ Tender Fees related to e- Procurement of the State Government departments. This clause is also applicable for all categories of applicants. Tender Fees : Tender fees to be paid online which is non-refundable to all the bidder are done through State Government e-procurement portal. i) Login by bidder:- a) A bidder desirous of taking part in a tender invited by a State Government Office shall login to the e- Procurement portal of the Government of West Bengal https: //wbtenders.gov.in using his login ID and password. b) He will select the tender to bid and initiate payment of pre-defined EMD / Tender Fees for that tender by selecting from either of the following payments modes: i) Net banking (any of the banks listed in the ICICI Bank Payment gateway) in case of payment through IClCI Bank Payment Gateway. ii) RTGS/NEFT in case of offline payment through bank account in any Bank. B. Payment procedure: i) Payment by Net Banking (any listed bank) through IClCI Bank Payment Gateway a. On selection of net banking as the payment mode, the bidder will be directed to IClCI Bank Payment Gateway webpage (along with a string containing a Unique ID) where he will select the Bank through which he wants to do the transaction. b. Bidder will make the payment after entering his Unique ID and password of the bank to process the transaction. c. Bidder will receive a confirmation message regarding success/failure of the transaction. d. If the transaction is successful, the amount paid by the bidder will get back after fulfillment of delivery and full support. e. If the transaction is failure, the bidder will again try for payment by going back to the first step. ii) Payment through RTGS/NEFT: a. On selection of RTGS/NEFT as the payment mode, the e-procurement portal will show a pre-filled challan having the details to process RTGS/NEFT transaction.

4 b. The bidder will print the challan and use the pre-filled information to make RTGS/NEFT payment using his Bank account. c. Once payment is made, the bidder will come back to the e-procurement portal after expiry of a reasonable time to enable the NEFT/RTGS process to complete, in order to verify the payment made and continue the bidding process. d. Hereafter, the bidder will go to e-procurement portal for submission of his bid. f. But if the payment verification is unsuccessful, the amount will be returned to the bidder's account. Note: EMD payment made through RTGS/NEFT would require additional 2 to 3 bank working days after date of transaction in the bank before the procedure is completed for enabling the bidder to continue with the bidding process in the on-line e-tender final bid submission. Thus, the bidder is to take precaution in case of RTGS/NEFT transfers so that the entire process of submission of e- tender is completed within last date of on-line submission of his/her tender. However, Net-banking transaction through ICICI bank payment Gateway would be on real time basis. C. Refund/Settlement Process: i. After opening of the bids and technical evaluation of the same by the tender inviting authority through electronic processing in the e-procurement portal of the State Government, the tender inviting authority will declare the status of the bids as successful or unsuccessful which will be made available, along with the details of the unsuccessful bidders, to IClCI Bank by the e-procurement portal through web services. ii. On receipt of the information from the e-procurement portal, the Bank will refund, through an automated process, the EMD of the bidders disqualified at the technical evaluation to the respective bidders' bank accounts from which they made the payment transaction. Such refund will take place within T+2 Bank Working Days where T will mean the date on which information on rejection of bid is uploaded to the e-procurement portal by the tender inviting authority. iii. Once the financial bid evaluation is electronically processed in the e-procurement portal, EMD of the technically qualified bidders other than that of the L1 and L2 bidders will be refunded, through an automated process, to the respective bidders' bank accounts from which they made the payment transaction. Such refund will take place within T+2 Bank Working Days where T will mean the date on which information on rejection of financial bid is uploaded to the e-procurement portal by the tender inviting authority. However, the L2 bidder should not be rejected till the LOI process is successful. iv. If the L1 bidder accepts the LOI and the same is processed electronically in the e-procurement portal, EMD of the L2 bidder will be refunded through an automated process, to his bank account from which he made the payment transaction. Such refund will take place within T+2 Bank Working Days where T will mean the date on which information on Award of Contract (AOC) to the L1 bidder is uploaded to the e-procurement portal by the tender inviting authority. A prospective bidder shall be allowed to participate in a particular job either in the capacity of individual or as a partner of a firm. If found to have applied severally in a single job, all his applications will be rejected for that job, without assigning any reason thereof 4. A prospective bidder shall be allowed to participate in the job either in the capacity of individual or as a partner of a firm. If found to have applied severally in a single job all his applications will be rejected for that job. 5. Eligibility criteria for participation in tender : i) Bidder may be Manufacturers/ Authorized Distributor(s)/Authorized Dealer(s)/ Other reputed resourceful suppliers of similar type electronics gadgets. Letter of authorization from Manufacturer is to be furnished in case the bidder is an Authorized Distributor(s)/Authorized Dealer(s)/Other reputed resourceful suppliers (For Desktop and printer). Preference shall be given for Letter of authorization from Manufacturer in reference to invitation of this tender. Past Experience for completing supply including installation of computers and peripherals/similar type electronics gadgets within last 5 years for at least Rs. 15,00, (Rupees Five Lacs) in any State Govt./Central Govt. Department/Organization against a

5 single work clearly mentioning name, address, contract no & Id of the office, details of nature of supply works with completion date in support of the credential. ii) Uploading of scanned copies of PAN, Income tax return of assessment year , Enrolment certificate of Professional Tax, Professional Tax deposit Challan for the year , PTPC, G.S.T. Registration Certificate, Latest VAT Return (Qtr. ending June 2017), Trade Licence of F.Y in the Technical Proposal as Non Statutory Documents. iii) iv) Registered Unemployed Engineers' Co-Operative Societies and registered Labour Co-Operative Societies are to upload the documents apart from the documents mentioned under Cl. 4(i) & (ii), registration papers in support of their registration, Bye Laws, audited balance sheet showing accounts up to , valid clearance certificate from the ARCS for the year , eligible list of the Registered Unemployed Engineers' Co-Operative Societies and Registered Labour Co-Operative Societies issued by the concerned ARCS showing the name of their society as Non Statutory Documents. The partnership firm shall furnish the registered partnership deed and the company shall furnish Certificate of Incorporation [Non Statutory Documents] 6. Submission of Tenders : a. General process of submission : Tenders are to be submitted online through the website stated in Clause 1, in two folders, at a time for each work, one is Technical Proposal and the other is Financial Proposal, before the prescribed date and time mentioned under Clause 2 using the Digital Signature Certificate (DSC), the documents are to be uploaded virus scanned and digitally signed. The documents will get encrypted (transformed into non-readable formats). b. Technical Proposal : The Technical Proposal should contain scanned copies of the following in further two covers (folders). a) Statutory Technical cover containing i) Notice Inviting Tender, ii) Tender Form No Note : i) Only downloaded copies of the documents mentioned under Cl. 6 b. a) (i), (ii) are to be uploaded, virus scanned and digitally signed by the contractor. ii) Tenders will be summarily rejected if any item in the statutory cover is missing. b) Non-Statutory Technical cover containing I) Enrolment certificate of Professional Tax, Professional Tax deposit Challan for the year II) Pan Card & Income tax return of assessment year III) VAT & GST registration Certificate including Latest VAT & GST Return (Qtr. ending Dec 2017). IV) Trade Licence for Proprietorship Firm. V) Registered Partnership Deed & Trade Licence for Partnership Firm. VI) Trade License & Certificate of Incorporation for Ltd. Company. VII) Completion Certificate as stated in Clause 5(i) VIII) For registered Unemployed Engineers' Co-Operative Societies and registered Labour Cooperative Societies registration papers in support of their registration, Bye Laws, audited balance sheet showing accounts up to IX) G.S.T. Registration Certificate. X) Letter of Authorisation from manufacturer (For Desktop & Printer)

6 c. THE ABOVE STATED NON-STATUTORY / TECHNICAL DOCUMENTS SHOULD BE ARRANGED IN THE FOLLOWING MANNER : SI. No. Category Name Sub Category Description Details A. CERTIFICATES CERTIFICATES 1) G.S.T. Registration Certificate, Latest VAT/GST Return. 2) PAN including Income Tax Return for A.Y ) Enrolment certificate of Professional Tax, Professional Tax deposit Challan for the year , PTPC. B. COMPANY DETAILS 1) Trade License of F.Y for Proprietorship Firm 2) Trade License of F.Y & Registered Partnership Deed for Partnership Firm. COMPANY 3) Incorporation Certificate, Trade License of F.Y for DETAILS Ltd. Company 4) Society Registration Certificate, Bye Laws, Audited Balance Sheet for the FY , Trade License of F.Y in case of Regd. Unemployed Engineers Co-opt. Society. 1. Completion Certificate of Work Done as mentioned in the clause 5(i) C. CREDENTIAL Credential 2. Letter of authorization from Manufacturer (for Desktop and printer) 1. Scanned Copy of filled Up Pre-qualification Application D DECLARATION Declaration 1 2. Scanned copy of The Affidavit on Non Judicial Stamp Paper duly Notarised E FINANCIAL INFO P/L & Balance Sheet P/L & Balance Sheet of Last 3 Years NOTE:- Any Bidder fails to upload any of the above documents, his bid will be treated as cancelled Click the check boxes beside the necessary documents in the "My Documents list" and then click the tab "Submit Non Statutory Documents' to send the selected documents to Non-Statutory folder. Next, click the tab "Click to Encrypt and upload" and then click the 'Technical" Folder to upload the Technical Documents. 7. Financial Proposal: The financial proposal should contain the following documents in one cover (folder), i.e. Bill of Quantities (BOQ). The Bidder is to quote the item rate separately for each item online through computer in the space marked for quoting rate in the BOQ, Only downloaded copies of the above documents are to be uploaded, virus scanned and digitally signed by the contractor. 8. Penalty for suppression / distortion of facts: If any tenderer fails to produce the original hard copies of the documents uploaded or any other documents on demand of the Tender Inviting Authority within a specified time frame or if any deviation is detected in the hard copies from the uploaded scan copies or if there is any suppression, the tenderer will be suspended from participating in the tenders on e-tender platform for a period of 3 (Three) years. In addition, his user ID will be deactivated and Earnest Money Deposit will stand forfeited. 9. SECURITY DEPOSIT: The earnest money deposited amount during the tender shall be converted into initial Security Deposit for the Successful Tenderer/Bidder and will be refunded to the unsuccessful Tenderer/Bidder without any interest. Balance amount of security deposit will be deducted from each and every progressive bill to make 10% security deposit as per terms of the contract, which will be released after 3 (Three) months from the date of acceptance of the materials at the delivery place. 10. Opening of Technical Proposal : i. Technical proposals will be opened by the West Bengal State Handicrafts Cooperative

7 Society Limited- (Bangasree) and/or his authorised representatives, electronically from the website, using their Digital Signature Certificate, at Bangasree Bhavan, 4D/23/1Dharmatala Road, PO Tiljala, PS Kasba New, Kolkata Intending tenderers may remain present if they so desire. ii. iii. iv. Cover (Folder) for Statutory Documents (vide Clause 6.b.a) will be opened first and if found in order, Cover (Folder) for Non -statutory Documents (vide Clause - 6.b.b) will be opened. If there is any deficiency in the Statutory Documents, the tender will summarily be rejected. Decrypted (transformed into readable formats) documents of the Non statutory Cover will be down loaded, and evaluated for eligibility, While evaluation, the tender inviting authority may summon the tenderers & seek clarification / information or additional documents or original hard copy of any of the documents already submitted & if these are not produced within the stipulated time frame, their proposals will be liable for rejection. 11. Opening and evaluation of Financial Proposal: i. Financial proposals of the tenderers who are found technically eligible, will be opened electronically from the web portal stated in Clause 7 on the prescribed date, by the West Bengal State Handicrafts Cooperative Society Limited- (Bangasree), Bangasree Bhavan, 4D/23/1Dharmatala Road, PO Tiljala, PS Kasba New, Kolkata ii. The encrypted copies will be decrypted and the rates will be read out to the contractors remaining present at that time. iii. After evaluation of Financial Proposal by the West Bengal State Handicrafts Cooperative Society Limited- (Bangasree), may upload the final summary result containing inter-alia, name of contractors and the rates quoted by them against each work provided he is satisfied that the rates obtained are fair and reasonable and there is no scope of further lowering down of rate. 12. Acceptance of Tender: Lowest valid rate of technically qualified tenderer should normally be accepted. However, the Tender Accepting Authority, does not bind himself to do so and reserves the right to reject any/or all the tenders, for valid reasons and also reserves the right to distribute the work amongst more than one tenderer if so necessary. 13. A tender once quoted shall remain valid for a period of 180 days from the last date of submission of tender. 14. The West Bengal State Handicrafts Cooperative Society Limited- (Bangasree) reserves the right to accept or reject any offer without assigning any reason whatsoever and is not liable for any cost that might have incurred by any Bidder at the stage of Bidding. 15. No conditional tender / incomplete tender will be accepted. 16. The Tender Documents shall consist of the following documents: i. WBSHCS Form - I ii. NIT iii. BOQ 17. The successful bidders shall have to execute formal agreement with the Executive Engineer (A -I), Kolkata (Agri - Irrigation) Division in 2 (two) copies of printed form no. W.B.F within 7 days from the date of issuance of acceptance letter. All documents required for execution of Formal Agreement in duplicate along with WBF-2908 are to be purchased from this office on usual payment of Rs. 1002/- per set through GRIPS Portal. 18. The Formal Agreement comprises of the following documents and forms a part of the agreement. i ) WBSHCS Form - I ii) N.I.T. iii)b.o.q.

8 iv)letter of Acceptance Failure to execute the agreement within stipulated time and prescribed manner shall result in cancellation of the offer of acceptance and forfeiture of Earnest Money.

9 19. Agreement is valid for 365 days after the date of execution of formal agreement. 20. In case of any inadvertent typographical mistake found in the BOQ, the same shall be treated to be corrected as to conform to the prevailing relevant schedule of rates and / or technically sanctioned estimate. 21. Deduction of Tax shall as per Government norms. 22. The tenderer must fill up the Pre-Qualification form & the Affidavit furnished in Non-Judicial Stamp paper of appropriate value duly notarized & uploaded along with the NIT. 23. The TENDER notice along with the special terms and conditions any addendum and corrigendum shall form part and parcel of the TENDER. 24. All bidder(s) outside the State of West Bengal must have Office in West Bengal. SD/- Chief Executive Officer, The W.B. State Handicrafts Co-op. Society Ltd. Memo No. Date: Copy forwarded for information and necessary action to :- 1. The Director of Information, Nabanna, Howrah. 2. The District Information & Cultural Officer. 3. The Director of MSME, Govt. of WB, NS Building, Kolkata The Special Officer, WBSHCS. 11. The GM, WBSHCS 12. Notice Board of this office. 13. Account Section of this office. SD/- Chief Executive Officer, The W.B. State Handicrafts Co-op. Society Ltd.

10 1.0 Preparation of Tender: GENERAL TERMS & CONDITIONS 1.1 Special Attention of Tenderers: The tenderers are requested to read the entire tender documents carefully and prepare the tenders strictly as per instructions and furnish all stipulated information and documents. 1.2 General Guide Lines: i) The tender document consisting of the papers listed in clause no-5/6 including corrigenda/addenda if any will be considered as part and parcel of the contract. ii) Invitation of this tender shall under no circumstances create any right, legal or otherwise in favour of the tenderer in case the tender is closed, withdrawn or cancelled before awarding the contract nor shall the inviting authority be liable to explain the reason of such closure, withdrawal or cancellation of the tender. iii) Cancellation of any document such as power of attorney, partnership deed etc. should be communicated forthwith by the tenderer in writing failing which this department shall have no responsibility or liability for any action taken on the strength of the said document. iv) Any tender containing vague and indefinite expressions and conditions put forth by the tenderer and not conforming to the tender clauses appearing in the tender shall be rejected. If any tenderer deliberately furnishes wrong information of suppresses any material fact/s create false circumstances in his tender for qualifying, the penal action will be done as par the clause no 6.4. v) No tender shall be considered for evaluation unless accompanied by adequate information on the tenderers qualifying criteria. vi) vii) While tenders are under consideration, tenderers and their representatives or other interested parties shall be debarred by any means, from contacting any person/s, or representative/s of the tender inviting authority. The tender inviting authority if necessary may request for clarification of tenders in writing. If the tenderer/s expires/expire after submission of his / their tender or after the acceptance of his/their tender, the Department shall deem such tender as cancelled unless the firm retains its character. 2.0 Special Information: i) Any additional terms and condition of contract if specifically made for a particular work shall also be applicable together with relevant clauses of General Terms & Conditions of this Schedule. ii) No mobilisation advance / Secured Advance will be allowed. iii) No adjustment of price or price escalation of any kind will be allowed. iv) If any discrepancy arises between two similar clauses on different notifications, the clause as stated in later notification will supersede former one in following sequence: a. NIT b. WBSHCS Form - I c. Technical bid d. Financial bid 3.0 Site Clearance: Clearing the site of all temporary structures, obstruction if any, etc. will be the obligation of the contractor without any extra payment. The site also to be left in a clear workman like manner. In case of failure by the contractor to clear the site to the entire satisfaction of the EM/In-Charge the said work will be done in the manner of choice of the EM/In-Charge & the cost thereof will be recovered from the contractor s bill. The work as per contract will not be treated as complete until the site is cleared to the satisfaction of the EM/In-Charge. 4.0 Earnest Money: i) Deposition of Earnest Money: The requisite Earnest Money shall invariably be deposited as par the instruction given in the clause No- 3.1 failing which the tender shall be rejected. ii) Refund of Earnest Money Deposit: In case of successful tenderer, the Earnest Money Deposit shall be released after execution of formal agreement with necessary deposition of Security for Performance. No interest on Earnest Money and Security Deposit shall be paid by the Department. Performance of Security deposit to be deducted from the progressive bill will be refunded after 6 (six) month from the date of successful completion of work if there is no complaint regarding completed work during this period.

11 iii) Forfeiture of Earnest Money Deposit: The Earnest Money Deposit is liable for forfeiture in the event of :- a) Withdrawal of offer while the offer is under consideration during the validity period. b) Non-execution of agreement within stipulated time. c) During scrutiny, if it is come to the notice of tender inviting authority that the credential or any other document which were uploaded & digitally signed by the tenderer are incorrect/manufactured/fabricated. d) Any unilateral revision in respect of offer made by the tenderer during the validity period. 5.0 EVALUATION OF TENDERS QUALIFYING IN TECHNICAL BID: All Tenders will be evaluated and compared on the basis of statutory & non-statutory documents and other criteria as indicated in the tender document and will be allowed for financial bid opening only if qualified in technical bid. 6.0 EVALUATION OF TENDERS QUALIFYING IN FINANCIAL BID: Evaluation will be done on the basis of qualified technical bids and rate/price quoted in BOQ. The tender inviting authority may revoke the tender evaluation process if any technical problem arises at any stages of evaluation process mentioned in clause- 10 and Award of contract: Award is to be made to the Bidder whose responsive Bid is determined to be the Lowest Evaluated TENDER and who fulfils conditions and criteria for qualifying in Technical Bid and meets the appropriate standards of commercial norms. The Buyer reserves the right to accept or reject any or all the Tenders without showing any reason whatsoever and may distribute the work amongst the responsive Bidders if considered necessary. The Buyer also reserves the right to waive any minor deviation or omission. In case of tie amongst responsive Bidders offering same rate, the Buyer reserves the right to distribute the entire work amongst those Bidder based on their capacity. 8.0 Adjustment in Quoted quantity: The buyer reserves the right to increase or decrease the specified Quoted quantity for any item without adjustment in accepted Unit Quoted Rates. 9.0 Packing and Transportation of Materials: The suppliers shall provide such packing of goods as required preventing damage or deterioration during transit to final destination. No damaged materials shall be accepted Delivery of Quoted items: On issuance of the work order, the delivery shall commence and must be completed within the time period as mentioned in Clause-1 of this NIT. The materials will be accepted at stores only on submission of Manufacturer s Challan/Consignment Notes/Way Bills (if applicable), Inspection certificates. Failin g to complete the supply as per above specified manner, the order placed may be cancelled. Lesser quantity shall not be considered for payment of bills Installation: The materials shall have to be properly installed along with required softwares and commissioned to the satisfaction of Engineer-in-charge Warranty: The supplier shall warrant that the goods supplied under the contract are new, unused, and most recent or current models and incorporate all softwares as mentioned in the TENDER. The supplier shall further warrant that the goods supplied under this contract should be NEW and shall have no defect arising out of materials or workmanship or from any act of omission of the supplier that may develop under normal use of the supplied goods in the condition obtained in the point of final destination. The supplier should also guarantee that the goods supplied shall perform satisfactory as such materials perform normally. This warranty shall remain valid for the period as mentioned in the schedule after the goods or any portion thereof, as the case may be, have been delivered to the final destination indicated in the contract. A comprehensive warranty declaration covering all above points should be submitted with the offer; otherwise the tender will be rejected Force Majeure: The Bidder shall not be charged for the liquidated damages when his failure in making delivery within the scheduled period is due to any event beyond the control of the Bidder and which could not have been foreseen, prevented or avoided.

12 14.0 Time extension against the Force Majeure: Time extension may be granted against force majeure on submission of a written prayer/application to the TENDER inviting authority Defaults: If the Bidder fails to make delivery within the time specified or any granted extension period, TENDER Inviting Authority may by written notice to the Bidder, terminate the right of the Bidder to proceed with any or all the remaining part of the contract. Such breach on the part of the Bidder will result in the forfeiture of Bidder s performance security and in addition, the TENDER Inviting Authority reserves the right to purchase from other sources any or all undelivered items and also to recover any excess cost so involved from the Bidder Payment of Bill: a) Payment will be made on receipt of materials as per specification and in good condition and successful installation, testing & commissioning. b) Income tax and other taxes as applicable will be deducted from all bills of the supplier in accordance with the relevant section of the prevailing rules. Tax invoice shall have to be submitted by the supplier at the time of supply of materials for raising claim under the contract showing separately the tax charged in accordance with the provision of GST Act Documents regarding valid 15-digit Goods and Services Taxpayer Identification Number (GSTIN) should be furnished by the tenderer. under GST Act, 2017 and Income Tax Return for the AY SD/- Chief Executive Officer, The W.B. State Handicrafts Co-op. Society Ltd.

13 Special Terms and Conditions of Contract a) The intending contractor(s) is/are requested to see the places/stores under different sub-divisions where supplies are to be arranged, tender documents and drawing/s (if any) etc. before submitting tender and satisfy himself regarding the conditions of the tender and nature of works, availabilities of materials/spares which are to be supplied, facilities of accesses materials/spares, transportation & storage of the same and ascertain difficulties that might be encountered during supply and security of his/her/their labour force etc. The quoted rates will be inclusive of all necessary expenditure to overall incidental factors like location, condition and approachability of the stores under different sub-divisions including the factors on above stated accounts. Stores where supply are to be made will be shown to the contractor(s) by a representative of the Government and facilities shall be provided by the Government so that the contractor(s) can have access to the stores with his/her/their ordered materials/spares. b) The time in respect of receipt of materials/spares should be fixed beforehand. Materials/spares will be received from the supplier(s) in batches depending upon the receipt of other materials from any other supplier(s) who may supply his/her/their ordered items to the same/other store at same time. The arrangement and programme of supply must be adjusted accordingly. Stores shown to the contractor(s) will not normally be changed, but the Engineer-in-Charge reserves the right to change any store site (mentioned in supply order) prior to supplying within the district under special circumstances and the supplier(s) shall have to undertake the supply in question in the changed store for which no extra claim shall be entertained. c) In case of supply within restricted or regulated area, the rules and regulations of the authorities concerned must be strictly obeyed for which no extra claim should be entertained. d) The rates quoted for tendered items shall be destination price inclusive of the all charges like packing, forwarding, inland freight, insurance charges, octroi, tolls, ferry charges, local charges, income taxes, GSTs, royalties, excise duties etc. as may have to be incurred by the supplier(s) for supplying the respective items to the store(s). Unless specifically mentioned otherwise in the description of items itself, no extra charges will be paid for and the rates shall be deemed to be inclusive of the cost of any helper, other allied materials necessary for the satisfactory completion of the supply work. All quarry fees, royalties, duties, taxes etc., if payables, on any materials brought for supply of respective items to store shall be borne by the tenderer(s) at his/her/their own cost. The tenderer(s) should consider the above factors while quoting his/her/their rate(s). e) No advantage shall be taken by any one of any obvious error or omission in the schedule/ tender documents and in respect of any error or any omission or any confusion over any clause/terms/conditions of the tender, the decision of the Superintending Engineer (A-I); Kolkata (A-I) Circle shall be final and binding. f) The tenderer/s will/shall have to accept the supply including installation and delivery programme fixed by the Engineer in-charge so that the most required items may be supplied without any delays. No extra payment shall be admissible on such accounts. g) The tenderer/s will/shall fully satisfy himself / herself / themselves about the availability of the materials in the market and no excuse on account of non-availability of ordered materials will be entertained. h) Additional or increased quantity in any item/material over tendered provisions would not be entertained as a ground for non-completion of supply work. Similarly, no claim would be admissible for reduction of any quantity against a particular item of supply. The contract shall remain unaffected by such alternation. i) No escalation of rates within the contract validity period shall be entertained under any circumstances. j) Except these terms and conditions, any other terms and conditions to be specifically given along with any tender will also be binding and hold good. k) All conditions of WBCSC Form - I will be obligatory part and parcel of the contract and binding on the contractors. Any additional terms and conditions of contract, if specifically made for a particular work shall also be applicable together with relevant clauses of General terms and conditions of this schedule. SD/- Chief Executive Officer, The W.B. State Handicrafts Co-op. Society Ltd.

14 Top Sheet [Before submission of Tender, Bidder/s must ensure that all the certificates, documents etc in support of the information provided by themselves, in respect of this tender, are enclosed/attached properly and filled in the following table accordingly] Tender Reference No. : /WBSHCS NIT- 01/ (enit) supply including installation and delivery of Computers, related peripherals and other Name of the work : hardwares Name of the participant : (Tenderer) with address Check list Sl. No. Particulars Flag /page marked If not attached Remarks, if any with... reason thereof if attached A. Statutory Cover/Technical Cover 1. Prequalification Document i) Prequalification Application. ii) iii) Tender Cost EMD 2. Tender Form & NIT B. Non-statutory Cover a) VAT & GST Registration Certificate and clearance of tax b) Copy of PAN Card c) Professional Tax (PT) deposit receipt challan. d) Latest IT receipt e) Copy of Trade License / Registered Deed of partnership Firm / Article of Association & Memorandum alongwith Registration Certificate under Company Act, as applicable f) Power of Attorney (For Partnership Firm / Private Limited Company, if any), Affidavit / declaration etc. g) P/L & Balance Sheet(s) h) Other documents Signature

15 PRE QUALIFICATION APPLICATION To The Chief Executive Officer The West Bengal State Handicrafts Cooperative Society Limited- (Bangasree) Bangasree Bhavan, 4D/23/1Dharmatala Road, PO Tiljala, PS Kasba New, Kolkata Ref : Tender no Dear Sir, Having examined the Statutory, Non statutory & NIT documents, I/we hereby submit all the necessary information and relevant documents for evaluation. We are interested in bidding for the work(s) given in Enclosure to this letter. We understand that- (a) Tender Inviting & Accepting Authority/EM/ In-charge can amend the scope & value of the contract bid under this project. (b) Tender Inviting & Accepting Authority / EM/ In-charge reserves the right to reject application without assigning any reason. Address: Name of Bidder :- Mobile No.- address:- Office address:- VAT No.:- PAN :- GSTIN:- Enclo: e-filling:- Statutory Documents. Non Statutory Documents. Financial Document. Date : Signature of applicant N.B. MUST BE FILLED UP, SCANNED & UPLOADED ALONG WITH THE NIT FOR COMMUNICATION.

16 AFFIDAVIT (To be furnished in Non - Judicial Stamp paper of appropriate value duly notarized) 1. I, the under-signed do certify that all the statements made in the attached documents are true and correct. In case of any information submitted proved to be false or concealed, the application may be rejected and no objection/claim will be raised by the under-signed. 2. The under-signed also hereby certifies that neither our firm M/S nor any of constituent partner had been debarred to participate in tender by any Government/ Private Institution/ Apex Organization/Autonomous Body etc. during the last 5 (five) years prior to the date of this N.I.T. 3. The under-signed would authorize and request any Bank, person, Firm or Corporation to furnish pertinent information as deemed necessary and/or as requested by the Department to verify this statement. 4. The under-signed understands that further qualifying information may be requested and agrees to furnish any such information at the request of the Department. 5. Certified that I have applied in the tender in the capacity of individual/ as a partner of a firm and I have not applied severally for the same job. Signed by an authorized officer of the firm. Title of the officer Name of the Firm with Seal Date: