WELCOME TO INDIANA UNIVERSITY!
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1 WELCOME TO INDIANA UNIVERSITY! Form I- 9 Indiana University must complete a Form I- 9 to ensure you are eligible to work in the United States. Each new or returning employee must complete a Form I- 9. Indiana University has partnered with General Information Services (GIS) to provide a web- based system called Compli- 9 for completing the Form I- 9 online. You will receive an from an employee with the hiring department that will provide you with information to log in and complete the form. The invitation will come in two separate s. The first with the website and your username; the second with your passphrase. Read through these instructions carefully and contact your hiring department if you have any questions. You must complete Section 1 of the Form I- 9 before the end of your first day of employment. Once you complete the form, the system will provide a list of acceptable documents to be used to verify your identity and employment authorization. You will then bring the hiring department or their authorized representative one document from List A OR a combination of one document from List B and one from List C. It is up to you which document(s) you provide, but generally, only unexpired, original documentation is acceptable. The hiring department or their authorized representative must complete Section 2 of the Form I- 9 by examining the documents within 3 business days of your first day of employment.
2 Login from GIS The s containing your log in credentials will come from the hiring department. Be sure to check you junk mail folder if you don t receive the . Below is an example of the first you will receive: Below is an example of the second you will receive:
3 Logging in to GIS Using the information provided in the s, log into the GIS system NOTE: If your login attempts fail and you get locked out of the system contact the hiring department.
4 Completing Section 1 of the Form I- 9 using GIS Complete the Section 1 by filling in the information. Any field with a red asterisk * is a required field. *Note- - If you have one name, check the No First Name box. *Note- - If you have not received your social security number, checkmark the box Social Security Number Applied For. Check this box even if you have not yet applied for the card. Next, carefully choose your citizenship or immigration status. Note: The status: A noncitizen national of the U.S. is for persons born in America Samoa, certain former citizens of the former Trust Territory of the Pacific Islands, and certain children of noncitizen nationals born abroad. It is not an acceptable status for an international employee to use on the Form I- 9.
5 A citizen of the United States natural born or legally recognized citizen. o Once you choose this bullet and click next, you will checkmark the box and enter your name confirming the information you provided is true. A noncitizen national of the United States persons born in America Samoa, certain former citizens of the former Trust Territory of the Pacific Islands, and certain children of noncitizen nationals born abroad. o Once you choose this bullet and click next, you will checkmark the box and enter your name confirming the information you provided is true. A lawful permanent resident person who is not a United States citizen and who resides in the United States under legally recognized and lawfully recorded permanent residence as an immigrant. o Once you choose this bullet, you will need to enter your alien registration or USCIS number and click next o You will then be taken to the signature page; shown above.
6 An alien authorized to work person who is not a citizen, national or a lawful permanent resident but is authorized to work in the United States. o Once you choose this bullet, you will be taken to a page to enter further information. o Enter the date that your employment authorization expires, if any. o If you do not have an employment expiration date, checkmark the box below the date field. o Enter your Alien Registration Number (A- Number) or USCIS Number. At this time, the USCIS Number is the same as your A- Number without the A prefix. o Or, if you have not received an A- Number/USCIS Number, record your Admissions Number. You can find your Admissions Number on Form I- 94, Arrival- Departure Record, or as directed by USCIS or U.S. Customs and Border Protection (CBP). Enter your Form I- 94 admission number and answer the question below.
7 If using Alien Number you will need to enter your Alien Work Until Date (this date appears on your work authorization document) and your Alien Number or USCIS Number: Or if using your Form I- 94 Admission Number, you will need to enter your Alien Work Until Date (this date appears on your work authorization document) and your I- 94 number.
8 Or if using your Passport information, you will need to enter your Alien Work Until Date (this date appears on your work authorization document), passport number and Country of Issuance: After completing the citizenship portion you will be taken to the signature screen,
9 Preparer and/or Translator Certification If a translator or person other than yourself helps you complete the form, they will need to choose the bullet yes, shown below. The preparer will need to enter the information in the fields provided.
10 List of Acceptable Documents Once the form has been signed and you click next, you will receive an example list of approved documents to present to the hiring department or their authorized representative for verifying your identity and employment authorization. It is up to you which document(s) you provide, but generally, only unexpired, original documentation is acceptable.
11 After Completing Section 1 The hiring department will receive an notification that you have completed section 1. If the hiring department reviews Section 1 and discovers that it was not properly filled out you will need to complete Section 1 again.
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