Securing State ID & Vital Documents: Update on Gaining State ID and other Vital Documents
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1 Securing State ID & Vital Documents: Update on Gaining State ID and other Vital Documents HOMELESS SUMMIT 2017 STATE ID TASKFORCE ELIZABETH KELLY AND DEBRA HENDREN
2 Introduction Barriers for those experiencing homelessness without ID and/or Vital Documents Unable to access shelter Unable to pursue housing assistance Unable to secure employment Unable to access non emergency medical treatment Unable to sign a lease The list goes on and on
3 Agenda DOCUMENTATION Real ID Act of 2005 Secretary of State ID Pilot Exception Vital Documents Social Security Cards COST Local County Clerks providing fee reductions/waivers for vital documents Free ID for Me! Under Development...
4 Real ID Act of 2005 This law sets forth requirements for state driver s licenses and ID cards to be accepted by the federal government for official purposes as defined by Homeland Security. All states are supposed to fully implement by January 2020.
5 REAL ID ACT OF 2005 DATA REQUIREMENTS ARE SET BY THE FEDERAL GOVERNMENT Full legal name Signature Date of birth Gender Unique identifying number Principal residence address Front facing photo DOCUMENTATION AND VERIFICATION REQUIREMENTS A photo ID, or non photo ID that includes full legal name and birth date Documentation of birth date Documentation of legal status and Social Security Number Documentation showing name and principal residence address Secretary of State to verify this information
6 ID Documentation
7 Participating Counties using the Secretary of State Pilot Program
8 Secretary of State Pilot ID Exception Process This is not a fee waiver or reduction program Program was designed to reduce trips to supply additional documentation for the program participant, but does require some more work by the Case Manager to facilitate. Provides opportunity for discussion, and planning with the SoS ID Exception Unit, before the program participant visits the local participating branch office. Allows the person to use homeless verification letter (one document template) in place of fulfilling the two documents required for proof of Michigan residency. Individual must have a document to meet the Legal Presence requirement. Typically this is a birth certificate and must be certified or have a raised seal. Can set up a billing system between agency and SoS rather than providing third party payment to hand to the individual
9 New Secretary of State Requirements Compliant with REAL ID
10 Former Secretary of State Requirements
11 Homeless Verification Replaces 2 documents needed in Column 4 (Michigan Residency) Proof Documents Pilot Program Identity Verification Picture ID through HMIS
12 Helpful Tips Use the forms as templates provided and follow instructions Refer to the Exception Process Coversheet for explanations of the documents, FAQ s, etc. Currently only available in Calhoun, Genesee, Macomb, Oakland and Wayne counties with specific designated offices Submit the packet for the SoS s review and receive confirmation before instructing a program participant to go to the local designated branch office. REMEMBER THAT YOU ARE FAXING THIS APPLICATION TO THE ID EXCEPTION UNIT AND WAITING FOR FORMAL/WRITTEN APPROVAL BEFORE SENDING YOUR PROGRAM PARTICIPANT TO THE LOCAL PARTICIPATING BRANCH OFFICE Less is More does not apply to this program. The more documentation you have, the better...
13 Vital Documents Through the Office of the County Clerk
14 Counties that offer fee reduced/waived birth certificates 83 counties in Michigan 79 counties to go!
15 Local Clerk Programs: Vital Records Fee Waiver/Reduction Typical Standards Include: Must present in person, with letter of request Clerk may ask some questions to ensure identity HMIS ID card, or an equivalent, may also be requested as an alternate form of picture ID Limitations: birth certificates of an individual who was adopted, or parents were not married, or father not named, before 1978, may be stored in Lansing and not accessible this way
16 MDHHS Michigan Department of Vital Records Often used to secure birth certificates for individuals who were adopted, or parents were not married, or the father wasn t named on the birth certificate, before Also used in situations when a person may have been born in a different part of the state especially when the local office does not have quick accessibility Expedited process is not quick but may shorten this process by a week expect 4+ weeks to obtain records This process requires a current or recently expired State ID. VitalChek is an online process but is costly and requires a current or recently expired state ID.
17 Out of State/Country Vital Records The reality is that people travel... Use Google or another search engine to locate the state s bureau of vital records Process ranges from 3 weeks to 6 months Often a copy of a current photo ID may be required Some states will negotiate the need for a photo ID All states have VitalChek but it is very expensive and the ID will still be required
18 US Territories Out of State/Country Vital Records Allow three months for a birth certificate from Puerto Rico and the form will be in Spanish Out of Country Canada: Long form birth certificate is needed to show parents names. The cost is $45. Each country will have different requirements.
19 Social Security Administration As of May 2017, the Homeless Management Information System card (HMIS) is now accepted as a tertiary proof document to secure a replacement Social Security Card with supporting documentation. This initiative originated with the task force but now is one of the accepted proof documents throughout the US. There is NO cost for a Social Security Card!!!
20 Cost
21 Vital Documents through the County/City Clerk Costs range between $10 and $25 Some clerks will offer fee reductions Action Step: How to use advocacy at the local level to secure fee waivers and/or reductions in your community.
22 MDHHS Michigan Department of Vital Records The basic fee for a birth certificate from the State is $34. This covers search for the document and is non-refundable if the vital document cannot be secured. VitalChek: $46 + $11.50 processing fee + expedited shipping at $19.75 Total ranging from $ $77.25 The basic fee for a birth certificate from the State is $34 but VitalChek charges a base fee of $46
23 Free ID for Me! (MDHHS) ID Exception Pilot Program does not include a fee waiver but through MDHHS you may be able to consider these other options for your program participant: Individual receives FIP, SDA, SSI or SSDI Legally blind Over age 65 An individual exchanging their revoked driver s license for an ID Michigan Works may also pay for state IDs for those enrolled in their programs
24 Advocacy Efforts
25 Ongoing Advocacy STATE ID SoS: From Pilot to General Practice for documentation There is a bill in the MI Legislature to make IDs free for veterans Expansion of Free ID for Me! to include homeless populations Join the advocacy and sign the letter spearheaded by MCAH on behalf of the State ID Taskforce! bit.ly/idsignon VITAL RECORDS AND BIRTH CERTIFICATES Expand network of local county clerks providing fee reductions/waivers Appropriation efforts to build in fee waivers at the MDHHS Bureau of Vital Records for those experiencing homelessness
26 Download this Presentation and Supporting Documentation ID Presentation and Link: michigan.gov/mcteh Handouts link: michigan.gov/mcteh/0,8782, ,00.html Reference Materials will also be hosted at the MCAH Website: bit.ly/mcahid
27 Questions???
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