PART B. FULL APPLICATION FORM

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1 ONLY TO BE COMPLETED BY THE APPLICANTS WHO RECEIVE AN INVITATION TO SUBMIT A FULL PROPOSAL Reference of the Call for EuropeAid/126364/C/ACT/TPS-2 Proposals Title of the Call for Proposals Programme of Cooperation with Third Countries in the Areas of Migration and Asylum Name of the applicant The Office of the United Nations High Commissioner for Refugees N of the proposal MIGR/2008/37 N and title of the Lot Lot 2: Migratory flows from the East (Eastern Europe, South Caucasian and the Central Asian Republics) Number and title of the area/s 6- promote asylum and international protection of covered by this action refugees. PART B. FULL APPLICATION FORM I. THE ACTION 1. DESCRIPTION 1.1. Title Local Integration of Refugees in Belarus, Moldova and Ukraine (Phase 1) 1.2. Location(s) Belarus, Moldova and Ukraine 1.3. Cost of the action and amount requested from the Contracting Authority Please refer to ANNEX B Summary (max 1 page) Total duration of the action Objectives of the action Partner(s) 24 months Support the Governments of Belarus, Moldova and Ukraine to implement their obligations undertaken under the 1951 Convention by strengthening their international protection capacities and improving the integration prospects of refugees in all three countries. Project partners: Belarus - Ministry of Internal Affairs, Ministry of Labour and Social Protection, Belarusian Red Cross Society, International Public Association for Scientific Research, Information and Educational Programmes Evolutio, Center for Children and Adolescents Evrika ; EuropeAid/126364/C/ACT/Multi -Annex A Grant Application Form (Part A and B) 1

2 Target group(s) Final beneficiaries Estimated results Main activities Moldova - Migration and Asylum Bureau under the Ministry of Interior, Business Advisory Centre, Law Centre of Advocates, Salvati Copiii Moldova, Society for Refugees, Charity Centre for Refugees, ULIM Moldova, UNDP Moldova, ILO-IPEC Moldova; Ukraine - State Committee for Nationalities and Religions of Ukraine, Charitable Foundation ROKADA, Social Assistance Service, Charitable Foundation Sympathy. Project associates: Ministry of Education of the Republic of Belarus, Ministry of Labour and Social Policy of Ukraine, State Employment Centre of Ukraine, Ministry of Education of Ukraine. Belarus: Department on Citizenship and Migration under the Ministry of Internal Affairs, Ministry of Labour and Social Protection and its regional Departments on Labour, Employment and Social Assistance, Ministry of Education and educational institutions, refugee community based organisations and local NGOs; Moldova: Migration and Asylum Bureau under the Ministry of Interior, ULIM and local NGOs; Ukraine: State Committee for Nationalities and Religions of Ukraine, Ministry of Labour and Social Policy and State Employment Centre (including regional divisions), Ministry of Education, educational establishments and local NGOs; Employers, mass media, local communities, refugees and asylum seekers in Belarus, Moldova and Ukraine, naturalised refugees in Ukraine, beneficiaries of subsidiary protection in Moldova. Recognized refugees in Belarus, Moldova and Ukraine; beneficiaries of subsidiary protection in Moldova; asylum seekers in Belarus, Moldova and Ukraine; naturalised refugees in Ukraine; local communities. 1. Enhanced capacity and ability of the government authorities in Belarus, Moldova and Ukraine to deal with refugee integration issues and implement their obligations undertaken under the 1951 Convention. 2. Refugees are assisted to integrate in the chosen country and to become self-reliant. 3. Improved capacity of local NGOs in Belarus, Moldova and Ukraine to implement current and future refugee-related activities. 4. Increased tolerance towards refugees and asylum seekers; raised awareness on integration needs of refugees in Belarus, Moldova and Ukraine resulting in improved enjoyment of rights. Regional activities: capacity building support to the three Governments to improve their capacities to implement current and future refugee-related activities, etc. Common activities: supporting the three Governments to establish country advisory structures, start developing national integration policies; establishing comprehensive language training courses; conducting PA/tolerance building activities, etc. Belarus: establishing integration referral consultancy services on employment related issues; enhancing the capacity of state Social Centres to assist refugees on social issues; developing/implementing vocational skills training, employment, housing and language training programmes for refugees. Moldova: supporting the Government to finalise rehabilitation of one reception facility and improve the existing infrastructure; implementing a comprehensive employment programme for refugees and vulnerable locals; implementing a local settlement programme for vulnerable refugees, etc. Ukraine: implementing pilot projects in Kyiv, Odessa and Kharkiv focusing on employment; providing capacity building support to regional employment and social services; establishing/conducing professional local language courses, etc. EuropeAid/126364/C/ACT/Multi -Annex A Grant Application Form (Part A and B) 2

3 List of Abbreviations BAC - Business Advisory Centre; BRC Belarusian Red Cross Society; BSU Belarusian State University; CCR - Charity Centre for Refugees; CV Curriculum Vitae; DCM - Department on Citizenship and Migration (Belarus); DLESA - Departments on Labour, Employment and Social Assistance (Belarus); EC European Commission; EU European Union; EUR Euro; IOM International Organization for Migration; ILO International Labour Organisation; IPA International Public Association; LCA - Law Centre of Advocates; LIS Local Integration Study; MAB - Migration and Asylum Bureau (Moldova); MoE Ministry of Education; MoI Ministry of Interior; MLSP - Ministry of Labour and Social Protection (or Policy) NGO Non-Government Organization; PA public awareness; PI public information; SC - Salvati Copiii Moldova SCNR State Committee for Nationalities and Religions (Ukraine); SEC - State Employment Centre (Ukraine) SR - Society for Refugees ULIM Universitatea Libera Internationala din Moldova; UN United Nations; UNDP United Nations Development Programme; UNHCR United Nations High Commissioner for Refugees Objectives (max 1 page) Describe the overall objective(s) to which the action aims to contribute towards and the specific objective that the action aims to achieve. This project has been developed with full support and commitment of the Governments of Belarus, Moldova and Ukraine (see support letters attached). It represents an initial stage in a larger and longerterm programme of the three Governments to address refugee integration issues and establish appropriate refugee integration systems and infrastructures in their countries. It aims at supporting the three Governments to implement key recommendations of the study on local integration of refugees entitled The Local Integration of Refugees in the Republic of Belarus, the Republic of Moldova and Ukraine A Strategy for Action, conducted in 2007 and co-funded by the EU in the context of the Soderkoping/Cross Border Cooperation Process. The final report of the study containing a number of important recommendations for the Governments and relevant organizations emphasized the urgent need to improve the existing integration opportunities of refugees in the region and suggested that due to the insufficient present capacities of the three states, the international community should mobilize funds and assist further in identification of appropriate solutions. The Local Integration of Refugees in Belarus, Moldova and Ukraine Project aims at supporting the Governments of Belarus, Moldova and Ukraine to implement their obligations undertaken under the EuropeAid/126364/C/ACT/Multi -Annex A Grant Application Form (Part A and B) 3

4 1951 Convention by strengthening their international protection capacities and improving the integration prospects of refugees in all three countries. Based on the overall objective, the proposed action is divided into three main parts each corresponding to the following specific objectives: 1. Strengthening the institutional, administrative and professional capacities of relevant government and non- government actors to deal with refugees and their integration; 2. Providing recognised refugees, persons benefiting from subsidiary protection in Moldova and recently naturalised refugees in Ukraine with real possibilities to integrate into the local societies; 3. Raising the awareness of Governments and public at large of refugee protection and integration needs and creating favourable environments for integration of refugees. Aiming at improving the integration prospects of refugees in the three countries, this action should be seen as a new step in the development and strengthening the asylum and refugee systems in the region and derives from the need for a more concerted and targeted effort to support refugees to integrate in Belarus, Moldova and Ukraine. The project is planned as a first phase in a longer term integration programme to be further developed by the three governments in cooperation with other refugees assisting organisations. The overall objective of this action will remain crucial to the implementation of other stages of the country refugee integration programmes. Efforts initiated in the framework of this project will be continued beyond 2010 when the current project will be finalised. One of the most important aims of the project is to support the government authorities of the three countries to establish and develop local integration programmes and schemes by assessing and mainstreaming the successes achieved so far in this field with UNHCR funding, taking over the initiatives proposed for implementation under the current action, disseminating and implementing good practices at the national and regional levels. In each country, the objectives will be implemented through different mechanisms and activities 1, developed based on the existing needs and conditions in various project locations and considered essential for the accomplishment of specific objectives. The specific objectives selected are interrelated and interdependent and their achievement is fundamental to refugee integration since the success of integration depends on the following major factors: i) willingness and capacities of the state and receiving countries to create favourable conditions for refugees to integrate; ii) refugees skills and willingness to integrate, and iii) willingness of the local populations to accept refugees as members of their communities. The project is planned to support priorities identified for implementation in a strong partnership between UNHCR, Governments, local NGOs, educational establishments and refugees themselves further to a number of regional initiatives and discussions. It is thus a regional and collective response to challenges related to refugees integration in Belarus, Moldova and Ukraine. The regional approach proposed by this action in addressing refugee integration problems and the consortium of three countries will enable a cost-effective way of achieving the project purpose due to the fact that the three countries are expected to start developing national integration policies in parallel and implement practical integration measures by exchanging their experience and practices savings thus considerable resources which would be otherwise required if each country would have do the work on its own. Considering that the project is partially a pilot one i.e. aiming at developing and putting in place first comprehensive national policies on refugees local integration in the former Soviet Union Republics, the experiences and results gained through it can be used by other countries to prepare their ways for similar initiatives. The proposed action will pilot a number of models, methods and mechanisms (developed based on the priorities, needs and experience of each country) following that the most successful ones to be considered for implementation in the other countries. 1 Activities under this project have been grouped into regional, common and country specific. EuropeAid/126364/C/ACT/Multi -Annex A Grant Application Form (Part A and B) 4

5 1.6. Relevance of the action (max 3 pages) Please provide the following information: O Provide a general and detailed presentation and analysis of the problems and their interrelation at all levels. Belarus and Moldova acceded to the 1951 Convention and its 1967 Protocol in 2001 followed by Ukraine in In all three countries, the Governments, supported by UNHCR, EC as well as local and international NGOs made considerable progress in building asylum systems in compliance with international law. At the same time, the Governments supported by UNHCR are working to bring their national legislation in line with international standards. The three countries face still similar challenges with regard to establishing comprehensive migration policies, building effective asylum systems, as well as finding durable solutions for refugees, including local integration. Although committed to bringing national law and practice in relation to asylum-seekers and refugees in line with international standards, political priorities, socio-economic situation and limited state budgets allocated for such tasks result often in constraints. Frequent restructuring of Government departments dealing with asylum and migration at times slows down progress. Local integration is considered as the most practical durable solution for most or a considerable number of recognised refugees in the sub-region. However, even if the refugees are granted basic social and economic rights, there are still many obstacles for them to exercise these rights and to achieve thus self-reliance and integration in the local societies. These obstacles include the lack of harmonisation in the legislative framework, lack of effective access to national public services, lack of comprehensive integration strategies, lack of awareness and understanding of refugee issues on the part of central and local authorities, lack of awareness among refugees themselves of their rights and responsibilities etc. At the same time, progress in the effective integration of refugees remains linked to the improvement of the general social and economic situation. Due to limited or lack of integration prospects, very often refugees tend to look for irregular ways to move ahead to the European Union countries - a phenomenon which generates another set of problems related to the irregular migration. In addition, many refugees remain dependent on UNHCR or Governments assistance which is not a desirable result neither for refugees, nor for UNHCR or for the Governments of the three countries. In view of the above, UNHCR along with other project partners is calling for the continued assistance of the EC to support the respective Governments to address the above problems and develop further refugee national and institutional systems as well as environments conducive to local integration of refugees. The implementation of proposed action would not be possible without EU funds. O Provide a detailed description of the target groups and final beneficiaries and estimated number. Given the different state structure in each country, the target groups are diverse, depending on each project component addressed. Target groups will include central and regional refugee authorities in Belarus, Moldova and Ukraine, Ministries of Labour and Social Policy, Ministries of Education, State Employment Services and their regional subdivisions, NGOs, employers, local communities and refugees themselves. Implementation of the current action will have a direct impact on the ultimate project beneficiaries current and future recognized refugees and asylum seekers in the three countries (including beneficiaries of subsidiary protection in Moldova and recently naturalised refugees in Ukraine). Although their numbers are different in each country (estimated number of recognized refugees remaining in country at the moment of developing this application is: in Belarus 439; in Moldova 156 refugees, including 65 with humanitarian protection (subsidiary protection) and in Ukraine 2 277), problems experienced by them and solutions proposed through this project are relatively similar. EuropeAid/126364/C/ACT/Multi -Annex A Grant Application Form (Part A and B) 5

6 Most of the final beneficiaries in the three countries will benefit from this project directly or indirectly, which will depend on the nature of implemented activities (e.g. some will be direct beneficiaries of professional language or vocational training courses, while others will benefit indirectly from the improved capacities of local authorities or employment services to work with them). Future and current asylum seekers (including 25 in Belarus, 71 Moldova and 2272 Ukraine at 1 May 2008) will also benefit from certain project activities such as language training, capacity building, PA etc. Once established, operational, and handed over into the responsibility of state authorities, employment, education, housing, social assistance and other project components will become part of the country implementation packages and services and will serve both present and future recognized refugees, asylum-seekers and local population in three countries. The project aims at addressing the needs of refugees and asylum seekers by improving/providing specific services and measures within the central and local administration structures, nevertheless, the final goal is to secure that in the long run the public services treat refugees according to their rights and that the relevant government authorities identify during this phase future refugee integration priorities and needs (e.g. extra need for counselling, finding housing, employment, micro-crediting etc.). O Identify clearly the specific problems to be addressed by the action and the perceived needs and constraints of the target groups. While extending and complementing the already established local integration activities in Moldova, Belarus and Ukraine, this project represents the fist step towards the adoption by the Governments of state integration policies and will constitute a foundation upon which future integration related strategies and practices can be built. Complementing UNHCR lobbying activities to harmonize the legislation, the initiatives planned for implementation under this project aim at promoting the idea of integration and self-reliance of refugees in the three countries. According to the LIS, lack of employment and housing opportunities represent the most stringent problems faced by refugees living in this region. The labour market in each country is tight and salaries are generally low. Refugees have higher expenditures when compared to the local population, especially due to high payment for rents (most of refugees are renting housing and cannot afford buying their own flats/houses). The lack of housing especially in capitals and rising rental costs force many refugees into sub-standard housing. To meet rental payments refugees prefer to work illegally in the grey sector to avoid paying taxes; however, as a consequence they also end up not paying into pension funds and other social funds that would otherwise cover a portion of their future needs. In addition to these, in Belarus refugees are also confronted with problems generated by the residence registration regime or propiska. It is generally recognized that knowing the language of the host society is an essential element of integration. The LIS concluded that in each country a great majority of refugees have a good command of Russian but the assertiveness of official languages (especially Ukrainian in Ukraine and Romanian in Moldova) is posing new challenges. At the same time, language courses are not always available, effective or run in a professional manner. In addition to these reasons, attendance rates are often low because refugees must choose between earning a living or going to class. Language classes are often run by NGOs, which are not able to properly certify language proficiency. Certificates are however expected from refugees who apply for jobs, attempt to access educational institutions or obtain citizenship. There is still a continued demand for capacity building support to the three Governments and NGOs involved in delivering services to refugees. This is especially true in view of the fact that none of the three States have adopted a comprehensive Integration act in order to pro-actively manage the situation. Also, the level of knowledge amongst officials, especially those who do not deal with refugees on a regular basis, is not always sufficient. Legal counselling and assistance that would EuropeAid/126364/C/ACT/Multi -Annex A Grant Application Form (Part A and B) 6

7 empower refugees to access existing rights is also either under-developed or not available in all locations. In addition, in each of the three countries, many refugees still suffer from xenophobia, corrupt practices as well as bureaucratic obstacles which is partially due to unawareness and insufficient knowledge amongst government authorities, the societies and refugees themselves. This project plans to invest therefore more attention and resources in programmes to prevent ethnic discrimination and promote positive attitudes towards refugees. Employability, viewed as one of the key crucial aspects of integration not only by the EU MSs but also by the Governments of Belarus, Moldova and Ukraine, has a special place under this project. In line with the LIS, employment is an important contributing factor to integration and also allows refugees to earn their own living and be self sufficient instead of having to rely on temporary accommodation in refugee centres and/or occasional allowances distributed to them, for many both representing a source of humiliation. O Demonstrate the relevance of the action to the needs and constraints in general of the target country (ies) or region(s) and to the target groups/final beneficiary groups in particular and how the action will provide the desired solutions, in particular for the targeted beneficiaries and population. Until recently, state authorities responsible for refugees in the three states have paid more attention to establishing asylum structures, status determination procedure and registration; all the capacity building so far have strengthened the above mentioned administrative measures and structures. Integration related activities have not been a priority and they have remained peripheral. In view of this and based on the recommendations of the LIS, the current project aims to develop structures and measures, which will facilitate the local integration of refugees after they have received their refugee status. According to the recommendations, the project will improve and strengthen the existing state infrastructures and ensure that refugees can benefit from existing state services (employment, social assistance, education, housing, etc.) along with locals instead of creating parallel structures only for refugees. The project will also improve the services for nationals. Due to financial constraints, the three Governments cannot allocate sufficient funds to ensure proper functioning of local integration of recognized refugees in line with international standards. The technical and financial assistance from EU, UNHCR and other international donors remains therefore vital for their work with refugee integration issues, at least, initially. The proposed action is partially directed to public sector, which should provide services for refugees and partially directed to refugees. The project planning is based on the fresh findings and recommendations of the LIS conducted in in the three countries. During the implementation of the project, individual and community needs will be further assessed and expressed more precisely and project activities will be oriented to respond to the real needs of the target groups and final beneficiaries. Implementing organisations involved in the project will contact and consult the refugees in the process of project implementation. Empowerment element of refugees will be integrated into the project implementation. O Demonstrate the relevance of the action to the priorities and requirements presented in the Call Guidelines. The objective of the current project is in accordance with the EC policy of Regional Protection Programmes and European Neighbourhood Policy and falls under the scope of the Lot 2: Migratory flows from the East (Eastern Europe, South Caucasian and the Central Asian Republics) of the EC Call Guidelines. The proposed action takes into consideration the need to support as much as possible the implementation of priorities provided by the international instruments as well as the EC Regulation No. 1905/2006 establishing a financing instrument for development cooperation. In line with the EC Thematic Programme of Cooperation with Third Countries in the Areas of Migration and Asylum, the main idea of the project is to promote international protection of refugees in Belarus, Moldova and Ukraine by improving the reception conditions for asylum seekers and refugees, developing specific initiatives to protect them against exploitation and mistreatment, and, most importantly, to promote their integration in the local context. EuropeAid/126364/C/ACT/Multi -Annex A Grant Application Form (Part A and B) 7

8 While planning the details of the current project, the existing Government programmes as well as other ongoing projects funded by UNHCR, EC or other donors have been carefully considered to ensure maximum synergies and avoid duplications or overlap. The current action is also in line with the UNHCR 10-Point Plan of Action containing provisions to assist national governments with local integration of refugees Description of the action and its effectiveness (max 14 pages) Provide a description of the proposed action including, where relevant, background information that led to the formulation of the action. This should include: o Overall Objective and the Purpose of the Action (max 1 page). Provide and describe the overall objective(s) to which the action aims to contribute towards as well as the purpose that the action aims to achieve. Committed to implementing their international obligations and supporting refugees to make meaningful contribution to the local societies, but concerned at the same time with their insufficient capacity to integrate refugees, the Governments of Belarus, Moldova and Ukraine, asked UNHCR through the Soderkoping Process/CBCP Secretariat to support in 2007 a LIS of refugees in the three countries. Two international Experts were hired for this initiative to examine present state of refugees integration and assess how the existing policies, procedures and/or legislation could be improved in the countries concerned. Findings of the project and its recommendations for the three Governments and relevant organizations re-iterated the urgent need to improve the existing integration opportunities of refugees in the region. It also suggested that due to the insufficient present capacities of the three states, the international community should mobilize funds and assist further in identification of appropriate solutions. The creation of functioning systems of integration is one of the prerequisites for the fulfilment of obligations under the 1951 Refugee Convention. It is highly necessary therefore for the three countries to find durable and sustaining solutions to the integration of recognized refugees at the national and regional level. o Outputs and expected results (max 4 pages). Indicate how the action will improve the situation of target groups/beneficiaries as well as the technical and management capacities of target groups and/or any local partners where applicable. Be specific and quantify outputs as much as possible. Indicate notably foreseen publications. Describe the possibilities for replication and extension of the action outcomes (multiplier effects) General outputs and expected results Enhanced institutional, administrative and professional capacities of government authorities to administrate socio-economic issues related to refugees and asylum seekers in each country through: - Training and capacity building support delivered in the framework of the current project; - Starting development of national integration policies and mechanisms; - Established refugee local integration models in key areas such as employment, social assistance, language training, housing, etc. subject to replication at the country and/or regional levels; - Strengthened co-ordination between government institutions, UNHCR, NGOs, educational establishments and final beneficiaries ; - Enhanced exchange of information between all national and regional stakeholders; - Established cross-regional partnerships and contacts in EU Member States with agencies that have developed refugee integration programmes; - Strengthened state social and employment services in Belarus and Ukraine; - Extended reception capacity in Moldova. EuropeAid/126364/C/ACT/Multi -Annex A Grant Application Form (Part A and B) 8

9 Refugees are assisted to integrate in the chosen country and to become self-reliant; decreased dependence on outside assistance; enhanced capacity of refugees to support their communities through: - Improved integration prospects in each country as a result of implemented project activities; - Involvement of refugees in the project implementation; empowerment of refugees; - Increase in the number of self-sufficient refugees, who do not meet resettlement criteria. Improved capacity of local NGOs in Belarus, Moldova and Ukraine to implement current and future refugee-related actions through: - Active involvement of refugee assisting NGOs in implementing integration models proposed under the current project; - Strengthened cooperation between NGOs, relevant government institutions and UNHCR; - Strengthened technical capacity of local NGOs to deal with refugee and asylum seekers; - Established NGOs regional and international partnerships. Increased tolerance towards refugees and asylum seekers; raised awareness on integration needs of refugees in Belarus, Moldova and Ukraine through: - Increased level of awareness of Governments and public at large of refugee protection and integration needs; favourable environments created for integration of refugees resulting in reduced number of attacks towards refugees and xenophobic manifestations; - Enhanced capacity of central/regional government authorities, educational establishments; - Increase in the number of self-sufficient locals further to benefiting from the current action. Detailed project outputs and results (including 9 different publications underlined below): One regional workshop on project management provided at the beginning of the project to min. 20 persons including project staff and selected government representatives/members of the advisory teams (National Steering Committees) participating in the project; One regional seminar on fundraising and project management targeting min. 30 government authorities and refugee assisting NGOs in Belarus, Moldova and Ukraine (conducted by UNHCR programme staff); One concluding regional conference targeting min. 30 government and NGO representatives in the three countries organised at the end of the project to spread country integration models and present the national integration strategies if finalised by that moment; Professional language training programmes in Belarus (Minsk), Moldova (Chisinau) and Ukraine (Kyiv, Odessa and Kharkiv) for min refugees, asylum seekers and beneficiaries of humanitarian protection; one joint regional training for min. 15 language teachers in the three countries; One PA regional seminar for min. 30 relevant government central /regional authorities in Belarus, Moldova and Ukraine participating in the project, publication of a leaflet (5,000 copies) in Russian; seminar followed by min. 3-4 informative sessions per country to disseminate info to other government employees; Three national local integration models (each country) under development; Two National Steering Committee meetings in each country per year; Two Regional Steering Committee meetings during the project implementation; Each country establishing/maintaining min. one international partnership with agencies that have developed and implemented already refugee integration programmes in EU MS as well as 1-2 regional partnerships; min. 1-2 study visits to some EU country/ies for 15 government officials (5 persons/ country) to familiarise with the European standards and programmes of local integration of refugees/ immigrants in the field of language training, housing, employment, etc.; EuropeAid/126364/C/ACT/Multi -Annex A Grant Application Form (Part A and B) 9

10 Min refugees, beneficiaries of humanitarian protection, naturalised refugees and asylum seekers benefiting directly from the local integration project activities in Belarus, Moldova and Ukraine. Belarus Three referral consultancy services established in Minsk, Gomel and Vitebsk providing employment related counselling and assistance to some 400 refugees; Technical assistance and training has been provided to 3 Social Centers in Vitebsk, Gomel and Minsk to ensure improved services to refugees and locals; The refugee based organisation in Minsk has been strengthened to better represent refugee community interests and support vulnerable community members; A social enterprise has been established in Minsk and provided employment opportunities for some 20 persons including locals; A secondary employment scheme has been established in the CCA Evrika and targeted some 40 refugee adolescents in Minsk; Housing repair programme included provision of integration grants for settling in rural areas, repairing of collective housing in urban areas outside the capital and assisting in construction of individual apartments and targeted some 25 refugee families (or individuals); Two country seminars have been conducted by UNHCR and MLSP on mainstreaming gender and age awareness and social services for refugees and asylum seekers; each training targeting at 30 persons/beneficiaries represented by state and non-state social service providers; Capacity of language training institutions (the Philological faculty of the BSU and the Secondary school No. 136) has been strengthened to conduct training for some 25 adult refugees and 40 refugee children in Minsk; Educational facilities in the referral secondary school have been improved and some 40 refugee children in Minsk have received individual assistance and tutoring; PA/tolerance building campaign in Belarus including 6 round tables targeting 180 secondary school teachers; publication of one brochure/teaching material on tolerance building (5,000 copies); production/broadcast of one documentary targeting 90% of population of the country; publication of an illustrative brochure in several languages (Russian, English, Arabic etc.) targeting refugees and refugee organisations in Belarus containing basic knowledge of history, culture and traditions, serving also as a manual for civil education programme in the course of language training (500 copies); production of 3 booklets (500 copies each) for refugees containing information on job search, employment and business start-up, etc.; one contest among newspapers, magazines, radio stations etc. for the best material in mass media dedicated to tolerance; one scientific conference on migration, refugee issues and tolerance for academic community and publication of a report (2000 copies). Three study visits to the EU Member States have been organised and targeted some 30 policy makers and practitioners from government institutions and NGOs. Moldova Reception facility extended/accommodation capacity increased for 50 single women and unaccompanied minors; improvements to the existing infrastructure meeting the needs of all asylum seekers, recently recognised refugees and beneficiaries of humanitarian protection accommodated in the Reception Centre (max. 200); Intensive local training on fundraising and project management has been organised and targeted min. 10 employees of the MAB in Moldova; Community development services provided by CCR improved for the benefit of project beneficiaries assisted daily by CCR; improved quality of services delivered to all refugees, asylum seekers and locals approaching CCR for assistance; Social counselling and assistance provided by SC covering some 200 refugees and asylum seekers yearly; min. 60 refugee and asylum seekers children assisted with winter clothes, presents, events for children; Employment programme (incl. assessment of skills, identification of relevant vacancies, vocational training, job placement etc.) established in partnership with UNDP Moldova assisting min. 70 refugees and min. 100 locals; EuropeAid/126364/C/ACT/Multi -Annex A Grant Application Form (Part A and B) 10

11 Established/implemented language training course by ULIM; methodology approved by the MoE; trained 4-5 teachers speaking at least one foreign language delivering the course to some refugees; publication and distribution of min. 50 sets of didactic materials (textbooks, handouts etc.) to refugees attending the course; Specialized medical assistance in the form of psychotherapeutic and psychological assistance provided to min. 100 recognized refugees and asylum seekers yearly; Publication of the Istanbul Protocol - manual on the effective investigation and documentation of torture and other cruel, inhuman or degrading treatment or punishment containing internationally recognised standards and procedures on how to recognise and document symptoms of torture for doctors and lawyers in Moldova (1000 copies); Free legal assistance/counselling provided to min. 100 refugees and beneficiaries of humanitarian protection in Moldova; capacity of LCA to provide legal assistance enhanced through participation in two study visits /establishing contacts with similar projects in two countries (Romania and Netherlands); A local settlement programme providing in-kind grants to 5 vulnerable refugee families and housing/accommodation to 10 socially vulnerable refugee families developed and conducted throughout the project; PA/tolerance building campaign conducted in Moldova through publication of articles and dissemination of good practices on local integration, information placed under 2 web site (MoI, UN Moldova web site), organizing TV and radio broadcasts quarterly during the project implementation, etc. Ukraine Three pilot projects on employment established/implemented in Kyiv, Odessa and Kharkiv regions and competing for the best regional refugee integration project model in Ukraine; refugee integration partnerships established in each pilot region between migration/refugee regional/central authorities, regional/central state employment agencies, regional/central social assistance providers, educational institutions, employers, local NGOs, UNHCR and refugees themselves to facilitate implementation of the projects; 3 Regional Working Groups established/ operating in each pilot region; 3 Operational Plans developed /implemented; 3 local experts on refugee employment coordinating project activities within the state employment services; One high level meeting organised at the beginning of the project with all project partners; Three seminars in each region providing training to specialists of the employment agencies, state social service providers and selected local authorities (min. 30 participants per region) raising their awareness on human rights, refugees, special needs and sensitivities of the different ethnic and religious groups, etc.; Provision of capacity building support in the form of technical assistance to 3 state employment agencies and 3 state social assistance institutions involved in the service delivery to refugees and naturalized refugees; Civic induction training activities conducted for min. 500 beneficiaries; Counselling on local integration issues provided by 3 NGOs to some 1000 refugees/3 regions; Production of a guide for beneficiaries of project activities (min copies) with info on assistance provided by the employment offices, social assistance services, refugees rights, where and how to look for job, basic assistance with CVs and application letters, etc; Three regional attitude campaigns conducted by NGOs to encourage employers to show social responsibility and offer job placement to refugees including publication of fliers (2000), job visits, motivation sessions, meetings with trade unions (at least bi-annually); Three studies conducted on skills audit of refugees and labour market analyses applied to determine individual needs; Ukrainian language courses (available to min. 500 refugees and asylum seekers) established/implemented in cooperation with 3 professional educational institutions; methodology approved by the MoE; 3-4 teachers proving language courses in each region; EuropeAid/126364/C/ACT/Multi -Annex A Grant Application Form (Part A and B) 11

12 Each region conducting local studies to identify refugees holding diplomas; assistance with recognition of diplomas provided to min. 300 refugees and naturalised refugees; publication/dissemination of guidelines (in different languages) for recognition of diplomas (min copies incl. for other regions); 9 refugee integration focal points (3 in each region) from the refugee communities themselves supporting their own communities and ensuring efficiency of the project activities; PA/tolerance building campaign conducted in each region through publication of articles, publication/dissemination of fliers (min copies) and production/broadcast of 3 social clips targeting 90% of local population (to be replicated in other regions as well); One national conference organised at the end of the project for relevant government representatives (central/regional employment and social services, central and regional migration/refugee authorities, NGOs, UNHCR, ILO and refugees) to assess the project results, identify the best integration model, discuss national refugee integration system; Publication/dissemination of guidelines (8 000 copies/to be distributed in other regions also) for state employment offices and social service providers on how to deal with refugees and help reduce the number of individuals who work in the semi-legal and unofficial sphere. In addition to addressing refugees basic needs, most of the project outputs and results described aim at becoming key elements of the national refugee integration strategies of the three countries to facilitate easier, quicker integration and enable refugees to achieve their potential and making a full and positive contribution to the local societies. This is expected to bring economical, cultural and social benefits not only refugees themselves, but also to the countries they live in. o The proposed activities and their effectiveness (max 9 pages). Identify and describe in detail each activity to be undertaken to produce the results, justifying the choice of the activities and specifying where applicable the role of each partner (or associates or subcontractors) in the activities. In this respect, the detailed description of activities must not repeat the action plan. Since the current project represents a regional submission covering three different countries and locations, the activities are classified and presented into three main categories: regional/joint activities, common activities and country specific activities. 1. Regional activities Capacity building (Specific Objectives 1 and 2) To ensure an efficient implementation of the current action, a regional training targeting project staff (National Programme Assistants of Belarus, Moldova and Ukraine) and selected members of the National Steering Committees will be conducted by the Regional Local Integration Officer focusing on project management and financial regulations, payment procedures to be followed/applied during the project implementation In the broader context of assisting the Government of Belarus, Moldova and Ukraine to up-grade their own capacity to fundraise and implement project initiatives beyond the proposed project (proposed action represents only the first stage in the Governments efforts to establish comprehensive local integration programmes), a regional training on fundraising and project management for Government authorities and refugee assisting NGOs will be organised and conducted by UNHCR programme staff experienced in this field. The subsequent use of skills acquired by training participants will be beneficial to the implementation of the current project, ensure sustainability of project activities in general, and provide the Governments with capacities to fundraise and replicate the project initiatives in other regions and fields. 2 Deriving from general recommendations of the LIS contained in Section 4.1., Institution-building, national integration policy and international cooperation, pp EuropeAid/126364/C/ACT/Multi -Annex A Grant Application Form (Part A and B) 12

13 1.3. A regional conference (for government and NGO representatives) will be organised at the end of the project to spread the experience of country activities and present the national integration strategies under development. This regional event will summarize the achievements and share the lessons of the project, discuss the findings in the context of developing good regional practice models, make specific recommendations on similar initiatives and input further into the overall evaluation of the project To enhance the capacity of government refugee authorities to deal with refugees and promote positive refugee integration models, in cooperation with the Cross Border Cooperation Process Secretariat, UNHCR offices will support the central and local authorities in Belarus, Moldova and Ukraine to establish cross-regional partnerships and contacts in EU Member States with agencies that have developed and implemented already refugee integration programmes. Language training (Specific Objectives 1 and 2) As described in section 2.2., a joint regional training for language teachers in Belarus, Moldova and Ukraine on methods applied in this field in other countries will be organised by UNHCR, aiming at sharing experience and disseminating good practices and training in the specific difficulties faced by refugees. PA and PI (Specific Objectives 1 and 2) This component will aim to facilitate smooth integration of refugees, breaking down barriers between communities and promoting refugees within the host communities. PA regional activities will include the following three types of initiatives classified according to the target groups: i) activities targeting Government authorities in Belarus, Moldova and Ukraine participating in the implementation of different project components through publication of a leaflet to increase awareness on refugees' rights and integration needs of refugees containing general info applicable in the regional context and organising a joint regional seminar for representatives of relevant government central/regional authorities participating in the project providing that further to the training participants conduct informative sessions for their colleagues to replicate the benefits of the seminar and maximise the impact of the training event on other government employees); ii) activities targeting at media through press conferences, press releases on events carried out in the framework of the project, creation of a database of success stories on refugees integrated into the local societies, creation of a database of photos on this theme, creation and dissemination of key messages/slogans on refugee integration, press lunches organised by UNHCR and project staff, organising a regional seminar for Press Services of key ministries in the three countries; iii) activities aiming at public in general and refugees through establishing and maintaining a web blog to provide comments and news on refugee issues containing articles, news, success stories, images, links to UNHCR and CBCP Secretariat web pages, Government Press Centre's web pages on asylum and refugee issues. The blog would have an interactive format allowing readers to leave comments, expresses their opinions or simply talk about refugees and their problems Refugee empowerment (Specific Objective 2) In order to promote empowerment and inclusion of refugees, provisions will be made under the current project to support refugee communities in the region to establish contacts/networks with refugees integrated in other countries to exchange experience, learn if they face similar problems, etc. 2. Common activities Development of integration strategies in the three countries (Specific Objective 1) 5 National integration policies in Belarus, Moldova and Ukraine are missing, resulting in a negative impact on integration of refugees. This generates many socio-economic problems for recognized refugees the lack of opportunities to succeed in the labour market, difficulties to exercise rights, long-term dependence on the assistance provided by UNHCR implementing partners (NGOS) and 3 Ibid., Section 4.4., Language skills, p Ibid., Sections 5.10., 6.10., 7.10, Local community relations, p.36, 53 and Ibid., Section 4.1., Institution-building, national integration policy and international cooperation, pp EuropeAid/126364/C/ACT/Multi -Annex A Grant Application Form (Part A and B) 13

14 consideration of refugees by local population as occasional foreigners and sometimes even social burden etc. It is important therefore to support the Governments to formulate national integration strategies which would include: i) all elements relevant to integration (i.e. employment, social protection, health, education etc); ii) action plans specifying priority areas and concrete integration measures undertaken by relevant institutions; iii) monitoring/evaluating schemes to measure implementation and achievement of targets, and iv) securing financing sources for the above mentioned measures. These strategies would take into account the need to mainstream services to refugees at the local level and avoid as much as possible the creation of parallel structures. When developing integration strategies, the government authorities should include the ongoing work and projects, which are carried out by UNHCR implementing partners as well as activities proposed for implementation under the current action. Integration strategies would have to be developed in a participatory process involving key actors from different sectors and ministries. The leading role in the process should be on authority to be assigned in each country (currently Department on Citizenship and Migration under the Ministry of Internal Affairs in Belarus, Bureau for Asylum and Migration under the MoI in Moldova and SCNR in Ukraine). Each country will create steering structures (i.e. National Steering Committees), which task will be to advise and provide guidance on integration in general and project related activities in particular. These structures will consist of main project stakeholders of the respective country - representatives of line ministries, relevant central agencies, when feasible regional/municipal administrations, educational institutions and NGOs. The committees will represent networks to coordinate the drafting of integration policy, distribution of work between parties, regular consultation etc. The central government migration/refugee authority in each country will be responsible to prepare initiatives for the National Steering Committee and on the other hand coordinate the implementation of decisions agreed in the National Steering Committee. Detailed activities planned to facilitate development of comprehensive integration strategies will include: # Bi-annual meetings of the National Steering Committees; # Training, workshops, study trips for project stakeholders to examine best practices and lessons learnt in relation to integration in other countries (in close cooperation with Soderkoping CBCP Project planning such initiatives in 2008 already); # UNHCR staff and other experts providing recommendations and consultation on best practices related to integration strategies. In the process of designing the current application, the Government representatives of three countries proposed to incorporate integration strategies into their following laws/programmes: - State Migration Programme for in Belarus (containing special provisions on refugee integration); - Law on Law on Refugee Status and Social Protection of Refugees in Moldova; - Programme of Action of the Cabinet of Ministers of Ukraine The Ukrainian Breakthrough: for people, not for politicians Local language training/courses in the three countries (Specific Objectives 1 and 2) 6 Proficiency in local language is the most important component in integration. Organisations assisting refugees and the refugees themselves in Belarus, Moldova and Ukraine share the view that lack of appropriate language skills represents a major barrier to successful integration. Knowledge of local language or lack of it has an impact on all other segments of refugee integration (education, employment, interaction with locals). Most of the language courses are carried out by NGOs (often by UNHCR implementing partners except in Belarus, where the implementer is Philology Faculty of the BSU; without an exception all language training costs are covered by UNHCR in each country), which are not necessary professional language training providers and thus the classes may not be fully effective. The results of training tend to be poor and attendance rates may vary remarkably. due to a number of reasons: refugees have to choose between earning a living and going to classes, the service providers are not mandated to certify language proficiency, teachers, methodologies, text books and other materials applied in teaching do not correspond to the actual needs and technical capacity does not allow applying modern learning methodologies. 6 Ibid., Section 4.4., Language skills, pp EuropeAid/126364/C/ACT/Multi -Annex A Grant Application Form (Part A and B) 14

15 In view of this and in order to maximize refugees chances to integrate through acquiring language skills, the project partners plan to organise under this project professional language courses in a new format in cooperation with specialised educational institutions based on specially developed methodologies (i.e. teaching local language as a foreign language). Due to similar problems experienced by the three countries and solutions proposed through this action, most of the project initiatives could be presented as common activities e.g. employment, housing, capacity building activities, etc. Nevertheless, to underline the nature of different implementation modalities and interrelation of activities at the country level, they are presented as country specific and described in the next section. 3. Country specific activities 3.1 Belarus Country specific activities proposed for implementation in Belarus will be developed and conducted under the following components and specific objectives: employment, housing, social counselling and assistance, education, language training, PA and capacity building. The BRC will act as an umbrella partner, coordinating the work with competent state institutions in relation to most of the integration activities proposed under this project (i.e. employment, social assistance, housing, language). The BRC will carry out initial reception and screening for integration related assistance/services provided to refugees. Some 400 refugees in Minsk, Gomel and Vitebsk will benefit from individual counselling on integration issues provided by the BRC and relevant state institutions in the framework of the current action. Employment (Specific Objectives 1 & 2) 7 Similarly to other countries in the region, most refugees in Belarus prefer to work in the informal sector where incomes are higher. By working illegally they avoid paying taxes and contributions to social and insurance funds, which make them very vulnerable especially in the case of unemployment, disability, accident etc. Refugees have limited employment opportunities also because they lack required professional skills. In view of this, the project partners agreed in the framework of this action to facilitate the official employment and income generation of refugees in Belarus by implementing a number of activities leading directly or indirectly to refugees employment. In addition to helping refugees living currently in the country to become self-reliant and independent, based on the final results and evaluation of the project activities, the central and regional refugee authorities of Belarus will decide further which of the employment schemes implemented under this project are more effective and deserve to be incorporated in the state integration programme for future refugees in Belarus Referral consultancy services in Minsk, Gomel and Vitebsk (where most of refugees in Belarus live) that will be established in the DLESA of Minsk, Gomel and Vitebsk, whose capacity will be strengthened in this respect, will undertake, in close cooperation with the BRC, the following employment related activities leading to job placement of refugees: conducting small-scale and carefully targeted labour market analysis to assess the most demanded skills and best paid jobs in selected locations, conducting individual job counselling, interviews, skill tests for some 60 refugees in the selected locations, supporting and assisting refugees to develop entrepreneurial skills, etc., Another set of activities leading to the employment of refugees in Belarus will focus on supporting refugee organisations in Minsk to establish a joint social enterprise and thus create employment opportunities for some persons including locals. Priority will be given under this project to activities and organisations involving beneficiaries residing in Minsk. Refugee women will be actively encouraged to participate in the project and their involvement will represent a strong competitive advantage. The purpose of the established social enterprise will be to provide legal 7 Ibid., Section 5.4. Employment and employment services, p , Section 5.8. Legal counselling and capacity of NGOs, p.35, Section 5.10, Local community relations, p. 36. EuropeAid/126364/C/ACT/Multi -Annex A Grant Application Form (Part A and B) 15

16 income to both refugees and locals, ensure the financial sustainability of the refugee organizations and serve as a model for replication by NGOs and government refugee authorities in other regions. Activities will be implemented directly by the UNHCR Belarus that will provide advice and expertise deriving from its previous experience with social enterprises A pilot secondary employment programme for some 45 refugee adolescents will be developed and implemented by the Center for Children and Adolescents Evrika in cooperation with the Youth Employment Center. Planned activities include creation of sewing, ceramics and carpentry workshops, vocational courses for refugee and local adolescents to provide not only professional skills, qualifications, experience, legal work generating incomes/salaries, but also official records in their employment books and social insurances. In addition, the programme will offer job counselling and information, basic notions related to the labour market and legislation, job searching methods, developing CVs etc. Housing (Specific Objectives 1 & 2) 8 Lack of housing or poor living conditions is one of the factors posing serious obstacles to refugee integration in Belarus and more specifically to the capacity of recognized refugees to secure a basic standard of living and reach self-sufficiency. In line with the recommendations of the LIS, the housing needs of refugees are different and can addressed through different mechanisms, of which the following three are proposed for implementation under this project To help vulnerable refugees living in rural areas to address problems related to poor housing conditions and prevent the growth of the refugee population in the capital, a housing repair programme providing cash grants to low income refugee families (located in rural areas of Belarus) is proposed for implementation under this project. The programme will provide assistance to some 10 refugee families to repair, improve, modernize their dwellings. Grant funds will be made available to refugee families (on average, 5 family members) and will cover expenses related to replacement of roof, basic repairs and improvements, as well as funds for procurement of basic domestic items and establishment of households Local settlement through provision of housing/accommodation is planned to help vulnerable refugees to meet their accommodation needs by encouraging them to reside outside Minsk, in urban areas where the employment opportunities are available and the cost of living is relatively cheaper. The activities proposed will promote the idea of integration and self-reliance of refugees in such communities by means of implementing an integrated strategy of providing housing compatible with employment opportunities. By the end of the project, some 5 socially vulnerable refugee families and 5 local families will be provided with permanent accommodation Recently the government has opened opportunities for refugees to construct individual apartments on social rates on share holding conditions. Some refugees opt for this opportunity but can not meet the initial eligibility requirements, including capability to pay the entrance instalment which is the biggest and has to be provided at once, while the rest can be paid from a bank loan. Thus, this project will administer a modality whereby 10 vulnerable refugee families who managed to get access to housing to be constructed at social rates, will be provided with assistance to pay the entrance instalment. Social counselling and assistance (Specific Objectives 1 & 2) Planned to be carried out by the referral consultancy services established within the framework of this project on the basis of functional social centres in Minsk, Vitebsk and Gomel, implementation of this heading will result in addressing the immediate needs for social assistance of some 400 refugees in Minsk, Vitebsk and Gomel, improved technical capacity of the state social service to provide social assistance to refugees (and locals) and strengthened cooperation between UNHCR, NGOs and state social service providers. 8 Ibid., Section 5.5. Housing, p. 32, Section Local community relations, p Ibid., Section 5.6. Social benefits and pensions, p. 33, Section 5.10., Local community relations, p. 36. EuropeAid/126364/C/ACT/Multi -Annex A Grant Application Form (Part A and B) 16

17 In close cooperation with the MLSP, UNHCR Belarus will conduct under this component two seminars. One seminar will focus on mainstreaming gender and age awareness, while the second one on social services for refugees and asylum seekers. Each training event will be organised for some 30 persons/beneficiaries represented by state and non-state social workers. The overall objective of the seminars will aim at raising awareness on gender and age issues among social services providers working with refugee and a/s, and social assistants from refugee assisting organizations and improve the social assistance provided to these categories of persons. Language training (Specific Objectives 1 & 2) Implementation of the language component in Belarus is based on the key elements described under section 1.2. Planned activities will cover some 25 adult refugees and some 40 refugee children in Minsk and will be carried out by the Philological Faculty of the BSU for adults and by the secondary school No 136 for children. Russian language training for refugee children will be mainstreamed into general educational curricula of the secondary school no. 136 in the form of additional educational services and tutorial assistance. Education (Specific Objectives 1, 2 &3) Activities under this component will address the needs of refugee children in Belarus and increase their integration prospects through: i) improved access to and quality of secondary education; ii) acquisition of necessary skills and qualifications for future employment; iii) conducting a tolerance building campaign by refugee children themselves with the participation of local children. Implemented by the Centre for Children and Adolescents Evrika in cooperation with the School no. 136 in Minsk and Youth Employment Centre planned activities will consist of individual tutoring and assistance on general school subjects as well as special sessions on Russian language on the basis of the referral School No. 136 in Minsk, provision of psychological assistance to children and their parents, etc. Technical assistance will be provided to the CCA Evrika to strengthen their implementation capacity and fully institutionalise the work carried out with refugees. Public awareness and tolerance building (Specific Objectives 2 & 3) PA and tolerance building activities planned under this heading are expected to diminish hidden discrimination and intolerance and generate a more favourable climate for the integration of refugees in Belarus. These activities will be implemented by the IPA Evolutio, the main partner of UNHCR Belarus in the field of raising awareness on refugee issues in cooperation with other key players and will include press conferences, press releases on events carried out in the framework of the project, a series of round tables (6 roundtables targeting 180 secondary school teachers) on refugee and tolerance issues, publication of a brochure/teaching material on tolerance building (in cooperation with the MoE) to be used in secondary schools, etc. Capacity building (Specific Objectives 1 & 2) The Republican Public Association of Georgians Mamuli, will be provided with technical assistance in the form of equipment to strengthen their capacity to cooperate effectively with various institutions working on refugee issues, representing and advocating for the rights of their community members Dedicated efforts in the framework of the project will be undertaken to strengthen the capacity of relevant government authorities through training and study visits to familiarise them with the best practices in countries with solid experience in refugee integration projects. Capacity building activities will consist of conducting three study visits to the EU Member States. 10 Ibid., Section 4.4., Language skills, pp Ibid., Section 5.3., Educational qualifications of refugees, p. 26, Section 5.10., Local community relations, p Ibid., Section 5.10., Local community relations, p. 36, Section 5.8. Legal counselling and capacity of NGOs, p Ibid., Section 4.1., Institution-building, national integration policy and international cooperation, pp EuropeAid/126364/C/ACT/Multi -Annex A Grant Application Form (Part A and B) 17

18 3.2. Moldova Country specific activities in Moldova will be implemented under the following main components: capacity building, community development services, employment, language training, psychological assistance, legal assistance, local settlement and PA activities. Capacity building (Specific Objectives 1 & 2) Under the EC/TACIS Project Strengthening Asylum Systems in Ukraine and Moldova ( ), a Reception Centre for Asylum Seekers was constructed and a part of furniture and equipment for a last block dedicated to single women and unaccompanied or separated children, were procured. To finalise the rehabilitation of reception facilities and, in order to provide necessary safeguards/special arrangements for single women, unaccompanied or separated children (up to 50 persons), the last block of the Reception Centre will be rehabilitated and necessary adjustments to the existing infrastructure of the Centre will be made. These works include the refurbishing and equipping of a visiting area and the creation of a children's room and outdoor play areas. The overall accommodation capacity of the Reception Centre will be increased up to 210 persons and will fully respond to the needs of the Government of Moldova (currently hosting 70 asylum seekers and 157 refugees and beneficiaries of humanitarian protection). This component will be implemented by UNHCR in close cooperation with the MAB (Refugee Directorate), with the support of a construction expert to supervise reconstruction works throughout the project implementation. Upon completion the construction works and newly refurbished premises will be officially handed over to the MAB In order to strengthen the capacity of MAB s staff to fundraise and implement project initiatives beyond the proposed project ensuring thus the sustainability of the current action, provisions are made under this component to organise two intensive local training on fundraising and project management for min. 10 employees of the MAB in Moldova. Community development services (Specific Objectives 2 & 1) To facilitate refugees integration into the local society and provide cultural, social and moral support to refugees and asylum seekers in Moldova, CCR will provide a wide range of community development services including: computer classes and Internet services, cultural events with food, clothes and traditions from countries of origin, sports activities, celebration of international and religious events, traditional creative work, etc., as well as cultural orientation courses. Procurement of equipment, under this component, for CCR activities will improve the quality of services delivered to refugees and asylum seekers by CCR and facilitate refugees social networking, communication and access to information. SC will support the implementation of this component by providing social counselling and assistance to refugees and asylum seekers. The counselling package will including home visits and assessments and the provision of housing assistance to refugees and asylum seekers in Moldova. In cooperation with CCR, SC will also ensure access to extra-curricular activities to refugee children, joined by their parents: trips/excursions for children during vacations, special events, etc. Employment (Specific Objectives 1 & 2) Activities leading to employment of refugees in Moldova will be conducted in close partnership with UNDP Moldova and built upon the results of the "Better Opportunities for Youth and Women Project" Project 17, aimed at social and economic integration of young vulnerable groups in Moldova. Along with the Moldovan young vulnerable persons in the host community, some refugees of different ages living in Chisinau will be provided access to the existing Integration Service run by the BAC. The project activities will include assessments of refugees skills, identification of relevant 14 Ibid. 15 Ibid., Section 6.8, Local community relations, p. 51, Section 6.9. Naturalization procedures/citizenship, p.52, Section 6.6. Social benefits and pensions, pp Ibid., Section 6.4. Employment and employment services, pp For details see: EuropeAid/126364/C/ACT/Multi -Annex A Grant Application Form (Part A and B) 18

19 vacancies, vocational training, job placement and other activities aimed at facilitating beneficiaries' access to labour market. Activities will be implemented in close cooperation with the main refugee authority - Migration and Asylum Bureau, MoI of the Republic of Moldova. Provisions are made under the current component to cover costs for the functioning of the Integration Service established under the UNDP project. ILO/IPEC Moldova will participate in the implementation of this component as an associate and will be contributing the following elements: labour market researches, research tools (questionnaires for direct beneficiaries and employers, database for questionnaires processing), guidebook on job and education counselling, exchange of information and expertise through participation in the National Steering Committee of the project. Language training (Specific Objectives 1 & 2) Implementation of the language training component in Moldova will be conducted by ULIM, a private high educational institution which has experience in teaching Romanian as a foreign language. Implementation will be carried out in close partnership with SC and the MoE of the Republic of Moldova. It will built upon the results achieved under the AENEAS project and will enable the provision of a professional intermediary and advanced level course for eligible refugees and beneficiaries of humanitarian status. Activities proposed for implementation will include application of an emotive-conceptual methodology of teaching Romanian as a second language (to be approved by the MoE), selection and training of 4-5 teachers to deliver the course to some beneficiaries; furnishing and equipping of a language teaching cabinet at ULIM, etc. Psychological Assistance (Specific Objectives 1 & 2) The LIS underlined that the quality of public health care in Moldova remains very poor and that refugees can not afford paying for all medical services, medicines and specialized treatment. The provision of specialised psychotherapeutic and psychological assistance, including for victims of torture and/or violence, remains unavailable and/or unaffordable. Under the project, specialized medical assistance in the form of psychotherapeutic and psychological assistance to asylum seekers, refugees and beneficiaries of humanitarian status, will be included in the general health care programme implemented at present by SC (with UNHCR funds). The psychological assistance will include medical and psychological tests, sessions of psychological counselling and assistance in cotherapy techniques, etc. A referral system between SC, BMA and the psychotherapeutic and psychological assistance provider NGO Memoria, will be developed and incorporated in the existing medical assistance programme mechanisms. Provision are made under this component to edit and publish the Istanbul Protocol - manual on the effective investigation and documentation of torture and other cruel, inhuman or degrading treatment or punishment containing internationally recognised standards and procedures on how to recognise and document symptoms of torture. The Istanbul Protocol will be used further by doctors and lawyers in Moldova to investigate whether or not a person has been tortured and report the findings to the judiciary and any other investigative bodies. Legal assistance and counselling (Specific Objectives 1 & 2) Legal assistance and counselling for refugees and beneficiaries of humanitarian status in Moldova is provided under the UNHCR project by the NGO LCA since 1999, and is mostly limited to refugee status determination: legal counselling and representation in the administrative phase and in courts in the appeal procedures. Activities proposed for implementation under the current component aim at complementing the existing legal assistance programme implemented by LCA and will consists of legal services provided by one employed legal counsellor to provide legal counselling on socioeconomic rights of refugees and beneficiaries of humanitarian protection, naturalization/citizenship procedures, rights related to access to labour market, entrepreneurship, etc. 18 Ibid., Section 4.4., Language skills, pp Ibid., Section 6.7., Health, p Ibid., Section 6.8., Legal Counselling and Capacity of NGOs, p. 51, Section 6.9., Naturalization procedures/citizenship, p. 52 EuropeAid/126364/C/ACT/Multi -Annex A Grant Application Form (Part A and B) 19

20 Local settlement (Specific Objectives 1 & 2) To help vulnerable refugees settled in rural areas of Moldova to address problems related to poor housing conditions and encourage those refugees to remain in the countryside, a small scale housing assistance scheme providing in-kind grants to vulnerable refugee families will be developed and conducted under this project. The programme will target some 5 refugee families. Activities will be implemented in cooperation with the MAB and relevant public local authorities and will include: selecting of refugee families to benefit from in-kind grants under the programme and of the household items, furniture etc. to be included in the in-kind grant; procurement and delivery of in-kind grants to beneficiaries Local settlement through provision of housing/accommodation is planned to help vulnerable refugees in Moldova to meet their accommodation needs. By the end of the project, minimum 10 socially vulnerable refugee families will be provided with permanent accommodation. Activities foreseen for implementation under this component will be conducted by the MAB committing to identify by June 2009 the location and the most suitable premises for renovation and accommodation of the project beneficiaries as well as UNHCR Moldova. The pre-implementation stage, conducted by MAB, will include a thorough analysis of job opportunities, local infrastructure and the degree of tolerance among the local population. Public awareness and tolerance building (Specific Objectives 2 & 3) PI/PA activities designed for implementation in Moldova aim at preventing and reducing xenophobia, discrimination and intolerance towards foreigners, resulting in a more favourable climate for the integration of refugees, and ensuring the project visibility. The NGO SR, UNHCR Moldova s implementing partner since 1998 specialized in PI/PA activities, in close partnership with the Press Centre of the MoI will elaborate and disseminate publications related to good practices on local integration, articles and materials aimed at informing the decision-makers, civil servants and public about the refugees rights and the existing integration barriers (information will be placed under the asylum section of the web site of the MoI, UN Moldova web site, Refugium newsletter etc.); organize TV and radio broadcasts; produce PI/PA materials and supplies (t-shirts, pens, notebooks, file folders etc.) for project target groups and direct beneficiaries; organise press conferences, press releases on events carried out in the framework of the project to ensure the project visibility Ukraine Employment (Specific Objectives 1 & 2) linked with social assistance, language training, educational qualifications, capacity building and PA activities 23. This component will be conducted in three pilot regions and will be focused on employment. Implementation will depend on the support from all stakeholders (central and regional migration/refugee services, central and regional employment services, central and regional social assistance services, educational institutions, employers, local NGOs, UNHCR etc.). Additional employment projects in other regions will be considered beyond the project duration based on the lessons learned. Each action will be designed in such a way as to build sustainable independent services that will continue to exist beyond the funding period. Towards the end of the project, the activities are expected to become independent from external funding support. The three selected pilot regions (Kyiv, Odessa and Kharkiv) will implement similar schemes of integration through employment actions and will be provided under this project with means and support to compete for the best regional refugee integration project model. The final evaluation of the pilot projects will be 21 Ibid., Section 6.5., Housing, p Ibid., Section 6.10., Local community relations, p Ibid., Section 7.4. Employment and employment services, pp , Section 7.6. Social benefits and pensions, p. 69, Section 4.4. Language skills, p.21, Section 7.3. Educational qualifications of refugees, p. 60, Section 7.8. Legal counselling and capacity of NGOs, p. 71, Section 7.10., Local community relations, p. 73, Section 4.2. Respect of refugee rights and access to information, p.19, Section 7.9. Naturalization procedures/citizenship, p. 72. EuropeAid/126364/C/ACT/Multi -Annex A Grant Application Form (Part A and B) 20

21 used to shape and formulate similar programmes at the national level, inform future national refugee integration strategies and policies. Activities under this component will aim first of all at tackling the high rate of refugee unemployment and unofficial employment in the regions (subject to replication in other regions after 2010). The pilot actions will be designed in such a way as to attract project beneficiaries, as many as possible, into employment offices and to give them practical employment. Due to the complex nature of activities and the fact that for the state employment agency alone, lacking experience in working with refugees, it will be difficult to achieve planned results, it is intended to implement these activities in a strong partnerships between migration/refugee regional/central authorities, regional/central state employment agencies, regional/central social assistance providers, educational institutions, employers, local NGOs, UNHCR and refugees themselves, applying thus a collective approach in the implementation. The proposed arrangement acknowledges that the state employment agency has a key role in helping both locals and refugees to find work, but that it cannot do it alone and that local effective partnerships are critical to success. Due to their expertise and resources, the NGOs selected to participate in this component (Rokada in Kyiv, Sympathy in Odessa and Social Assistance Service in Kharkiv) will provide specialized advice, assistance and guidance to refugees, thus this action recognises also the key role that the NGO sector will play in its implementation In the initial stage of the action, a high level meeting will be organised by UNHCR with all project partners and associates involved in this component SCNR, MLSP, SEC, MoE, the three NGOs selected and also ILO. The aim of the meeting will be to review and confirm the distribution of roles and functions of each partner and agree on the action plan to follow. Further to this meeting, two major steps will be undertaken by each pilot region: Establishment of Regional Working Groups in each pilot region (comprising representatives of the regional employment and social services, local NGOs and regional migration/refugee services) to finalize the project design/details and steps to follow, monitor the progress of measures introduced and implemented, to consider how lessons may be learned from and shared with those responsible for refugee employment in other regions/districts, to identify possible ways and solutions of treating unemployed refugees and asylum seekers as nationals of Ukraine and grant them with the status of unemployed and all rights deriving from this status i.e. free of charge vocational training, access to unemployment benefits, etc Development of an Operational Plan (by the established Working Group) providing (i) a unified approach in the delivery of services to refugees as a disadvantaged group with special needs, (ii) basic information and guidance for specialists of the employment and social assistance agencies involved in the service delivery to ensure that they identify and address key issues when supporting refugees and ensure that they apply consistency in standards to refugee beneficiaries, while being responsive to individual needs, identify and address key issues to support refugees seeking employment, (iii) definition of roles of each partner and work modalities with other government and non-government agencies in the implementation of this action. In addition, preparation and ongoing activities of the employment component will include: Support to the regional employment services to hire full time local experts on refugee employment (one for each region) to coordinate project activities, provide specialised assistance to project beneficiaries and ensure effective and smooth implementation of employment related activities within the existing public infrastructures In cooperation with local NGOs, provision of training to specialists of the employment agencies, state social service providers and selected local authorities raising their awareness on human rights, refugees, special needs and sensitivities of the different ethnic and religious groups, etc.; conducting study visits to the EU Member States for specialists of the employment and social services to learn how to work with refugees (visit similar programmes); assisting employment centres, social service providers and local authorities in cooperation with the CBCP Secretariat to establish partnerships on refugee integration programmes in comparable circumstances with similar agencies in other countries, facilitate exchange information and best practices, design and implementation of joint EuropeAid/126364/C/ACT/Multi -Annex A Grant Application Form (Part A and B) 21

22 integration projects; capacity building support to the employment agencies and social service providers involved in the service delivery to refugees and naturalized refugees offering practical skills and possibilities in exchange for admitting refugees and naturalized refugees; Civic induction training in the form of meetings with opinion leaders on issues of concern, visits to historical sites, opera, concerts focused on Ukrainian history, culture and traditions to be organised by the three local NOGs in partnership with educational institutions, regional refugee and employment authorities. Beneficiaries of this component will be both recognised refugees and asylum seekers Counselling to refugees (in some cases to asylum seekers also) to accept their position in society and understand that the labour market cannot be equated with what they were used to in the country of origin provided by NGOs;. Increasing refugees awareness of their rights and responsibilities concerning work life, legal, social and financial consequences of continued reliance on unofficial employment and stress more the direct and indirect benefits of being legally employed (through publications of leaflets and informative sessions conducted by NGOs to employ for this additional staff) Production of a guide for beneficiaries of this component, available in several languages (Ukrainian, English, Arabic etc.) aimed at refugees and refugee organisations to present and explain services provided under the employment programme or how to access in general assistance provided by the employment offices, social assistance services, etc. Preparation of this guide and related activities such as circulation and endorsement of the content by the project partners will be entrusted to Rokada to prepare it in consultations with other NGOs and active participation of the employment centres and migration authorities. This arrangement will also contribute to the strengthening of partnership between NGOs and central/regional government authorities Through an awareness campaign including publication of information materials, job visits, motivation sessions, meetings with trade unions, increasing employers awareness of refugee rights and responsibilities, encouraging employers to show social responsibility and offer job placement to refugees. Pre-employment and employment activities will cover: Conducting (i) a study or skills audit of refugees located in the project region assessing their qualifications and skills (ii) a labour market analyses to assess the most demanded skills and jobs Intensive professional Ukrainian language courses will be organised in a formal setting (according to the general description of the language training component) in cooperation with three higher educational institutions in the selected regions, central/regional refugee authorities and the MoE given the support refugees can receive from teachers, the quality of teaching and the opportunity that this gives refugees to meet other people and develop their own local language skills. Participation and completion of the language training courses will be a pre-condition for refugees to become beneficiaries of the employment programme and give them the right for free of charge vocational training. The Ukrainian language courses will be available not only to recognised refugees, but also to asylum seekers (in Kyiv, Odessa and Kharkiv) during the reception phase when their asylum applications are under consideration 24 so as to enhance the integration potential from the start. The language training will be based on a special methodology of teaching Ukrainian for foreigners (to be developed in cooperation with the MoE). The course will be intensive (6-8 months) and include training of 24 Offering language lessons during the asylum procedure would greatly further integration efforts of those eventually recognized as refugees. This is especially needed due to the lengthy status determination procedure. The course will facilitate the contacts with the host society which after recognition will become an important source of support to refugees. Knowledge of the local language will also shorten the process of becoming self-sufficient. Last but not least, asylum seekers access to language will help them to avoid psychological problems caused by inactivity. EuropeAid/126364/C/ACT/Multi -Annex A Grant Application Form (Part A and B) 22

23 speaking, reading and writing skills in three different levels. The beginners level aiming at providing basic language skills will be open to both asylum seekers and refugees, while the intermediate and advanced levels, linked with the acquisition of additional skills relevant to the integration process ( i.e. professions, employment opportunities, basic legal rights, civic induction etc.), will be available to refugees; financial incentives will be provided to refugees and asylum seekers who attend language training to ensure that they have a source of income while attending the courses; they will receive a small amount of money calculated based on the monthly average salary during the period of the training and another one for completing successfully the language course; this arrangement is expected to increase beneficiaries motivation to attend language courses; at the end of the project those who will successfully complete the course will be provided with certified diplomas; it is planned that the relevant refugee government authority will take over this activity after the completion of the project and will incorporate it in its refugee integration programme Further to conducting local studies to identify refugees holding diplomas, by means of employing additional staff and appointing them as coaches or case mentors, local NGOs will provide assistance to refugees and naturalised refugees with recognition of diplomas, recognising and assessing existing skills and qualifications gained in the country of origin, empowering beneficiaries and enabling them to use all the resources available, directing towards employment that matches their qualifications or, if necessary, to appropriate vocational training; Publication of guidelines (in different languages) for recognition of diplomas held by current and former refugees (to be implemented by NGOs in cooperation with the MoE); Along with other services provided by the employment services such as vocational guidance, social support to unemployed etc., free of charge vocational training courses will be provided in the framework of the project to increase refugees chances to find durable and legal employment in Ukraine. The existing schemes available to nationals will be made available to project beneficiaries as well Establishing a subsidy programmes for private and public employers hiring refugees (after completion of language and vocational training courses); subsidy programmes will last for the whole probation/trial period; the employer will receive wage subsidies for each employed refugee for a period of 2-3 months; such models will lead directly to further work experience or employment within the same company of refugees. NGOs will be involved in this activity by disseminating relevant information among refugees and potential employers Assigning refugee integration focal points from the refugee communities themselves to work /liaise with beneficiaries will empower refugees to support their own communities and ensure efficiency and sustainability of the project activities Small scale PA and tolerance building interventions targeting local population in the three regions will include publication of articles emphasizing the benefits of the project for the local population, publication/dissemination of fliers and production/broadcast of social clips A national conference in cooperation with the Institute of Staff Training under the SEC and MLSP, regional employment and social services, central and regional migration/refugee authorities, NGOs, UNHCR and ILO will be organised at the end of the project to present and assess the project results and identify the best integration model applied. The conclusions and recommendations of the final evaluation of the pilot projects will be used to establish similar programmes in other regions of Ukraine and put in place a national system Based on the lessons learned and local legislation, MLSP and SEC will in due course issue clear guidelines to state employment offices and social service providers on how to deal with refugees and help reduce the number of individuals who work in the semi-legal and unofficial sphere In addition, the current project contains provisions to support NGOs Rokada and Sympathy to run the Refugee Social Centres in Kyiv and Odessa, organize additional vocational training (directly EuropeAid/126364/C/ACT/Multi -Annex A Grant Application Form (Part A and B) 23

24 by UNHCR), support refugee children to attend local schools and provide legal counseling on social issues to project beneficiaries in the selected regions Methodology (max 4 pages) Describe in detail: o the methods of implementation and reasons for the proposed methodology; Project development stage: The LIS has been thoroughly discussed and analyzed in the project design stage. Each country prioritised its recommendations classifying them into: i) recommendations which cannot be implemented without additional funds; ii) recommendations which can be implemented with the exiting funds/resources. Recommendations in the first group are addressed through concrete activities proposed in this application. Project implementation stage: The project will be executed over a period of two years ( ). Subject to funds availability, it will become effective in January 2009 and completed in December To the extent possible, activities intended for implementation in the framework of the project will be incorporated into the existing frameworks of the relevant state institutions or within the programmes implemented already by NGOs partners. To ensure the government ownership and sustainability of project, some of the project activities will be implemented directly by the government institutions, while some will be transferred into their responsibility at the end of the project. A number of project interventions are planned to transfer knowledge from project and UNHCR staff to government civil servants. This project was prepared in close consultation with the existing government structures, and this has already resulted increased ownership and knowledge sharing. Outcomes will be improved through regular monitoring and wel1 focused impact evaluations. The project partners involvement and continued coordination throughout the project implementation will be crucial for the successful achievement of objectives. The project has been prepared with significant stakeholder consultation. The mechanisms for implementation of project activities, especially those related to employment and capacity building will be built on the lessons learned from previous refugee projects. The focus on identifying problems and priorities and seeking appropriate solutions will be maintained throughout the project to achieve durable results. The UNHCR team's role to create an atmosphere of trust and partnership is paramount for achieving the desired results. At the beginning of the project, the Senior Regional Integration Officer based in UNHCR RR in Ukraine will organise a training targeting the project staff - three National Programme Assistants of Belarus, Moldova and Ukraine. The participants will include also selected members of the Steering Committees and NGO staff involved in the project. The training event will last for 2 days and will focus on the management and financial regulations, payment procedures, reports and visibility instructions under the project. The responsibility for implementing country activities will be devolved to the national level - UNHCR country offices in cooperation with Government and other project partners. Following the rationale that each country knows best its own needs and capacities, such a distribution of responsibilities was already applied in project planning and design process. Responsibility for implementation of regional initiatives will be assumed by UNHCR RR in Ukraine with active participation of the two country offices. The applicant and recipient of funds - UNHCR Regional Representative in Ukraine with delegated authority to UNHCR country offices in Belarus and Moldova shall ensure and oversee the overall implementation and day-to day management of the project in accordance with UNHCR rules and procedures. The recipient will prepare the consolidated reports on the project implementation containing inputs of all the parties. EuropeAid/126364/C/ACT/Multi -Annex A Grant Application Form (Part A and B) 24

25 The Regional Steering Committee, established at the regional level, will endorse, guide, evaluate and monitor the strategic directions of the project at the regional level. In addition, National Steering Committees operating at the national level to provide guidance on the implementation of the country specific initiatives in the framework of the project. The National Steering Committees will be established in the first three months after the date of launching the project, and shall act as bodies responsible for the strategic coordination and oversight of the country project activities implemented by different actors: (i) UNHCR offices directly, (ii) NGOs, (iii) government central or regional authorities and iv) educational establishments participating in the project. In each country, UNHCR shall prepare in the first month of project implementation a Memorandum of Understanding with the main project partners. In addition, Sub-Agreements with NGOs UNHCR implementing partners will be signed for the portion of activities under their responsibility containing provisions on implementation, management, reporting and procurement responsibilities. The Recipient shall take all actions required to ensure that the Memoranda of Understanding are applied and followed at all times in the implementation, monitoring and evaluation of the project. o where the action is the prolongation of a previous action or project, how the action is intended to build on the results of this previous action; The current action is proposed for implementation in the context of UNHCR and EU efforts to support the three countries to implement their obligations undertaken under the 1951 Convention and establish systems and mechanisms to comprehensively deal with the local integration of refugees. In the proposed format and design, this project represents an initial phase in the development of refugee integration systems in the region and builds upon the successes achieved so far (with UNHCR funding) by strengthening and expanding the existing services, improving refugees skills and assisting them to exercise their rights, upgrading the capacity of the Governments and NGOs to deal with refugee integration, developing strategies and approaches to refugee integration. In addition, this project plans to build the capacity of the government to manage the specific activities of the project which should be taken over by the Governments by the end of the project and gradually transfers logistical and financial responsibilities to ensure long-term sustainability of certain activities proposed to become part of the future state refugee integration programmes. o where the action is part of a larger programme, explain how it fits or is coordinated with this programme or any other eventual planned project. Please specify the potential synergies with other initiatives, in particular from the EC; In a broader context of supporting the three governments to develop asylum systems, UNHCR and its partners made substantial efforts in the last couple of years to respond to the basic integration needs of refugees. Due to insufficient funding possibilities, these efforts were sometimes carried out on an ad hoc basis and were not part of comprehensive local integration programmes. With the LIS comprising many important recommendations for the three Governments, a new momentum has been created to improve the integration prospects of refugees in Belarus, Moldova and Ukraine. Before developing the current proposal, a number of key steps have been undertaken by the three countries including consultative meetings with the governments of Belarus, Moldova and Ukraine, refugee representatives, NGOs and UNHCR to prioritize recommendations included in the LIS and discuss details of the current application. Participants of the three countries repeatedly committed themselves to the local integration process and agreed that that in addition to activities that would require additional funds (covered partially by the current proposal), there are also other activities that do not require additional funds and need an immediate follow up and implementation in Implementation of these activities which do not require additional funds is expected to continue during in parallel with the implementation of the current project. The current application is based therefore on the recommendations of the LIS and contains activities which cannot be implemented by the three governments without receiving additional funds from the EC. o the procedures for follow up and internal/external evaluation; The project financial control will rely on the UNHCR financial management system with some additional procedures developed to track/report the project expenses appropriately. EuropeAid/126364/C/ACT/Multi -Annex A Grant Application Form (Part A and B) 25

26 The three National Steering Committees on local integration project established in each country will have the function to review project progress and performance based on the progress reports prepared by the project management, make the necessary decisions on the project scope, including the required changes in targets, budget, management arrangements etc. The Regional Steering Committees including government representatives from each country, UNHCR and NGOs will meet twice across the lifetime of the project and will serve as a common platform for the project stakeholders of the three countries to meet and exchange information on refugee integration issues in general and project implementation activities in particular. Participants will learn good practices from each other, whether they are governmental or nongovernmental agencies, working at the same or different governance level. They will compare policies and practices, formulate strengths and weaknesses, highlight success factors and identify difficulties, establish lessons learned and make recommendations on how to apply them in their own countries, evaluate the project, share the outcomes with stakeholders and adapt policies and practices accordingly. o the role and participation in the action of the various actors and stakeholders (local partner, target groups, local authorities, etc.), and the reasons for which these roles have been assigned to them; Collaboration within this project is viewed as key to its success. Each institution involved has its particular role in achieving the project outputs. In the capacity of project applicant, UNHCR will be the leading organization and will have a major level of involvement in the project implementation. It will establish various coordination mechanisms at the regional, central and local levels. The involvement of other actors will be also significant, especially the role of the central government migration/ refugee authorities. UNHCR will gradually phase out towards the end of the project implementation and transfer most of the responsibilities related to implementation and sustainability of activities to the Government authorities and local NGOs. Refugees in the three countries involved in the development stage/consultations process of the project will continue to play an important role in the implementation and evaluation of the project. o the organisational structure and team proposed for implementation of the action; Country activities will be overseen by the respective UNHCR offices in Belarus, Moldova and Ukraine. At the regional level, a Senior Regional Integration Officer (SRIO) in close consultation, coordination and cooperation with the three offices will be responsible for planning, implementation, monitoring and reporting related to the local integration project. The SRIO will closely work with National Programme Assistants based in and supervised by Regional Representation in Ukraine as well as Country Offices in Belarus and Moldova for country-specific issues. The team of project staff proposed for the implementation of the action will include (without being limited to) the following positions: Function Belarus Moldova Ukraine Responsibilities n/a n/a 1 (int. staff) UNHCR/Senior Regional Local Integration Officer National Programme Officer UNHCR/Nationa l Programme Assistants n/a n/a 1 (local staff) 1 (local staff) 1 (local staff) 1 (local staff) Responsible for planning, implementation, monitoring and reporting of the project in line with UNHCR rules and EC requirements/standards. Assisting the Regional Local Integration Officer with negotiations/discussions with the local authorities, preparation of project documents and reports, organization/implementation of regional events etc. Assisting the local UNHCR office and the Senior Regional Local Integration Officer in planning, implementing and monitoring local integration project EuropeAid/126364/C/ACT/Multi -Annex A Grant Application Form (Part A and B) 26

27 In addition, UNHCR offices will contribute to the implementation of the proposed action with the expertise and assistance provided by the following staff (more details are provided in the budget): UNHCR Belarus: Representative, Associate Programme Officer, Associate Protection Officer; UNHCR Moldova: Representative, Assistant Legal Officer, Assistant Programme Officer; UNHCR Regional Representation in Kyiv: Regional Representative, Deputy Regional Representative, Protection Officer, Regional Public Information Officer, Programme Officer, Administrative Officer, National Protection Officer, Community Services Assistant. o the main means proposed for the implementation of the action (equipment, tools ) and for carrying out the proposed activities; Main means proposed for the achievement of project objectives will include equipment and furniture for the language cabinets/educational establishments selected to deliver the language training; additional furniture and equipment for the rehabilitated premises in Moldova; equipment and furniture for regional employment and social assistance services in Belarus and Ukraine, equipment for NGOs partners implementing various activities under the project, etc. o the involvement of any implementing partners, their role and relationship to the applicant; Local and/or international NGOs, international agencies working in isolation cannot be expected to replace or supplement Government structures or even to design and implement long term integration projects. The proposed initiative therefore will be implemented based on a close partnership between UNHCR, NGOs, central and regional/local government authorities, employment centres, employers and refugees at large. In view of the fact that the migration/refugee authorities, important as they are, will not be the only government actors in the project implementation, UNHCR has approached recently the three Governments at the highest level asking them to determine the best set up of counterparts in relation to refugee local integration issues. The appointed government authorities will facilitate timely and efficient project implementation on behalf of the Government institutions, ensure full internal coordination and cooperation, provide timely support to UNHCR and NGO project staff during the project lifetime and participate in the National Steering Committee of the project. The MLSP in Belarus and Ukraine will facilitate timely and efficient project implementation on aspects related to social assistance services (and employment in Belarus) including coordination of the work of regional social services involved in the project and participation in the National Steering Committee of the project. The MoE of Belarus and MoE of Ukraine, in the capacity of project associates, will coordinate the work of the educational institutions participating in the project, provide the necessary expertise, approve language teaching methodologies, certify the courses after its completion and participate in the National Steering Committee meetings. The MoE of Ukraine will also provide assistance and cooperation in relation to recognition of qualifications and diplomas and publication of guidelines (in different languages). SEC of Ukraine will coordinate and supervise project activities related to employment in the selected regions and participate in the National Steering Committee. In addition to having implementation roles (Section 1.7.), selected local NGOs in the three countries (BRC, Evolutio and Evrika in Belarus; SC, LCA, SR, CCR and BAC in Moldova; Charitable Foundation ROKADA, Social Assistance Service and Charitable Foundation Sympathy in Ukraine) will act as intermediaries between UNHCR, target groups and final beneficiaries and, sometimes, the Government authorities, as the case could be. ULIM Moldova will be responsible for implementation of the language training component planned in Moldova. UNDP Moldova will act as a project partner in the implementation of the employment component in Moldova built upon the results of the UNDP "Better Opportunities for Youth and Women Project" Project. EuropeAid/126364/C/ACT/Multi -Annex A Grant Application Form (Part A and B) 27

28 ILO Ukraine will provide expertise in the implementation of the employment segment in Ukraine, participating with expertise and advice, developed models, lessons learned and participation in the National Steering Committee. ILO-IPEC Moldova will participate in the implementation of employment component in Moldova contributing with labour market researches, research tools, exchange of information and expertise through participation in the National Steering Committee of the project. o the attitudes of all stakeholders towards the action in general and the activities in particular; Consultations and negotiations during the development stage of the current application conducted in the form of country meetings, communications between UNHCR staff, Government institutions and NGOs partners, assessment visits conducted jointly by UNHCR, Government and NGO staff, separate consultations with refugees showed that the project is considered extremely needed and the current application is fully supported by all project stakeholders. This is confirmed also by the support letter provided by the three main Government migration/refugee authorities participating in the project as well as by the Partnership/Associate Statements (attached to this application). o any anticipated synergies with, or possible constraints due to other current or planned projects or activities in the vicinity of the location of the action. Project initiatives planned in Moldova will be designed in such a way as to maximize the effect of the local integration component under AENEAS 2006 project Enhancing the Asylum Conditions and International Protection in the Republic of Moldova on a total amount of EUR 625,000. At the regional level, synergies are anticipated with the Soderkoping CBCP project, implemented since 2003 by Sweden, UNHCR and IOM and funded by EC through the B7-667, TACIS and AENEAS programmes. Joint actions will focus on exchange of information, dissemination of best practices on integration (including through CBCP Secretariat s web site), establishing partnerships with EU MS, organising study visits and training for project target groups Duration and indicative action plan for implementing the action The duration of the action will be 24 months. Attached are the following action plans (see after page 30): 1. Action plan for regional activities; 2. Action plan for Belarus; 3. Action plan for Moldova; 4. Action plan for Ukraine Sustainability (max 3 pages) o Provide a detailed risk analysis and eventual contingency plans. This should include at minimum a list of risks associated for each action proposed accompanied by relevant mitigation measures. A good risk analysis would include a range of risk types including physical, environmental, political, economic and social risks. The project outputs might be influenced by several risk factors, such as the impact of an eventual Government restructuring in any of the three countries, ongoing socio-economic reforms, different ability and preparedness of refugees to successfully adapt to the new environments and attitudes of local population. All these factors will be kept in mind while designing and implementing the proposed action. Measures to minimize their impact on the project will be identified and agreed upon during the Steering Committee meetings. Secured commitment of all project stakeholders will mitigate possible impediments to project implementation which may arise and ensure effective implementation of the project. EuropeAid/126364/C/ACT/Multi -Annex A Grant Application Form (Part A and B) 28

29 The main critical risks and possible mitigation measures foreseen in this stage include: Risks Mitigation measures Possible restructuring and changes of the leading decision makers in the government institutions Lack of consistency in the Governments commitment to refugee local integration issues and adoption of national integration strategies Government staff reluctance to changes generated by the project activities Possible lack of willingness on behalf of local populations to support project activities Lack of preparedness and willingness on behalf of refugees to integrate Regular consultation of project partners with key ministries at all stages of project design and implementation, building consensus and ensuring identification of appropriate solutions Regular dialog with the Governments during all project phases, consensus building, training and familiarization visits abroad to learn from the experience of other countries Training, public information, regular consultations PI efforts, inclusion of locals among project beneficiaries Regular consultation and involvement of refugees in the project design and evaluation, activities aimed at facilitating refugees access to integration o Describe the main preconditions and assumptions during and after the implementation phase. This project depends crucially on the full participation and commitment of different project partners and refugees themselves. It is assumed that the implementation of project activities will strengthen the capacity of relevant state authorities and NGOs in Belarus, Moldova and Ukraine which will, in its turn, enhance the capacity of refugee reception systems, lead to improved environment and quality of life of refugees as well as compliance with the international obligations. Training and capacity building components will enhance regional and international cooperation in the field of refugee integration and will result in an overall awareness and observance of human rights, EU and international standards while dealing with asylum and refugee issues in general. o Explain how sustainability will be secured after completion of the action. This may include aspects of necessary follow-up activities, built-in strategies, ownership etc., if any. In so doing, please make a distinction between the following 3 dimensions of sustainability: o Financial sustainability (financing follow-up activities, sources of revenue for covering all future operating and maintenance costs, etc.); o Institutional level (which structures would allow, and how, the results of the action to continue be in place after the end of the action? Address issues about the local "ownership" of action outcomes); o Policy level where applicable (What structural impact will the action have - e.g. will it lead to improved legislation, codes of conduct, methods, etc.). Sustainability of the project is expected to arise from: i) Expected national refugee integration programmes and policies that will continue after the completion of the project (policy level); ii) Inclusion of some activities eventually in the framework of national integration programmes and state budgets (policy level and financial sustainability); iii) Building of government and non-government capacities through technical assistance and training to develop, maintain and monitor activities targeting at refugee integration (institutional level); iv) Development of mechanisms to improve cooperation between Government structures and non-governmental organisations as well as international agencies in addressing refugee issues (institutional level); EuropeAid/126364/C/ACT/Multi -Annex A Grant Application Form (Part A and B) 29

30 v) Providing assistance and training to the state employment and social workers to establish a system that will, after the project completion, serve in addition to locals, refugees as well (institutional and policy levels); vi) Governments and local populations been sensitized on refugee integration issues and needs. To secure sustainability of the project, the applicant and its partners will aim at advocating that commitment of the central and local government authorities is maintained from the very beginning of the project. Representing at its origin the initiative of the three Governments, the project will move towards full ownership to be assumed by the three Governments at the end of it. Efforts will be made by UNHCR and NGOs to mainstream expenditures related to established integration services on behalf of refugees in the state budgets. Training activities planned under the project (incl. on project management and fund raising) will enhance the capacity of Governments and NGOs to fund raise and implement future local integration initiatives (financial sustainability) Logical framework Please see Annex C. 2. BUDGET FOR THE ACTION Please note that the cost of the action and the contribution requested from the Contracting Authority must be expressed in EUR Summary (max 1 page) Please see Annex B (worksheet 1). 3. EXPECTED SOURCES OF FUNDING Please see Annex B (worksheet 2). In addition to co-funding to the project budget from its annual programme budgets and staffing costs, UNHCR offices in Belarus, Moldova and Ukraine will contribute to the project with free of charge office space for the Senior Regional Local Integration Project and National Programme Assistants as well as technical and advisory assistance throughout the project on issues related to project management, asylum, training etc. The central Government migration/refugee authorities and key ministries, educational establishments and NGOs participating in the project implementation will contribute with their expertise, consultations and the already functioning infrastructures. EuropeAid/126364/C/ACT/Multi -Annex A Grant Application Form (Part A and B) 30

31 Activity/Months Local Integration of Refugees in Belarus, Moldova and Ukraine (Phase I) REGIONAL ACTIVITIES Year 1 Year Project Management Activities Main Implementing Partner Selecting/contracting Senior Local Integration Officer x x Regional training targeting project staff and main partners x Reviewing/finalising regional project action plan and logframe x Regional Steering Committee Meetings x x Project interim reports; preparation of financial and monitoring reports x x Preparation of final report x x UNHCR RR Kyiv, UNHCR Belarus, UNHCR Moldova UNHCR RR Kyiv, UNHCR Belarus, UNHCR Moldova, central government authorities and NGOs involved in the project UNHCR RR Kyiv, UNHCR Belarus, UNHCR Moldova, central government authorities and NGOs involved in the project UNHCR RR Kyiv, UNHCR Belarus, UNHCR Moldova, central government authorities, NGOs, EC UNHCR RR Kyiv, UNHCR Belarus, UNHCR Moldova UNHCR RR Kyiv, UNHCR Belarus, UNHCR Moldova Capacity building activities Training on fundraising and project management x Joint regional training for language teachers x Facilitating cross-regional partnerships and contacts with gov. authorities, refugees in other countries x x x x x x x x x x x x x x x x x x x x x x Final regional conference on project results x x UNHCR RR Kyiv, UNHCR Belarus, UNHCR Moldova UNHCR RR Kyiv, UNHCR Belarus, UNHCR Moldova, MoE, educational institutions UNHCR RR Kyiv, UNHCR Belarus, UNHCR Moldova UNHCR RR Kyiv, UNHCR Belarus, UNHCR Moldova Public awareness and tolerance building Dissemination of articles and materials on refugees x x x x x x x x x x x x x x x x x x x x x x x UNHCR RR Kyiv

32 Joint regional seminar for government central/regional Publication authorities of leaflet refugees' rights, integration needs x x x Creation of databases (success stories and photos) x x x x x x x x x x x Creation, dissemination of key messages/slogans x x x x x x Establishing and maintaining a web blog x x x x x x x x x x x x x x x x x x x x UNHCR RR Kyiv Press lunches x x x x x UNHCR RR Kyiv Regional seminar for Press Services of key ministries x Press conferences, press releases on project events x x x x x x x x x x x x x x x x x x x x x x x x UNHCR RR Kyiv, UNHCR Belarus, UNHCR Moldova, government authorities UNHCR RR Kyiv supported by UNHCR Belarus, UNHCR Moldova UNHCR RR Kyiv supported by UNHCR Belarus, UNHCR Moldova UNHCR RR Kyiv supported by UNHCR Belarus, UNHCR Moldova UNHCR RR Kyiv supported by UNHCR Belarus, UNHCR Moldova UNHCR RR Kyiv supported by UNHCR Belarus, UNHCR Moldova

33 Activity/Months Local Integration of Refugees in Belarus, Moldova and Ukraine (Phase I) BELARUS Year 1 Year Project Management Activities Main Implementing Partner Approval/registration of the project with the Government x x x x x x UNHCR, DCM Selecting/contracting project staff (UNHCR and NGOs separately) x x x UNHCR, BRC, Evrika Reviewing/finalising project action plan and logframe x x UNHCR, DCM, MLSP, MoE, BRC, Evrika, Evolutio Preparation and signature of MoU and Sub-Agreements x x x UNHCR, DCM, MLSP, MoE, BRC, Evrika, Evolutio Project staff meetings x x x x x x x x x x UNHCR, BRC, Evrika, Evolutio National Steering Committee Meetings (+ follow up of the national integr.strategy under UNHCR, DCM, MLSP, MoE, BRC, Evrika, Evolutio, development) x x x x EC Project interim reports. Preparation of financial and monitoring reports x x UNHCR, BRC, Evrika, Evolutio Preparation of final report x x UNHCR, BRC, Evrika, Evolutio Capacity building activities Country seminars for state social assistance employers x x UNHCR, MLSP, Evolutio Procurement/delivery of equipment & furniture for Social Centres and DLESA x x x BRC, MLSP, DLESA Roundtables/infomative sessions for specialists of Social Centres and DLESA x x x x BRC, UNHCR, DLESA

34 Training of Gvt staff through study visits to EU MS x x x UNHCR, DCM, MLSP Employment/community development support Announcing a call for proposals among refugee organisations x x x UNHCR, MLSP, BRC Developing criteria based on which the proposals will be assessed x x UNHCR, MLSP, DCM, BRC Establishing a committee to review the submitted x UNHCR, DCM, MLSP, BRC, Evrika, Evolutio Selection of the best project proposal x UNHCR, DCM, MLSP, BRC, Evrika, Evolutio Signing an Agreement with the selected organisation, providing the start up support x x UNHCR, BRC though site visits, meetings and management boards of refugee organisation x x x x x x x x x x x x x x UNHCR, BRC Housing Finalising the criteria to select beneficiaries of housing repair programme x BRC, UNHCR, DCM Establishing a committee to select beneficiaries x BRC, UNHCR, DCM Selection of refugee families to benefit from in-kind grants x BRC, UNHCR, DCM Conclusion of grant agreements with beneficiaries x x BRC, UNHCR, DCM Implementation of repair works x x x x x x BRC, UNHCR, DCM Identification of location, premises for housing/accommod.progr. x x x BRC, DCM, UNHCR Analysis of job opportunities, local infrastructure, tolerance x x BCM, respective Regional Executive Committee

35 Conclusion of agreem. between the BRC and respective Reg.Exec.Commit. x BCM, respective Regional Executive Committee Developing the criteria based on which beneficiaries will be selected x BRC, DCM, UNHCR Establishing a commission to BRC, DCM, UNHCR, respective Regional Executive select beneficiaries x Committee Selection of beneficiaries x BRC, DCM, UNHCR, respective Regional Executive Committee Contracting a Construction Expert x BRC Tendering/contracting a company to prepare the design for renovation works x x BRC, Regional Executive Committee Tendering /contracting a construction company to conduct renovation works x x BRC, Regional Executive Committee Implementation of renovation works x x x x x x Construction company, BRC, Regional Executive Committee Hand-over of works x BRC, Regional Executive Committee Support to construct individual apartments x x x x x x x x x x x x x x x UNHCR, BRC, DCM Employment, social, psychological and legal assistance in cooperation with Social Centres and DLESA referral consultancy services established in Minsk, Gomel x x x x x x x x x x x x x x x x x x BRC, DLESA, MLSP, DCM Provision of social and psychological assistance through Social Centres x x x x x x x x x x x x x x x x x x MLSP, BRC, DLESA Conducting labour market analysis x x BRC, DLESA Conducting individual job counselling, interviews, skill tests through DLESA x x x x x x x x x x x x x x x x x x DLESA, BRC Identification of relevant vacancies x x x x x x x x x x x x x x x x x x BRC, DLESA

36 Fair of vacancies x x BRC, DLESA Provision of vocational or onthe-job training/monitoring x x x x x x x x x x x x x x x x x x BRC, DLESA Job placement x x x x x x x x x x x x x x x x x x BRC, DLESA Provision of subsidies to employers x x x x x x x x x x x x x x x x x x BRC, DLESA Monitoring employed beneficiaries x x x x x x x x x x x x x x x x x x BRC, DLESA Assisting refugees to develop entrepreneurial skills/business plans x x x x x x x x x x x x x x x x x x BRC, DLESA Education -related activities through Evrika Rehab. works, procurement/installation of equipm./secondary employment progr. x x x x x x x x Evrika Roundtable for employees and Youth Employment x x Evrika CSigning Agreement with the Youth Employment Center x Evrika Dissemination of information and job counselling; services provided by sewing, ceramics and carpentry workshops x x x x x x x x x x x x x x x x x x x x x x x Evrika Creation/update of a database with temporary vacancies x x x x x x x Evrika Outdoor information mobile school x x Evrika Tutoring, assistance on general school subjects x x x x x x x x x x x x x x x x x x Evrika Rehab. works, procurement/installation of equipment/psychological assistance x x x Evrika Provision of psychological assistance to children and their parents Publication of the newsletter x x x x x x x x x x x x x x x x x x Evrika for Afghan refugees x x x x x x x x x x x x x x x x x x Evrika

37 Events disseminating information on intercultural education and tolerance x x x x x x x Evrika Language training activities Approval of the methodology with the Ministry of x x MoE, Philological Faculty of the BSU Selecting/contracting teachers x x MoE, Philological Faculty of the BSU Procurement/delivery of equipment & furniture for language cabinet x x Philological Faculty of the BSU Conducting language courses x x x x x x x x x x x x x x x x Philological Faculty of the BSU Working sessions of teaching staff x x x Philological Faculty of the BSU Dissemination of books, didactic materials x x x x x x x x x x x x x Philological Faculty of the BSU Monitoring of refugees attending language training x x x x x x x x x x x x x Philological Faculty of the BSU Public awareness and tolerance building Dissemination of articles and materials on refugees x x x x x x x x x x x x x x x x x x x x x Evolutio, UNHCR Roundtables on refugee and tolerance issues x x x Publication of brochure/teaching material on tolerance building x x x x x x x x Evolutio, MoE Conducting information lessons for secondary schools on refuge issues x x x x x x Evolutio, MoE documentary on refugee issues x x x x x x x x Evolutio, UNHCR Preparation and production of the illustrative brochure x x Evolutio, UNHCR Preparation and production of booklets for refugees x x x x x x x x x Evolutio, UNHCR

38 Preparation and dissemination of information packages on migration, refugee issues and tolerance x x x x x x x x x x x x x x x x x x Evolutio, UNHCR Preparation and conducting a contest x x x x x x Evolutio, UNHCR Scientific conference on migration, refugee issues and tolerance and publication of the report x x x Evolutio, UNHCR Press conferences, press releases on project events x x x x x x x x x x x x x x x x x x x x x x x Evolutio, UNHCR

39 Local Integration of Refugees in Belarus, Moldova and Ukraine (Phase I) MOLDOVA Activity/Months Year 1 Year 2 Main Implementing Partner Project Management Activities Approval/registration of the project with the Ministry of Economy x x x UNHCR, MAB Selecting/contracting Programme Assistant x x UNHCR, MAB, LCA, ULIM Preparation and signature of MoU and Sub-Agreements x x UNHCR, MAB, BAC, LCA, SC,CCR, SR, ULIM, UNDP, ILO-IPEC and EC Reviewing/finalising project action plan and logframe x x UNHCR, MAB, BAC, LCA, SC,CCR, SR, ULIM Project staff meetings x x x x x x x x x x x UNHCR, MAB, BAC, LCA, SC,CCR, SR, ULIM National Steering Committee Meetings x x x x UNHCR, MAB, BAC, LCA, SC,CCR, SR, ULIM, UNDP, ILO-IPEC and EC Project interim reports. Preparation of financial and monitoring reports x x UNHCR, MAB, BAC, LCA, SC,CCR, SR, ULIM Preparation of final report x x UNHCR, MAB, BAC, LCA, SC,CCR, SR, ULIM Contracting Construction Expert to supervise rehab. Works/Reception Centre x x x x x x x x UNHCR, MAB Prepar. of documents/rehab.works x Capacity building activities MAB, UNHCR Tendering/contracting a company to prepare the design for rehab.works x MAB, UNHCR

40 Tendering/contracting a constr. company to conduct rehab.works x MAB, UNHCR Implementation of rehab. works incl. adjustments to the infrastructure x x x x x MAB, UNHCR Procurement of equipment, furniture and supplies x x x UNHCR, MAB Official hand-over of constr. works/newly refurnished premises x MAB, UNHCR Procurement and delivery (to the MAB) of the bus x x x x UNHCR Training of Gvt staff through study visits to EU MS x x x x UNHCR, MAB Training on fundraising and project management x x UNHCR, MAB Community development services Procurement of new equipment for community dev. activities x x x CCR, UNHCR Community development services through CCR x x x x x x x x x x x x x x x x x x x x x x x x CCR, UNHCR, SC Social counselling and assistance through SC x x x x x x x x x x x x x x x x x x x x x x x x SC,UNHCR, CCR Employment-related activities Assesment of refugees' skills x x x x x x x x x x x x BCA, MAB, UNHCR, UNDP, ILO-IPEC Identification of relevant vacancies x x x x x x x x x x x x BCA, MAB, UNHCR, UNDP, ILO-IPEC Vocational training with specialised institutions x x x x x x x x x x x x BCA, MAB, UNHCR, UNDP, ILO-IPEC Job placement x x x x x x x x x x x x BCA, MAB, UNHCR, UNDP, ILO-IPEC Provision of subsidies to employers x x x x x x x x x x x x BCA, MAB, UNHCR, UNDP, ILO-IPEC

41 Monitoring of employed beneficiaries x x x x x x x x x x x x BCA, MAB, UNHCR, UNDP, ILO-IPEC Language training activities Approval of the methodology with the Ministry of Education x ULIM (in cooperation with Min. of Education), MAB Selecting/contracting teachers x ULIM, UNHCR, MAB Local training for selected teachers x UNHCR, ULIM, MAB Procurement/delivery of equipment & furniture for language cabinet x x UNHCR, ULIM Provision of language courses x x x x x x x x x x x x x x x x x x x x x x ULIM, MAB Working sessions of teaching staff x x x x x x x x ULIM Publication and dissemination of didactic materials x x x x x x x x x x x x x x x x x x x x x x ULIM Assistance with job placement of refugees by ULIM x x x x x x x x x x x x x x ULIM Psychological assistance-related activities Psychotherapeutic and psychological assistance x x x x x x x x x x x x x x x x x x x x x x x x SC (through Memoria) Medical investigations x x x x x x x x x x x x x x x x x x x x x x x x SC (through Memoria) Procurement of equipment and furniture x x x SC (through Memoria) Publication of the Istanbul Protocol x x SC (through Memoria) Training/debriefings for staff members x x x x x x x x x x x x x x x x x x x x x x x x SC (through Memoria), UNHCR Legal assistance and counselling Contracting the Legal Counsellor x LCA, UNHCR

42 Provision of legal assistance/ counselling x x x x x x x x x x x x x x x x x x x x x x x LCA, UNHCR Two study visits for LCA staff to EU MS x x x x LCA, UNHCR Local settlement Finalising the criteria to select beneficiaries/in-kind grants x UNHCR, MAB Establishing a committee to select beneficiaries x UNHCR, MAB, SC, LCA Selection of refugee families to benefit from in-kind grants x UNHCR, MAB, SC, LCA Procurement of household items, furniture, etc. part of the in-kind grant x x x UNHCR, MAB Preparing/signing grant agreements with beneficiaries and delivery of grants x x x UNHCR, MAB Identification of location, premises for housing/accommodation x x x x x x MAB, UNHCR Analysis of job opportunities, local infrastructure, tolerance x x x x MAB, UNHCR Conclusion of agreem. between MAB, UNHCR and local authority x MAB, UNHCR, local authority Developing the criteria based on which beneficiaries will be selected x x MAB, UNHCR

43 Establishing a commission to select beneficiaries x MAB, UNHCR Selection of beneficiaries x MAB, UNHCR Contracting a Construction Expert x UNHCR Tendering/contracting a company to prepare the design for renovation works x x UNHCR Tendering /contracting a construction company to conduct renovation works x x x x UNHCR Implementation of renovation works x x x x x x x x Construction company, UNHCR Hand-over of works x Construction company, UNHCR, MAB Public awareness and tolerance building Dissemination of articles and materials on refugees x x x x x x x x x x x x x x x x x x x x x SR, UNHCR, Press Service of MoI Organizing TV and radio broadcasts x x x x Producing PI/PA materials, supplies (t-shirts, pens, notebooks, file folders) x x x x UNHCR, SR Distribution of produced PI/PA materials and supplies x x x x x x x x x x x x x x UNHCR, SR, MAB, SC, CCR, BCA Press conferences, press releases on project events x x x x x x x x x x x x x x x x x x x x x x UNHCR, SR, MAB, SC, CCR, BCA

44 Activity/Months Local Integration of Refugees in Belarus, Moldova and Ukraine (Phase I) UKRAINE Year 1 Year Project Management Activities Main Implementing Partner Approval/registration of the project with the Government x x x UNHCR, SCNR Selecting/contracting project staff (UNHCR and NGOs separately) x x UNHCR, Rokada, SAS, Sympathy High level meeting with project partners Reviewing/finalising project action plan and logframe x x UNHCR, SCNR, MLSP, SES, MoE, Rokada, SAS, Sympathy UNHCR, SCNR, MLSP, SES, MoE, Rokada, SAS, Sympathy Preparation and signature of MoU and Sub-Agreements x x x UNHCR, SCNR, MLSP, SES, MoE, Rokada, SAS, Sympathy Project staff meetings x x x x x x x x x x x UNHCR, Rokada, SAS, Sympathy National Steering Committee Meetings (+ follow up of the national integr.strategy under UNHCR, SCNR, MLSP, SES, MoE, Rokada, SAS, development) x x x x Sympathy, EC Project interim reports. Preparation of financial and monitoring reports x x UNHCR, Rokada, SAS, Sympathy Preparation of final report x x UNHCR, Rokada, SAS, Sympathy Employment/capacity building activities Contracting Employment Experts Local training/seminars for regional employment and social services x x x x x x x x x x x x x x x x x x x x x x Central and regional employment services x Regional employment, social and migration/refugee services, Rokada, SAS, Symphaty, UNHCR

45 Procurement /delivery of equipment, furniture to regional employment and social services x x x Regional employment and social services, UNHCR Training of Gvt staff through study visits to EU MS x x x x UNHCR, SCNR, MLSP, SES National conference to present/assess project results x x UNHCR, SES, Rokada, SAS, Sympathy Production of guidelines to employment and social x SES, MLSP Employment/community development support Contracting Refugee Integration Consultants in each pilot region Community support x x x x x x x x x x x x x x x x x x x x x x x x Rokada, SAS, Sympathy assistance through Consultants x x x x x x x x x x x x x x x x x x x x x x x x Rokada, SAS, Sympathy Direct employment activities through regional employment services Regional employment, social and migration/refugee services, Rokada, SAS, Symphaty, UNHCR Working Groups in pilot regions x Regional Working Groups meetings x x x x x x Development of the Operational Plan x x x Skills audit of refugees and labour market analyses x x Identification of relevant vacancies x x x x x x x x x x x x x x x x x x x x x x Vocational training with specialised institutions x x x x x x x x x x x x x x x x x x x x x x Job placement x x x x x x x x x x x x x x x x x x x x x x Provision of subsidies to employers x x x x x x x x x x x x x x x x x x x x x x Regional employment services Monitoring of employed beneficiaries x x x x x x x x x x x x x x x x x x x x x x Rokada, SAS, Sympathy Other employment-related assistance through NGOs Regional employment, social and migration/refugee services, Rokada, SAS, Symphaty, UNHCR Regional employment, social and migration/refugee services, Rokada, SAS, Symphaty, UNHCR Regional employment services, Rokada, SAS, Sympathy Regional employment services, Rokada, SAS, Sympathy Regional employment services, Rokada, SAS, Sympathy g p y,,, Sympathy Counselling to refugees on rights, responsibilities, work x x x x x x x x x x x x x x x x x x x x x x x x Rokada, SAS, Sympathy

46 Awareness raising events /employers x x x x x x x x x x x x Rokada, SAS, Sympathy Civic induction training events /refugees x x x x x x x x x x x x Rokada, SAS, Sympathy Publication of the informative guide for beneficiaries x x x Rokada, SAS, Sympathy Language training activities Selection of educational institutions to deliver language courses x x MoE, UNHCR Approval of the methodology x x with the Ministry of MoE, educational institutions Selecting/contracting teachers x x MoE, educational institutions Debriefing for contracted teachers x Rokada, SAS, Sympathy, UNHCR Procurement/delivery of equipment & furniture for language cabinet x x Educational institutions, UNHCR Conducting language courses x x x x x x x x x x x x Educational institutions Working sessions of teaching staff x x x x Educational institutions Publication and dissemination of didactic x x x x x x x x x x x x x x x x x x x x Educational institutions, Rokada, SAS, Sympathy Monitoring of refugees attending language training, monthly provision of x x x x x x x x x x x x Recognition of qualifications Educational institutions, Rokada, SAS, Sympathy, educational institutions Studies to identify refugees holding diplomas x x Rokada, SAS, Sympathy Assistance with recognition of diplomas x x x x x x x x x x x x x x x x x x x x x x x x Rokada, SAS, Sympathy and MoE Assistance to find a job based on the recognized diplomas x x x x x x x x x x x x x x x x x x x x x x x x Rokada, SAS, Sympathy and employment services Publication of guidelines for recognition of diplomas x x x x Rokada, MoE, UNHCR

47 Public awareness and tolerance building Dissemination of articles and materials on refugees x x x x x x x x x x x x x x x x x x x x x x x Rokada, SAS, Sympathy, UNHCR Publication/dissemination of fliers x x x x x x x x x x x x x x x Rokada, SAS, Sympathy, UNHCR Production/broadcast of the social clip x x x x x x Rokada, SAS, Sympathy, UNHCR Press conferences, press releases on project events x x x x x x x x x x x x x x x x x x x x x x Rokada, SAS, Sympathy, UNHCR

48 4. EXPERIENCE OF SIMILAR ACTIONS Maximum 1 page per action. Please provide a detailed description of actions managed by your organisation over the past three years. This information will be used to assess whether you have sufficient and stable experience of managing actions in the same sector and of a comparable scale to the one for which you are requesting a grant. Project title: UNHCR Activities to support the strengthening of national asylum systems in the countries of Moldova and Ukraine Location of Cost of the the action action (EUR) Moldova, Ukraine Object and results of the action Sector (see section 2.2 of section II): (15130) Legal and judicial development, (15140) Government administration, (15150) Strengthening civil society, (15162) Human Rights, (72030) Aid To Refugees (In Recipient Country), (92010) Support to national NGOs, (92020) Support to international NGOs, (92030) Support to local and regional NGOs lead manager or Donors to the action Amount contributed (by Dates (from dd/mm/yyyy to partner (name) donor) dd/mm/yyyy) EUR 2,238,738 UNHCR Ukraine EC Tacis, UNHCR EUR 1,635,000 15/04/2003 to 31/12/2006 During the project implementation UNHCR in Moldova and Ukraine assisted the Governments of both countries to develop their asylum system in accordance with international standards and norms according to the three goals of the project namely: Ensuring the access of persons in need of international protection to fair, efficient and effective asylum procedures in the region in accordance with international standards; Development of administrative capacities in particular by improving the reception conditions for refugees and asylum seekers; Advocacy and dissemination of information to raise PA on the protection and solution needs of refugees. EuropeAid/126364/C/ACT/Multi -Annex A Grant Application Form (Part A and B) 31

49 Project title: The East-Central European Cross Border Cooperation Enhancement Process (the Soderkoping Process) Location of Cost of the the action Belarus, Estonia, Hungary, Latvia, Lithuania, Moldova, Poland, Romania, Slovakia, Ukraine action (EUR) EUR 953, Object and results of the action Sector (see section 2.2 of section II): (15130) Legal and judicial development, (15140) Government administration, (15150) Strengthening civil society, (15162) Human Rights, (72030) Aid To Refugees (In Recipient Country), (92010) Support to national NGOs, (92020) Support to international NGOs, (92030) Support to local and regional NGOs lead manager or Donors to the action Amount contributed (by Dates (from dd/mm/yyyy to partner Guy Ouellet, UNHCR Regional Representative in Belarus, Moldova, Ukraine Swedish Migration Board (name) EC, UNHCR, IOM, SMB donor) dd/mm/yyyy) EUR 762, /05/ /12/2005 The main short term results of the operation creation of a forum for discussion on solving common border and migration management problems. Such a forum for discussion has been established and serves as a unique instrument for bilateral and multilateral cooperation in areas of common concern to specific countries involved in the process. Various activities held in the framework of the project have strengthened the co-operation mechanisms available to all countries and generated a forum through which issues of particular interest have been discussed. EuropeAid/126364/C/ACT/Multi -Annex A Grant Application Form (Part A and B) 32

50 Project title: The Cross-Border Cooperation /Soderkoping Process Location of Cost of the the action action (EUR) Belarus, EUR Estonia, 1,140, Hungary, Latvia, Lithuania, Moldova, Poland, Romania, Slovakia, Ukraine Object and results of the action Sector (see section 2.2 of section II): (15130) Legal and judicial development, (15140) Government administration, (15150) Strengthening civil society, (15162) Human Rights, (72030) Aid To Refugees (In Recipient Country), (92010) Support to national NGOs, (92020) Support to international NGOs, (92030) Support to local and regional NGOs lead manager or Donors to the action Amount contributed (by Dates (from dd/mm/yyyy to partner Simone Wolken, UNHCR Regional Representative in Belarus, Moldova and Ukraine (name) EC, UNHCR, IOM, SMB donor) EC EUR 1,026, UNHCR EUR 83, IOM EUR 30, dd/mm/yyyy) 01/03/ /12/2008 The aim of the action is to develop a coordinating mechanism to effectively respond to asylum, migration and border management challenges in Belarus, Moldova and Ukraine, and in the region at large in close cooperation with Estonia, Hungary, Latvia, Lithuania Poland, Romania, Slovakia. This Action has taken the achievements of previous CBCP projects to the next level, by taking the forum for discussion and information exchange, and gearing it towards a coordination mechanism for bilateral and multilateral cooperation on a range of practical issues, in particular the thematic areas covered under the current Action. EuropeAid/126364/C/ACT/Multi -Annex A Grant Application Form (Part A and B) 33

51 Project title: The Cross-Border Cooperation /Soderkoping Process Location of Cost of the the action action (EUR) Belarus, EUR Estonia, 1,634, Hungary, Latvia, Lithuania, Moldova, Poland, Romania, Slovakia, Ukraine Object and results of the action Sector (see section 2.2 of section II): (15130) Legal and judicial development, (15140) Government administration, (15150) Strengthening civil society, (15162) Human Rights, (72030) Aid To Refugees (In Recipient Country), (92010) Support to national NGOs, (92020) Support to international NGOs, (92030) Support to local and regional NGOs lead manager or Donors to the action Amount contributed (by Dates (from dd/mm/yyyy to partner Simone Wolken, UNHCR Regional Representative in Belarus, Moldova and Ukraine (name) EC, UNHCR, IOM, SMB donor) EC EUR 1,307, UNHCR EUR 81, SMB EUR 180, IOM EUR 65, dd/mm/yyyy) 01/03/ /02/2009 The aim of the action is to develop a coordinating mechanism to effectively respond to asylum, migration and border management challenges in Belarus, Moldova and Ukraine, and in the region at large in close cooperation with Estonia, Hungary, Latvia, Lithuania Poland, Romania, Slovakia. This Action has taken the achievements of previous CBCP projects to the next level, by taking the forum for discussion and information exchange, and gearing it towards a coordination mechanism for bilateral and multilateral cooperation on a range of practical issues, in particular the thematic areas covered under the current Action. EuropeAid/126364/C/ACT/Multi -Annex A Grant Application Form (Part A and B) 34

52 Project title: Strengthening the National Asylum System in Belarus, Contract: Location of Cost of the Sector (see section 2.2 of section II): (15130) Legal and judicial development, (15140) Government administration, (15150) Strengthening civil society, (15162) Human Rights, (72030) Aid To Refugees (In Recipient Country), (92010) Support to national NGOs lead manager or Donors to the action Amount contributed (by the action action (EUR) partner (name) donor) Belarus 429,000 UNHCR Belarus AIDCO, Tacis 365, Object and results of the action Dates (from dd/mm/yyyy to dd/mm/yyyy) Joint EC - UNHCR project TACIS-1 "Strengthening the National Asylum System in Belarus", fully completed in 2007 helped to address the gaps in the development of the Belarus' asylum system that became more pronounced with the organizational restructuring of the State migration service. The project has been instrumental in further refining the refugee related legislation and in development of administrative capacities for its implementation: in particular, by improving the reception conditions for refugees and asylum seekers and capacity of the state to conduct a refugee status determination procedure. EuropeAid/126364/C/ACT/Multi -Annex A Grant Application Form (Part A and B) 35

53 Project title: Strengthening the Protection Capacity in Belarus MIGR/2006/ (90) Sector (see section 2.2 of section II): (15130) Legal and judicial development, (15140) Government administration, (15150) Strengthening civil society, (15162) Human Rights, (72030) Aid To Refugees (In Recipient Country), (92010) Support to national NGOs, (92020) Support to international NGOs, (92030) Support to local and regional NGOs lead manager or Donors to the action Amount contributed (by Dates (from dd/mm/yyyy to Location of the action Cost of the action (EUR) partner (name) Belarus 719,628 UNHCR Belarus AENEAS, Budget line Object and results of the action donor) dd/mm/yyyy) 575, Joint EC - UNHCR -IOM project AENEAS "Strengthening the Protection Capacity in Belarus" has started in Within the overall framework of the EU's pilot "Regional Protection Programme" in the Western NIS, the proposed action aims to ensure that persons seeking protection have access to the territory and asylum procedure in Belarus. UNHCR has collaborated with IOM to encourage better understanding of the nexus between asylum and migration, and in order to assist the Belarusian authorities to establish a comprehensive model in working with mixed migration flows at the border, including a possibility of voluntary return to countries of origin for individuals who do not need international protection and choose to return to their countries of origin. The project also included partnership with three non-governmental organisations whose capacity has been strengthened and they performed effective monitoring and advocacy role on behalf of people in need of international protection. EuropeAid/126364/C/ACT/Multi -Annex A Grant Application Form (Part A and B) 36

54 II. THE APPLICANT EuropeAid ID number 10 Name of the organisation: CH-2008-CPD UNITED NATIONS HIGH COMMISSIONNER FOR REFUGEES Applicants that are registered in PADOR do not need to fill in the rest of this section II. For applicants not registered in PADOR, information requested under point 1 below only need to be given in cases where there have been modifications or additions as compared to the information given in the Concept Note Form. 10 This number is allocated to an organisation which registers its data in PADOR. For more information and to register, please visit EuropeAid/126364/C/ACT/Multi -Annex A Grant Application Form (Part A and B) 30

55 III. PARTNERS OF THE APPLICANT PARTICIPATING IN THE ACTION 1. DESCRIPTION OF THE PARTNERS This section must be completed for each partner organisation within the meaning of section of the Guidelines for Applicants. Any associates as defined in the same section must not be mentioned in this section. You must make as many copies of this table as necessary to create entries for more partners. Partner 1 EuropeAid ID number: Full legal name N/A Ministry of Internal Affairs of the Republic of Belarus (MIA) Partners that are registered in PADOR do not need to fill in the rest of this section which is marked in grey. Date of Registration Legal status N/A Governmental body Official address Gorodskoy Val street, Minsk, Belarus Nationality Republic of Belarus Contact person Telephone number: country code + city code + number Fax number: country code + city code + number address Mr. Sergey Matous (+375) (+375) Number of employees Over 250 Other relevant resources Experience of similar actions, in relation to the role in the implementation of the proposed action N/A MIA is the national coordinator and leading authority in the development and implementation of similar projects in Belarus. EuropeAid/126364/C/ACT/Multi -Annex A Grant Application Form (Part A and B) 46

56 History of cooperation with the applicant At the national level, MIA is in charge with the refugees and asylum issues and in this capacity cooperates with UNHCR. Over the last years MIA established good working relations with UNHCR. In , MIA contributed to the implementation of the Strengthening of National Asylum System in Belarus funded by EC and UNHCR. A temporary accommodation centre for recognised refugees, asylum seekers was established in Gomel, a registration system was developed, as well as training and capacity building activities were carried out. Currently, MIA participates in implementation of the EU-funded projects Strengthening the Protection Capacity in Belarus and Enhancing Asylum Conditions and International Protection in the Republic of Belarus. Role and involvement in preparing the proposed action Role and involvement in implementing the proposed action MIA contributed actively in planning and drafting the Concept Note and detailed application through participation in meetings, provision of concrete proposals and feedback on the content of activities proposed by other stakeholders. MIA is the leading Government authority involved in the implementation of the proposed action. In this capacity, MIA will: - ensure that during the implementation staff at the appropriate level is made available to work with the project staff; - provide consultations in the implementation of the project; - assume a leading role in developing the national integration strategy in Belarus; - coordinate participation of the government authorities in the project areas; - participate in project working meetings, trainings, study visits, meetings of the Regional and National Steering Committee; - select refugee integration models developed under the project for inclusion in the national integration strategy; consider taking over selected activities at the end of the project; - cooperate in identifying priorities for the next stage of the local integration programme; - provide all possible assistance to solve unforeseen problems which project staff may face in the implementation of the project etc. EuropeAid/126364/C/ACT/Multi -Annex A Grant Application Form (Part A and B) 47

57

58 Partner 2 EuropeAid ID number: Full legal name N/A Ministry of Labour and Social Protection of the Republic of Belarus (MLSP) Partners that are registered in PADOR do not need to fill in the rest of this section which is marked in grey. Date of Registration Legal status N/A Governmental body Official address Pobediteley ave, Minsk, Republic of Belarus Nationality Republic of Belarus Contact person Telephone number: country code + city code + number Fax number: country code + city code + number address Mr. Nikolai Kokhanov (+375) , (+375) Number of employees Over 200 Other relevant resources Experience of similar actions, in relation to the role in the implementation of the proposed action History of cooperation with the applicant MLSP supervises the activity of regional (and Minsk municipal) authorities in the field of employment and social protection. Until 2003, MLSP was in charge of dealing with refugee-related issues, including integration. Currently, MLSP provides social protection for refugees, promoting their employment and occupational training. UNHCR intensified its cooperation with MLSP while conducting the Local Integration Study on refugees in Belarus, Moldova and Ukraine. Role and involvement in preparing the proposed action Role and involvement in implementing the proposed MLSP contributed in developing the detailed application through participation in meetings, provision of proposals and feedback on the content of activities proposed by other stakeholders. MLSP: - will ensure that during the implementation staff at the EuropeAid/126364/C/ACT/Multi -Annex A Grant Application Form (Part A and B) 48

59 action appropriate level is made available to work with the project staff; - will provide consultations in the implementation of the project; - will cooperate with UNHCR in the implementation of social and employment components; coordinate the work of the state service providers in the project areas; - will participate in project working meetings, trainings, study visits, meetings of the National Steering Committee; - will consider taking over selected activities at the end of the project; - will cooperate in identifying priorities for the next stage of the local integration programme. EuropeAid/126364/C/ACT/Multi -Annex A Grant Application Form (Part A and B) 49

60

61 Partner 3 EuropeAid ID number: Full legal name N/A Belarusian Red Cross Society (BRC) Partners that are registered in PADOR do not need to fill in the rest of this section which is marked in grey. Date of Registration 31 August 2006 Legal status Voluntary Republican Public Association Official address K. Marks street, Minsk Nationality Republic of Belarus Contact person Telephone number: country code + city code + number Fax number: country code + city code + number address Victor V. Kalbanau (+375) (+375) Number of employees 23 Other relevant resources Experience of similar actions, in relation to the role in the implementation of the proposed action History of cooperation with the applicant Role and involvement in preparing the proposed action N/A BRC has extensive experience in implementing migration related programmes in Belarus through its local branches in every region, such as first aid to vulnerable categories, tracing refugee integration, counter-trafficking and return programs, education and information campaigns, etc. BRC has strong relations with Red Cross and Red Crescent societies all over the world. BRC maintained close contacts with the UNHCR in Belarus starting with BRC was involved in the development of proposed action. Role and involvement in The BRC will act as an umbrella partner, coordinating the work implementing the proposed with competent state institutions in relation to most of the action integration activities planned for implementation in Belarus (i.e. employment, social assistance, housing, language). The BRC will EuropeAid/126364/C/ACT/Multi -Annex A Grant Application Form (Part A and B) 50

62 carry out initial reception and screening for integration related assistance/services provided to refugees. EuropeAid/126364/C/ACT/Multi -Annex A Grant Application Form (Part A and B) 51

63

64 Partner 4 EuropeAid ID number: Full legal name N/A International Non-governmental Association for Scientific Research, Information and Educational Programmes Evolutio Partners that are registered in PADOR do not need to fill in the rest of this section which is marked in grey. Date of Registration 2001 Legal status Non governmental organisation Official address Akademicheskaya street, 25, office Minsk Nationality Republic of Belarus Contact person Telephone number: country code + city code + number Fax number: country code + city code + number address Mr. Victor Shadursky (+375) (+375) Number of employees 21 Other relevant resources Experience of similar actions, in relation to the role in the implementation of the proposed action The INA Evolutio has a well established office with necessary equipment. The organisation comprises around 20 highly qualified specialists with doctorate degrees in the area of international law and international relations. The INA Evolutio has good working relations with the State Committee of the Border Troops, the Ministry of Internal Affairs, the Ministry of Education and Information, has a network of NGO partner organisations in the regions of Belarus. INA Evolutio has been cooperating with UN agencies in Belarus since October The organisation has gained extensive experience in implementing programmes in the area of human rights promotion and education, awareness building on refugeerelated and migration issues. The organisation received funding for its programmes from OSCE, the British Embassy, the Embassy of Netherlands, SIDA, and Council of Europe. History of cooperation with The INA Evolutio has been UNHCR Belarus implementing partner since 1998, focusing on refugee law promotion and building EuropeAid/126364/C/ACT/Multi -Annex A Grant Application Form (Part A and B) 52

65 the applicant Role and involvement in preparing the proposed action Role and involvement in implementing the proposed action public awareness on refugee issues. The INA Evolutio has been involved in the development of the proposed action. The INA Evolutio will be responsible for the implementation of public information component of the project. The INA Evolutio and UNHCR will jointly create information materials in the framework of the project. EuropeAid/126364/C/ACT/Multi -Annex A Grant Application Form (Part A and B) 53

66

67 Partner 5 EuropeAid ID number: Full legal name N/A Center for Children and Adolescents Evrika Partners that are registered in PADOR do not need to fill in the rest of this section which is marked in grey. Date of Registration Legal status N/A Non-governmental organisation Official address Chigladze street, Minsk Nationality Republic of Belarus Contact person Telephone number: country code + city code + number Fax number: country code + city code + number address Mrs. Valentina Mostovlyanskaya (+375) (+375) Number of employees 193 Other relevant resources Experience of similar actions, in relation to the role in the implementation of the proposed action History of cooperation with the applicant Role and involvement in preparing the proposed action Role and involvement in implementing the proposed action n/a Evrika is implementing UNHCR funded projects aiming at supporting refugee and asylum seekers children (courses on national culture, history and mother tongue, Russian language courses, etc.) Cooperation between Evrika and UNHCR Belarus was established in During February June 2008, Evrika participated actively in the developing stage of the proposed action by providing concrete proposals, advice and feedback on the content of activities proposed by other stakeholders. - will ensure that during the implementation staff at the appropriate level is made available to work on the project; - will be responsible for social adoption of refugee adolescents; - participate in the National Steering Committee meetings etc. EuropeAid/126364/C/ACT/Multi -Annex A Grant Application Form (Part A and B) 54

68

69 Partner 6 EuropeAid ID number: Full legal name N/A Migration and Asylum Bureau (MAB) under the Ministry of Interior of the Republic of Moldova Partners that are registered in PADOR do not need to fill in the rest of this section which is marked in grey. Date of Registration Legal status Official address N/A Governmental body 124, Stefan cel Mare str., Chisinau-2001, Republic of Moldova Nationality Republic of Moldova Contact person Telephone number: country code + city code + number Fax number: country code + city code + number address Mrs. Ecaterina Silvestru ( ) ( ) Number of employees Over 50 Other relevant resources Reception Centre for Asylum Seekers MAB and its sub-division Directorate for Refugees (DR) maintains regular contacts with other state institutions working in the field of migration and asylum. MAB cooperates closely with UNHCR, NGOs and relevant Moldovan public authorities. Experience of similar actions, in relation to the role in the implementation of the proposed action As an implementing partner to UNHCR Moldova, under the EC/TACIS project Strengthening Asylum Systems in Ukraine and Moldova (implemented between April 2003 December 2006), DR established the first Reception Centre for asylum seekers in Chisinau. The reception facilities can accommodate 160 persons at one time. The centre includes space for office and other facilities. MAB has experience in implementing EC/UNHCR/IOM funded projects aiming at strengthening the migration and asylum systems as well as human anti-trafficking efforts in Moldova since History of cooperation with Cooperation between UNHCR Moldova and DR started in 1999; EuropeAid/126364/C/ACT/Multi -Annex A Grant Application Form (Part A and B) 55

70 the applicant Role and involvement in preparing the proposed action Role and involvement in implementing the proposed action since then, DR is cooperating closely with UNHCR office on all aspects related to asylum seekers and refugees in Moldova. MAB contributed actively in planning and drafting the Concept Note and detailed application through participation in meetings, provision of concrete proposals and feedback on the content of activities proposed by other stakeholders. - will ensure that during the implementation staff at the appropriate level is made available to work with the project staff; - will provide consultations in the implementation of the project; - will assume a leading role in developing the national integration strategy in Moldova; - will cooperate closely with UNHCR in the implementation of capacity building, housing, employment components; coordinate participation of the government authorities in the project areas; - will participate in project working meetings, trainings, study visits, meetings of the Regional and National Steering Committee; - will select refugee integration models developed under the project for inclusion in the national integration strategy; consider taking over selected activities at the end of the project; - will cooperate in identifying priorities for the next stage of the local integration programme; - assist the UNHCR project staff in registration of the project with the Ministry of Economy of Moldova (to be exempted from VAT), and, if possible, with customs clearance and transport for the equipment imported for the project; - will provide all possible assistance to solve unforeseen problems which project staff may face in the implementation of the project etc. EuropeAid/126364/C/ACT/Multi -Annex A Grant Application Form (Part A and B) 56

71

72

73

74 Partner 7 EuropeAid ID number: Full legal name N/A Business Advisory Centre (CCA) Partners that are registered in PADOR do not need to fill in the rest of this section which is marked in grey. Date of Registration Legal status N/A Non-governmental organisation Official address Mitropolit Petru Movila str. 23/9, office 3, Chisinau -2004, Republic of Moldova Nationality Republic of Moldova Contact person Telephone number: country code + city code + number Fax number: country code + city code + number address Mr. Anatol Palade ( ) ( ) Number of employees 9 Other relevant resources Experience of similar actions, in relation to the role in the implementation of the proposed action History of cooperation with the applicant Founded in year 2000, BCA is an active developer of new and existing businesses in Moldova. BCA has unique experience and competence in new business development, economic empowerment of disadvantaged citizens, business management advice to smallscale start-up enterprises, facilitation of access to credit and other business financing of start-ups and companies without credit history, and life skills counselling of disadvantaged youngsters. During , BCA implemented a large number of projects in Moldova funded by World Bank, DFID, USAID, ILO, Soros Foudation, UNDP, etc. aiming at business and economic development, job counselling, vocational training and promoting employment of disadvantaged groups (for more details, see Cooperation between UNHCR Moldova and BCA started in 2008 in the process of developing the current application. Role and involvement in During February June 2008, BCA participated actively in the preparing the proposed developing stage of the proposed action by providing concrete EuropeAid/126364/C/ACT/Multi -Annex A Grant Application Form (Part A and B) 57

75 action Role and involvement in implementing the proposed action proposals, advice and feedback on the content of proposed activities. - will be responsible for implementation of the employment component in Moldova. Activities and services implemented by BCA will include assessments of refugees skills, identification of relevant vacancies, vocational training, job placement, other activities aimed at facilitating beneficiaries' access to labour market; - participate in the National Steering Committee meetings etc. EuropeAid/126364/C/ACT/Multi -Annex A Grant Application Form (Part A and B) 58

76

77 Partner 8 EuropeAid ID number: Full legal name N/A Law Centre of Advocates (LCA) Partners that are registered in PADOR do not need to fill in the rest of this section which is marked in grey. Date of Registration Legal status Official address N/A Non-governmental organisation 8, Vlaicu Parcalab str. Chisinau-2005, Republic of Moldova Nationality Republic of Moldova Contact person Telephone number: country code + city code + number Fax number: country code + city code + number address Mr. Alexei Barbaneagra ( ) ( ) Number of employees 7 Other relevant resources Experience of similar actions, in relation to the role in the implementation of the proposed action History of cooperation with the applicant In addition its broad experience in the field of legal assistance, LCA has its own premises which will be used in the implementation of project activities. LCA has experience in legal representation in courts, legal counselling and advice, training for decision-makers, judges, police, border guards and legal publications. Cooperation between UNHCR Moldova and LCA was established in 1997; LCA is UNHCR Moldova Implementing Partner specialised in legal assistance, training and publications. Role and involvement in preparing the proposed action During February June 2008, LCA participated actively in the developing stage of the proposed action by providing concrete proposals, advice and feedback on the content of activities proposed by other stakeholders. - will ensure that during the implementation staff at the Role and involvement in appropriate level is made available to work on the project; implementing the proposed EuropeAid/126364/C/ACT/Multi -Annex A Grant Application Form (Part A and B) 59

78 action - will implement the legal assistance component planned in Moldova by contracting one legal counsellor to provide legal assistance on socio-economic rights of refugees and beneficiaries of humanitarian protection; - participate in training events, National Steering Committee meetings etc. EuropeAid/126364/C/ACT/Multi -Annex A Grant Application Form (Part A and B) 60

79

80 Partner 9 EuropeAid ID number: Full legal name N/A Salvati Copiii Moldova (SC) Partners that are registered in PADOR do not need to fill in the rest of this section which is marked in grey. Date of Registration Legal status Official address N/A Non-governmental organisation 1, Constantin Stere str., Chisinau , Republic of Moldova Nationality Republic of Moldova Contact person Telephone number: country code + city code + number Fax number: country code + city code + number address Mr. Vasile Batcu ( ) ( ) Number of employees Over 50 Other relevant resources Experience of similar actions, in relation to the role in the implementation of the proposed action SC has broad experience in social assistance and education services for refugee and asylum seekers children and their families. In February 2008, SC started implementation of the AENEAS 2006 project Enhancing the Asylum Conditions and International Protection in the Republic of Moldova. One of the aims of the project is local integration through civic induction, local settlement of recognized refugees and persons benefiting from humanitarian protection in local communities, etc. History of cooperation with the applicant Cooperation between UNHCR Moldova and SC started in Since then, SC is providing social assistance support to asylum seekers and refugees in Moldova, medical assistance, humanitarian aid distribution, educational assistance, provision with school supplies, organization of extra-curricular activities etc. Under the UNHCR-funded projects, SC also promotes integration of refugees into the local society. Role and involvement in During February June 2008, SC participated actively in the preparing the proposed developing stage of the proposed action by providing concrete proposals, advice and feedback on the content of activities proposed EuropeAid/126364/C/ACT/Multi -Annex A Grant Application Form (Part A and B) 61

81 action Role and involvement in implementing the proposed action by other stakeholders. - will ensure that during the implementation staff at the appropriate level is made available to work on the project; - will be responsible for the implementation of social counselling and assistance activities planned in Moldova; - participate in the National Steering Committee meetings etc. EuropeAid/126364/C/ACT/Multi -Annex A Grant Application Form (Part A and B) 62

82

83 Partner 10 EuropeAid ID number: Full legal name N/A Society for Refugees (SR) Partners that are registered in PADOR do not need to fill in the rest of this section which is marked in grey. Date of Registration Legal status Official address N/A Non-governmental organisation 87, 31 August 1989 str., Chisinau , Republic of Moldova Nationality Republic of Moldova Contact person Telephone number: country code + city code + number Fax number: country code + city code + number address Mr. Dumitru Maxim ( ) ; ( ) Number of employees 6 Other relevant resources Experience of similar actions, in relation to the role in the implementation of the proposed action SR has broad experience in PI/PA activities, promoting the rights of refugees, asylum seekers and internally displaced persons. As an implementing partner of UNHCR Moldova, under the EC/TACIS project Strengthening Asylum Systems in Ukraine and Moldova (implemented between April 2003 December 2006), SR participated in organising and conducting PI/PA activities promoting awareness on refugee issues and visibility of the project. SR is also a partner in the EC AENEAS 2006 project Enhancing the Asylum Conditions and International Protection in the Republic of Moldova implemented since February 2008 by SC. History of cooperation with the applicant Cooperation between UNHCR Moldova and SR started in SR is UNHCR implementing partner specialised in dissemination of information on asylum activities in Moldova and promotion of awareness on refugee protection among the Moldovan society. Role and involvement in During February June 2008, SR participated actively in the preparing the proposed developing stage of the proposed action by providing concrete proposals, advice and feedback on the content of activities proposed EuropeAid/126364/C/ACT/Multi -Annex A Grant Application Form (Part A and B) 63

84 action Role and involvement in implementing the proposed action by other stakeholders. - will ensure that during the implementation staff at the appropriate level is made available to work on the project; - will participate actively in the implementation of public awareness and tolerance building activities planned in Moldova; - participate in the National Steering Committee meetings etc. EuropeAid/126364/C/ACT/Multi -Annex A Grant Application Form (Part A and B) 64

85

86 Partner 11 EuropeAid ID number: Full legal name N/A Charity Centre for Refugees (CCR) Partners that are registered in PADOR do not need to fill in the rest of this section which is marked in grey. Date of Registration Legal status Official address N/A Non-governmental organisation 20, Ion Pelivan str., Chisinau , Republic of Moldova Nationality Republic of Moldova Contact person Telephone number: country code + city code + number Fax number: country code + city code + number address Mr. Djavid Paknehad ( ) ( ) Number of employees 6 Other relevant resources Experience of similar actions, in relation to the role in the implementation of the proposed action - large premises to organise misc. project events; - experience in community development and local integration activities. CCR has broad experience in implementing projects aiming at facilitating refugees integration into the local society by providing cultural, social and moral support. CCR is also a partner in the EC AENEAS 2006 project Enhancing the Asylum Conditions and International Protection in the Republic of Moldova implemented since February 2008 by SC. History of cooperation with the applicant Cooperation between UNHCR Moldova and CCR started in CCR is providing asylum seekers and refugees with access to community development services including computer classes and Internet services, professional training,excursion for historical places, cultural events with food, clothes and traditions from countries of origin, sports activities, celebration of international and religious events, traditional creative work, organization of extracurricular activities, etc. EuropeAid/126364/C/ACT/Multi -Annex A Grant Application Form (Part A and B) 65

87 Role and involvement in preparing the proposed action Role and involvement in implementing the proposed action During February June 2008, CCR participated actively in the developing stage of the proposed action by providing concrete proposals, advice and feedback on the content of activities proposed by other stakeholders. - will ensure that during the implementation staff at the appropriate level is made available to work on the project; - will be responsible for the implementation of community development activities planned in Moldova; - participate in the National Steering Committee meetings etc. EuropeAid/126364/C/ACT/Multi -Annex A Grant Application Form (Part A and B) 66

88

89 Partner 12 EuropeAid ID number: Full legal name N/A Free International University of Moldova (ULIM) Partners that are registered in PADOR do not need to fill in the rest of this section which is marked in grey. Date of Registration Legal status Official address N/A Private educational institution 52, Vlaicu Parcalab str., Chisinau , Republic of Moldova Nationality Republic of Moldova Contact person Telephone number: country code + city code + number Fax number: country code + city code + number address Mr. Gerhard Ohrband ( ) ( ) Number of employees Over 400 Other relevant resources Experience of similar actions, in relation to the role in the implementation of the proposed action ULIM is self-financed and self-administrated institution. It has spacious auditoriums, laboratories, library and specialized readingrooms, media library with access to informational technologies, sport complex, etc. ULIM has good cooperation with the Ministry of Education of Moldova and other educational institutions in country and abroad. ULIM has a long experience in teaching Romanian language courses for foreigners. It has also experience and possibilities to provide professional skills/vocational training through its Department for Journalism, Department for Engineering and Informational Technologies, etc. History of cooperation with the applicant Cooperation between UNHCR Moldova and ULIM started in 2006 with the introduction of the Mass Media and Refugees/Asylum Seekers Course at the University of ULIM and introduction of an internship programme for UNHCR Moldova and its implementing partners. Role and involvement in During February June 2008, ULIM participated actively in the preparing the proposed developing stage of the proposed action by providing concrete EuropeAid/126364/C/ACT/Multi -Annex A Grant Application Form (Part A and B) 67

90 action Role and involvement in implementing the proposed action proposals, advice and feedback on the content of activities proposed by other stakeholders. - will ensure that during the implementation staff at the appropriate level is made available to work on the project; - will be responsible for implementation of the language training component planned in Moldova; - participate in the National Steering Committee meetings etc. EuropeAid/126364/C/ACT/Multi -Annex A Grant Application Form (Part A and B) 68

91

92 Partner 13 EuropeAid ID number: Full legal name N/A United Nations Development Programme (UNDP Moldova) Partners that are registered in PADOR do not need to fill in the rest of this section which is marked in grey. Date of Registration Legal status Official address N/A International organisation 131, 31 August str., Chisinau -2012, Republic of Moldova Nationality N/A Contact person Telephone number: country code + city code + number Fax number: country code + city code + number address Mrs. Aliona Niculita ( ) ( ) Number of employees Over 30 Other relevant resources Experience of similar actions, in relation to the role in the implementation of the proposed action UNDP Moldova has broad experience in implementing development programmes in Moldova aiming at poverty reduction, democratic governance, crisis prevention and recovery, environment and sustainable development. The employment component planned for implementation in Moldova in the framework of the current project is built upon the results of the UNDP "Better Opportunities for Youth and Women Project" Project, implemented during November 2004 March 2009, aiming at social and economic integration of young vulnerable groups in Moldova. History of cooperation with the applicant Role and involvement in preparing the proposed action Cooperation between UNHCR Moldova and UNDP Moldova offices started in 1998 with the establishment of UNHCR presence in Moldova. During February June 2008, UNDP Moldova participated actively in the developing stage of the proposed action by providing concrete proposals, advice and feedback on the content of proposed activities. EuropeAid/126364/C/ACT/Multi -Annex A Grant Application Form (Part A and B) 69

93 Role and involvement in implementing the proposed action - provide expertise in the implementation of the employment segment in Moldova, participating with expertise and advice, developed models, lessons learned and participation in the National Steering Committee. EuropeAid/126364/C/ACT/Multi -Annex A Grant Application Form (Part A and B) 70

94

95 Partner 14 EuropeAid ID number: Full legal name N/A The International Labour Organization s International Programme on the Elimination of Child Labour (ILO-IPEC Moldova) Partners that are registered in PADOR do not need to fill in the rest of this section which is marked in grey. Date of Registration Legal status N/A International programme Official address 27, Sfatul Tarii str., of. 305, Chisinau -2012, Republic of Moldova Nationality N/A Contact person Telephone number: country code + city code + number Fax number: country code + city code + number address Mrs. Viorica Ghimpu ( ) ( ) Number of employees 2 Other relevant resources ILO-IPEC Moldova has broad experience in providing support to governmental institutions, Workers and Employers organizations and NGOs to 1/ bring national policy framework, legislation and procedures in line with international commitments, including ILO conventions; 2/ become effective advocators against child labour and 3/ implement direct action programmes for prevention, withdrawal, rehabilitation and psycho-social reintegration of children victims of Worst Forms of Child Labour (WFCL), including trafficking. Experience of similar actions, in relation to the role in the implementation of the proposed action The employment component planned for implementation in Moldova will take into account the results of the ILO-IPEC Action Programmes implemented by the NGO Business Advisory Center (July 2005-January 2007) and the NGO National Center for Child Abuse Prevention (February 2008-May 2009). EuropeAid/126364/C/ACT/Multi -Annex A Grant Application Form (Part A and B) 71

96 History of cooperation with the applicant Role and involvement in preparing the proposed action Role and involvement in implementing the proposed action n/a During February June 2008, ILO-IPEC Moldova participated in the developing stage of the proposed action by providing concrete proposals, advice and feedback on the content of activities proposed by other stakeholders. - will participate in the implementation of employment component in Moldova contributing with the results of the local labour market research carried out in 2006 as part of an ILO- IPEC Action Programme in five IPEC target areas (Chisinau, Balti, Ungheni, Orhei and Sangerei); labour market research tools (questionnaires for direct beneficiaries and employers); the draft guide on job and education counselling, designed and tested in five IPEC areas by the NGO Business Advisory Center as part of an ILO-IPEC AP implemented in In addition, ILO-IPEC will share lessons learned and good practices in facilitating employment of children of employment age, prevented from entering WFCL, including trafficking, children-victims of WFCL and adults from marginalized communities. EuropeAid/126364/C/ACT/Multi -Annex A Grant Application Form (Part A and B) 72

97

98 Partner 15 EuropeAid ID number: Full legal name N/A State Committee for Nationalities and Religions of Ukraine (SCNR) Partners that are registered in PADOR do not need to fill in the rest of this section which is marked in grey. Date of Registration Legal status Official address N/A Governmental body 9 Volodymyrska Str., Kyiv, Ukraine Nationality Ukraine Contact person Telephone number: country code + city code + number Fax number: country code + city code + number address Mrs. Natalya Naumenko ( ) ( ) Number of employees Over 70 Other relevant resources 26 territorial migration services SCNR and its territorial migration services maintain regular contacts with other state institutions working in the field of migration and asylum Experience of similar actions, in relation to the role in the implementation of the proposed action History of cooperation with the applicant Role and involvement in preparing the proposed action SCNR has experience in implementing UNHCR/IOM funded projects aiming at strengthening the migration and asylum systems in Ukraine Cooperation between UNHCR Ukraine and SCNR started back in Since then SCNR is cooperating closely with UNHCR office on all aspects related to asylum seekers and refugees in Ukraine SCNR contributed actively in planning and drafting the Concept Note and detailed application through participation in meetings, provision of concrete proposals and feedback on the content of EuropeAid/126364/C/ACT/Multi -Annex A Grant Application Form (Part A and B) 73

99 Role and involvement in implementing the proposed action activities proposed by other stakeholders. - will ensure that during the implementation staff at the appropriate level is made available to work with the project staff; - will provide consultations in the implementation of the project; - will assume a leading role in developing the national integration strategy in Ukraine; - will cooperate closely with UNHCR in the implementation of capacity building and employment components; coordinate participation of regional migration services in the project areas; - will participate in project working meetings, trainings, study visits, meetings of the Regional and National Steering Committee; - will select refugee integration models developed under the project for inclusion in the national integration strategy; consider taking over selected activities at the end of the project; - will cooperate in identifying priorities for the next stage of the local integration programme; - assist the UNHCR project staff in registration of the project with the Ministry of Economy of Ukraine (to be exempted from VAT), and, if possible, with customs clearance and transport for the equipment, vehicle imported for the project; - will provide all possible assistance to solve unforeseen problems which project staff may face in the implementation of the project etc. EuropeAid/126364/C/ACT/Multi -Annex A Grant Application Form (Part A and B) 74

100

15 DECEMBER Let me greet Ms. Maria Stogova, representing the EU Delegation in Ukraine, who is also attending the meeting.

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