Wisconsin Trust Account Foundation, Inc.

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1 Wisconsin Trust Account Foundation, Inc GRANT APPLICATION SUMMARY Agency applying for funding: Catholic Charities of the Archdiocese of Milwaukee Agency description: The mission statement of Catholic Charities of the Archdiocese of Milwaukee is: Inspired by Christ s call to serve, our mission is to serve those in need, to advocate for justice, and to call upon others to do the same. The vision of Catholic Charities Milwaukee is to improve the lives of those we serve, to empower the most vulnerable, and to help reduce poverty through quality, compassionate, and effective human services. LSI is an attorney-driven program that provides high quality immigration legal services and representation to low income immigrants who would otherwise not be able to afford it. Program objectives are: 1. To obtain favorable immigration outcomes for all of clients. This includes gaining legal status in the United States for clients who are undocumented, and gaining more permanent status for clients who are already living in the United States as Permanent Residents through obtaining citizenship. 2. To inform immigrants about their rights as non-citizens and the forms of relief available to them. This includes providing information about immigration law to service providers who serve the immigrant community, so they are informed about their rights as non-citizens and the options available to their clients. The agency reports that its office has a high success rate in immigration cases, with close to 97% of the cases managed receiving approvals. Program attorneys also represent clients in court, at asylum hearings and at interviews with immigration. Court-appointed representation in immigration court is not provided to immigrants who cannot afford it in the same way that it is in other areas of the justice system. Studies done by the Government Accountability Office and the New York Immigration Representation Study show that immigrants and asylum seekers who were represented by an attorney in court and in their asylum applications are more than 3 times as likely to have favorable outcomes than those who are unrepresented. Dispensing information to the immigrant community in both Spanish and English is also an important objective of the Legal Services for Immigrants program. This is achieved through social media outreach efforts, including YouTube videos in Spanish and English which are posted on the organization s Facebook page and website, and a quarterly bilingual newsletter grant requests: 2016 grant history: Direct Legal Svcs: $20,000 Direct Legal Svcs: $10,200 IOLTA, Category II: $0 IOLTA, Category II: $0 Total: $20,000 Total: $10,200 Catholic Charities- Milwaukee 2017 Grant Application Summary

2 Services to be provided with WisTAF funding: Catholic Charities LSI is requesting WisTAF funds to continue its work with Unaccompanied Alien Children (UAC s), as well as other vulnerable immigrants such as domestic violence victims or victims of crimes, and victims of persecution who are seeking asylum. Catholic Charities LSI represents Unaccompanied Alien Children through all the steps of their immigration process. This includes representation in immigration court, as most of these children are in removal proceedings because they were apprehended at the border; as well as representation in civil court in order to obtain a guardianship order or CHIPS petition which would allow the child to apply for Special Immigrant Juvenile Status (SIJS). Many of these children are also eligible to apply for asylum, and our attorneys represent them in their asylum interviews as well. In the past year, the number of Unaccompanied Alien Children that have been released to sponsors residing in Wisconsin has increased from 2015 to the present. In addition to the UAC clients that come to the LSI office through initial consultations, the agency has also received referrals from non-profit legal services organizations in Texas, Illinois and other states looking for competent attorneys who are familiar with Wisconsin s court system. In preparing these applications, attorneys at Catholic Charities LSI fill out forms, translate for clients who only speak Spanish. They draft affidavits and strategize with clients about the most effective way to tell their story. Finally, the attorneys and staff gather evidence, prepare briefs and write legal arguments on behalf of their clients before submitting the application. They then represent and advocate for the client in their immigration proceedings or interviews. Finally, the clients that this grant will benefit have suffered abuse and persecution. Caseworkers collaborate with other programs of Catholic Charities to connect clients with low-cost mental health services. Anticipated program outcomes: Education/service/advocacy: For the unaccompanied children (UAC) that this grant will serve, our target outcome is to maintain family unity through favorable immigration outcomes. When UAC s arrive, they are released to a sponsor who is often a relative, usually an aunt or an uncle, but sometimes a mother or a father. This person has agreed to care for the child and ensure that they are going to school, often because the minor s parents are unfit to care for them or because it is too dangerous to live with their parents in their home countries. The UAC s that we serve have been apprehended at the border by immigration and are in removal proceedings. We strive to win them a grant of asylum or Special Immigrant Juvenile Status to avoid a final order of deportation so that they are able to remain in the United States. We aim to avoid the outcome of children returning to their dangerous home countries, where many are sexual assault victims and threatened by gang violence. We also strive to maintain family unity for our clients who are victims of domestic violence and crime. The majority of them have U.S. citizen children, and gaining an immigration benefit such as permanent residency through a VAWA petition, or U Nonimmigrant Status allows them to be able to stay with their children without fear of being deported. Administrative: Director Barbara Graham has successfully trained staff attorneys in our office on guardianships and the process for gaining Special Immigrant Juvenile Status. Now, our office aims to host trainings to educate those who work with Unaccompanied Alien Children in other settings, namely school social workers and teachers. The purpose of these trainings will be to teach educators how to determine which children in their schools are in need of Legal Services so that they can refer these children and their sponsors to our office. As unaccompanied alien children must apply for many juvenile benefits before they reach age 18, it is important to begin the process as soon as possible. Catholic Charities- Milwaukee 2017 Grant Application Summary

3 Description of client population: Legal Services for Immigrants serves a diverse population of immigrants who were born in more than 50 different countries, all who have come to the United States seeking a better life. The majority of the clients that served are from Mexico and Central America. Some of the clients the agency represents are already residing lawfully in the United States and want to petition for other family members to come and live in the United States or want to apply to become US Citizens. However, the majority of the clients are undocumented immigrants who are living in the shadows, looking for a path to lawful residency in the United States. Beginning last year, the general client population that the program serves has expanded beyond just immigrants and now represents refugees as well. According to the Office of Refugee Resettlement, 1,453 refugees were resettled in Wisconsin in 2015, an increase from the 1,132 that were resettled in Wisconsin in To meet this need, LSI now has one staff attorney who works solely with refugees, helping them to navigate the immigration legal system and apply for green cards and citizenship. Although those from Mexico and Central America are still the majority of clients served, LSI has seen an increase in clients from Somalia, Burma and Iraq, among other countries. According to studies done by the American Immigration Council, the population of foreign-born residents of Wisconsin is rising, making up 4.8% of the total population in 2013, an increase from 2.5% of the total population in According to research done by the Pew Hispanic Center, undocumented immigrants make up about 1.5% of the population of Wisconsin, close to 85,000 people. As the immigrant population in Wisconsin rises, the need for immigration legal services for the low-income population rises as well. From the agency s 2017 grant application: WisTAF funds are used specifically for our clients who are below 125% of the Federal Poverty Line, and for the clients who have the greatest need among all of our lowincome clients. These are clients who are victims of crime, domestic abuse, unaccompanied alien children, and victims of persecution in their home countries who are applying for asylum. The majority of victims of crimes and domestic abuse that this grant serves are women and children, though we represent men who are victims of domestic abuse as well. According to the Wisconsin Department of Justice Domestic Abuse Incident Report, there were 28,729 domestic abuse incidents reported to law enforcement and referred to the District Attorney in Wisconsin in the year 2012, with about 12,000 taking place in the 10 county area served by the Archdiocese of Milwaukee. This high number of domestic violence victims in our service area is reflected in our client make up as well about 15-20% of our clients have been victims of domestic violence. This grant will also serve the growing population of Unaccompanied Alien Children in Wisconsin that our organization represents. As of July 25, 2016, 187 unaccompanied alien children had been released to sponsors in Wisconsin. These children are especially in need of low-cost legal assistance for two reasons. First, to have been designated by the Office of Refugee Resettlement as Unaccompanied Alien Children, they must be under 18, and are therefore dependent on their sponsor for financial assistance. Secondly, in many cases, they must navigate both the immigration law system to receive lawful status in the United States, as well as the civil court system in order for their sponsors to have legal custody of them. Geographic area served by agency: The Archdiocese of Milwaukee serves the following ten southeastern county areas: Fond du Lac, Sheboygan, Dodge, Washington, Ozaukee, Waukesha, Milwaukee, Walworth, Racine and Kenosha. Catholic Charities- Milwaukee 2017 Grant Application Summary

4 Program income summary: For 2016 (if applicable): WisTAF funding accounts for 2% of agency s total legal service budget. For 2017: Agency is requesting WisTAF funding totaling 6% of its total 2017 legal services budget non-wistaf income sources listed (legal services program): Other foundations; Program/service fees; Private donations $471,642 Private excluding WisTAF (foundations, fundraising, etc.) $0 Public (local, state, federal programs) $68,284 Program fees/fees for services $0 Other (misc.) $554,936 Total legal services program income $6,030,949 Total agency income (including legal services) Other sources of agency funding identified: Catholic Charities receives funding from: state and federal grants, general contributions, and minimal program fees. The Legal Services for Immigrants (LSI) office has applied for and received both government and foundation grants to support the program, with the goal of keeping costs low for indigent clients. In May of 2016, the agency was awarded $100,000 by the Erica P. John Foundation for its work with victims of domestic violence and unaccompanied alien children, as well as $100,000 from Catholic Stewardship. The agency also was awarded $20,000 by the Catholic Community Foundation and $18,000 by the Racine Dominicans Mission Fund to continue its work with immigrant families and to ensure family unity. Finally, the agency was awarded a two-year, $40,000 grant from United States Citizenship and Immigration Services in conjunction with Centro Hispano to provide Citizenship applications free of cost to low-income clients. The agency also has grants pending for the upcoming Erica P. John grant cycle, and are implementing services at its organization to be able to re-apply for the USCIS Citizenship Grant for the grant cycle. Program expense summary: 2015 Actual Expense 2017 Projected Expense $366,271 Personnel (legal services program) $386,000 Personnel (legal service program) $106,067 Overhead (legal services program) $114,000 Overhead (legal service program) $472,338 Total legal svcs program budget $500,000 Total legal svcs program budget unreported Total agency budget (if differs) unreported Total agency budget (if differs) Does agency maintain reserve funds and/or endowments: No (program has no reserve funds) Applicant comments on reserve funds/endowments, if applicable: None Program staff summary: 6 legal program staff working in agency of unknown total employees 4 attorneys 2 non-attorney paid staff (2 paralegals; 5 pro bono; 14 work study) 2015 legal service provision summary: 5,552 legal service requests 6,052 limited services provided by legal services staff 2,420 extended services provided by legal services staff Catholic Charities- Milwaukee 2017 Grant Application Summary

5 Note: When asked about the apparent oddity in legal service provision numbers provided, Barb Graham of Catholic Charities-Milwaukee offered this explanation: First, is that immigration, unlike most practice areas, often has dual representation. For example, if I file a petition for a victim of a crime, ("U" non immigrant status) I have one request for service but more than one client. That is because "U" allows for derivative beneficiaries. Typically, I will get a request to file a "U" that includes a victim and her children. This means that one request could turn into three clients...a primary and two derivatives. I have one active file where the one request for service turned onto seven clients; each of seven sisters had been a victim of the same relative as had the mother. To spare putting the kids through the affidavits, the mother filed as the primary applicant and the seven daughters were derivatives. They are treated as one file, but as eight separate clients who each have their own petitions. The second reason that our requests are smaller than our total served is that the cases take so long. For example, if we file a petition for a battered spouse, we file the first petition which takes about between 12 to 18 months. Within 90 days, most also get a work permit. After that year, the file is transferred to a different section of immigration for an interview on a second petition. That takes another six or seven months. During that time we have to renew the work permits. So one request for service will typically stretch out into fairly long time frames. Pro bono/volunteer contributions: 5 attorneys contributed pro bono services in 2015 and provided 100 hours of client svcs Description of other volunteer services used in 2015: Most programs of Catholic Charities rely on volunteers. The organization uses mainly pro bono attorneys, but reports that it has had semester-long undergraduate student volunteers, as well as law students who support the work done by attorneys. Partnerships/cooperative efforts identified: Centro Legal, Centro Hispano), Kids Matter, AILA Pro Bono Program Additional notes: Note: From the agency s 2017 grant application: Within the past year, our organization has begun to make use of bilingual YouTube videos to share information about immigration legal services with a larger population. These bilingual, informative videos discuss who is eligible for certain programs, and the types of documents and evidence that one will need to apply. The topics of the first two videos have been about applying for immigration benefits as a victim of domestic violence through the VAWA program, as well as applying for Deferred Action for Childhood Arrivals (DACA). We plan to continue recording these videos, covering important topics including applying for Citizenship and Temporary Protected Status (TPS). By posting these videos on our Facebook page and program webpage, we are able to reach immigrants all around the state of Wisconsin and in other parts of the country. We are currently working with the Consulate of Mexico that was recently opened in Milwaukee to have them show our YouTube videos in the waiting room at the new consulate. Finally, our office has been responding to a need to reach our clients who live in counties far from our office in Milwaukee. Many of our clients do not have driver s licenses, and attending appointments could cause them to be pulled over and ticketed for driving without a license. To serve these people more effectively, a staff attorney has begun to conduct intakes at the Catholic Charities office in Racine beginning in the middle of July. The attorney travels weekly to Racine and conducts four, hour and a half long intake appointments there for victims of crimes or domestic abuse and those seeking help with family-based immigration cases. It is important to note that our office works in many different capacities to ensure that immigrants are given correct and up-to-date information about immigration law and policies. Many immigrants are cheated out of Catholic Charities- Milwaukee 2017 Grant Application Summary

6 thousands of dollars by those who lie to them or do not offer competent representation. Immigration policy can be extremely complicated, and our office has worked hard to disseminate accurate, bilingual information through newsletters, presentations and YouTube videos to ensure that those living in the shadows know their rights. This helps them to know what forms of relief are and are not available to them. Regarding section N, it is important to note that though we have a fee schedule, we never turn away clients who are unable to pay their fees. Additionally, our agency does not yet have an approved 2017 budget. The agency has no current plans for increases in either expense or revenue line items. Finally, our organization is honored to receive continued support from WisTAF. It allows us to further our mission of providing low-cost immigration legal services to those who are most in need of those services in our society. Catholic Charities- Milwaukee 2017 Grant Application Summary

7 2017 WisTAF Direct Legal Services Grant Application INSTRUCTIONS: Please include all required information and attachments as part of your grant application. Incomplete applications may not be considered for funding. Completed applications and supplemental materials are due by 5 p.m. on August 12, All materials and information submitted as part of a grant application will be made publicly available pursuant to WisTAF's Grantee Records Access Policy. Note: Please enter all numbers and dollar amounts without using commas. Use digits from 0 through 9 only in the spaces provided. Please indicate the grant(s) and funding amount(s) for which you are applying: Direct legal service grant/s (from IOLTA, PILSF, Pro Hac Vice, Cy Pres, or other potential funding sources): to aid the courts and improve the administration of justice by providing civil legal services to persons of limited means. Funding amount requested: Category II IOLTA grant (from IOLTA funding only): to fund programs for the benefit of the public as may be specifically approved from time to time by the Wisconsin Supreme Court for exclusively public purposes. Funding amount requested: $20, $0.00 Is any of the requested funding to be used to develop or implement a new project/service? No Yes; Please provide a brief summary of the new project/service, including a) a short description of the new project/service; b) population the project will serve; c) amount of WisTAF funds requested for the project/service: Have you received WisTAF funding in the past? Yes; 2015 Year last received No General Information: Official name of organization: Chief executive officer: Street address: City: State: Catholic Charities of the Archdiocese of Milwaukee Ricardo Cisneros 3501 S Lake Drive St. Francis WI ZIP code: County: Milwaukee Mailing address (if different than street address)

8 Street address: City: State: WI ZIP code: Other contact information Phone: Fax: Web site URL: Main contact person: Title: educated/children/legal Barbara Graham Director of Legal Services for Immigrants Phone: Additional addresses for recipients you would like copied on WisTAF communications: Board chairperson: Archbishop Jerome Listecki If notifications of electronic grant disbursements should be sent to a specific department or person, please note below. Name of person or department: Mailing address: City: State: Jason Flanders jflanders@ccmke.org 3501 S Lake Drive St Francis WI ZIP code: Safeguards on the Proper Use of Funds/Affidavit of Application 1. Check boxes (1) through (4) below to indicate if any of the listed activities are performed by your organization: (1) NONE (2) Lobbying or other activities of a political, religious or ideological nature (3) Criminal cases (4) Representing individuals whose income is greater than 125% of the federal poverty standard 2. Describe the steps that are taken to ensure that WisTAF funds are not used in carrying out activities (2) through (4), specifying record keeping and accounting procedures used to verify that WisTAF funds are being spent only for eligible clients, cases, or Wisconsin Supreme Court approved projects: The cost for Catholic Charities to provide our services exceeds the amount of funding that we are requesting from WisTAF this year. The funds we receive support our ability to provide legal services to some of the most vulnerable members of our society: victims of domestic violence or of violent crimes, asylum applicants who are victims of persecution in their home countries, and unaccompanied children, none of whom can afford to pay the cost of the services that we provide. The majority of our clients pay no fee at all, a reduced fee, or a limited fee. Because client funds only cover a portion of the total costs of our legal work, we can ensure that the funds received from WisTAF only support work

9 done for those living below 125% of the federal poverty level. We represent clergy from the Archdiocese of Milwaukee when their income falls below 125% of the poverty level, but these individuals only make up about 5% of our total clients. Applicant agrees to carry out the activities described in this application if granted funds by the Wisconsin Trust Account Foundation, Inc., and to report to WisTAF on progress and results as requested. Checking this box constitutes the electronic signature of your agency s Chief Executive Officer A. Applicant Description What is your organization s mission or purpose? The mission statement of Catholic Charities of the Archdiocese of Milwaukee is: Inspired by Christ s call to serve, our mission is to serve those in need, to advocate for justice, and to call upon others to do the same. The vision of Catholic Charities Milwaukee is to improve the lives of those we serve, to empower the most vulnerable, and to help reduce poverty through quality, compassionate, and effective human services. Please describe your organization s primary programs, including any program objectives: LSI is an attorney driven program that provides high quality immigration legal services and representation to low income immigrants who would otherwise not be able to afford it. Our program objectives are: 1.To obtain favorable immigration outcomes for all of our clients. This includes gaining legal status in the United States for clients who are undocumented, and gaining more permanent status for clients who are already living in the United States as Permanent Residents through obtaining citizenship. 2.To inform immigrants about their rights as non citizens and the forms of relief available to them. This includes providing information about immigration law to service providers who serve the immigrant community, so they are informed about their rights as non citizens and the options available to their clients. Our office has a high success rate in immigration cases, with close to 97% of the cases managed receiving approvals. The attorneys in our program also represent clients in court, at asylum hearings and at interviews with immigration. Court appointed representation in immigration court is not provided to immigrants who cannot afford it in the same way that it is in other areas of the justice system. Studies done by the Government Accountability Office and the New York Immigration Representation Study show that immigrants and asylum seekers who were represented by an attorney in court and in their asylum applications are more than 3 times as likely to have favorable outcomes than those who are unrepresented. Dispensing information to the immigrant community in both Spanish and English is also an important objective of our Legal Services for Immigrants program. This is achieved through social media outreach efforts, including YouTube videos in Spanish and English which are posted on our organization s face book page and website, and a quarterly bilingual newsletter. We also conduct presentations for service providers who work with our clients. Please list your organization s office location/s (city/county): Milwaukee / Milwaukee County Fontana / Fontana Fond du Lac / Fon Du Lac / Kenosha / Kenosha / Racine / Racine / Sheboygan / Sheboygan / Waukesha / Waukesha / General description of the geographic area served by your organization: The Archdiocese of Milwaukee serves the following ten southeastern county areas: Fond du Lac, Sheboygan, Dodge, Washington, Ozaukee, Waukesha, Milwaukee, Walworth, Racine and Kenosha.

10 B. Client Population Served Please describe the general client population that your organization serves: Legal Services for Immigrants serves a diverse population of immigrants who were born in more than 50 different countries, all who have come to the United States seeking a better life. The majority of the clients that we serve are from Mexico and Central America. Some of the clients that we represent are already residing lawfully in the United States and want to petition for other family members to come and live in the United States or want to apply to become US Citizens. However, the majority of the clients that we represent are undocumented immigrants who are living in the shadows, looking for a path to lawful residency in the United States. Beginning last year, the general client population that our program serves has expanded beyond just immigrants and now represents refugees as well. According to the Office of Refugee Resettlement, 1,453 refugees were resettled in Wisconsin in 2015, an increase from the 1,132 that were resettled in Wisconsin in To meet this need, our office now has one staff attorney who works solely with refugees, helping them to navigate the immigration legal system and apply for green cards and citizenship. Although those from Mexico and Central America are still the majority of clients served by our office, we have seen an increase in clients from Somalia, Burma and Iraq, among other countries. According to studies done by the American Immigration Council, the population of foreign born residents of Wisconsin is rising, making up 4.8% of the total population in 2013, an increase from 2.5% of the total population in According to research done by the Pew Hispanic Center, undocumented immigrants make up about 1.5% of the population of Wisconsin, close to 85,000 people. As the immigrant population in Wisconsin rises, the need for immigration legal services for the low income population rises as well. Please describe the client population to be served under this grant, if different from above: WisTAF funds are used specifically for our clients who are below 125% of the Federal Poverty Line, and for the clients who have the greatest need among all of our low income clients. These are clients who are victims of crime, domestic abuse, unaccompanied alien children, and victims of persecution in their home countries who are applying for asylum. The majority of victims of crimes and domestic abuse that this grant serves are women and children, though we represent men who are victims of domestic abuse as well. According to the Wisconsin Department of Justice Domestic Abuse Incident Report, there were 28,729 domestic abuse incidents reported to law enforcement and referred to the District Attorney in Wisconsin in the year 2012, with about 12,000 taking place in the 10 county area served by the Archdiocese of Milwaukee. This high number of domestic violence victims in our service area is reflected in our client make up as well about 15 20% of our clients have been victims of domestic violence. This grant will also serve the growing population of Unaccompanied Alien Children in Wisconsin that our organization represents. As of July 25, 2016, 187 unaccompanied alien children had been released to sponsors in Wisconsin. These children are especially in need of low cost legal assistance for two reasons. First, to have been designated by the Office of Refugee Resettlement as Unaccompanied Alien Children, they must be under 18, and are therefore dependent on their sponsor for financial assistance. Secondly, in many cases, they must navigate both the immigration law system to receive lawful status in the United States, as well as the civil court system in order for their sponsors to have legal custody of them. Please indicate your agency s legal services client income data for 2015: Income as % of Fed. Poverty Guidelines # Clients Less than 125% 2420 Between 125% and 199% Between 200% and 299% Over 299% Unknown If you collect legal services client income data that is inconsistent with the categories listed above, please provide your available demographic information in the space provided below: Income: N/A

11 C. Service Level Statistics Please use the following definitions when answering the questions below: Service requests: Include only the number of contacts made by potential clients eligible for your legal services who also meet WisTAF's client eligibility for funding (income at or below 125% of FPL or part of a group whose membership includes 50% or more eligible clients or whose primary purpose is assistance to low income persons), whether or not your agency provided a service to the client. Limited services: This refers to instances in which your agency provides brief or singlecontact services to an individual requesting help with a legal issue. Limited services may include the provision of legal advice/education, preparation of simple or routine legal documents, limited third party communications on behalf of the client, etc. If your agency's definition of 'limited services' differs from this description, please provide your definition in the space provided. N/A Extended Services: This refers to instances in which your agency provides multicontact or extended length legal services to an individual requesting help with a legal issue. Extended services may include instances when clients meet multiple times with a legal services provider to resolve a single legal issue, cases which extend over the course of multiple hearings, or cases with multiple legal issues which are addressed either simultaneously or over an extended period of time, amongst others. Examples include lengthy negotiations (with or without litigation), the provision of extensive transactional work, preparation of complex legal documents, etc. If your agency's definition of "extended services" differs from this description, please provide your definition in the space provided. N/A Please give overall 2015 data for the following: Number of legal service requests in 2015: 5552 Number of limited services provided by legal services staff in 2015: 6052 Number of extended services provided by legal services staff in 2015: 2420 Do you anticipate any significant changes to the information provided in Section C above in the upcoming year? No Yes; please describe: Has your organization engaged in any class action lawsuits/impact litigation during the past two years? No (skip to Section D) Yes; Please provide the following information:

12 Description of class action/impact litigation case(s): Progress of case(s) (e.g., newly filed, in appeals court, negotiating settlement, etc.) and/or outcome if completed: Description of population potentially affected (e.g., low income Wisconsin consumers, prisoners with disabilities, etc.): D. Purpose For Which WisTAF Funds are Requested Please describe the specific purposes for which WisTAF funds are being requested, including the areas of law or services provided, for each grant type requested: Direct legal service grant/s (from IOLTA, PILSF, Pro Hac Vice, Cy Pres or other potential funding sources): We are requesting WisTAF funds to continue to work that our agency is doing with Unaccompanied Alien Children (UAC s), as well as other vulnerable immigrants such as domestic violence victims or victims of crimes, and victims of persecution who are seeking asylum. We represent Unaccompanied Alien Children through all the steps of their immigration process. This includes representation in immigration court, as most of these children are in removal proceedings because they were apprehended at the border; as well as representation in civil court in order to obtain a guardianship order or CHIPS petition which would allow the child to apply for Special Immigrant Juvenile Status (SIJS). Many of these children are also eligible to apply for asylum, and our attorneys represent them in their asylum interviews as well. In the past year, the number of Unaccompanied Alien Children that have been released to sponsors residing in Wisconsin has increased from 2015 to the present. In addition to the UAC clients that come to our office through our initial consultations, we have also received referrals from non profit legal services organizations in Texas, Illinois and other states looking for competent attorneys who are familiar with Wisconsin s court system. In preparing these applications, attorneys at Catholic Charities fill out forms, translate for clients who only speak Spanish. They draft affidavits and strategize with clients about the most effective way to tell their story. Finally, the attorneys and staff gather evidence, prepare briefs and write legal arguments on behalf of their clients before submitting the application. They then represent and advocate for the client in their immigration proceedings or interviews. Finally, the clients that this grant will benefit have suffered abuse and persecution. Caseworkers collaborate with other programs of Catholic Charities to connect clients with low cost mental health services. IOLTA (Category II): E. Program Outcomes

13 Describe one target outcome for each of the following program areas: Education/advocacy/service outcome: For the unaccompanied children (UAC) that this grant will serve, our target outcome is to maintain family unity through favorable immigration outcomes. When UAC s arrive, they are released to a sponsor who is often a relative, usually an aunt or an uncle, but sometimes a mother or a father. This person has agreed to care for the child and ensure that they are going to school, often because the minor s parents are unfit to care for them or because it is too dangerous to live with their parents in their home countries The UAC s that we serve have been apprehended at the border by immigration and are in removal proceedings. We strive to win them a grant of asylum or Special Immigrant Juvenile Status to avoid a final order of deportation so that they are able to remain in the United States. We aim to avoid the outcome of children returning to their dangerous home countries, where many are sexual assault victims and threatened by gang violence. We also strive to maintain family unity for our clients who are victims of domestic violence and crime. The majority of them have U.S. citizen children, and gaining an immigration benefit such as permanent residency through a VAWA petition, or U Nonimmigrant Status allows them to be able to stay with their children without fear of being deported. Administrative outcome: Director Barbara Graham has successfully trained staff attorneys in our office on guardianships and the process for gaining Special Immigrant Juvenile Status. Now, our office aims to host trainings to educate those who work with Unaccompanied Alien Children in other settings, namely school social workers and teachers. The purpose of these trainings will be to teach educators how to determine which children in their schools are in need of Legal Services so that they can refer these children and their sponsors to our office. As unaccompanied alien children must apply for many juvenile benefits before they reach age 18, it is important to begin the process as soon as possible. F. Quality Assurance Briefly describe how you plan to measure the quality of services provided. The most common way we measure the quality of services provided is through our case approval rating. If a case was completed well, then it will be approved by immigration. If the case was incomplete upon submission or was not completed well, then the case will be denied. If the client is in removal proceedings, the case will not only be denied, but the client will also be deported. The information about the number of cases lost and won is managed by our office coordinator in our client database. Client feedback also allows us to measure the quality of the services we provide and the way we provide them. If a client is dissatisfied with the outcome of their case or the way their case is being managed, they can set up an appointment with program director Barbara Graham, or the chief executive officer at Catholic Charities, to share feedback. This feedback is shared with the staff member in a one on one setting, and then important points shared at staff meetings so our office as a whole can continue to improve. What criteria do you use to assure the quality of the case outcome? The quality of the case outcome is assured through the attorney supervision that occurs at our program. Our staff attorneys are all supervised by Director Barbara Graham, who has more than 16 years of experience working in immigration law. Questions and problems about cases are often brought to her to be resolved. Legal assistants are paired with attorneys, who review the quality of their work and offer feedback before the case is completed. When the case is too difficult for those in our office to have experience with, our staff attorneys are able to bring their questions to listservs or to immigration law experts through our office s membership in Catholic Legal Immigration Network (CLINIC) or American Immigration Lawyers Network (AILA). In offering a quality case outcome, it is important for our attorneys to learn many details from the clients lives in order to screen for inadmissibility issues, or other possible forms of immigration relief. What may seem like inconsequential details to a client or an outside observer may be the determining factor in what immigration relief a client is eligible for. Our intake procedure allows staff to establish a fact pattern for the client, and in the subsequent meetings, they dig deeper into the details of the clients lives. Two of our staff attorneys are bilingual in Spanish and English, and one of our staff attorneys is trilingual, fluent in Spanish, French and English. Our fourth attorney works exclusively with refugee clients through interpreters. The language ability of our staff allows us to understand our clients stories fully to allow them to receive the best form of immigration relief that they are eligible for. Our office is proud to have an open door policy, meaning that if an attorney is not with a client; their door is always open for questions from other staff members. Attorneys and legal assistants alike tap into each other s experiences when completing difficult cases.

14 How do you ensure attorneys understand/meet the quality measures you've established? We ensure this through weekly attorney meetings among the staff attorneys and the supervising attorney, and bi weekly staff meetings. This structured time allows for attorneys to discuss case management and strategy, and to discuss expectations for the quality of service that we provide. How can clients express complaints or dissatisfaction with services, and how are such complaints resolved? Our office has a formal grievance procedure which clients may utilize if they are dissatisfied with the quality of the services they have received. Their complaint is first shared with the staff member working on their case, or the office coordinator if the client does not feel comfortable discussing the problem with their case manager directly. This complaint is then passed up to Program Director, Attorney Barbara Graham, who will facilitate a meeting between the client and the staff member to try and resolve the issue and continue with the case. If the client is still not satisfied, they can bring their complaint higher up our organizational hierarchy, to Chief Operating Officer Ricardo Cisneros, who will work with the program director to resolve the issue. As we rely on word of mouth as our primary form of publicity, the reputation of our program among our clients is of the upmost importance to us. We provide many opportunities for clients to express dissatisfaction with the services they receive to preserve our prominence in the immigrant community of southeastern Wisconsin. Please describe any training and/or mentoring opportunities available for your staff and/or volunteers: Our program is a member of the Catholic Legal Immigration Network (CLINIC) and the American Immigration Lawyers Association (AILA), both of which provide support for the immigration attorneys on staff at LSI. Our attorneys can pose questions about complicated immigration issues to a ListServ of other immigration attorneys. CLINIC staff also offers a crisis hotline which provides assistance on difficult cases and their staff members provide regular support and follow up. CLINIC and AILA both regularly hold webinars and other online trainings tailored to either paralegals or attorneys, which have information about recent changes in immigration forms, policies and methods of adjudication. Catholic Charities also offers in house trainings for attorneys, staff and volunteers. These trainings take place every other month, and have covered topics such as asylum and who is eligible to apply, immigration for those with a criminal record, and waivers of inadmissibility. These trainings and the robust discussions that accompany them allow staff to continue their legal education and troubleshoot specific problems with cases. Finally, throughout the year, legal assistants and volunteers are paired with a specific staff attorney so that they can work closely together. These pairs hold weekly one on one meetings, which allow the assistant to ask questions of the attorney and to receive mentorship about immigration law, working with clients and preparing applications. Additionally, the attorney supervises all of the work done by the legal assistant and provides feedback on the assistant s work. G. Determining & Prioritizing Community Need How do you determine the community need? Community need for our services is determined through our client interaction, which occurs inside the office when clients walk through our door or call us on the phone; as well as outside of the office, at outreach presentations for immigrants and service providers alike. Inside of our office, we determine community need through the problems that are most commonly presented to us by our clients. Our office manager speaks with all potential clients who contact our office looking for services by answering their phone calls or fielding their questions when they walk through the door. Due to a high client volume, we currently have a waiting list for new clients. This waiting list is separated by type of case which allows us to see what needs are greatest in the immigrant community based on how long each list is. For example, our office recently saw an increase in clients calling that had been victims of violent crimes, and wanted to apply for U Nonimmigrant Status, however many had been given false information about what qualified them for a U Non Immigrant Status or what benefits it would provide them. We met that need by designating one staff attorney who screened these cases for eligibility, described the U Nonimmigrant Status process, and provided clients information about what they could do to prepare to begin this kind of case. Outside of our office, we determine community need through outreach presentations that.we tailor to either immigrants or service providers. After each section of the presentation, attendees are able to ask the presenters questions, allowing us to determine what specific needs the community has and what information is most requested. This year, we have begun sending post presentation surveys to the service providers that attend our

15 outreach presentations. This survey asks participants to name what topics they would like to see future presentations focus on, which allows us to assess what legal problems service providers see most often. How do you set priorities for identified needs? We set our priorities based on those who need the most urgent immigration help, and who will be unlikely to receive it without our services. This means that we prioritize clients who are below 125% of the federal poverty line and are unable to pay the fees for a private attorney, and clients who are in deportation proceedings. Clients who contact our office who have an upcoming court date are often our first priority for a consultation with an immigration attorney. This includes Unaccompanied Alien Children, who are given an audience in front of an immigration judge within a few months of being apprehended at the border. These children are most in need of legal representation, as they face rapid deportation if they do not begin to apply for immigration relief immediately. We also place a high priority on survivors of domestic violence. Gaining immigration benefits is often a way for battered men and women to gain the economic independence they need to leave their abusive situation. Becoming a permanent resident, or even just obtaining a work permit, allows these survivors to start on a path towards independence and stability for themselves and their children. Utilizing a waitlist for consultations this year has allowed us to identify need and prioritize the most vulnerable clients that need our services immediately. How do you plan to meet identified needs? The needs of the immigrant community always exceed the services that we are able to provide. For this reason, we prioritize clients who are the most vulnerable and are most in need of low cost services. In order to reach those clients that we are unable to provide direct legal services to, we have begun to distribute informative and bilingual YouTube videos to the immigrant community. The topics have included a self petition through the Violence Against Women Act, and immigration benefits for young people that are available through DACA. We plan to record more of these videos to reach an even wider audience. As the need has increased, we have also increased the staff members who serve the immigrant community. In August 2016, we will hire a new staff attorney, boosting the number of lawyers on staff from four to five. This will allow us to increase the number of clients that we are able to meet with on consult days, as well as the number of clients that we are able to represent in front of an immigration judge or a USCIS officer. H. Intake and Outreach System(s) What procedures do you use to determine client or audience eligibility? Our intake procedure allows us to determine client eligibility. A client will contact our office and speak with the office coordinator who determines what services the client is seeking. Oftentimes, callers are seeking non legal services, and our office coordinator is able to refer them to a different office of Catholic Charities or provider where their needs can be met. If callers are seeking immigration legal services, they are screened with an intake questionnaire, given a conflict of interest check, and scheduled for a one hour intake appointment with an immigration attorney. The office coordinator requests that clients bring their most recent federal income taxes or other proof of income such as recent pay stubs to determine that they are below 125% of the federal poverty line. If the client does not qualify for our services because of their income level, they are referred to a private immigration attorney. During the initial one hour appointment, clients discuss their immigration history with an attorney who determines what relief they are eligible for, if any. There are three possible outcomes of the initial intake appointment: (1) the client is eligible for a form of relief and is assigned to an attorney in the office, who makes another appointment for the client; (2) The client is referred to another pro bono or low cost attorney depending on the attorney s case load; (3) the client is not eligible for any relief and is informed of why he/she is ineligible. If you have a program that addresses clients in difficult service situations (for example, remote areas, homebound clients), describe how you will reach these clients. The majority of our clients are able to travel to our Milwaukee office to receive services from our immigration attorneys. However, as the Archdiocese of Milwaukee covers a large 10 county area, our office has begun to address the needs of immigrants living in counties that are farther away. Beginning in the middle of July, an immigration attorney from LSI began travelling to the Catholic Charities office in Racine on Tuesdays to conduct intakes for clients living in the southern counties in our service

16 area. These intakes are structured and the clients are screened in the same way as our normal intakes. Our attorneys have also made efforts to serve clients who are wheelchair bound or otherwise unable to reach our office easily. One staff attorney has traveled regularly to a nursing home to meet with an elderly client who had no means of transportation to our office to work on her case. Staff attorneys have also traveled to domestic violence shelters and homeless shelters in the city of Milwaukee to meet with clients who are living there temporarily and are unable to travel to our office. Our staff strives to accommodate those who are unable to reach us and are in need of low cost immigration legal services in any way we can. Finally, our attorneys and paralegals utilize FaceTime and Skype to communicate with clients who are outside of the country or are otherwise unable to reach our office. Though we do not take on clients who are living in other countries, it is often necessary to interview family members of clients who are outside of the country, or to communicate with clients who have traveled to the consulate of their home country to finish an immigration process. How do you publicize your services? Our office is currently experiencing a high volume of clients and is struggling to meet the community need, so we often do not advertise our services to increase our client base. Our primary form of publicity is word of mouth, as many clients refer our program to their friends and family who are looking for immigration help. Another primary form of publicity for our program is the outreach presentations that we conduct. Some of our presentations are for immigrants themselves take place at schools or churches around the tencounty area. We also conduct presentations for service providers, which places our information in the hands of those who work daily with immigrants at domestic violence shelters, schools and clinics so they can refer clients to us if they need immigration legal services. We are often referred clients from the Sixteenth Street Community Health Center, Walker s Point Community Clinic and Kids Matter; as well as from other Catholic Charities programs, such as the bilingual therapists who work at our mental health program. We also publicize our services through social media. We have a Facebook page that shares up todate information about immigration policies in both Spanish and English. We also publish a quarterly bilingual newsletter about our services, which recently has included topics such as Cancellation of Removal, and international travel policies for young immigrants with DACA. This information is also published on our webpage. I. Personnel Managing attorney name:barbara Graham Title:Director How will the legal work be supervised? Director Barbara Graham will meet regularly with staff attorneys and paralegals to supervise all legal work done by our program. Staff attorneys review paralegal work weekly to ensure that all legal work generated by the office is high quality, and sign off on all of their work before it is completed and submitted. All staff members enter case notes on our client database, as well as receipt notices and decisions from immigration. This allows for Director Barbara Graham to supervise progress made on cases and monitor staff member s case management. Additionally, pro bono attorneys who take on referrals from Catholic Charities are able to contact Barbara Graham or other staff attorneys with any questions or problems that arise with the case. Note: Please submit an organizational chart with your completed application. J. Attorney Independence Please briefly describe how your agency ensures that its attorneys professional independence is protected (as required by SCR 20:5.4 (Rules of Professional Conduct for Attorneys)) The staff attorneys at Catholic Charities Legal Services for Immigrants work within our program, and stand alone from the rest of the agency. The program is housed in its own building. Catholic Charities administration does not have access to our physical or electronic files or client information. All of the attorneys are under the direction of Barbara Graham, and none take direction in the practice of law from any non attorney.

17 K. Provider Effectiveness Note: "Legal Services Staff" refers to attorneys, paralegals and other trained paraprofessionals. In 2015, how many legal services staff members at your agency provided client services? In 2015, there were 7 legal services staff members (attorneys and paralegals). A staff attorney left our office in early 2015 and was replaced by another staff attorney in May A paralegal left in June 2015 but was replaced by another paralegal. What is the "normal" workload/caseload for legal services staff? For legal services staff, a normal caseload varies greatly. Attorneys often manage between active cases at a time, with paralegals managing about half that number and assisting attorneys with the cases they are managing as well. It is difficult to name an exact number as some cases require weeks or months of work, while other cases can be completed in a single client meeting. Additionally, some cases are active, requiring immediate work and case management, while others are inactive, meaning they are completed and awaiting a response from immigration that may take years to arrive. Overall, our office has more than 2,500 open cases, though many are inactive. Explain how workloads and/or caseloads are set for legal services staff. Attorneys and paralegals set and manage their own caseloads. As most new cases come to our attorneys and legal staff through intakes, which are all scheduled on one day of the week, attorneys communicate with the office coordinator if they would not like to see any new clients that week. This allows them an extra day to work on their caseload and decreases their new case load, giving them an opportunity to focus on those cases already in process. Attorneys also communicate with the office coordinator about what types of cases they would like to work on, ensuring that all attorneys are able to experience many different types of cases and expose themselves to many aspects of immigration law. This year, we have implemented a waiting list to facilitate workload management. This waiting list allows us to assess which clients have the most need or have time sensitive cases and set up a consultation with those clients first. It also allows us to assess the needs of the immigrant community based on how many clients call about each type of case, and adjust the services we offer accordingly. Please describe your methods for determining staff productivity. One of our most significant markers of staff productivity is our approval rating. Close to 97% of the cases that we submit are approved and receive favorable immigration outcomes from immigration court, the National Visa Center, or from United States Citizenship and Immigration Services (USCIS). Statistics on case outcomes are managed by the office manager and the managing attorney through our client database. Additionally, our intake procedure allows for increased productivity. Staff attorneys screen cases closely in the initial one hour meeting to ensure that time and resources are not spent on cases that will not be approved. We also measure staff productivity through client feedback. If a client complains multiple times about the staff member they are working with, the managing attorney and the client will sit down to discuss the issues that the client sees, and then discusses with the staff member what changes need to be made. Finally, productivity is determined through all attorney and all staff meetings, held weekly and biweekly, respectively. In these meetings, staff members are able to brainstorm and discuss problems and solutions. L. Funding and Support Describe your funding base, your efforts to obtain funding, and other community support: Catholic Charities receives funding from: state and federal grants, general contributions, and minimal program fees. Our Legal Services for Immigrants (LSI) office has applied for and received both government and foundation grants to support our program, with the goal of keeping our costs low for our indigent clients. In May of 2016, we were awarded $100,000 by the Erica P. John Foundation for our work with victims of domestic violence and unaccompanied alien children, as well as $100,000 from Catholic Stewardship. Additionally, we were awarded $20,000 by the Catholic Community Foundation and $18,000 by the Racine Dominicans Mission Fund to continue our work with immigrant families and to ensure family unity. Finally, we were awarded a two year, $40,000 grant from United States

18 Citizenship and Immigration Services in conjunction with Centro Hispano to provide Citizenship applications free of cost to our low income clients. Additionally, we have grants pending for the upcoming Erica P. John grant cycle, and are implementing services at our organization to be able to re apply for the USCIS Citizenship Grant for the grant cycle. If applicable, please describe how you've used WisTAF funds in the past to leverage additional income: Not applicable. Does your agency currently maintain reserve funds and/or endowments? No Yes Additional comments on reserve funds and/or endowments, if applicable [ex.: funds may be used as operations reserve; funds are held for designated services (please describe services); use of funds is restricted (please describe restrictions); etc.]: Please submit a copy of your organization s formal reserve policy if one exists. M. Cooperative Efforts What other legal service providers do you work with collaboratively? Please list name and location (county) and give an example of the collaborative efforts undertaken: Name County Example Centro Hispano Milwaukee We partner with them through a shared Citizenship gra Centro Legal Milwaukee We refer clients to their Family Law practice and collabo AILA Pro Bono Prog State Wide We refer clients to other pro bono legal service provider KidsMatter Milwaukee Assisted us in preparing guardianship packets for Unacc Briefly describe any involvement of local bar and attorneys' groups Staff attorneys at Legal Services for Immigrants are members of the American Immigration Lawyers Association (AILA) as well as the Catholic Legal Immigration Network Inc. (CLINIC). We use both CLINIC and AILA resources to continue our legal education and for problem solving. Additionally, we utilize the State Bar of Wisconsin s webpage when giving our clients referrals to other types of legal services, such as personal injury or family law lawyers. Finally, Director Barbara Graham is a member of Unauthorized Practice of Law Committee for the American Immigration Lawyers Association, a local attorney s group aimed at stopping immigration fraud in the Milwaukee area. Explain how you and the other programs in your community coordinate or will coordinate delivery of legal assistance or the implementation of this proposal.

19 The outreach coordinator at our program is responsible for coordinating communication among our community partners. Our coordinator schedules presentations for service providers and immigrants across the 10 county area, writes the quarterly newsletter on current immigration matters that is distributed to our ListServ of community partners and monitors the YouTube channel where our videos are posted. Our agency is currently collaborating with the Centro Hispano on a citizenship grant from USCIS which allows us to offer low cost, high quality legal assistance to low income clients. Our program refers clients to citizenship and English classes at Centro Hispano to prepare them for their naturalization tests. We provide legal representation for clients who have more complicated immigration cases. N. Fee for Services In 2015, did you charge any fees to clients at or below 125% of the Federal Poverty Level (FPL)? No (Skip to Section N) Yes; Please submit a current fee schedule with this application. In 2015, what was the total dollar amount of client fees charged for clients at or below 125% of the Federal Poverty Level (FPL)? $60, Of the amount specified above, please estimate the percentage of client fees that actually were collected from clients at or below 125% of the FPL. 100 % Please estimate, if applicable, how many additional clients were served with collected fees in O. Use of Volunteers / Pro Bono Development Does your agency use pro bono attorneys? No Yes Please describe how your agency uses pro bono attorneys: Our agency refers to pro bono attorneys through the Wisconsin chapter of AILA. After the initial intake, we refer clients who have been victims of domestic violence and of crime to our AILA chapter, which then refers cases to pro bono attorneys who are members of AILA Wisconsin. Additionally, Director Barbara Graham has conducted CLE (Continued Legal Education) trainings for AILA attorneys who receive training on how to prepare a U Nonimmigrant Status or VAWA application, and then take on one such case pro bono. In 2015, how many pro bono attorneys took cases? 5 How many hours did those attorneys contribute to client services? 100 Does your agency make use of volunteers in other areas? No Yes Please describe: Most programs of Catholic Charities rely on volunteers. Our organization uses mainly pro bono attorneys, but we have had semester long undergraduate student volunteers, as well as law students who support the work done by our attorneys. P. Innovation If applicable, please describe any innovations you have made within the past year or are planning to make during the next 18 months that allow your organization to serve more people or serve people more effectively? Within the past year, our organization has begun to make use of bilingual YouTube videos to share information about immigration legal services with a larger population. These bilingual, informative videos discuss who is eligible for certain programs, and the types of documents and evidence that one will need to apply. The topics of the first two videos have been about applying for immigration benefits

20 as a victim of domestic violence through the VAWA program, as well as applying for Deferred Action for Childhood Arrivals (DACA). We plan to continue recording these videos, covering important topics including applying for Citizenship and Temporary Protected Status (TPS). By posting these videos on our Facebook page and program webpage, we are able to reach immigrants all around the state of Wisconsin and in other parts of the country. We are currently working with the Consulate of Mexico that was recently opened in Milwaukee to have them show our YouTube videos in the waiting room at the new consulate. Finally, our office has been responding to a need to reach our clients who live in counties far from our office in Milwaukee. Many of our clients do not have driver s licenses, and attending appointments could cause them to be pulled over and ticketed for driving without a license. To serve these people more effectively, a staff attorney has begun to conduct intakes at the Catholic Charities office in Racine beginning in the middle of July. The attorney travels weekly to Racine and conducts four, hour and a half long intake appointments there for victims of crimes or domestic abuse and those seeking help with family based immigration cases. Other Comments Please use the space provided below to share any additional information regarding your agency, legal services programs, client needs, etc. that you have not already shared elsewhere in this application It is important to note that our office works in many different capacities to ensure that immigrants are given correct and up to date information about immigration law and policies. Many immigrants are cheated out of thousands of dollars by those who lie to them or do not offer competent representation. Immigration policy can be extremely complicated, and our office has worked hard to disseminate accurate, bilingual information through newsletters, presentations and YouTube videos to ensure that those living in the shadows know their rights. This helps them to know what forms of relief are and are not available to them. Regarding section N, it is important to note that though we have a fee schedule, we never turn away clients who are unable to pay their fees. Additionally, our agency does not yet have an approved 2017 budget. The agency has no current plans for increases in either expense or revenue line items. Finally, our organization is honored to receive continued support from WisTAF. It allows us to further our mission of providing low cost immigration legal services to those who are most in need of those services in our society.

21 2017 Grant Application Financial and Miscellaneous Report Instructions This workbook contains locked electronic worksheets that correspond with the forms you need to complete your grant application. Instructions: 1. Use your "Save As" command (under "File") to save this document to your hard drive. Please include your agency name in the file names for the documents you submit. For example, resave this file with a new name of "Agency X 2017 Grant App Financial Reports". 2. Please fill in all applicable fields in each worksheet of your saved document. Note: There are tabs located at the bottom of this Excel workbook corresponding to each of the required reports, in addition to this Instructions page and the Expense Category. Explanations page tab at the end. Use the right and left arrow buttons to scroll to view all available tabs. If you are submitting multiple applications, please copy additional worksheets as needed. 3. If you are applying for an IOLTA Category II grant ONLY, you need to complete only the following tabbed reports: A. Revenue-Sources of Funds B. CY2015 Actual Expenses C. CY2016 Budgeted Expenses D. CY2017 Projected Expenses 4. Once you are finished filling in all applicable worksheets, please login to the WisTAF website (with the user name and password you created) and use the "Upload files" feature to upload your completed spreadsheet. If you have problems, using these spreadsheets, please contact WisTAF toll-free at or send to rmurray@wistaf.org.

22 A. Calendar Year Revenue/Sources of Funds INCOME (For Legal Services Program Only*) Income 2015 Actual 2016 Budgeted 2017 Proposed A. Wisconsin Trust Account Foundation, Inc. 15, , , B. United Way C. Community Shares of Wisconsin D. Other Foundations 140, , , E. Legal Services Corporation F. City/County Funding G. State Funding (excl. WisTAF state appropriation grant) H. Title III Administration on Aging I. Title XX Health and Human Services J. Other Federal Programs K. Attorneys' Fees L. Program Service Fees 68, , , M. Bar Associations N. Publications, Products, etc. O. Private Donations 330, , , P. Investment Income Q. Miscellaneous Income (please specify below) a. b. c. R. SUB TOTAL $ 554, $ 430, $ 440, S. WisTAF Reserve (if any) T. Other Reserve (if any) U. Total Reserve $ - $ - $ - V. TOTAL INCOME (R+U) $ 554, $ 430, $ 440, W. Value of Expected Contributed Atty Services *If your organization's civil legal services program is part of a larger social service agency, please indicate the agency's total income (including your program) for the following periods: 2015 $ 6,030, : $ 5,982, Wisconsin Trust Account Foundation, Inc Grant Application Financial and Miscellaneous Reports - 1

23 B. Actual Expenses for Calendar Year ACTUAL EXPENSES (For Legal Services Program Only*) PRO HAC IOLTA PILSF CY PRES VICE OTHER TOTAL A. Personnel Costs 1. Lawyers 170, , Paralegals 66, , Others 52, , Salary Subtotal 288, $ - $ - $ 288, Employee Benefits 77, , Total Personnel Costs 366, $ - $ - $ 366, B. Overhead 1. Rent & Utilities 38, , Equipment Rental - 3. Supplies/Printing/Postage 22, , Telephone/Information Technology 16, , Travel 2, , Library 15, , Training 1, , Insurance 2, , Dues/Fees 4, , Audit Litigation Property Acquisition - Please provide a brief description of Property Acquisitions in excess of $5,000: 13. Depreciation/Amortization 14. Contract Services to Clients Please explain nature of contract services to clients: 15. Contract Services to Program Please explain nature of contract services to program: 16. Misc. (bank fees, hiring exp, etc.) Total Overhead $ - $ 106, $ - $ - $ 106, C. Total Expenses $ - $ 472, $ - $ - $ 472, *Include only civil legal service expenses in the fields above. If your agency's civil legal services program is part of a larger social services agency, please indicate the agency's total expenditures (including your program) for this period: If there is an actual, budgeted or proposed carryover of unexpended WisTAF funds, please list the amount and provide and explanation: Wisconsin Trust Account Foundation, Inc Grant Application Financial and Miscellaneous Reports - 2

24 C. Budgeted Expenses for Calendar Year BUDGETED EXPENSES (For Legal Services Program Only*) PRO HAC IOLTA PILSF CY PRES VICE OTHER TOTAL A. Personnel Costs 1. Lawyers 175, , Paralegals 70, , Others 45, , Salary Subtotal $ 290, $ - $ - $ 290, Employee Benefits 80, , Total Personnel Costs $ 370, $ - $ - $ 370, B. Overhead 1. Rent & Utilities 35, , Equipment Rental - 3. Supplies/Printing/Postage 30, , Telephone/Information Technology 10, , Travel 5, , Library 15, , Training 2, , Insurance 5, , Dues/Fees 10, , Audit Litigation Property Acquisition - Please provide a brief description of Property Acquisitions in excess of $5,000: 13. Depreciation/Amortization 14. Contract Services to Clients Please explain nature of contract services to clients: 15. Contract Services to Program Please explain nature of contract services to program: 16. Misc. (bank fees, hiring exp, etc.) Total Overhead $ 112, $ - $ - $ 112, C. Total Expenses $ - $ 482, $ - $ - $ 482, *Include only civil legal service expenses in the fields above. If your agency's civil legal services program is part of a larger social services agency, please indicate the agency's total expenditures (including your program) for this period: $ If there is an actual, budgeted or proposed carryover of unexpended WisTAF funds, please list the amount and provide and explanation: Wisconsin Trust Account Foundation, Inc Grant Application Financial and Miscellaneous Reports - 3

25 D. Projected Expenses for Calendar Year PROJECTED EXPENSES (For Legal Services Program Only*) PRO HAC IOLTA PILSF CY PRES VICE OTHER TOTAL A. Personnel Costs 1. Lawyers 235, , Paralegals 35, , Others 33, , Salary Subtotal $ - $ 303, $ - $ - $ 303, Employee Benefits 83, , Total Personnel Costs $ - $ 386, $ - $ - $ 386, B. Overhead 1. Rent & Utilities 35, , Equipment Rental - 3. Supplies/Printing/Postage 31, , Telephone/Information Technology 11, , Travel 5, , Library 15, , Training 2, , Insurance 5, , Dues/Fees 10, , Audit 11. Litigation 12. Property Acquisition Please provide a brief description of Property Acquisitions in excess of $5,000: 13. Depreciation/Amortization 14. Contract Services to Clients Please explain nature of contract services to clients: 15. Contract Services to Program Please explain nature of contract services to program: 16. Misc. (bank fees, hiring exp, etc.) Total Overhead $ - $ 114, $ - $ - $ 114, C. Total Expenses $ - $ 500, $ - $ - $ 500, *Include only civil legal service expenses in the fields above. If your agency's civil legal services program is part of a larger social services agency, please indicate the agency's total expenditures (including your program) for this period: $ If there is an actual, budgeted or proposed carryover of unexpended WisTAF funds, please list the amount and provide and explanation: Wisconsin Trust Account Foundation, Inc Grant Application Financial and Miscellaneous Reports - 4

26 E. Current Staff Function (2016) Please use this form to indicate the total number of Full-Time-Equivalent (FTE) paid and volunteer staff persons who were directly involved in the activities covered by the total expenditures identified in the Budgeted Expenditures for Calendar Year 2016 worksheet. LEGAL SERVICES PROGRAM ONLY ENTIRE ORGANIZATION (INCL. LEGAL SERVICES STAFF) Type of Work Performed Lawyers Paralegals Other Total LS Paid Staff Total Org Paid Staff Pro Bono Attys Work Study Legal Case Work Supervision of Legal Case work Secretarial-Clerical work Management and Administration Other (specify below) a.office Manager b. c. Total Staffing FTE (not including vacancies) STAFF FUNDING Lawyers Paralegals Other Total LS Paid Staff Number Supported by WisTAF Funds Number Supported by Other Funds Total Staff FTE (not including vacancies) VACANT POSITIONS Lawyers Paralegals Other Total LS Paid Staff Vacant Positions Included in Budget - (FTE for duration of vacancy) Wisconsin Trust Account Foundation, Inc Grant Application Financial and Miscellaneous Reports - 5

27 F. Proposed Staff Function (2017) Please use this form to indicate the total number of Full-Time-Equivalent (FTE) paid and volunteer staff persons who will be directly involved in the activities covered by the total expenditures identified in the Projected Expenditures for Calendar Year 2017 worksheet. LEGAL SERVICES PROGRAM ONLY Type of Work Performed Lawyers Paralegals Other Total LS Paid Staff Total Org Paid Staff Pro Bono Attys Work Study Legal Case Work Supervision of Legal Case work ENTIRE ORGANIZATION (INCL. LEGAL SERVICES STAFF) Secretarial-Clerical work Management and Administration Other (specify below) a. Office Manager b. c. Total Staffing FTE (not including vacancies) STAFF FUNDING Lawyers Paralegals Other Total LS Paid Staff Number Supported by WisTAF Funds Number Supported by Other Funds Total Staff FTE (not including vacancies) VACANT POSITIONS Wisconsin Trust Account Foundation, Inc Grant Application Financial and Miscellaneous Reports - 6

28 G Actual Caseload Field of Civil Law 2015 Actual Caseload IOLTA 2015 Actual Caseload PILSF 2015 Actual Caseload CY PRES 2015 Actual Caseload PRO HAC VICE 2015 Actual Caseload OTHER Advanced directives Bankruptcy Consumer/Finance Education Employment Estate planning Family Guardianship 3 Juvenile Health, Long-term care & disability Housing (including foreclosure) Immigration 2,389 Income maintenance Individual rights Municipal Public benefits Taxation Unemployment Category II - Law-related education Category II - Advocacy Category II - Law-related outreach Other civil (specify): Other civil (specify): Other civil (specify): Other civil (specify): Other civil (specify): Other civil (specify): Other civil (specify): Totals: 0 2, Please give a brief desciption of how you are choosing to define "caseload" as reported in the 2015 Actual Caseload and 2017 Projected Caseload reports: Caseload will refer to cases where the client has signed a retainer agreement. Wisconsin Trust Account Foundation, Inc Grant Application Financial and Miscellaneous Reports - 7

29 H Projected Caseload Field of Civil Law 2017 Projected Caseload IOLTA 2017 Projected Caseload PILSF 2017 Projected Caseload CY PRES 2017 Projected Caseload PRO HAC VICE 2017 Projected Caseload OTHER Advanced directives Bankruptcy Consumer/Finance Education Employment Estate planning Family Guardianship 15 Juvenile Health, Long-term care & disability Housing (including foreclosure) Immigration 3,000 Income maintenance Individual rights Municipal Public benefits Taxation Unemployment Category II - Law-related education Category II - Advocacy Category II - Law-related outreach Other civil (specify): Other civil (specify): Other civil (specify): Other civil (specify): Other civil (specify): Other civil (specify): Other civil (specify): Totals: 0 3, Please give a brief desciption of how you are choosing to define "caseload" as reported in the 2015 Actual Caseload and 2017 Projected Caseload reports: Caseload will refer to cases where the client has signed a retainer agreement. Wisconsin Trust Account Foundation, Inc Grant Application Financial and Miscellaneous Reports - 8

30 Expense Category Explanations Lawyers: Includes all salaries and wages paid to program attorneys, whether part-time, full-time or temporary. Paralegals: Includes salaries and wages paid to program paralegals, whether part-time, full-time or temporary. Paralegals are persons whose duties consist primarily of intake interviewing, case investigations, checking court records, legal research, client representation at administrative hearings and outreach and community work. Others : Includes salaries and wages paid to all other program staff, whether employed directly or supervised by the program, whether administrative/clerical staff, students, or others, and whether full-time, part-time or temporary Employee Benefits : Includes all commonly-accepted fringe benefits paid on behalf of employees, such as retirement, FICA, health and life insurance, worker s compensation, unemployment insurance and other payroll-related costs approved by the program s Board of Directors. Rent and Utilities : Includes estimated rent, utility payments and maintenance or janitorial expenses. Equipment Rental : Includes lease or rental expenses for office furniture, fixtures and equipment (except telephone). It also includes an estimate of maintenance costs for that equipment whether pursuant to a service contract or an estimate of individual repair bills. Office Supplies and Expenses : Includes all basic office accessories and supplies, including materials used in copiers. Printing and postage, which may be recorded in special accounts, are included in this category. Telephone : Includes estimates for the rent of telephone equipment and long distance calls. Similar and related expenses such as facsimiles, Internet access, , etc. should be included as well. Program Travel : Includes travel expenses directly related to administration of the program. Training : All non-personnel costs to be paid for with regular program funds associated with the training and continuing education of staff members should be included here. Examples: Travel to/from training, per diem, conference registration fees or tuition, training materials, rent for facilities for training events, etc. Materials or equipment purchased for training with a value in excess of $5,000 or 5% of project budget, whichever is greater, should be reported under Property Acquisitions. No program personnel costs should be included here. Library : Includes expenses for the maintenance and normal expansion of office libraries, including subscriptions to periodicals, books, reference materials and multiple-volume sets of law books. Insurance : Includes professional liability insurance, bonding, property insurance (fire and theft) and liability insurance for property and automobiles. Dues and Fees : Includes dues and fees paid to professional organizations on behalf of the recipient or subrecipient and its staff. Audit : Includes expenses for auditors. Litigation : Includes court cases, witness fees, expert witness expenses, sheriff fees, courthouse copying fees and other expenses incurred but not recovered in litigation on behalf of eligible clients. Property Acquisitions : Includes equipment and library purchases and other major expenses, which occur infrequently (e.g., major renovation). Amortized amounts to be paid towards equipment purchases should be included under Depreciation (see below). It is appropriate to consolidate certain expenditures (e.g., report office equipment rather than typewriters, dictating equipment, adding machines, etc. ). However, please provide a separate footnote for any purchases in excess of $5,000 or 5% of project budget, whichever is greater. Depreciation : Includes amortized amounts paid toward equipment purchases. (Note: if equipment is rented or leased, rather than purchased, those payments should be included under Equipment Rental ) Wisconsin Trust Account Foundation, Inc Grant Application Financial and Miscellaneous Reports

31 Expense Category Explanations Contract Services to Clients : Includes all payments to private attorneys who provide legal services to clients. Contract Services to Program : Includes all payments for service to the program, such as legal counsel for program operations, consultant fees exclusive of those paid for training, use of a computer service bureau, bookkeeping or other accounting services, etc. If the total in this category is over $5,000 please itemize those individual costs in excess of $5,000 in a brief footnote. Other : Includes all program expenses not included above. Please footnote any amounts over $5,000. Wisconsin Trust Account Foundation, Inc Grant Application Financial and Miscellaneous Reports

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